Res. No. 133-04-11912RESOLUTION NO.133-04-11912
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
PURCHASE A 2004 CATERPILLAR 416D BACKHOE LOADER FROM KELLY
TRACTOR CO.,IN AN AMOUNT OF$40,825.00 TO BE CHARGED TO THE FY
2004/05 PEOPLE'S TRANSPORTATION TAX FUND,OPERATING EQUIPMENT
ACCOUNT NUMBER 124-1730-541-6430;PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS,theCity of SouthMiami'sPublicWorksDepartmentStreets&Landscaping
divisionprovidesstreetrepairservices cityvvide;and
WHEREAS,theexistingbackhoeisoldandinpoorworkingcondition,frequently
breakingdownwhenmostneeded;and
WHEREAS,anewbackhoeisessentialfortheupkeep of allcitystreets,andsidewalks.
NOW,THEREFORE,BEITDULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,THAT:
Section1:ThePublicWorksDepartmenthasobtainedaquoteforthepurchase of thebackhoe
fromKellyTractorCo.,NortraxandGrowersEquipmentCo.
Section2:KellyTractorCo.submittedthelowestbid.
Section 3.TheCityManagerishereby authorized toordertheBackhoeLoader from Kelly
Tractors,Co.fordeliveryinOctober2004andto disburse thesumof$40,825 from FY 2004/05
budgetaccountnumber 124-1730-541-6430.
Section4.This resolution shallbe effective immediately after adoption.
PASSED AND ADOPTED this 17th day ofAugust 2004.
ATTEST:APPROVED:
CITY CLERK
READ r^ASTO^^M:
T ATTORNEY
Commission Vote:
Mayor Russell:
Vice Mayor Palmer :
Commissioner Wiscombe:
Commissioner Sherar:
Commissioner Birts-Cooper:
5-0
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
Inter-office Memorandum
TO:Honorable Mayor,Vice Mayor
&City Commission
FROM:Maria V.Davis
City Manager
RESOLUTION:
is
DATE:August 17,2004
4AGENDAITEMNo..
RE:Authorizing the City Manager to
purchase a416D Backhoe Loader from
Kelly Tractor Co.
South Miami
AMmericaCity
mnr
2001
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO PURCHASE A2004
CATERPILLAR 416D BACKHOE LOADER FROM KELLY TRACTOR CO.,IN AN AMOUNT
OF $40,825.00 TOBECHARGEDTOTHEFY 2004/05 PEOPLE'S TRANSPORTATION TAX
FUND,OPERATING EQUIPMENTACCOUNTNUMBER 124-1730-541-6430;PROVIDING
FOR AN EFFECTIVE DATE
BACKGROUND &ANALYSIS:
The City of South Miami's Public Works Department's Streets &Landscaping Division is
responsible for the maintenance of the City's streets and sidewalks.The current backhoe used for
the maintenance workis 10-years old,unreliable,and frequently breaks down,thus causing
delays in scheduled street maintenance.Inan effort to maintain the upkeep ofthe City streets,we
have obtained quotesforanewbackhoefromthe following vendors:
q Kelly Tractor Co.$40,825.00
a Nortrax $50,214.00
•Growers Equipment Co.$44,300.00
Theabovequotesofferthesamestandard features:
2 Wheel Drive
Heavy-dutyBackhoeBucketCylinder
18-inch Coral Rock Bucket
OpenROPSCanopy
1.3 Yard Loader Bucket
3 Years Extended Warranty
Weare requesting approval to order the backhoe nowfor delivery inearly October,when
paymentwillbemadefromtheFY2004/05budget.
Page2 of2
Comm.Mtg.Agenda
Aug.17,2004
RECOMMENDATION:
Itis recommended thattheCity Commission approve fundingfortheequipment.
ATTACHMENTS:
•Proposedresolution
•Quotation from Kelly Tractor Co.,Growers Equipment Co.and Nortrax
til
QuoteNo.13 KELLYTRACTORCO
8255NW58THST
MIAMI,FL33168
305-592-5360fex305-477-2024^an&iSALESQUOTE
—Employee
NameAllanMayTiugh
PositionSatesRepresentative
DepartmentGeneralUnaSales
ProductfSer/lceMama
785-226-7007MOBILE
159*25656*1Nextel
emaileamavfara<^llflractoixom
1-NEWCATERPILLAR418DBACKHOELOADER,INCLUDESOPENR0P5CANOPY,2WD.
REVERSIBLESTABILIZERPADS,BOLTONCUTTINGEDGEAND18°ROCKBUCKET
1.25CYDLOADERBUCKETAMD50hpTURBOENGINE
4ft"TCPMOUNTEDFORKS
INCLUDES3YEARSOR5G00HOURSEXTENDEDPOWERTRAIMWARRANTY
PRICEPERSTATECONTRACT760-001-03-1
•PRICEPROTECTEDFOR30OAYS*"*
Customer
Dates
FlislContact
QuotaIssued
Accept/Reject
7/20*2004
QuantityPrice
$38,588.00
$837X0
$1,400.00
SubTotal
TbxbsFLSALESTAX
TOTAL
Notes
TOTAL
$38,586.00
$837.00
&1.4C0.00
$40,825.00
$40.825.00
HAVETOORDERMACHINEAPPROX6WEEKS
ThankYou
oo
to
Q
IO
CO
cs
CJ1
en
en
CO
io
CS
CO
O
n
H
<
o
3>
CD
m
s
o
July 26,2004
City of South Miami,FL
6130 Sunset Drive
South Miami,FL 33143
Attention:Robert Gonzalez
Gentlemen:
Wearepleasedtopresentthefollowingforyour consideration:
One(1)DEERE 310SG Backhoe Loaderwith
Two Wheel Drive
OpenROPSCanopy
19.5 X 24/UL-16 Tires
Extendable Dipper Stick
HeavyDutyBackhoeBucketCylinder
18"Coral Rock Bucket
1.3 Yard Loader Bucket w/Edge
Suspension Vinyl Seat
Total List Price FOB Factory
Less:Florida Sheriffs Association Contract
Discount (39.45%)
Total Price Fob South Miami,FL
$82,421.00
Delivery:45-90Days ARO
We wouldalsoliketo offer thefollowingoptionalitemsforyourconsideration:
-Deere Hydraulic Front Coupler,Bucketand Forks (net)$5,725.00
-DeereSECURE Extended Warranty3Year/3000Hour 1,808.00
-Nortrax SMART 1,000 HourPMContract 2,447.00
ThanksforconsideringNortraxand Deere foryour equipment needs.
Sincerely,
Bob Rainey
emaihrobert.rainey@nortrax.com Web Site:www.nortrax.com
Bob Rainey,Governmental Sales Manager
4618 Scarborough Drive Lute,FL 33559
Phone (813)995-0841 Fax(813)655-4685 Cell(813)323-2149
tuiwtiai u i nnc 4n x I m 802^899908 £t?:2T t?003/IT/80
Jan.28-2004-r ^50PH GROWERS EQUIPMENT CGGrowersEquipment Co.
8674 NW 58th Street
Muvl,Ft 33166
Phone (305)592-7891
Fix (305)592-7*92
-No.3653~P.\
tBN¥XXWO
Bite:
Bl 1"Phone
Ftt
From \£%3>*d>/y<r#cteJ
•|B TrnftnRg to Yffwr *"""*™-we wilwnit the following
^T Tfyfc^ptJon j—'.1 Mfifcs
ZL
£fi£?^^
V .s^yr->X /^S>a/<Ts s**0p0i <g"<p
<S-7~^f t V.r0o.^
g
Total Fob-Mia
Prise*
-MiwnillJS ]
5 //^^
3-d
Thank you fcfr doing business with us!
rjtPte/*
).&•^"fix**'
2B8Z.-2BS SOE iwuiw-iki3Wdino3 saanoaa wdsiu *Q03 B8 inr
fw.7RqqQ0£et^zi t?00Z/TI/80ti.iuti.i 111 r»r»c jn A I T1*)
•Jii.M.70041 l:JIW ««»**EQUIPMEtl]COGrowersEquipment Co.i
KEWHOLLAM)
8674NW58*;Steect
Miami,Fl 3^166
Phone (30S)5JW-7891
Fa*(305)592-7892
I'd
To:
Addrm_
irffl*^flfr^"^ffsford,c^j
Phong,
»»y—*^^^••_•••
4—"
Jm ^^m to vorff 'it^-we submit the fpllQMf ng:
"*i ri«rinn j |Price -t^SSOty*'pA^.rtption _—!•
;•
z^r UrftiMA/7f Lft^*\£Bfr**>\0.£>OQ^.
r Total 'FOB -MStni US$
':Pdcci »«bioct tpPdcc»mb)octto chWBgo wtahoiw oodw
Thank you for doing business with usl
Growers Equipment Co.
258&-26S SD£IWHIW-lN3WdinD3 Sd3PlO»9 WdST^T *002 82 t"C\
tuihtui uinnc -tn Aim 803A89990E £t?:ST t>003/TI/80