Res. No. 067-04-11846RESOLUTION NO.67-04-11846
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTHMIAMI FLORIDA RELATINGTOELECTION EXPENSES,AUTHORIZING
THEFINANCE DIRECTOR TODISBURSETHE AMOUNT OF $4,419.37 FROM
ACCOUNT NUMBER 001-2100-519-9920 TITLED NON DEPARTMENTAL -
GENERAL CONTIGENCY AND $1,346.50 FROM ACCOUNT NUMBER 001-1200-
512-4920 TITLED CITY CLERK -ELECTION,TO THE MIAMI -DADE COUNTY
BOARD OF COUNTY COMMISSIONERS FOR THE GENERAL ELECTION HELD
FEBRUARY 10,2004;AND PROVIDING AN EFFECTIVE DATE.3/5
WHEREAS,theFY2003-2004adoptedbudgetprovidestheamount of $4,000.00 forthe
February 10,2004 general election,and
and
WHEREAS,thetotalamountfortheFebruary10,2004GeneralElectionis$5,765.87,
WHEREAS,the existing balance on Account No.001-2100-519-9920 titledNon
Departmental-General Contingency is $63,923.00,and
WHEREAS,the existing balance on Account No.001-1200-512-4920 titledCityClerk-
Election is $1,346.50.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA;
Section 1:The Finance Director is authorized to disburse the amount of $4,419.37 from
account No.001-2100-519-9920 (Non-Departmental-General Contingency)and $1,346.50
Account No.001-1200-512-4920 (CityClerk-Election)topaytheDadeCountyBoard of County
Commissioners.
Section 2:This resolution shallbe effective upon approval.
PASSED AND ADOPTED this2 0tfrlay of April ,2004.
ATTEST:APPROVED:f
XfTY CLERK l MAYbR IT*
READ AND APPROVED AS TO FORM:
r/<^<^2S
CITY ATTORNEY
Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts-Cooper:
Commissioner Sherar:
4-0
Yea
Yea
not present
Yea
Yea
CITY OF SOUTH MIAMI South Miami
Excellence,Integrity,Inclusion \wSlwl
\\\f
TO:Honorable Mayor,ViceMayor DATE:April 20,2004
&City Commission
3FROM:Maria V.Davis MJrJ JhjJ tf ITEM No-
City Manager '^',S^^RE:
2001
RESOLUTION
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI FLORIDA RELATING TO ELECTION EXPENSES,
AUTHORIZING THE FINANCE DIRECTOR TO DISBURSE THE AMOUNT
OF $4,41937 FROM ACCOUNT NUMBER 001-2100-519-9920 TITLED NON
DEPARTMENTAL -GENERAL CONTIGENCY AND $1,346.50 FROM
ACCOUNT NUMBER 001-1200-512-4920 TITLED CITY CLERK -ELECTION,
TO THE MIAMI -DADE COUNTY BOARD OF COUNTY COMMISSIONERS
FOR THE GENERAL ELECTION HELD FEBRUARY 10,2004;AND
PROVIDING AN EFFECTIVE DATE.
BACKGROUND &ANALYSIS
The2003-04adoptedBudgetprovidestheamount of $4,000.00fortheGeneral
Election process of February 10,2004.Seethebreakdownbelow of expensesincurred
by this election:
Early Voting (Feb.2 through Feb6,2004)$3,160.57
Paid from Acct#001-2100-519-9920
(Res.No.10-04-11789 attached)
Acct#001-1200-519-4920 Budget Balance :$4,000.00
Connecting Cables (Early Voting)-$364.70
Pollworkers for Feb.10,2004 -2,018.80
Florida Election Commission 1%assessment fee 270.00
($30.x9 candidates =$270.)
Actual Balance:1,346.50
Elections February 10,2004 $-5,765.87 $-4.419.37
RESOLUTION NO.10-04-11789
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OFSOUTH MIAMI,FLORIDA RELATING TOTHE FEBRUARY
10,2004 GENERAL ELECTIONOFTHE MAYOR AND CITY
COMMISSIONERS FOR GROUPS,II AND III AND UNEXPIRED
TERM FOR COMMISSIONER FOR GROUP IV;PROVIDING FOR
ADDITIONAL LABOR HOURS TO CONDUCT EARLY VOTING IN
THE AMOUNT OF$3,000.00TOBE CHARGED TO CONTIGENCY
ACCOUNT NO.001-2100-519-9920;PROVIDING AN EFFECTIVE
DATE.
WHEREAS,theCity Commission of theCity of South Miami desires to schedule
theday,place andtime of earlyvotingby resolution;and
WHEREAS,that early voting requires additional Miami-Dade County Election's
Office staff labor hours to conduct early voting;and
WHEREAS,thattheamount of $3,000.00 topayfortheadditional labor to
conductearlyvotingwillbe charged to contingency account no.001-2100-519-9920.
NOW,THEREFORE,BEITRESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section 1.That early voting for the2004 General Election willbe conducted
theweek of Monday,February 2,2004,through Friday,February 6,2004.The polls
shallopenpreciselyat7:00a.m.,andclosepreciselyat7:00p.m.
Section2.Voting shall be conducted atCity Hall,6130SunsetDrive,South
Miami,Florida.
Section3.TheCityClerk shall publishnotice of such general electiononcea
week for four consecutive weeksnext preceding the general electionina newspaper of
general circulation in South Miami.The notice shall contain the date,time,and place of
theearlyvotingforgeneralelectionand identify the commission groups.
Section4.This resolution shall become effective upon adoptionthereof.
Additions shown by underlining anddeletions shown by overstrilring.
Res.No.10-04-11789
PASSED AND ADOPTED this6th day of January
ATTEST:
7-CLERK
READ TO FORM:
CjPFTATTORNEY
J:\My Documents\resolutions\resolution2004 General-Election EarlyVoting.doc
,2004.
APPROVED:
COMMISSION VOTE:4-0
Mayor Feliu:Yea
Vice Mayor Russell:out of room
Commissioner McCrea:Yea
Commissioner Bethel:Yea
Commissioner Wiscombe:Yea
Additions shown by underlining anddeletions shown by ovorstrildng.
Miami-DadeCounty Elections Department
2700 NW.87th Avenue
Miami,Florida 33172 1'
Invoice No.SM-02102004
Customer j"
Name City of South Miami
Address 6130 Sunset Drive
City South Miami State FL
Contact Ronetta Taylor,City Clerk (305)663-6340
ZIP 33143
Qty
1
1
621
1
1
1
1
1
1
Description
Municipal Elections 02/10/04
Trucks
Absentee/Provisional Ballot Printing Charges
Absentee Ballot Postage Charges
Precinct Supplies
Ballot Creation/Tabulation
Labor/Overtime (Absentee Ballots)
Labor/Overtime (Early Voting)
Labor/Overtime (Election preparation/Election Day)
iVotronic ADA sound file creation
Misc
Date
Order No.
Rep
FOB
Unit Price
v'
118.56
254.23
0.60
25.00
,100.00
156.48
,160.57
,524.40
500.00
$1
$
$3
$3
*
SubTotal
Shipping
Payment I Check Tax Rate(s)
Comments Please return payment to:
Attention:John E.Mendez
Acting Asst Director,Administral
TOTAL
DEPT^.CC Please make checks payableto:Dade County BoardofCountyCommissioners
P.O.#
mntWlLrl J$5&m P.O.i-TX
DELIVERY:PARTIAL •COMPLETE •
ENTITY AND^QLJAiJTY RECEIVED AS BILLED
/DATE'
CENTBAL SERVICES DATE
INVOICE
[REVISED
3/31/2004
TOTAL
118.56
254.23
372.60
25.00
1,100.00
156.48
3,160.57
3,239.00
500.00
8,926.44
8,926.44
GM200I13
Fiscal Year 2004
Account number
Fund
Department ..
Division ...
Activity basic
Sub activity .
Element ...
Object ....
Originalbudget
CITY OF SOUTH MIAMI
Account Balance Inquiry
1-1200-512.49-20
001 GENERAL FUND
12 CITY CLERK
00 CITY CLERK
51 GENERAL GOVERNMENT SERVIC
2 EXECUTIVE
49 OTHER CURRENTCHARGES
20 ELECTIONS
Actual expenditures -current
Actual expenditures -ytd
Unposted expenditures ..
Encumbered amount ....
Unposted encumbrances ..
Pre-encumbrance amount ..
Total expenditures &encumbrances
Unencumbered balance ......
F5=Encumbrances F7=Project data
F10=Detail trans Fll=Acct activity list
4,000
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2,653.50
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2,653.50
1,346.50
F8=Misc inquiry
Fl2=Cancel
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33.7
4/02/04
10:17:57
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GM200I25 CITYOFSOUTHMIAMI 4/02/04
Account Balance Inquiry 10:18:34
Transactions
Fiscal Year 2004 Account#1-1200-512.49-20
Description..OTHER CURRENTCHARGES/ELECTIONS
Position to..Starting date 4022004 mmddyyyy or Period
Transaction Type
Typeoptions,press Enter.
l=Select
Date
OpTpApPr mm/dd/yyyy
_APGM 05 02/20/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
F8=Orig appl/group#Fll=Account activity listing
F12=Cancel F16=Pending Transactions F17=Subset
——
Encumbrance Budget
Amount Amount Amount
103.00 .00
103.00 .00
103.00 .00
103.00 .00
103.00 .00
103.00 .00
103.00 .00
103.00 .00
118.45 .00
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GM200I25 4/02/04
10:18:20
Fiscal Year 2004
CITYOF SOUTH MIAMI
Account Balance Inquiry
Transactions
Account*1-1200-512.49-20
Description
Position to
.OTHER CURRENT CHARGES /ELECTIONS
.Starting date4022004 mmddyyyy
Transaction Type
Type options,press Enter.
l=Select
Date
OpTpApPrmm/dd/yyyy
_APGM 05 02/23/2004
_APGM 05 02/23/2004
_APGM 05 02/23/2004
_APGM05 02/23/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
_APGM 05 02/20/2004
APGM05 02/20/2004
or Period
—-
Encumbrance Budget
Amount Amount Amount
103.00-.00
103.00-.00
103.00-.00
118.45-.00
149.35 .00
118.45 .00
103.00 .00
103.00 .00
103.00 .00
F8=Orig appl/group#
F12=Cancel
Fll=Account activity listing
F16=Pending Transactions Fl7=Subset