Res. No. 004-04-11783RESOLUTION NO.4-04-11783
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA,CONFIRMING EMERGENCY PURCHASE OF AN AIR CONDITIONING UNIT FOR THE
POLICE DEPARTMENT FROM OMAR &SONS SERVICES,INC.IN AN AMOUNT OF $5,400
FROM PUBLIC WORKS DEPARTMENT ACCOUNT 001-1710-519-4670;PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS,the 1st flooroftheCityofSouth Miami PoliceDepartmentlocatedat6130Sunset
Drive houses office facilities and staff personnel including the Police Department's uniform division,and;
WHEREAS,theair conditioning system which cools this area is damaged beyond repair,and;
WHEREAS,thePolice Department 1st floorrequirestheinstallation of anewairconditioningunit
onan emergency basis.
NOW THEREFORE,beitRESOLVEDbytheMAYORANDCITY Commission of theCITYOF
SOUTH MIAMI,FLORIDA:
Section 1.ThePublicWorksDepartmenthasobtainedemergencyquotefromlicensed air-
conditioningandrefrigerationcontractor,OmarandSonServices,Inc.
Section 2.TheCityCommissionconfirmsemergencypurchase of anairconditionunitforthe
Police Department from OmarandSon Services,Inc.inanamountof$5,400.00.
Section 3.The attached Purchase Order is made part of the resolution.
PASSED AND ADOPTED this 6th dayof January ,2004.
APPROVED:
City Clerk
READ AND APPROVED AS TO FORM
ATTEST:
Commission V($te^4-0
Mayor Horace Feliu:Yea
Vice Mayor Russell:out of room
Commissioner Bethel:Yea
Commissioner Wiscombe:Yea
Commissioner McCrea:Yea
CITY OF SOUTH MIAMI
Inter-office Memorandum
DATE:January 6,2004
South Miami
All-America CRy
2001
TO:Honorable Mayor,Vice Mayor
&City Commission
FROM:Maria V.Davis
City Manager"llffiAVl?;2AGENDAITEMNo.
Confirming emergency air conditioning
expenditure to Omar and Sons Services,Inc.
RESOLUTION:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI,FLORIDA,CONFIRMING EMERGENCY PURCHASE OF AN AIR
CONDITIONING UNIT FOR THE POLICE DEPARTMENT FROM OMAR &SONS
SERVICES,INC.IN AN AMOUNT OF$5,400 FROM PUBLIC WORKS DEPARTMENT
ACCOUNT 001-1710-519-4670;PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND &ANALYSIS
The rooftop air conditioning unitatthe City of South Miami Police Department is damaged
beyond repair.Forthepast two (2)years,several repairs have been made to keep theunit
operational.Atthis point the unit compressor has failed,corroded and leaked Freon.
Omar <?:SonServices,Inc.,mechanicalcontractor,submittedaquotationtoinstalla5ton
American Standard High Efficiency unit;this vendor has continuously proven tobethe
lowestbidderonsimilar previous installations,aswellasair conditioning maintenance
repair services.Inan effort to provide a safe working environment forour employees andto
maintain our quality day today service,an emergency Purchase Order was issued forthe
installation of a5tonairconditioningunitonDecember 16,2003.Thepurchasewasfunded
through Public Works Department's account number 001-1710-519-4670 withan account
balance of $43,288.34.
RECOMMENDATION
Itis recommended thattheCity Commission confirm the emergency purchaseby approving
the attached resolution.
Attachments:
•Proposed Resolution
•Copy of authorized Purchase Order
01-1710-519-4670 MAINTENANCE &REPAIR -GROUNDS &STRUCTURES
DESCRIPTION REQUISITION#
AMOUNTOF
PURCH.QUANT.DATE PO#CK/DATE AMOUNT
PROJECT
BALANCE:
Original BudgetAmount $48,000.00
Total Amount Spent /Remaining $4,795.66 $43,204.34
Creative Pipe,Inc.6369 $365.00 10/29/2003 6314 $365.00 $47,635.00
All American Engraving 6382 $84.00 10/29/2003 6305 $84.00 $47,551.00
Toro Pest ControlO.P.$1920.00 PW05164 $1,920.00 11/10/2003 6381 $1,920.00 $45,715.00
Amerilumber PW05073 $464.09 11/24/2003 $464.09 $45,250.91
WW Grainger PW05117 $228.82 10/30/2003 $228.82 $45,022.09
Dade Lock &Key,Inc.PW05136 $157.00 11/25/2003 $157.00 $44,865.09
Neighborhood Fish Farm PW05154 $30.00 11/10/2003 $30.00 $44,835.09
Display Sales PW05135 $690.00 12/3/2003 $690.00 $44,145.09
Kilowatts Electric PW05072 $195.67 12/2/2003 $195.67 $43,949.42
Kilowatts Electric PW05121 $388.54 12/8/2003 $388.54 $43,560.88
Zephyrhills PW05219 $7.99 12/9/2003 $7.99 $43,552.89
Miami Business Telephone Corp.PW05221 $122.70 12/10/2003 $122.70$43,430.19
Amerilumber PW05186 $141.85 12/11/2003 $141.85 $43,288.34
I I
CITY OF SOUTH MIAMI
6130 SUNSET DRIVE
SOUTH MIAMI,FL 33143
(305)663-6343 fax (305)663-6346
ORIGINAL
M6025
PURCHASE ORDER =
Vendor *—Ship To
Name CITY OF SOUTH MIAMI/CENTRAL SERVICES
\
Address 6130 SUNSET DRIVE
CitySOUTH MIAMI StFLZIP 33143
Phone (305)663-6339 FAX (305)667-7806 —J
Name OMAR &SONS SERVICES INC.
Address
City FL ZIP
ITEM QTY.DESCRIPTION
EMERGENCY PO FOR THE INSTALLATION OF 5 TON A/C
UNIT MODEL TSC060A1R0A-AMERICAN STANDARD AT
THE POLICE DEPT.
r
Payment
O Check
®Account No.001.1710.519.4670
O
o
Shipping Date
M6025/6REQJ PW5236)
Date
Order No
Sales Rep
Ship Via
Unit Price TOTAL
$5,400.00 $5,400.00
$5,400.00
SubTotal
$5,400.00
TOTAL
12/16/03