Res. No. 147-04-11926RESOLUTION NO.147-04-11926
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,ACCEPTING THE FORMAT OF THE CITY
MANAGER'S ANNUAL EVALUATION FORM;PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,theCityManager'scontractualannualmeritincreaseis based,in part,onanannual
performance review conducted bytheMayorandCommission;and
WHEREAS,itisthedesire of theMayorandCommission of theCity of SouthMiamithatthere
beastandardizedand relevant format with which toconduct annual performancereviewsoftheCity
Manager;and
WHEREAS,evaluation formsobtainedthroughtheFloridaCityandCounty Management
Associationhavebeenusedasamodeltodeviseanin-depthstandardizedformforusebytheMayorand
Commission of theCity of South Miami;and
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THECITYOFSOUTHMIAMI,FLORIDA,THAT;
Section1.TheattachedCityManagerPerformanceEvaluationFormshallbe considered a
part of thisresolutionandshallbetheofficialinstrumentforuseinconductingannualpcrfomianee
reviews of theCity Manager
Section 2.All evaluations of theCity Manager for2004shallbe completed bynolaterthan
September 14,October 5.2004,thedate of thefirst scheduled public hearing forthe200405 budget,.
tTherealter,percontract,theyshallbecompletednolaterthanthe Manager's anniversarydate of July
14*.
Section 3.This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 21st dayof September,2004.
ATTEST:
READ AND APPROVED AS TO FORM:
APPROVED:
COMMISSION VOTE:5-0
Mayor Russell:Yea
Vice Mayor Palmer:Yea
Commissioner Wiscombe:Yea
Commissioner Marie Birts-Cooper:Yea
Commissioner Sherar:Yea
City of South Miami
PERFORMANCE EVALUATION FORM
CITY MANAGER
Each member oftheCity Commission should complete this form,ratingtheCity Manager's
performance in each ofthe areas noted below.The Manager's tasks are divided into five (5)categories
and provides forthe rating of each iteminthe category using the evaluation scale shown.Spaces are
alsoprovidedforadditionalcomments.
CITY MANAGER
EVALUATION PERIOD
5-Outstanding
4-Very Effective
3-Effective
2-Marginally
Effective
1-Ineffective
EVALUATOR
DATE
EVALUATION SCALE
Consistently achieves and exceeds allstandards/objectives
ofwork performance.
Regularlymeetsandfrequently exceeds standardsof
work performance.
Regularly meets standards ofwork performance.
Often fails tomeet standards ofwork performance.
Clearlyandconsistently fails tomeetstandardsofwork
performance.
1.MANAGEMENT STYLE/PROFESSIONAL SKILLS
Maintains openand informative communications withtheCity Commission
Knowledgeable of current developments affecting the local government
management field
Effectively implements and enforces City policies and procedures
Demonstrates a capacity for innovation and creativity
Anticipates problems and develops effective approaches for solving them
MANAGEMENT STYLE/PROFESSIONAL SKILLS (continued)
Maintainsaworkatmosphere conducive toproductivityand efficiency
Takesresponsibilityforstaffactions
Encouragesdepartmentheadstomake decisions within their ownareas
without theCity Manager's approval,yetmaintains general controlof
operations
Motivates citystafftoworkasateamandseekwaystobe innovative and
orientedtoward effective problem solving
Properlycontrolsthecity's operational and functional activities and motivates
othersto maximum performance
Effectively recruits professional staff
COMMENTS:
2.FISCAL MANAGEMENT
Possesses knowledge of governmental accounting/budget procedures
Preparesabalancedbudgettoprovide services ataleveldirectedbytheCity
Commission
Strives tomakethebest possible use of available funds,conscious oftheneed
tooperatethe local government efficiently and effectively
Possesses awareness ofthe importance of financial planningand accounting
controlsthrough long-range fiscal forecasting
Utilizes effective negotiation withlabor unions andin legal actions to
minimizecoststotheCity
Expenditures are made within budget limitations according to established policy
COMMENTS:
3.PERSONAL SKILLS/COMMUNICATIONS
Willingtocommittime necessary to complete requiredtasks
Demonstrates highconcernforethicalbehavior
Skillfulinverbal communication
Skillfulin written communication
Informsthe Commission ofcurrent issues and administrative developments
Encouragesapositiveattitude regarding theCity
Receptive to constructive criticismandadvise
Manages stress effectively
COMMENTS:
4.RELATIONS WITH THE CITY COMMISSION
Workswiththe Commission to establish annual goals and objectives and
providesregularreports
Carries out thedirectivesofthe Commission asa whole,rather than those of
anyone member
Assists the Board in establishing policy,while acknowledging the ultimate
authorityofthe Commission tosetpolicy
Supports theactionoftheBoardafteradecisionhasbeenreached,both inside
andoutsideCityHall
Offers workable revisions tothe Commission for changes in law or policy
whenan existing policyor ordinance is impractical
COMMENTS:
5.COMMUNITY RELATIONS
Effectively addresses and accommodates citizen complaints
Effectively addresses andaccommodatescitizenconcernsinatimely manner
Shows a sensitivity toand appreciation of diversity oftheCity'spopulation
Responsive to issues ofboth commercial andresidentialpopulations
Takesa "hands-on"approach when necessary
Maintains an effective working relationship withother local governments
Takesa diplomatic approach toproblem solving
Projectsapositive image onbehalfoftheCityofSouthMiami
COMMENTS:
ADDITIONAL SUMMARY COMMENTS:
OVERALL RATING:
5-Outstanding:
4-Very Effective:
EVALUATORNAME
3-Effective
2-Marginally Effective
1-Ineffective
DATE