Res. No. 005-04-11784RESOLUTION NO.5-04-11784
ARESOLUTIONOFTHEMAYORANDCITY COMMISSION OFTHECITYOFSOUTHMIAMI,
FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE A MAINTENANCE SERVICES
AGREEMENT WITH NATIVE LANDSCAPINGSERVICE,INC.FOR US-1 &SUNSET DRIVE
MEDIAN MAINTENANCE INANAMOUNTOF$38,870TOBE CHARGED TOPUBLICWORKS
DEPARTMENT ACCOUNT 001-1730-541-3450;PROVIDING FORAN EFFECTIVE DATE
WHEREAS,the Mayor and City Commission wishes to provide much needed landscaping
improvementsandmaintenance,and;
WHEREAS,Native Landscaping Service,Inc.hada maintenance agreement with theCityof South
Miami and;
NOWTHEREFORE,beit RESOLVED bytheMAYORANDCITYCommission of theCITYOF
SOUTH MIAMI,FLORIDA:
Section 1.The City Manager is authorized to extend an existing agreement with Native
Landscaping Service,Inc.for the landscaping improvements and median maintenance until November 30,2006
pursuant to all of the terms and conditions of the initial agreement made and entered into on November 5,2002.
Section 2.The City Manager is hereby authorized to release $38,870.00 for 12 month's
worth of landscapemaintenancetothe City's medians.
Section 3.Thisresolutionshallbecome effective immediatelyuponadoptionthereof.
PASSEDAND ADOPTED this6 th day of January 2004.
APPROVED:
City Clerk
READ AND APPROVED AS TO FORM:
ATTEST:
Commission Vote:4-0
Mayor Horace Feliu:Yea
Vice Mayor Russell:out of room
Commissioner Bethel:Yea
Commissioner Wiscombe:Yea
Commissioner McCrea:Yea
CITY OF SOUTH MIAMI
Inter-office Memorandum
DATE:January 6,2004
South Miami
AD-AmafeaCfly
\\\W
2001
TO:Honorable Mayor,Vice Mayor
&City Commission
FROM:Maria V.Davis
City Manager
£AGENDA ITEM No..
Maintenance Services Agreement -Native
Landscaping Service,Inc.
RESOLUTION:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE A
MAINTENANCE SERVICES AGREEMENT WITH NATIVE LANDSCAPING SERVICE,
INC.FOR US-1 &SUNSET DRIVE MEDIAN MAINTENANCE IN AN AMOUNT OF
$38,870 TO BE CHARGED TO PUBLIC WORKS DEPARTMENT ACCOUNT 001-1730-
541-3450;PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND &ANALYSIS
NativeLandscapingService,Inc.hasbeentheCity'slandscapingandmaintenance
contractor forUS-1 and Sunset Drive medians.Native Landscaping Service,Inc.hada
maintenanceagreementforthepastyearandmaintainedbothmedians.Thisoneyear
agreementwillbefundedthroughPublicWorks Department's accountnumber 001-1730-
541-34JO with an account balance of $41,206-42.
RECOMMENDATION
Itis recommended thattheCity Commission authorizetheCity Manager to execute the
agreement.
Attachments:
Proposed Resolution
Copy of 2003-2004 Contract
01-1730-541-3450 CONTRACTUAL SERVICES
DESCRIPTION REQUISITION#
AMOUNT OF
PURCH.QUANT.DATE PO#CK/DATE AMOUNT
PROJECT
BALANCE:
Original BudgetAmount $36,000.00
TotalAmount Spent /Remaining $36,000.00
U.S.Lawns O.P.6375 $4,505.00 10/29/2003 6299 $4,505.00 $31,495.00
Aquagenix 6452 $3,500.00 11/17/2003 6374 $3,500.00 $27,995.00
Labors Finders (A.Palenzuela)$960.00 12/5/2003 $960.00 $27,035.00
Labors Finders (A.Palenzuela)PW05208 $1,152.00 12/8/2003 $1,152.00 $25,883.00
Anthony Irby PW05201 $787.68 12/5/2003 $787.68$25,095.32
Gregory Scott PW05202 $782.72 12/5/2003 $782.72 $24,312.60
Gregory Scott PW05088 $1,088.50 10/10/2003 $1,088.50 $23,224.10
Gregory Scott PW05128 $978.40 10/24/2003 $978.40 $22,245.70
GreqoryScott PW05148 $978.40 11/7/2003 $978.40 $21,267.30
GregoryScott PW05175 $880.56 11/21/2003 $880.56 $20,386.74
Anthony Irby PW05149 $175.04 11/7/2003 $175.04 $20,211.70
Anthony Irby PW05176 $787.68 11/21/2003 $787.68 $19,424.02
LaborsFinders (A.Palenzuela)PW05220 $384.00 12/10/2003 $384.00 $19,040.02
Native Tree Service PW05240 $2,990.00 12/15/2003 $2,990.00 $16,050.02
Native Tree Service PW05257 $2,990.00 12/22/2003 $2,990.00 $13,080.02
Anthony Irby PW05252 $875.20 12/19/2003 $875.20 $12,184.82
Gregory Scott PW05251 $978.40 12/19/2003 $978.40 $11,206.42
Transfer from 4625 $21,000.00 12/26/2003 $21,000.00 $32,206.42
Transfer from 1210 $9,000.00 12/26/2003 $9,000.00 $41,206.42
City ofSouthMiami,2003-2006 Landscape Maintenance Contract.Page 1
NATIVE
lAxrscvri-.service
ME
Landscape Maintenance
2003 -2004 Contract
Contractor:
Address:
Commencment Date:
Expiration Date:
Service
Native Landscape Service
15733 SW117th Ave
Miami.FL 33177
December 1.2003
November 30.2Q06[»
Landscape Maintenance
Specifications:
a All turfareasshallbemowed with rotarymowers1timeeach14days.Totalnumberof mowing cutsper yean 26.
a Mowing height shallbenolessthan 3.0"forSt.Augustine grass,as measured ona flat,paved surface.Mowing
heightin shaded areas shallbeslightlyhigher.
qAll debris and/or litter shall be removed fromturf areas prior to mowing.
a Injuries totree trunks,exposedrootsandshrubbases shall be avoided byeither mowing atagreater height orby
mowingaroundthem and hand trimminglater.
a All edgesalongbedlines,tree rings,parking lots,driveways,sidewalks,etc.shallbe mechanically edged during
each mowing service.
q All bedlines,treeringsandfree-standingspecimensshallbe mechanically edgedaroundtheperimeterof mulch
applications.
aWeedsshallberemovedonanon-goingbasisthroughouttheyearinall landscaped areas,includingtheremoval
offallenpalmfruits,andtree/palm seedlings (volunteers).
aDeadand/or diseased plantmaterial will beremovedandreplacedwithmaterialsfurnishedbytheCityofSouth
Miami.
aChargesforaddedmaterials (I.e.mulch,fertilizer,insecticide,fungicide)arenotincludedinthisservice.Theycan
besuppliedasperclient's request andbilledseperatelyaccordingbytimeandmaterial.
Terms:
Q
Project Owner:Citv of South Miami
Address:6130 SW 72 St
Miami.FL 33143
Work At:Landscaoed Riaht-of-Wav Medians
Address:US 1 from SW 57 Ave to 80 St
SE 72 St from US 1 to SW 69 Ave
Qty Amount Total
26 Cycles $1,495.00 $38,870.00
Self-renewingcontract Thiscontract will beautomaticallyrenewedeveryyearunlessotherwisespecifiedin
writingwithin30 days.
QCancellation:Thiscontractmaybecancelledbyeitherpartywitha30-daywrittennoticeofcancellation.
aThe billing for bi-weekly payments will commence whenfirstserviceisperformed,with succeeding paymentsas
services are completed.
a Any moniesnotpaid within 30days will bearinterestat 1.5%per month,annualrate 18.0%.Intheeventthat
collection becomes necessary,the customer shallbecomeresponsibleforall costs ofcollection,including
reasonable attorney's fees.
Conditions:
Q Contractorisnot responsible forunintentional damage to landscape,lawn,pavement orsprinklerswhichresults
from the use of specialized equipment
Landscape Maintenance -Bi-weekly Fee$1,495.00
Theaboveprices,specificationsandconditionsaresatisfactoryandherebyaccepted.Youareauthorizedtodothework
indicatedaboveforthebi-weekly fee of $1.495.00.Payment will be made as outlined above.
CityofSouthMiami
Tim Ebersole
Native Tree Service
15733^117*Avenue Miami,FL 33177Phone:(305)238-1178Fax:(305)238-8878
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