Res. No. 140-04-11919RESOLUTION NO.
140-04-11919
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICE WORK ORDER WITH KIMLEY-HORN
&ASSOCIATES,INC.FOR SERVICES OF DATA COLLECTION,
SURVEY/TESTING,DRAINAGE DESIGN,PRE-CONSTRUCTION AND
CONSTRUCTION PHASES FOR NORTHEND DRAINAGE AND TRAFFIC
CALMING IMPROVEMENTS -PHASE II IN AN AMOUNT OF S68,500 TO BE
CHARGED TO SOUTH FLORIDA WATER MANAGEMENT GRANT ACCOUNT
001-0000-132-2057 AND PEOPLE'S TRANSPORTATION TAX ACCOUNT #124-
1730-541-3100;PROVIDING FOR AN EFFECTIVE DATE
WHEREAS,theCity Commission oftheCityof South Miami.Florida,wishes tousethe
professional services of Kimley-Horn &Associates,Inc.,to provide data collection,route survey,
geotechnical testing,onsite data collection,preparation of designs &permitting,bidding and construction
phase services for North-end Drainage &Traffic Calming Improvements along SW 44"Street from SW
62nd Court to SW 64,h Avenue;SW 62nd Court from SW 44,h Street to SW 43rd Street;and SW 62nd Court
fromSW 42nd Street toBirdRoad;and
WHEREAS.Kimley-Horn &Associates.Inc.isoneoftheCity's approved Professional General
EngineeringConsultants;and
WHEREAS,the proposed serviceswillbe funded through aSouth Florida Water Management
District grantandthePeople's Transportation Tax fund.
NOW,THEREFORE,BEITDULY RESOLVED BYTHE CITY COMMISSION OF THE CITY
OF SOUTH MIAMI,FLORIDA,THAT:
Section 1:TheCity Manager is authorized to execute a Work Order with Kimley-Horn &
Associates.Inc.for professional services in connection with route survey,geotechnical testing,data
collection,preparation of design plans &permitting,bidding phase services and construction phase
services for North-end Drainage &Traffic Improvements in an amount of $68,500 to be funded from
South Florida Water Management District grant and the People's Transportation Tax account numbers
001 -0000-132-2057 and 124-1730-541 -3100,respectively.
Section2:TheProfessionalServiceWorkOrderbemadeapart of thisresolution.
Section 3:This resolution shall be effective immediately.
PASSED AND ADOPTED this 17th dayof August t 2004.
APPROVED:ATTEST:
f J)y |JyutjrV-r'Z^MC?
ia MenendezTC'ity Clerk
(/
READ AND APPROVED AS TO FORM:
CITY-ATTORNEY
e/
Mary S'cGtt RusseKjyJayor
Commission Vote:4-1
Mayor Russell:Yea
Vice Mayor Palmer:yea
Commissioner Birts-Cooper:Yea
Commissioner Wiscombe:Yea
Commissioner Sherar:Nay
South Miami
CITY OF SOUTH MIAMI £•£•(
OFFICE OF THE CITY MANAGER \\\\\\
INTER-OFFICE MEMORANDUM
To:Honorable Mayor,Vice Mayor Date:August 17,2004
s~andCity Commission
From:Maria V.Davis IaJP']jQJjL*Subject:Authorizing the City Manager to
*jS execute a professional service agreement
with Kimley-Horn &Associates,Inc.for
North-end Drainage &Traffic Calming
Improvements -PhaseII
2001
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTHMIAMI,FLORIDA,AUTHORIZINGTHE CITY MANAGERTO
EXECUTE A PROFESSIONAL SERVICE WORK ORDER WITH KIMLEY-HORN
&ASSOCIATES,INC.FORDATA COLLECTION,SURVEY/TESTING,
DRAINAGE DESIGN,PRE-CONSTRUCTION AND CONSTRUCTION PHASES
FOR NORTHEND DRAINAGE AND TRAFFIC CALMING IMPROVEMENTS -
PHASEII,FORTHEAMOUNTOF $68,500 TOBECHARGEDTOSOUTH
FLORIDA WATER MANAGEMENT GRANT ACCOUNT 001-0000-132-2057 AND
PEOPLE'S TRANSPORTATION TAX ACCOUNT #124-1730-541-3100;
PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND AND ANALYSIS
As one ofour general professional engineering consultants,Kimley-Horn &Associates,Inc.(KHA)will
provide data collection,survey &testing services,drainage design,pre-construction activities (permitting
and bid phase professional services)and construction phase services for the North-End Drainage &Traffic
Calming Improvements -Phase II.The phase II professional services area is defined as:SW 44'Street from
SW 62nd Court to SW 64,h Avenue;SW 62nd Court from SW 44,h Street to SW 43rd Street;and SW 62nd
Court from SW 42nd Street to Bird Road.The proposed drainage improvements will include a new drainage
system (catch basins,exfiltration trenches,piping and pavement restoration)for the area.Also,two traffic
circles and a raised intersection will be design in accordance with the north-end traffic plan.The
professional services will be funded through the South Florida Water Management District (SFWMD)grant
at $40,500 and the People's Transportation Plan (PTP)at $28,000,with account numbers 001-0000-132-
2057 and 124-1730-541-3100,respectively.Before this request,the account balance for both accounts is
001-0000-132-2057 (SFWMD)$250,000;and 124-1730-541-3100 (PTP)$30,000.
RECOMMENDA TION:
Approval is recommended.
ATTACHMENTS:
a ProposedResolution
•KHA's Work Order for Professional Services
a KHA's Fee Worksheet
a ProjectLocationMap
BPHHiri Kimley-Horn
and Associates,Inc.
Suite 411July26,2004 m Sou{h Dbde Hjghway
Miami,Florida
33143
Mr.W.Ajibola Balogun,REM
Public Works Director
City of South Miami
4795 SW 75th Avenue
SouthMiami,FL 33155
Re:North-end Drainage &Traffic Improvements -Phase II
Professional Services Work Order
Dear Mr.Balogun:
We are pleased to enclose two executed originals of Kimley-Horn and
Associates,Inc.proposal for the above-captioned P^^J^S^
the proposal previously submitted to you on November 19,2003.The
oriffLnal proposal was revised to include geotechnical and surveying
services,and also includes civil engineering and landscape architecture
design services for four intersection improvements as recommended in the
North side Neighborhood Traffic Plan prepared by KHA.
If you have any questions,please do not hesitate to contact me.
&Y-HORN AND ASSOCIATES,INC.
Rodrikb Pigna,PE
Associat
Enclosures
TEL 305 662 6445
FAX 305 662 6492
O:\So.MiamftNonhend Phase IWuly 2004\RPO4O726 Atalogun proposal.tot.doc
Kimley-Horn
and Associates,Inc.
PROFESSIONAL SERVICES WORK ORDER
Date:July 26,2004
To:CityofSouth Miami
Public Works Department
4795 SW 75th Avenue
SouthMiami,Florida 33155
Project Name:North-end Drainage &Traffic Improvements -Phase II
Funding Source:City of South Miami
This project will be in accordance with the "Professional Service Agreement;-_General
Engineering Services",(AGREEMENT)between the City of South Miami (CITY)andKimley-Horn and Associates,Inc.(CONSULTANT),as approved by the CityCommissiononAugust7,2001 (Resolution No.112-01-11260).The M^W^services for this work order shall supercede,in its entirety,Section 2 of the above-noted
Professional Services Agreement.
Description of Project:
The scope of this work order shall include professional civil engineering services relatedtothepreparationofDesignplans,Specifications and Contract Dements for proposed
improvements.The scope shall also include providing limited assistance to the Clientduringtheregulatory/permitting phase,bidding and contractor selection process,andconstructionphaseandcloseoutoftheproject.The design shall provide for drainagesystemimprovementsandassociatedright-of-way repair of approximately 1,640 LF of
roadway,to include the following:
a SW 44'"Street from SW 64*Avenue to SW 62nd Court
a SW 62nd Court from SW 44th Street to SW 43*"Street
a SW 62nd Court from SW 42nd Street to Bird Road
Also included in the scope are design and permitting of traffic calming improvements as
recommended in the "Northside Traffic Plan"prepared by Kmley-Hom and Associates,
Inc.These improvements are limited to those proposed within SW 44 Street and 62
Court as described below:
Kimley-Horn
and Associates,Inc.
Traffic circle at the intersection of SW 44th Street and SW 64 AvenueRaisedintersectionattheintersectionofSW44*Street and 62nd Court
Traffic circle at the intersection of SW 62nd Court and 42 StreetLtSonmodificationattheintersectionofSW62ndCourtand 42nd Terrace
The following scope of services shall supercede in its entirety the Professional Services
section ofour contract withthe City.
Scope of Services and schedule of Fees:
1.0 DESIGN AND PERMITTING PHASE:
1.01 Attend "kick-off'meeting and initial coordination with City of South
Miami Public Works Department.#
1.02 Perform and submit drainage analysis and design,with engmeenng
103 S^p^wucation meeting with Miami-Dade County Public WorksTrafficSectiontodiscussproposedtrafficcalmingimprovements.
1.04 Prepare design plans for proposed drainage improvements to include
roadway resurfacing.f1.05 Prepare design plans for traffic calming improvements at the four
referencedintersections.,..*„*tua1.06 Prepare landscape plans for proposed traffic calming improvements at the
fourreferencedintersections..1.07 Attend one hearing before City of South Miami ERPB relative to proposed
landscaping improvements.108 Provide technical criteria and submit for permits from applicable
regulatory agencies with jurisdiction over the project.
109 Provide update Engineer's Opinion of Probable Construction Cost1.10 Spare Construction Contract Agreement &Design Specification
Document(Project Manual).111 Furnish 95%complete plans and Project Manual,present and attend onematingtoreviewtheprojectwiththeCity's Public Works Director
and/or staff.,,_.«1.12 Furnish 12 copies of final plans and project manual to the Engmeenng &
Construction Department.
The fee for the Design and Permitting Phase of the project will be Lump Sum amount of
$40.500.00
Kimley-Horn
and Associates,Inc.
2.0 BID AND CONSTRUCTION PHASE:
2.01 Provide bid advertisement documents,respond to bidders'questions and
attend pre-bid conference.
2.02 Prepare addenda to Bid Documents,if required.
2.03Attend Bid Opening.2.04 Tabulate and evaluate bids received,check references of responsible
lowest bidder and make recommendation.
2.05 Assist in obtaining and reviewing documents needed to execute the
contractbetweentheCityandthecontractor.
206 Attend Pre-construction conference.
207 Perform Construction Engineering Observations (up to twice per week,
not to exceed 16 weeks or four [4]months)and submit reports.
2 08 Review and approve/disapprove shop drawings.
209 Review Contractors'Application for payment and submit
recommendation to the Engineering &Construction Director.
2 10 Perform project closeout with contractor,Final Inspection,Punch List,
Final Application for Payment review and submit Certificate ot
2.11 SfSaty in securing "As-built"from the contractor in both
reproducible and electronic formats.
The fee for the Bid &Construction Phase of the project will be aLump Sum amount of
$20.130.00
3.0 ENGINEERING ROUTE SURVEY:
Perform Engineering Route Survey of the above referenced roadways.Three sets
of the survey drawings are to be provided signed and sealed by Professional LandSurveyorregisteredintheStateofFlorida.Electronic drawing (dwg)files of the
survey drawings are also to be provided in AutoCAD format.
The fee for the Engineering Route Survey Phase of the project is aLump Sum amount of
$6.600.00
4.0 GEOTECHNICAL SERVICES:
Perform two SFWMD Constant-head,Usual Open Hole Tests within the project
limits Results from additional percolation tests performed during Phase I of the
"Northend Drainage Improvements"project will be combined with results from
Kimley-Horn
and Associates,Inc.
the two proposed tests in order to evaluate the range of hydraulic conductivity for
the area.For this reason,it was felt that additional testing should not be required.
The fee for the Geotechnical Services Phase of the project will be a Lump Sum amount of
$1.270.00
The total fee for the professional civil engineering services indicated in this Service
OrderisaLumpSumamountof $68.500.00
n Kimley-Horn
and Associates,Inc.
Signature:
Company Name:.KimleftHtoaid Associates,Inc.
_5&-
Name:T^»^'tv-'y r*wpr §j-
(President /Principal-in-charge)<**j>%yj Jj^tfttTtti cU^O*
City of South Miami
Approved by:
Date:
O:\SoMiairoWorthend Phase IWuly 2004\North End ILDrainage seope-Traffiee lnctuded.doc
^]W^W%Kimley-Horn
^JiMl—j and Associates,
DATE OF ESTIMATE:
07/27/04
nc
X
ESTIMATE OF WORK EFFORT AND FEE
NORTHEND DRAINAGE &TRAFFIC IMPROVEMENTS -PHASE II
DEPARTMENT LENGTH:2,000 ft.(0.4Miles)Funding Source:
CONSULTANT City of South Miami
MANHOURS:
W
0
R
K
TASK 1.0 TASK 2.0 TASK 3.0 &4.0
TOTAL
WORK
EFFORT
Manhours
AVERAGE
HOURLY
RATE
ESTIMATED
COST
Design
and
Permitting
Phase
Bid and
Construction Phase
Assistance
Engineering
Route
Survey
CLASSIFICATION:ELEMENTS
PRINCIPAL 0.00
See Below
Subconsultant
Basic Activity
0.00 $160.00 $0.00
PROJECT MANAGER 43.24 43.24 $140.00 $6,053.60
SENIOR ENGINEER 64.86 64.86 $125.00 $8,107.50
ENGINEER 142.69 142.69 $100.00 $14,269.20
SENIOR DRAFTSMAN/TECWCADD Opr.90.80 90.80 $75.00 $6,810.30
DRAFTSMENS 69.18 69.18 $60.00 $4,151.04
DATA PROCESSING/CLERICAL 21.62 21.62 $50.00 $1,081.00
$40,500
DATAPROCESSING/CLERICAL 50.9 50.88 $50.00 $2,543.75
CONSTRUCTION MANAGER 31.5 31.49 $100.00 $3,148.75
CONSTRUCTIONINSPECTION 192.6 192.64 $75.00 $14,447.81
TOTALS 432 275 707 $20,140
DESIGN TASK TOTAL(S)432
CONST.PHASETASKTOTAL(S)?7S TOTAL CONTRACT FEE COMPUTATIONS
LUMP SUM
DIRECTS
Basic Activities &Cost Elements &Additive
Subconsultant Basic Activities:
ESTIMATOR &TITLE'NOTES:Survey:Schwebke-Shlskin &Associates,Int
Rodrigo Pigna,Project Manager Permit /Impact Fees Not Included Geotechnical:Tierra,Inc
EstimatedDirect Reimbursablss (Out-of-Pocket)NotIncluded
Kimley-Hom and Associates,Inc.
$60,640
$6,600
$1,270
GRAND TOTAL:$68,510
City of South Miami
NORTHEND DRAINAGE &TRAFFIC CALMING n
IMPROVEMENTS -PHASE 2
Location Map
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