Res. No. 053-04-11832RESOLUTION NO.53-04-11832
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,RELATING TO ACQUISITION OF
CERTAIN COMPUTER EQUIPMENT FOR MULTIPURPOSE CENTER
II,AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW
SERVER FROM DELL CORP.IN THE AMOUNT OF $7,465.60 AND
CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 2020-519-
6430 "OPERATING EQUIPMENT";PROVIDING FOR EFFECTIVE
DATE
WHEREAS,a network server isneededinthenew multipurpose center to accommodate
several simultaneous computer usersinthe building and allow for sharing of databy various
users without causing performance degradation;and
WHEREAS,acquisition of a network server will provide for easy monitoring of userson
the network and needed assurance that childrenenrolled inthe after-school program andusing
the City's computers donothaveaccessto prohibited/undesirable websites onthe internet;and
WHEREAS,theCity Administration is recommending thatthe server be purchased from
DellComputerCorporationbecause of thegovernmentbidthatitisprovidingus.andthe
company's serveriscompatiblewiththerestoftheequipmentusedbyothercitydepartments.
NOW,THEREFORE.BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI.FLORIDA:
Section 1.That theCity Manager is authorized to disburse asumnot exceeding the
amount of $7,465.60 toDell Computer Corp.,fromthe following account 2020-519-6430,for
acquisition of the server.
Section 2.That this resolution is effective immediately upon approval.
PASSED AND ADOPTED this 1_6_day of March
ATTEST:APPROVED:
.2004.
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READ AND APPROVED AS TO FORM:
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CITY ATTORNEY
COMMISSION VOTE:5-0
Mayor Russell:Yea
Vice Mayor Palmer:Yea
Commissioner Wiscombe:Yea
Commissioner Birts-Cooper:Yea
Commissioner Sherar:Yea
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Date:March 16,2004
South Miami
tor.t!fcsl
Alt-America City
WWW
2001
To:Honorable Mayor,Vice Mayor
andCityCommission
From:Maria V.Davis
City Manager &
Subject:a4AgendaItem#_
Commission Meeting
03/16/04
Re:Acquisition of Computer
Server forthe Multipurpose
Center
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,RELATING TO ACQUISITION OF
CERTAIN COMPUTER EQUIPMENT FOR MULTI-PURPOSE CENTER
II,AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW
SERVER FROM DELL CORP.IN THE AMOUNT OF $7,465.60 AND
CHARGING THE DISBURSEMENT TO ACCOUNT NUMBER 2020-519-
6430 "OPERATING EQUIPMENT"
BACKGROUND AND ANALYSIS
The proposed computer contains a more powerful processor,larger hard drive,and CD-ROM
devicethatwillallowfasterprocessingandsharing of databymultipleusers.Theserverwill
allowustoconnectseveralcomputerstotheexistingnetwork.Furthermore,acquisition of the
server willprovide:
1)Easymonitoring of usersonthenetworkandneededassurancethatchildrenenrolledin
theafter-schoolprogramandusingthe City's computers donothaveaccessto
prohibited/undesirable websitesontheinternet
2)Reliableconnectiontothenetworksystembystudentsandemployeeswhenusingthe
Multipurpose Center computers
3)Bettersecuritytothenetworksystem,preventingintrusionfromoutsiders
4)Faster printing on the networksystem
The disbursement of $7,465.60neededtoacquiretheserverfromDell Computer willbecharged
to account number 2020-519-6430,entitled "Operating Equipment"which hasa current balance
of $13,497.11.
This resolution will give retroactive approval for the acquisition directed by this Commission in
order to expedite the connection to better serve the childrenenrolled in the after-school program
and to alleviate some of the problems we have been experiencing withthe computer system in
the center.
RECOMMENDATION
Approvalisrecommended.
DELL
Date:3/3/041:27:09 PM
Page1 of2
QUOTATION
QUOTE #:143250870
Customer #:1052096
Contract*:90231
CustomerAgreement #:250-000-03-1
Quote Date:3/3/04
Customer Name:MIAMI DADE COUNTY
TOTAL QUOTE AMOUNT:$7,465.60
Product Subtotal:$7,465.60
Tax:$0.00
Shipping &Handling:$0.00
Shipping Method:Ground Total Number of System Groups:
GROUP:1 QUANTITY:1
Base Unit:
Processor:
Memory:
Keyboard:
Monitor
Hard Drive:
Hard Drive Controller
Floppy Disk Drive:
Operating System:
Operating System:
Mouse:
CD-ROM or DVD-ROM Drive:
Sound Card:
Speakers:
Documentation Diskette:
Additional Storage Products:
Feature
Feature
Service:
Service:
Service:
Service:
Service:
Service:
Service:
Installation:
Misc:
Misc:
SYSTEM PRICE:$6,116.50 GROUP TOTAL:$6,116.50
PowerEdge 2650,2.8GHz/S12K Cache/533MHz FSB Xeon (221-2654)
2nd Processor,Xeon,2.8GHz,S12K Cache ,S33MHz FSB,PowerEdge 2650 (311-2724)
1GBDDRSDRAM 266MHZ (2X512)PowerEdge(311-2732)
No Keyboard Option(310-3281)
No Monitor Option (320-0058)
146GB 10K RPMUltra320 SCSI HardDrive (340-7968)
Raidon Motherboard,PERC3-DI 128MB,with Documentation.for Dell PowerEdge 2650 (340-3943)
1.44MB.3.5 in.FloppyDrive Dell PowerEdgeServers (340-3961)
W2K3 Server Standard Edition 32-bit (420-2965)
Dell OpenManage Kit,32-Blt (310-1261)
Mouse Option None(310-0024)
24X IDE CD-RW/DVDROMDrivefor PowerEdge Servers (313-1999)
BezelOptionfor Dell PowerEdge2650 (310-1487)
5 Bay SCSI Hard Drive Backplane,1XS,(1 In only)PowerEdge 2650 (340-3932)
NoHard Copy Documentation (310-1989)
146GB 10K RPMUltra320 SCSI HardDrive (340-7968)
MRS,ROMB0,C4,forPowerEdge2650 (340-3946)
RapldRalls forDellRack(310-1482)
Premier Enterprise Support -Gold •Advanced Software SupportQuantity 3 Resolutions (950-
0117)
Premier Enterprise Support•Gold -Premium Services,Initial Year (950-0138)
PremierEnterpriseSupportServiceGoldWelcomeLetter (310-3785)
PremierEnterpriseSupport-Gold-Premium Services,2YRExtended (960-3029)
Type 2 Contract Same Day 4 HR Parts and Labor On-Site Response,Initial Year (960-4130)
Type 2 Contract Same Day 4 HR Parts and Labor On-Site Response,Two Years (960-4132)
Premier Enterprise On Demand Engineer Dispatch Severity1ThreeYears (970-0237)
On-Slte Installation Declined (900-9997)
146GB 10K RPMUltra 320 SCSI Hard Drive (340-7968)
RedundantPowerSupply,12SVwith Y-cord for PE26S0 and PV77SN (310-4324)
CFI,9104,lnformatlon,Label,Asset,Medium,#2,Factory Install (362-8800)
file://C:\Documents%20and%20Settings\cblazek\Local%20Settings\Temporary%20Internet...3/5/2004
CFI,9104,lnformation,Label,A8set,Large,#2,FactoryInstall(362-8801)
CFI Bypass EIDO (364-7502)
CFI Routing SKU (365-0257)
CFI,Rollup,lntegration,OR-System,Label,Service (366-4301)-Quantity2
SOFTWARE &ACCESSORIES
Product
15FP,1U RackConsolewith RapldRails,15"TFT LCD,83key mini-kybd,U.S.,Customer Install
(310-4227)
Quantity
Page 2 of2
Unit Price Total
$1,349.10 $1,349.10
Number of S&A Items:1
S&A Total Amount:
$1,349.10
SALES REP:APRIL DELASHAW PHONE:800-981-3355
Email Address:April_Delashaw@Dell.com Phone Ext:44721
For yourconvenience,yoursales representative,quotenumberand customer numberhavebeen
includedtoprovideyouwithfasterservicewhenyouarereadytoplaceyourorder.Youmayalso
place your order online at www.dell.com/quote
Thisquoteis subject tothetermsoftheagreementsignedbyyouand Dell,or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S.only and are subject to change.
**Sales/use tax is a destination charge,i.e.based on the "ship to"address on your purchase order.
Please indicate your taxability status on your PO.If exempt,please fax exemption certificate to
DellTax Department at 512-283-9276,referencing your customer number.
If youhaveany questions regardingtax please call 800-433-9019.**
All product andpricing information is based onlatestinformationavailable.Subject to change without
notice or obligation.
LCD panels inDell products contain mercury,please dispose properly.
Please contact Dell Financial Services'Asset Recovery Services group for EPA compliant disposal
options at US_DFS_AssetRecovery@dell.com.Minimum quantities mayapply.
file://C:\Documents%20ando/o20Settings\cblazek\Local%20Settings\Temporary%20Internet...3/5/2004