Res. No. 006-04-11785RESOLUTION NO.6-04-11785
A RESOLUTION OFTHEMAYORANDCITY COMMISSION OFTHECITY
OFSOUTHMIAMI.FLORIDAAUTHORIZINGTHECITYMANAGERTO
DISBURSE THESUMOF$10,000.00TO MIAMI-DADE COUNTY'S
INFORMATION TECHNOLOGY DEPARTMENT FOR THE
MAINTENANCE AND REPAIR OF THE POLICE DEPARTMENT MOBILE
AND PORTABLE RADIOS;CHARGING THE FUNDS TO ACCOUNT
NUMBER 1910-521-4630,(MAINTENANCEANDREPAIROF
COMMUNICATIONEQUIPMENT);PROVIDING FOREFFECTIVEDATE
WHEREAS,the Police Department hasthe need to maintain it's radio equipment for
dependable communications between the communications officers and the officers in the field for the
assignment ofcallsfor service,information,and officer safety;and
WHEREAS,duetothe shortfalls inthe 2002/2003 budgetforroutinemaintenanceofthe
police radios,many repairs were held off until this current budget year;and
WHEREAS,an open purchase order for $4000.00 for Miami Dade ITD was requested in
October2003,however,duetothelarge number of repairs requested inthefirstfewmonthsofthis
fiscal year,thatmoneyhasbeen exhausted;and
WHEREAS,anadditional$6,000.00isbeing requested fortheopenpurchaseorderwithITD
forradiorepairsfortherest of thisfiscal year.
NOW,THEREFORE,BEIT RESOLVED BY THEMAYORANDCITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section1.ThattheCity Manager is authorized to issue an additional open purchase order
intheamountof $6,000.00 fora fiscal yeartotaltodateof$10,000.00to Miami-Dade County's
Information Technology Department,from account number 1910-521-4630 (Maintenance and Repair
of Communication Equipment).
Section 2.Thatthis resolution beeffective immediately after the adoption hereof.
PASSED AND ADOPTED this 6th day of January ,2004.
ATTEST:APPROVED:
(3^.a>rau«
CITY CLERK
READ ,VED AS TO FORM:
L
Commission Vote:4-0
MayorFeliu:Yea
Vice Mayor Russell:out of room
Commissioner Wiscombe:Yea
Commissioner McCrea:Yea
Commissioner Bethel:Yea
City of South Miami
Police Department
INTER-OFFICE MEMORANDUM
To:Mayor and City Commission/*!Date:January 6,2004
From:Maria V.Davis ll ^^[IaA^^Re:Agenda Item #£City Manager ffULm y$s)V$Comm.Mtg.January 6,2004
Maintenance Police Radio Equipment
RESOLUTION:
A RESOLUTION OFTHE MAYOR AND CITY COMMISSION OFTHE CITY OF
SOUTH MIAMI,FLORIDA AUTHORIZING THECITYMANAGERTODISBURSETHE
SUM OF $10,000.00 TO MIAMI-DADE COUNTY'S INFORMATION TECHNOLOGY
DEPARTMENT FORTHE MAINTENANCE AND REPAIR OFTHEPOLICE DEPARTMENT
ORIONMOBILEANDMRKPORTABLERADIOS;CHARGINGTHE FUNDS TOACCOUNT
NUMBER 1910-521-4630,(MAINTENANCE ANDREPAIROF COMMUNICATION
EQUIPMENT);PROVIDING FOR EFFECTIVE DATE
BACKGROUND AND ANALYSIS:
The Police Department is requesting an open purchase order in the amount of $10,000.00 with
Miami-Dade County's Information Technology Department for the routine maintenance ofthe Police
Department's Ericsson Orion Mobile and MRK Portable Radios.
Duetothe shortfalls inthe 2002/2003 budget for routine maintenance of thepolice radios,many
repairs were held off until this current budget year.An open purchase order for $4000.00 for Miami
Dade ITD was requested and issued in October 2003.Because of the large number of repairs
requested inthe first few months of this fiscal year,that money has been exhausted.An additional
$6,000.00 is estimated and requested for the open purchase order with ITD for radio repairs for the
balance of this fiscal year.This expenditure willbe charged to account number 1910-521-4630
(Maintenance and Repair of Communication Equipment).
CurrentBalanceinthisaccountbeforethisexpenditureis$14,650.00.Thisexpenditureis
$6000.00,leavinganaccount balance is$8,650.00 if approved.
RECOMMENDATION:
I recommend the approval of thispurchase.