Res. No. 141-04-11920RESOLUTION NO.141-04-11920
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH AMERICAN ENVIRONMENTAL
CONTRACTORS,INC.FOR THE BROAD CANAL IMPROVEMENTS
(DREDGING PROJECT)INAN AMOUNT OF$867,165 TO BE CHARGED TO
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)ASSISTANCE
GRANT ACCOUNT NUMBERS 001-0000-132-2071 AND 001-0000-132-2072 AND FY
2004-05 STORM WATER DRAINAGE TRUST FUND ACCOUNT NUMBER 111-
1730-541-6490;PROVIDING FOR AN EFFECTIVE DATE
WHEREAS,theCity Commission oftheCityofSouth Miami,Florida,wishestousethe
dredging/construction services of American Environmental Contractors,Inc.,to restore the City's Broad
Canal system toits original flow capacity as part ofthe Broad Canal Improvements project;and
WHEREAS,thescopeof work will include dredging of canal sediments to design depth,
transportation of sediments to specified dump sites,embankment repairs and the restoration of areas
disturbed during construction;and
WHEREAS,the proposed services will be funded through Disaster #1345 funding agreement
with FEMA for approved Project Numbers 724-0 and 725-0,and theCity's FY 2004-05 Storm Water
Drainage Trust Fund with account numbers 001-0000-132-2071,001-0000-132-2072 and 111-1730-541-
6490 with respective account balances of:$223,188.92,$532,201.81 and $200,000
NOW,THEREFORE,BEIT DULY RESOLVED BY THE CITY COMMISSION OFTHE CITY OF
SOUTH MIAMI,FLORIDA,THAT:
Section 1:The City Manager is authorized to execute a contract with American Environmental
Contractors,Inc.fortheBroad Canal Improvements inanamountof $867,165.00 tobecharged
to account numbers 001 -0000-132-2071,001 -0000-132-2072 and 111-1730-541 -6490
Section2:TheattachedSummaryofBidTotalsismadeapartofthe resolution.
Section 3:This resolution shall be effective immediately.
PASSED AND ADOPTED this 21st day of Sppt-Pmh^r ,2004.
APPROVED:ATTEST:
Maria MenendezTt^ty^lerk /
READ AND APPROVED AS TO F0-RM:
Mary S^ott Russell,Mayor
Commission Vote:5-0
Mayor Russell:Yea
Vice Mayor Palmer:Yea
Commissioner Birts-Cooper:Yea
Commissioner Wiscombe:Yea
Commissioner Sherar:Yea
CITY OF SOUTH MIAMI
Excellence,Integrity,Inclusion
South Miami
fcw.A.W.I
All-America City
UIIIF
TO:Maria Menendez
City Clerk
FROM:W.Ajibola Balogun jxz$&<
Public Works Director -^J^
Copy:Hakeem Oshikoya,Finance Director
Adriana Hussein,Accountant II
Silvia Jarquin,Accountant
Maria Campa,Temp filling for Silvia J.
2001
DATE:October 31,2004
RE:Request to revise account
numbers on Resolution No.141-
04-11920
We in-advertently indicated couple of wrong account numbers onthe referenced resolution.
Following arethe changes:
In lieu of:
001-0000-132-2071
001-0000-132-2072
Change to:
110-0000-132-2071
110-0000-132-2072
Pleaseacceptthisasarevisiontotheresolutionandattachthis memorandum aspart of the
resolution package.
Shouldyouhaveanyquestionsorcomments,pleasedonothesitatetocontactme.
END OF MEMORANDUM
South Miami
CITY OF SOUTH MIAMI
Inter-office Memorandum
TO:Honorable Mayor,Vice Mayor
&City Commission
FROM:Maria V.Davis
City Manager
DATE:September 7,2004
MAGENDAITEMNo..
RE:Request for Authorization to execute
construction contract for Proposed Broad
Canal Improvements
W
2001
RESOLUTION:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZINGTHE CITY MANAGER TOEXECUTE
AN AGREEMENT WITH AMERICAN ENVIRONMENTAL CONTRACTORS,INC.
FOR THE BROAD CANAL IMPROVEMENTS (DREDGING PROJECT)IN AN
AMOUNT OF$867,165TOBE CHARGED TO FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA)ASSISTANCE GRANT ACCOUNTNUMBERS
001-0000-132-2071 AND 001-0000-132-2072 AND FY 2004-05 STORM WATER
DRAINAGE TRUST FUND ACCOUNT NUMBER 111-1730-541-6490;PROVIDING
FOR AN EFFECTIVE DATE
BACKGROUND &ANALYSIS:
Afterthe "No Name Storm"of October 3,2000,the Federal Emergency Management Agency
(FEMA)awarded funding to restore the City's Broad Canal system to its original flow capacity.
The Broad Canal system consists oftwo segments foran approximate totalof 3,700 lineal feet,
with width ranging from 50 feet to 89 ft.The two canal segments are between the following
streets:
•SW 56,b Street and SW 64th Street
•SW 61st Avenue and SW 63rd Court
The project was advertised inthe Miami Daily Business Review on Tuesday,July 13,2004.Two
contractorssubmittedsealedbidsfortheproject.Thebidswerepubliclyopenedthelastday of
bid submittal (Thursday,August 12,2004)at 3:05 pm.Since thebid opening,the engineer of
recordhastabulatedthebids(Summary of BidTotals),reviewedandevaluatedallbids,verified
references,verifiedbidbondanddiscussedtheprojectwiththelowestresponsiblebidder
(American Environmental Contractors,Inc.)to make surethe scope ofworkis clearly understood
as designed and specified.The Engineer of Record (SouthFlorida Resource Conservation &
Development Council,Inc.)has submitted the attached letter of recommendation for American
Environmental Contractors,Inc.
Page2 of2
Comm.Mtg.Agenda
Sept.7,2004
The improvements will be funded through Disaster #1345 agreement with FEMA for project
numbers 724-0 and 725-0 and the City's FY 2004-05 Storm Water Drainage Trust Fund.The
current account balance for the funding accounts and corresponding account numbers are:
Agency Current Balance Requesting Amount
FEMA-001-0000-132-2071 $223,188.92 $186,202.00
FEMA-001-0000-132-2071 $532,201.81 $480,963.00
City -111-1730-541-6490 $200,000.00 $200,000.00
RECOMMENDATION:
Itis recommended thattheCity Commission approve the resolution.
ATTACHMENTS:
•ProposedResolution
a Bid Opening Report
a Tabulated Bids
a Certified Advertised Notice of Bid Invitation
a EngineerofRecord'sletterof recommendatic
a Map of Project Area
BID OPENING REPORT
Bids were opened on:Thursday.August 12.2004
For:BroadCanal Improvements Project
Pre-Bid Estimate:$1.200.000
at:3:05pm
CONTRACTORS:
/()Ua<U?—AvJrtJ-rvTT BID AMOUNTS:
j—j r/tAJ^L^isri-$is&*-.i
Option.(Option 2.
1.Shaw Environmental.
2.CentralFloridaEquipment,Inc.
3.American Environmental H S44-S10'VCJ 4 Sib.SV3-°°f ?fe-?,|fcS-cv
4.SubaqueousServices,Inc.i-nie.s-zs00 #^2>,6eo-0<?ii.-zziscz50
5.Ash Britt,Inc.
—r i '
6.Shoreline Foundation
7.Petro Hydro,Inc.
8.R.L.Saum Construction Co.
9.RedlandCompany,Inc.
THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED.
THE BID TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY
REVIEWED.
City Clerk's Sign:_Witness:ess:M^^b^^1^
w
SCHEDULE OF VALUES
CITYOFSOUTH MIAMI-BROAD CANAL IMPROVEMENTS PROJECT
Project No.CI04-0812
SUMMARY OF BID TOTALS
South FL RC&DCOUNCIL,Inc.
1.0 Total BidforDredging &Disposal Base Option
2.0 TotalBidfor Dredging &Disposal Option 1
3.0 Total Bidfor Dredging &Disposal Option 2
4.0 TotalBidforEmbankmentRepairs
5.0 Mobilization and Demobilization
6.0Maintenanceof Traffic (MOT)Plan
7.0 Insurance and Bonds
GRAND TOTAL (Base Optlon:Sum of Items 1+4+5+6+7 In figures)
GRAND TOTAL (Option 1:Sumof Items 2+4+5+6+7 Infigures)
GRAND TOTAL (Option 2:Sum ofItems 3+4+5+6+7 In figures)
Composite Sum
FEMA 724 FEMA 726
$153,640.00 $461,260.00
$167,485.00 $524,540.00
$276,245.00 $1,030,780.00
$220,358.00 $115,899.00
$30,000.00 $60,000.00
$30,000.00 $30,000.00
$50,000.00 $50,000.00
$483,898.00 $717,169.00
$497,843.00 $780,439.00
$608,603.00 $1,286,679.00
Notice To All Bidders:
Bids will be evaluated with the following weighting:Sum of Items 1+4+5+6+7 @ 50%,
Sum of Items 2+4+5+6+7 @ 25%andtheSumof Items 3+4+5+6+7 @ 25%.The
Bidderwiththelowestcompositeof these three sums whoisconsideredtobea
responsive,responsible bidderwill receive themost favorable cost consideration inthe
Bid evaluation.
TOTAL
$614,900.00
$692,025.00
$1,309,025.00
$336,257.00
$90,000.00
$60,000.00
$100,000.00
$1,201,167.00
$1,278,282.00
$1,866,282.00
1,393,970
4:
Subaqueous Services,Inc
FEMA 724 FEMA72S TOTAL
$90,245.00 $218,680.00 $308,925.00
$104,090.00 $281,980.00 $388,050.00
$171,930.50 $592,032.00 $763,962.50
$242,500.00 $155,100.00 $397,600.00
$15,000.00 $15,000.00 $30,000.00
$5,000.00 $5,000.00 $10,000.00
$10,000.00 $20,000.00 $30,000.00
$362,745.00 $413,780.00 $776,626.00
$376,590.00 S 477,060.00 $8S3.6S0.00
$444,430.50 $767,132.00 $1,231,662.60
909,668
American Environmental,Inc.
FEMA 724 FEMA 725
$46,890.00 $114,660.00
S 40,583.00 $114,680.00
$118,115.00 $367,800.00
$84,000.00 $37,250.00
$110,000.00 $110,000.00
$10,000.00 $10,000.00
$10,000.00 $10,000.00
$262,890.00 $261,930.00
$254,563.00 $271,930.00
$332,115.00 $535,050.00
TOTAL
$163,570.00
$155,263.00
$485,915.00
$121,250.00
$220,000.00
$20,000.00
$20,000.00
$644,820.00
$626,613.00
$867,185.00
620,830
SENT BY:CITY OF SOUTH MIAMI;3056638348;JUL-14-04 4:HPM;PAGE 1/1
MIAMI DAILY BUSINESS REVIEW
Published Oalryoxcepl Saturday,Sunday and
Legal Holiday*
Miami,Mlaml-Oade County.Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE;
Before the undersigned authority p9rsonally appeared
O.V.FERBEYRE,whoonoath says thatheor she is tha
SUPERVISOR,Legal Notices ofthe Miami Daily Business
Review f/k/a Miami Review,a daily (except Saturday,Sunday
andLegalHolidays)newspaper,published atMiamiin Mlaml-Dade
County,Florida;thatthe attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI
BIDNO.CI04-0812
in the xxxx coun,
wa$published in said newspaper in the issues of
07/13/2004
Affiant furthersaysthatthesaid Miami Daily Business
Review isa newspaper published at Miami in said Miami-Dade
County,Floridaandthatthesaid newspaper has
heretoforebeencontinuouslypublishedinsaidMiami-DadeCounty,
Florida,each day (except Saturday,Sunday andLegalHolidays)
andhasbeenentered as second class mall metter atthepost
office In Miami In said Miami-DadeCounty,Florida,fora
periodof one yearnext preceding the firstpublicationofthe
attachedcopyofadvertisement;andaffiant further says thatheor
she has neither paidnor promised any person,firm orcorporation
anydiscount,rebate,commissionorrefundforthepurpose
of securing tijkTadvertjfierp^rriTfcTrtjblication inthesaid
newspapec
3|<$&O.V.FERBEYRE personaWf'
Sl5*»
JANETTLLfiRENA
OV3C0MMIGSI0N&DD 307105
EXPIRES:Juno23,2008
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needed canal •ecnbKrkrnerni repisltsafi
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Miami,Fforfd433i4l Afc^^-wftfidabtod pmfatjtatpiv*
Tr«..bw *a bo m^oWtotrwlbwwrt te&s&cto *jto.-<buitrw city of
South Miami reserves the it^tit^«^^t9lr^mSfm 'iHifcM witv»any In-
iOigssaaanSBX aw**
"m.-:
jiill
.Hill
•lAjamj-Dgd',
SOUTH FLORIDA RESOURCE CONSERVATION &DEVELOPMENT Council INC
15600 SW 288th Street Suite 402 Homestead,FL 33033-1239
Phone:(305)246-4319 Fax:(305)245-2473
&wwfw.sfrcd.org
August 16,2004
Mr.W.Ajibola Balogun,REM
Public Works Director
Cityof South Miami
4795SW 75th Avenue
South Miami,FL 33155
Re:City of South Miami ProjectNo.CI04-0812
TheBroad Canal ImprovementsProject
Dear Mr.Balogun,
On Thursday,August 12,2004 at 3:05PM bid packages were opened for the above-referenced project
bnclosed is our summary spreadsheet containing the comparison of the bids received.It is to be noted that
although a large number of potential bidders purchased the bid documents,the recent hurricane (Hurricane
Charley)has diverted a large number of the contractors from the South Florida area to Florida's west coast to
assist in the clean-up and recovery efforts now ongoing.In spite of this diversion,two responsive responsible
bidders provided sealed bids for this project before the 3:00PM August 12,2004 deadline.
The low bid of $867,165.00 was submitted by American Environmental Contractors,Inc.,a local contractor based
in Miami-Dade County,Florida.Initial analysis by a certified environmental laboratory has shown that the canal
sediment from the Broad Canal passes Miami-Dade County DERM clean fill standards.It is to be noted that the
City of South Miami,will have the option in the Contract Agreement to productively re-use any or all of the canal
sediment to be removed from the Broad Canal,so that the final cost for this project would be reduced from the
above referenced lowbidfigure.
We have reviewed the bid package submitted by American Environmental Contractors,Inc.and find the
documentation submitted to be in accordance with the requirements contained in the Bid Project Manual for this
project.The bid was accompanied by the required bid security and we have contacted the references supplied
bythebidderto verify the validity oftheirclaims.
From the review of the bid packages,responses from the listed references,bid tabulation analysis and in
accordance with the City of South Miami's requirements for awarding public contracts,American Environmental
Contractors,Inc.,as the low bidder,should be awarded this contract,subject to acceptance by the City Council
execution of the Contract Agreement,submittal by the Engineering Contractor of the required Performance and
Payment Bonds,and Certificate of Insurance.
Sincerely,
TheSouth Florida Resource Conservation and Development Council,Inc.
WesScott,P.E.,Sr.Project Manager
Cc:GregGarvey,ExecutiveDirector,SFRC&D
Jose Olivo,P.E.,Project Engineer,SFRC&D
Haklvysf good/thing*h&pp&'v uv 8 rowcwd/,MtomJu-Vadue/and/Honroe/CovMttef.
tgodfe
MEMO
August 16,2004
TO:Mr.Ajibola Balogun,R.E.M.FROM:
Public Works Director
City of South Miami
4795 SW 75th Avenue
Miami,FL 33155
RE:City of South Miami Project No.CI04-0812
Broad Canal Improvements Project
Bid Submittal
Wes Scott,P.E.<ACK-
Sr.Project Manager
The following is a summary of the Broad Canal Improvements Project bid packages received for
theabove referenced project:
1.
2.
3.
4.
5.
6.
The bid documentswereopened in the City ofSouth Miami City Commission Chambers
at 3:05PM.
Thebidtabulation was completedonAugust16,2004.AmericanEnvironmental
Contractors,Inc.provided the lowest bid.Aspreadsheet containing the two bids that
were received forthis project is attached.
Corporate informationforAmericanEnvironmental Contractors,Inc.was checked with
the Florida Department of Corporations and this firm was found tobe in good standing at
present.The corporate informationlistedfor one of the two sub consultants listed in
Section 00300,Allstate Surveying andMapping,Inc.was also verified and was foundto
be in goodstandingatpresent.Theothersubconsultant listed in Section00300,
IntouchLogistics,wasfoundtobeingoodstanding as well.
The (3)references(see attached)provided in the American Environmental Contractors,
Inc.bidwerecontacted.All references provided favorable responses TheGeneral
Contractor'sLicense provided by American Environmental Contractors,Inc.was
checked with theStateof Florida andwas found tobe valid and in good standing with no
complaints filed.The Occupational License for Intouch Logistics (the hauling contractor)
wasalso checked andverifiedtobeingoodstanding.
American Environmental Contractors,Inc's general liability insurancewas provided in
their bid package,which meetsthe requirements and limits specified for this project in
the bid project manual.
The Bid Bondwas verified with Nova CasualtyCompany(seeattached).
TheBroad Canal Improvements Project 1
Cityof South Miami Project No.CI04-0812
RE:City ofSouth Miami Project No.CI04-0812
Broad Canal Improvements Project
Bid Submittal
REFERENCES FOR:American Environmental Contractors,Inc.
o Raytheon Support Services Company (See attached letter)
o Miami-Dade County Department of Environmental Resources
Management,Division of Recovery and Mitigation (See
attached letter)
o Marlin Engineering (See attached City ofSouth Miami
Contractor Reference Form)
The Broad Canal Improvements Project2
City of South MiamiProjectNo.CI04-0812
«I u -~P
U *V'KORPORATJp/''Q
Public Works Department
Contractor References
Based on Experience,Ability and Financial Standing
American Environmental Contractorsis apotential contractor for 0ne ofthe City of
SouthMiami's projects.Itisour practice toobtain references fromindividualsand companies
whohave worked witha potential contractor for the Citvftmer:»-Can Environmental Contractors
hasincludedyou and/or your company toprovideuswithsuchreference.We would greatly
appreciateyour prompt response tothe following inquiryasitappliesto the nature of your
relationship with thecontractor.Those thatdo not applyshouldbe left blank.Kindly ratethe
contractor as follows:
1-poor 2-average 3-above average 4-very good 5 -excellent
12 34 5
Criteria
•/
A.Ability to complete project on time.i/
/
B.Ability to stay within the budget.V
C.Quality of work.•
•
D.Financial standing (if applicable)./\f
E.Experience in their line of work.
Additional Comments (May indicate last project/transaction with contractor):
-'«"^iier\oaiL)
Reference given by:
Name &Title
Company
Address
City/St/ZIP
Telephone
ftU.A-fhl».*»Ao R*™«Check conducted by:
(WWKrtO frflm^/*'-8 Susana Grossman
Date:August 16,2004
If youhaveanyquestionaboutthisform,pleasecallat (305)668-7354.Thankyou.
M:\FROJECTS\SOUTH MIAMRBROAD CANAUBid Phnsd<M0712 R«£&ni.doc
Raytheon •^.%.t
Sendees Company
801 Clematis Sucet
Wen Palm Beadi.Florida
33*01 USA
561.832.8566
February 14,2001
American Environmental
9O0 Stillwater Drive
Miami Beach,Florida 33141
Subject:Recommendation Rj&quea
Reference:Subcontract 74-740142 dared 22 March 1999 wich Petro Hydro,inc.
Attention:Mr.GeorgeMunne
Dear Mr.Munne:
Tnis is letter is to advise any poiential contractors thai the work performed against the referenced
Bubconfract by your company through the prime conlraaor or Petxo Hydro,Inc.was complcxed in a timely
and professional manner and within the guidelines established via the referenced subcontract Pais work
was performed on a United States Naval Weapons Range located on Andros Island,Bahamas.
Yoursverytruly,
RAYTHEONSUPPORTSERVICES COMPANY
James E.Goodwin
Subcontract Administrator
rf?3&
MIAMI-DADE COUNTY,FLORIDA
MIAMI-DADE §ERM
ENVIRONMENTAL RESOURCES MANAGEMENT
DIVISION OF RECOVERY AND MITIGATION
33S.W.2nd AVENUE,SUITE 300
MIAMI,FLORIDA 33130-1540
(305)372-6893 (305)372-6461 FAX
January 31,2003
Brown and Brown Insurance Co.
5900 N.Andrew Avenue Suite 900
Fort Lauderdale,Florida 33309
Attn:Mr.Shown Burton
Re:Melrose Canal Project
Miami-Dade -Contract No.CF002180
Dear Mr.Burton:
American Environmental Contractors,Inc.,is presently working atthe Melrose Canal andhas
successfully completed approximately sixty percent of the work.Contractor is proceeding timely
and is expected to be substantially completed with the work in the One Hundred and Eighty days
allocated to the contract
Should you have any questions,please do not hesitate to contact meat (305)372-6893.
Sincerely,
Manager
Contracts and Specifications Group
D.O.R.M.
HG:bc
Cc:American Environmental,Inc.
0 250'500'1000'PROJECT AREA
LOCATION MAP
CITY OF SOUTH MIAMI
MIAMI-DADE COUNTY,FL
AERIAL PHOTO 2001
BROAD CANAL
SOUTH FLORIDA RESOURCE
CONSERVATION &DEVELOPMENT COUNCIL,INC.
15600 SW 288TH STREET,SUITE 402
HOMESTEAD.FL 33033-1239
PHONE:(305)246-4319 FAX:(305)245-2473
www.sfrcd.org