Res. No. 083-04-11862RESOLUTION NO.83-04-1 1 862
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO
EXECUTE THE EMERGENCY PURCHASE OF ONE GO-4 INTERCEPTOR II
SCOOTER FOR THE PARKING ENFORCEMENT UNIT FROM FLORIDA
ELECTRIC &GAS VEHICLES INC.IN AN AMOUNT OF S22,974.00 TO BE
CHARGED TO PARKING METERS FRANCHISE REVENUE ACCOUNT,
ACCOUNT NUMBER 001-0000-344-5200;PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS,theCity of SouthMiamiparkingcontractorpresentlyoperateswithtwoold
Cushman scooters,purchased usedin1997.withno backup vehicle,andthetwo vehicles
presently inusehavebeen inoperable atotal of 50daysinthelastyearalone;and
WHEREAS,the City's parkingcollectionisamajor revenue source,exceeding budget
estimates,which demands dependable and reliable enforcement vehicles in order to continue to
operate efficiently;and
WHEREAS,Cushman no longer manufactures parking enforcement vehicles,and
Florida Electric &Gas Vehicles,Inc.istheonly company manufacturing agas powered parking
enforcement vehicle.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA,THAT:
Section 1:The Purchasing Department hasobtainedaquote of $22,974.00 fromFloridaElectric
&Gas Vehicles,Inc.for purchase of a GO-4 Interceptor II Scooter.
Section 2:TheCity Manager ishereby authorized to disburse thesum of $22,974.00 toFlorida
Electric &Gas Vehicles forthe emergency purchase of the scooter.
Section 3:Thechargeforthispurchaseshallcomefrom account number 001-0000-344-5200
with a balance of $539,403.89.
PASSED AND ADOPTED this 18th
ATTEST:
'T CLERIC ^
READ AND APPROVED AS TO FORM
day of May .2004.
APPROVED:
Commission Vote:5-0
Mayor Russell:Yea
Vice Mayor Palmer:Yea
Commissioner Wiscombe:Yea
Commissioner Sherar:Yea
Commissioner Birts-Cooper:Yea
CITY OF SOUTH MIAMI South Miami
Inter-office Memorandum JUHUnetteaCity
W
TO:Honorable Mayor,Vice Mayor
&City Commission
FROM:Maria V.Davis
City Manager
2001
DATE:May18,2004
AGENDA ITEM No./JL
RE:Authorizing the emergency purchase
of one GO-4 Interceptor II scooter
from Florida Electric &Gas Vehicles,Inc.
RESOLUTION:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,AUTHORIZING THECITY MANAGER TO EXECUTE THE EMERGENCY PURCHASE
OF ONE GO-4 INTERCEPTOR II SCOOTER FORTHE PARKING ENFORCEMENT UNIT FROM
FLORIDA ELECTRIC &GAS VEHICLES INC.INAN AMOUNT OF $22,974.00 TO BE CHARGED
TO PARKING METERS FRANCHISE REVENUE ACCOUNT,ACCOUNT NUMBER 001-0000-344-
5200;PROVIDINGFORAN EFFECTIVE DATE
BACKGROUND &ANALYSIS:
The Cityof South Miami parking contractor presently operates withtwo Cushman scooters purchased
usedin 1997,andno back-up vehicle.TheCity's parking collection isamajor revenue source,which
exceeds budgetary revenue projections and demands dependable and reliable enforcement vehicles in
orderto continue to operate efficiently.Duetothe deplorable condition oftheexistingunits,and delays
in obtaining repair parts,thetwo Cushman's have been outof service atotalof50 days inthelast year
alone (please see attachment)causing loss of revenue tothe City in addition tothe cost of parts and
repair.Considering that these vehicles are expected tobein operation seven days a week,for a
minimumoftwelvehoursperday,itis imperative thatanewvehiclebepurchasedatonceonan
emergency basis,anda second onebe included innextyear's budget.
Inan attempt toobtain prices foranew Cushman,itwas determined thattheyareno longer
manufactured as parking enforcement vehicles.Florida Electric &Gas Vehicles,Inc.isnowthesole
supplier ofgas powered parking enforcement vehicles.They are currently being used by other
municipalities including Coral Gables,Fort Lauderdale,Miami Beach and Sunny Isles Beach.Based
on information obtained from these cities,theGO-4 Interceptor isavery dependable vehicle andis
highly recommended.TheCity's purchasing department has obtained price quotations forthis vehicle
from purchase orders from City of Coral Gables,City of Sunny Isle andCityof Miami Beach.
The expenditure willbe funded from Parking Meters Franchise Revenue,account number 001-0000-
344-5200 which,asofApril23rdshowedabalanceof $539,403.89.Thisis25%overthe $445,002
whichwastheestimatedbudgetforthisrevenueaccountatthehalf-yearmark.If wearetocontinue
PAGE 2 OF 2
Comm.Meeting Agenda
Mayl8,2004
bringinginthiscategory of revenuewiththesamelevel of efficiency,wemustprovidethenecessary
tools forour contractor todothe job.
RECOMMENDATION:
Itis recommended thattheCity Commission approvethis emergency purchase.
ATTACHMENTS:
•Proposed resolution
•Copy of PurchaseOrders(City of CoralGables,City of MiamiBeach&City of SunnyIslesBeach)
•Picture of vehicle
•Price Quote from Florida Electric &Gas Vehicles,Inc.
Parking Vehicle Down Time 2003-2004
Scooter #106 was out of operation due
to mechanical failureon the following dates.
4/28/03 4 DAYS DOWN TIME
5/23/03 1 DAY DOWN TIME
7/15/03 1 DAY DOWN TIME
11/20/03 2 DAYS DOWN TIME
1/27/04 3 DAYS DOWN TIME
3/27/04 7 DAYS DOWN TIME
Scooter #107 was out of operation due
to mechanical failureonthe following dates.
3/12/03 4 DAYS DOWN TIME
4/28/03 1 DAY DOWN TIME
5/5/03 2 DAYS DOWN TIME
5/14/03 1 DAY DOWN TIME
7/17/03 2 DAYS DOWN TIME
10/21/03 4 DAYS DOWN TIME
12/15/03 1 DAY DOWN TIME
1/02/04 10 DAYS DOWN TIME
1/21/04 4 DAYS DOWN TIME
3/09/04 1 DAY DOWN TIME
3/29/04 1 DAY DOWN TIME
5/06/04 1 DAY DOWN TIME
*•?£Gas&Electric Vehicles
taylor dunn •go-4 •ez-go•cushman
Sales •Parts •Service •Rentals
DOM1NICK DESTEFANO
President
1529 S.W.3rdStreet
Pompano Beach,FL 33069
Phone:(954)942-7777
Fax:[954)942-7724
'>::;;••-:••?.-J"-•
INTERCEPTOR II
Apr 0804 02c*
FLA ELECTRIC &GAS VEfflCLES INC
1480 S.W.3RD.ST.
BUILDING C -11
POMPANOBCH FLA 33069
954 942 7777
Date
3/1/2004
Name/Address
CITY OF SOUTH MIAMI
6130 SUNSET DR
MIAMI FL
Qty Item
1 GO-4
OPTIONS
OPTIONS
OPTIONS
OPTIONS
OPTIONS
OPTIONS
OPTIONS
OPTIONS
OPTIONS
SHIPPING
PO/Bid No.Terms Rep
Dueon receipt GE
Description
GO-4 INTERCEPTOR 2 YEAR 2004
SLIDING REAR WINDOW
12VOLTPLUGINAND SWITCHES (2)
LIGHT BAR
EXTRA KEYS
12 VOLT PLUG IN
NERFBAR
SERVICE MANUAL
PARTS MANUAL
12 MONTH EXTENDED WARRANTY TOTAL OF 24
MONTHS COVERAGE
SHIPPING &HANDLING
WE THANK YOU FOR YOUR BUSINESS
427724 p.l
PRICE QUOTE
Quote No.
9345
Account #FOB
SOUTH MIAMI
Price Each 'Total
20,711.00 20,711.00
246.00 246.00
72.00 72.00
259.00 259.00
9.00 9.00
26.00 26.00
232.00 232.00
164.00 164.00
40.00 40.00
625.00 625.00
590.00 590.00
Subtotal
$22,974.00
$0.00SalesTax
Total
$22,974.00
s
u
p
p
L
CITY OF CORAL GABLES
PHONE (305)460-5102
TAX EXEMPT #23-02-324903-54C
[PURCHASE ORDER
INO.66326
i
I THIS NUMBER MUST APPEAR ON
i £P£'?ir§j?ON0ENCE.SHIPMENTS|INVOICES.
FLORIDA ELECTRIC &GAS VEHICLES
1529 S.W.3RD.STREET.
POMPANO BEACH,FL 33069
BILL TO:
CITY OF CORAL GABLES
ACCOUNTS PAYABLE
PO BOX 141549
CORAL GABLES,FL 33114-1549
SHIP TO:
R VEN:0436099
CITY OF CORAL GABLES
AUTOMOTIVE DEPARTMENT
2800 SW 72 AVENUE
MIAMI,FL 33155
D ADD TO INVOICE,C.O.D.s REFUSED
City of Sunny Isles Beach
17070 Collins Avenue.Suite 250
Sunny Isles Beach.Florida 33 160
(305)947-0606 phone(305)949-3113 fax
date 07/21/03
This Order Number Must Appear On AH Correspondence,
invoices.Packages and Shipping Papers.
2
2
2
2
2
2
2
2
2
2
2
1
1
2
2
FLORIDA SALES TAX EXEMPT NO.23-00-477131-54C No.51 6?o
FLA ELECTRIC &GAS VEHICLES,INC
1529 S.W.3rd Street
Pompano Beach,Florida 33069
Ph (954)942-7777 Fax(954)942-7724
s
H
I
P
T
C
TheCityofSunnyIslesBeach
Code Enforcement &Licensing
17070 Collins Avenue,Suite 250
Sunny Isles Beach,Florida 33160
DESCRIPTION
Go-4 Model BT57 Parking Patrol Interceptor(s)II
OPTIONS
Air Conditioning
Grab Handle
Jack
Extra Keys
Lug Wrench
Extra Heavy DutyBattery
Nerf Bar
Arm Rest
Replacement Tire and rim
Rust Proofing
ColorChange(CityAquamarineBlue/Green)
Service Manual
Parts Manual
ACCPlugin Switch Package
Shipping &Handling
REF:Quote number 9279(as modified herein)
NOTE:Sole Sourceas verified/supported by
CityofSt.Petersburg PONo.11574
City of Pompano Beach PONo.232019 (Attached)
—
KeieEV-JMWQl
res?-
•JvFr
19,724.00 39,448 .00
2,750.00 5,500.00
70.00 140.00
95.21 190.4?.
7.50 15.00
10.00 20.00
140.00 280.00
212.00 424.00
167.43 334.86
133.00 276.00
140.00 280.00
275.00 550.00
150.00 150.00
36.00 36.00
65.00 130.00
900.00 1,800 .00
TOTAL:
For Delivery
$49,574.28
on 10/01/03
•EPARTMENT FUND ACCOUNT NUMBER AMOUNT j AVAILABLE *N BUDGET FINANCE
APPROVALIE&L Dept.524-1-642 $49,574.28
'er
Requisitioned by
White:VendorsCopy
Per Christopher Steers
Department Head 'City Manage?
Canary:finance Copy Goldenrod:Department Head GreenrReceiving Copy
'1
1
Do not write in shaded area,for Finance use only.
per Christopher J.Russo
~^<Z>.
City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach FL 33139
fi>PURCHASE ORDER /CHANGE ORDEfc
MAIL INVOICE TO:"SHIP TO"ADDRESS WITH COPY TO:
CITY OF MIAMI BEACH,ACCOUNTS PAYABLE,1700
CONVENTION CENTER DRIVE,MAMt BEACH,FLORIDA
33139.
Telephone:(305)673-7490
Fax:(305)673-7851
VENDOR ID)?
025483
PO/SO NUMBER"
PO-000017123
DATE ORDERED
03/17/2004
PAGE
1 OF 1
DATE REQUIRED
04/1S/2004
FLA ELECTRIC &GAS VEHICLES
1529 S.W.3RD STREET
POMPANO BEACH,FL 33069
CHECK DESCRIPTION AREAFOR ADDITIONAL OR
ALTERNATE SHIP TO LOCATIONS:
S
ISSUED BY:
SHIRLEY THOMAS
REQUEST INS DEPARTMENT"
PHONEf
FLEET MANAGEMENT
140 MACARTHUR CAUSEWAY
MIAMI BEACH,FL 33139
TERMS
(305)673-7000 X64S5 NET 30 DAYS
FLEET MANAGEMENT
i SHIP VIA
BEST WAY
F.O.B.
DESTINATION
CMB CONTACT:MARTI OLIN 305-673-7000 X3603 ANDREW TERPAK 305-673-7000 X3601 FAX
305-673-7639
DESCRIPTION
2004 GO-4 BT 57
PARKING ENFORCEMENT VEHICLES
THIS PURCHASE ORDERFORBASEVEHICLE
$20,711.00.WITHA/C $3,003.00 AND BACKUP
ALARM~$90.00 NERFBAR$232.00WITH12VOLT
PLUG &SWITCHES $72.00 SLIDING REAR
WINDOE $246.00.
EXTENDED WARRANTY (24-MOS.)$625.00
DELIVERY $590.PARTS &SERVICE MANUAL
$102.00 A/C MANUAL SUPPLEMENT PROVIDED NO
CHARGE (COLOR WHITE).
issued h£2-A Reviewed by:Jffjj^^Procurement Director;.
COMMENTS:THE PURCHASE ORDER NUMBEjgKMUST APPEAR ON ALL INVOICES AND SHIPPING DOCUMENTS YOU MUST ALSO state vni ipPROMPTPAYMENTTERMSONYOURINVCHcT(IE,2%10.FAILURE TO SUBMITIN^CEB aTsW^^^PAYMENT PROCESS SEP RPVFPSC CftB AnMnnuti Tmi«M>n/.mmrr.m,n v.v^n^o.nicwncwiwirviu.ncoULI IN M USLAY INTHEPAYMENTPROCESS.SEE REVERSE FOR ADDITIONAL TERMS AND CONDITIONS.
=^
UNIT
PRICE
::5,671.00
TOTAL:
EXTENDED PRICE
51,342.00
___.
51,342.00
iSJFfi!?™DEPT-TAX EXEMPTI0N UNDER REG.NO.F59-6000372,STATE OF FLORIDA TAX EXEMPTION CERTIFICATE 23-09-
328871-54U
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