Res. No. 049-04-11828RESOLUTION NO.49-04-11 828
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO
THE CITY CLERK;APPOINTING MARIA M.MENENDEZ;
PROVIDING AN EFFECTIVE DATE.
WHEREAS,pursuant toarticleII,section7 of the City of SouthMiami
ChartertheMayorandCityCommissionisvestedwiththepowertoappointacity
clerk;and
WHEREAS,MariaM.Menendezhasbeen serving asCity Clerk forthe
City of SouthMiamionanInterimbasissincebeing appointed by resolution on
September 16th,2003;and
WHEREAS,an outside search and review of 25 resumes has been
conducted tofillthe position of CityClerk,withtheonlyone meeting the
minimum qualifications being Maria Menendez;and
WHEREAS,an evaluation has shown that Ms.Menendez has performed
herduties,including conducting asuccessfuland untainted election,and
performing thedaytoday responsibilities of theCity Clerk ina proficient and
professional manner since assuming theinterim position;and
WHEREAS,basedupontheperformance evaluation andthereview of the
otherapplicantsfortheposition,theMayorandCityCommissiondesireto
appointMariaM.MenendeztoserveastheCityClerk of theCity of SouthMiami.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA;
Section1.That MariaM.Menendezis appointed City Clerk of theCity
of SouthMiamiand,uponacceptance of theappointmentandapproval of an
employment contract,shallserveinthatposition.The commencement,salary,
benefits and other terms and conditions of the City Clerk's employment shall beas
determined in the contract.
Section 2.This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 1 6 day of March,2004.
Res.No.49-04-1182
ATTEST:
2!
City clerk
READ AND APPROVED AS TO FORM:
'-^<^r//SP^
CITY ATTORNEY
APPROVED:
COMMISSION VOTE:5-0
Mayor Russell:Yea
Vice Mayor Palmer:Yea
Commissioner Wiscombe:Yea
Commissioner Marie Birts-Cooper:Yea
Commissioner Sherar:Yea
J:\My Documents\rcsolutions\RESOLUTION APPT CITY CLERK03.02.04.doc
Page 2 of2
To:
From:
CITY OF SOUTH MIAMI
OFFICE OF THE MA YOR
INTER-OFFICE MEMORANDUM
South Miami
AIJ-AmafcaCfty
W
2001
Honorable Vice Mayor
and City Commission
ussell
Date:March .16,2004
Subject:Agenda Item #/Q
Commission Meeting
3/16/04
Re:Appointment of CityClerk
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,RELATING TO THE CITY
CLERK;APPOINTING MARIA M.MENENDEZ;PROVIDING AN
EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
After advertising theopen position of CityClerkonOctober 19,2003,the Human Resources
Department receivedand reviewed 25 resumes forthatpost(seethe attached).Theonlyone of
thoseresumesreflectingapersonwitheventheminimumrequestedqualifications(aCMC-
CertifiedMunicipalClerk-designationorenrollmentintheCMCprogram)wasfromour
interimCity Clerk MariaMenendez.Sinceassumingtherole of interim Clerk,Ms.Menendez
hasperformedtheday-to-dayfunctions of thatpositioninathoroughly professional manner.She
has recently enduredthemost stressful taskandday falling underthepurview of any municipal
clerk,the ranning of acity election.Shedidsoinan exemplary manner,allowing no
improprieties orquestions of improprietytotaintthisexerciseattheheart of democracy.Shehas
beenrecommendedfortheposition of CityClerkbyourcurrentCityManagerMariaDavis,and
asMayor,IheartilyendorseMariaMenendezforthatpositionaswell.
RECOMMENDATION
Your approval is recommended.
Name ofApplicant
1.Yenia Hernandez
Deyanira (Dee)Cotilla
Joel Triana
4.Mercedes Sanchez
5.Silvio Guitierrez
6.Marcia "Marci"Philbin
7.Kurt Salmon
8.Charlessa M.Smith
9.Lucy Mateu
10.Delia Fernandez
11.Irma M.Rosales
12.Michelle Dorsey
13.Maria M.Menendez
14.*Christene Strudwick
15.DavicelaM.Luis
16.Mabel Gonzalez
17.Martha Munoz
18.Roberto J.Buitrago
19.Silvia Rafael-Beroukas
20.Teodoro Enrique Carrasco
21.Louisset Duizaides -Perez
22.Mercedes Sanchez
23.Maribel Balceiro
24.Mayrim Gonzalez
25.Suzanne Perez
City of South Miami
Applicants forCity Clerk Position
Minimum Qualifications Met (see attached resolution
wfreautrements)
Yes No
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Comments
RESOLUTION NO.172-03-11722
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA RELATING TO THE CITY
CLERK;ESTABLISHING CRITERIA ANDGUIDELINESFOR
SELECTION PROCESS FOR CITY CLERK;PROVIDING AN
EFFECTIVE DATE.
WHEREAS,the South Miami City Commission wishes to establish a process forthe
selection andhiring of aCityClerk;and
WHEREAS,the City Clerk serves at the pleasure ofthe City Commission and shall be
responsible for giving notice,attending all Commission meetings,keeping the minutes and
records ofallof the proceedings of the Commission,preserving all books,papers and writing of
all kinds committed tohisorhercare during hisorher tenure;keepthe corporate seal oftheCity
and affix the seal when lawfully directed;administer oaths;have charge ofthe conduct of
municipal elections;act as Supervisor of Registration;and perform such other duties as shall be
required by this Charter or by General Laws ofthe State of Florida unless restricted by the Home
RuleAmendmentprovisions of Miami-Dade Dade County.
NOWTHEREFOREBEITRESOLVEDBYTHEMAYORANDCITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA;
Section 1.The following criteria istobe followed in selecting a City Clerk:1)City
Clerk Selection Committee,which shall consist of:Former CityClerkRonetta Taylor,the
Village Clerk of the Village of Pinecrest and the City Clerk of the City of Miami;Advertisement
shall be placed in the Miami Herald,and Florida Association of City Clerk's Association;2)
Qualifications shaH may include:BA in Public Administration or related field preferred;CMC
(Certified Municipal Clerk)Status or ncaring completion to enroll in and actively attending
classes of CMC Academy;3)HR will be responsible for the collection and forwarding of
applications to the City Clerk Selection Committee;4)The Committee shall select up to tfeee
five candidates forinterviewsbeforetheCityCommission.
Section 2.Thisresolutionshalltakeeffect immediately upon approval..
PASSED AND ADOPTEDthis Jth daV ofOctober,2003.
APPROVED:
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
J:\MyDocuments\resoIutions\Resolution for Selection Process for City Clerkl.doc
COMN&SSION VOTE:
Mayor Feliu:
Vice Mayor Russell:
Commissioner Wiscombe:
Commissioner Bethel:
Commissioner McCrea:
Additionsshownby underlining anddeletionsshownby ovorstriking.
5-0
Yea
Yea
Yea
Yea
Yea