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Res. No. 174-04-11953RESOLUTION NO.: 174-04-11953 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE STREET SWEEPING AGREEMENT WITH SOUTH FLORIDA MAINTENANCE SERVICES, INC. IN AN AMOUNT OF $27,000 TO BE CHARGED TO STORMWATER TRUST FUND ACCOUNT NUMBER 111- 1730 -541 -3450; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Mayor and City Commission wishes to provide street sweeping along City streets; and WHEREAS, the City wants to secure a street sweeping service contract with South Florida Maintenance Services, Inc. in an amount of $27,000; and WHEREAS, the sweeping service will be funded through Public Works Department's Stormwater Trust Fund account number 111- 1730 -541 -3450 with an account balance of $90,888, before this request. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: Section 1: The City Commission authorizes the City Manager to execute a street sweeping agreement with South Florida Maintenance Services, Inc. in an amount of $27,000.00. Section 2: The street sweeping service will be funded through Public Works Department's Stormwater Trust Fund account number 111- 1730 -541 -3450. Section 3: The sweeping agreement shall be made part of this resolution. Section 4: This resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 19th day of October 2004. APPROVED: � Maria Menendez, City Clerk READ AND APPROVED AS TO FORM: ATTEST: M off Russel . N�jaybr Commission Vote: 4 -0 Mayor Russell: Yea Vice Mayor Palmer: Yea Commissioner Wiscombe: absent Commissioner Birts- Cooper: Yea Commissioner Sherar: Yea CITY OF SOUTH MIAMI Inter - office Memorandum TO: Honorable Mayor, Vice Mayor & City Commission 0 FROM: Maria V. Davi s��� /� - City Manager °'� ° RESOLUTION: DATE: October 19, 2004 *T 11 AGENDA ITEM No. RE: Authorizing the City Manager to Execute street sweeping maintenance services with South Florida Maintenance Services, Inc. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A STREET SWEEPING AGREEMENT WITH SOUTH FLORIDA MAINTENANCE SERVICES, INC. IN AN AMOUNT OF $27,000 TO BE CHARGED TO STORMWATER TRUST FUND ACCOUNT NUMBER 111- 1730 -541 -3450; PROVIDING FOR AN EFFECTIVE DATE BACKGROUND & ANALYSIS: In an effort to provide clean City streets, we are proposing to secure street sweeping maintenance services with South Florida Maintenance Services, Inc. The sweeping service will be provided twice a week along 13.70 miles of the City's streets. South Florida Maintenance Services, Inc. will use a truck mounted vacuum cleaning system to power sweep specified roadside curbs. To secure the service with South Florida Maintenance Services, Inc. we intend to "piggyback" on their current contract with the City of Miami Springs. The proposed contact amount of $27,000 will be charged to Stormwater Trust Fund account number 111- 1730 -541 -3450 with an account balance of $90,888.00. RECOMMENDATION: It is recommended that the City Commission approve the resolution. ATTACHMENTS: ❑ Proposed resolution ❑ Copy of "piggyback" agreement with the City of Miami Springs ❑ Copy of proposed agreement with South Florida Maintenance Services, Inc. South Florida Maintenance Services, Inc* Professional Street Sweeping Services Introduction Letter & Price Sheet z?'fl; South florid® Maintenance Services, Inc. Monday, September 20, 2004 Alina G. Menocal City of South Miami 4795 SW 75th Ave. South Miami, FL 33155 Re: Street Sweeping Services Dear Alina: Pursuant to your request, attached please find agreement and specifications to provide professional street sweeping services for the City of South Miami. In this proposal, it is taken into consideration the 13.70 miles of parking lots' curbs and roads' curbs. I have quoted you different prices based on different frequencies as you requested. The personnel assigned to the City of South Miami will have undergone criminal background investigations and Department Motor Vehicles investigations. South Florida Maintenance Services' employees are randomly selected and drug tested. We enforce a drug free policy and all employees are bonded and insured. We are looking forward to working with you and the City of South Miami. Should you have any questions I can be reached directly at my cell 305 -525 -9442. Ell Sincerely, s s 11 Freauencv 1 per week 2 per week 3 per week 4 per week 5 per week * Based on 13.70 miles Price List Price per sweep Price per mile $400.00 $29.19 per mile $393.75 $28.74 per mile $390.00 $28.47 per mile $329.00 $24.01 per mile $315.00 $22.99 per mile Street Sweeping Service Agreement For City of South Miami AGREEMENT made on between South Florida Maintenance Services, Inc. hereafter referred to as Contractor and City of South Miami hereafter referred to as Client. NOW THEREFORE, the parties agree as follows: 1. Beginning on , Contractor will provide and perform for the Client the services described in the work schedule in the buildings and areas to be serviced therein set forth. 2. All personnel furnished by the Contractor will be employees of the Contractor, and the Contractor will pay all salaries and expenses of, and all Federal Social Security Taxes, Federal and State Unemployment Taxes, and any similar payroll taxes relating to such employees, and will carry Workmen's Compensation Insurance for such employees. The Contractor will be considered for all purposes an independent contractor, and will not at any time directly or indirectly act and an agent, servant, or employee of the Client. 3. The Contractor will provide all proper safeguards and shall assume all risks incurred in performing its services hereunder. 4. The Contractor shall provide the insurance coverage agreed upon, including comprehensive liability coverage and Workmen's Compensation coverage. 5. Without limiting the responsibility of the Contractor for the proper conduct of its personnel I and the cleaning of the areas to be serviced hereunder, the conduct of the cleaning personnel hereunder is to be guided by rules and regulations as agreed upon from time to time between the Client and the Contractor, and such additional special written instructions as may be Iissued by the Client to the Contractor from time to time through its designated agent. 6. The Contractor is responsible for the direct supervision of its personnel through its designated representative, and such representative will, in turn, be available at all reasonable times to report and confer with the designated agents of the Client with respect to services rendered. 7. The Contractor agrees that the cleaning services to be provided hereunder shall be performed by qualified, careful, and efficient employees in strict conformity with the best practices and highest applicable standards. The Contractor further agrees that upon the request of its Client, it will remove from services hereunder any of its employees who in the opinion of the Client are guilty of improper conduct or are not qualified to perform the work assigned to them. r 8. It shall be understood and agreed that during the term of this agreement and for six (6) months thereafter, the Client will not, directly or indirectly, hire any person employed by the Contractor. In the event of any breach of this provision, Contractor shall be entitled to injunctive relief against Client and in addition to liquidated damages in the amount of $100.00 per day for each person employed by Client in violation of the provisions of this paragraph. 9. In exchange for performance of services hereunder, the Client shall make payment to the Contractor for services rendered hereunder at the rate of $ per month plus any applicable taxes. The Contractor will give the Client at least thirty (30) days notice of any price change for services rendered hereunder, and the Client will notify the Contractor of any changes in the use of the areas covered by this agreement and any additions to or changes in the furnishing of floor, wall or ceiling surfaces forming a part of the Client's premises. 10. All payments will be due on the 7th day of each month. Each payment that is more than 5 days late shall be subject to a 3% late charge. 11. The Contractor will perform all services required hereunder, except when prevented by strike, lockout, act of God, accident or other circumstances beyond its control. 12. This agreement shall continue in effect from the date services are to begin, but may be terminated by either party by giving thirty (30) days written notice by registered mail addressed to the other party; provided, however, in the event Client shall fail to pay Contractor any sum due Contractor for services rendered pursuant to this agreement, Contractor may cancel this agreement upon twenty -four hours notice to Client. 13. In the event Client shall fail to pay Contractor any sum due Contractor for services rendered pursuant to this agreement and Contractor shall thereafter retain legal counsel to effect collection of said past due sums, or in the event Contractor shall retain counsel to enforce any other provisions of this agreement, Client shall be liable to Contractor for the payment of a reasonable attorney's fee incurred by Contractor n connection therewith. 14. The cost of services as set forth in paragraph 9 is based upon a current government minimum wage of Five and 15 /100 (5.15) Dollars per hour. Should the minimum wage be increased during the existence of this agreement, the cost of services shall be adjusted accordingly by the amount of increase of the minimum wage. WITNESS WITNESS I South Florida Maintenance Services, Inc. Christian Infante City of South Miami Authorized Signature 11 1. 09/16/2004 15:40 3056687208 CITY OF SOUTH MIAMI City of South Miami - Sweeping _.._...,_.,.,...,.SW....60TH..�j^�T - 5W 60TH ST_.. JJ 61ST "ST SW -61ST ST jr 61ST TE y d SW 62ND TE SW 62ND TE y r.... SW 63RD ST SW" 63RD. TE °m SW 64TH ST - HARDEE DR N° H cn F- U SW 65TH ST SW. 65TH $T U ¢ U SW 65TH TE d p z > X M d ° SW 67TH ST z `' yy r�'fi S N sw. 69TH SW . E T r SW 69TH TE Y T Q N r SW S r r, SUNSET DR SW 72ND 'ST -o... - p Z R ro ¢ SW 74TH ST v Q PAGE 01/01 SW -60TH ST - SW 61ST ST 2ND ST _ .. ..._ .. u� isiA ST- off` Q- ST." 0 M s a w SW 74TH T — r a r � � SW 75TH TE a SW 76TH TE /4q SW 76TH TE 5� a SW 77TH TE m ' SW 78TH TE O SW 60TH, ST..._.:_.._�_-- N ._.�_.�.0�� s E SW .76TH ST co j d SW -77TH TE BROWN DR ss SW 78TH - ST u7 SW 79TH ST - -DAVIS RD SW 81ST ST SW GIST 1E Total an th of curbs for sweepin 5w 82ND ST 9 _. 9� Roads' curbs: 13.21 miles r sW 83RD sT i Parking Tots' curbs: 0.49 miles TOTAL: 13.70 miles SW 84TH ST --° Roads' Curbs SW 85TH ST SNAPPER GREEK DR 1 — Parking Lots' Curbs $W 86TH ST SW 66TH" ST South Miami Boundary i SW 87TH ST I I 3,000 4,000 Parking Lot Sweeping Specifications & Frequencies For City of South Miami Task • Using a truck mounted vacuum cleaning system, power sweep parking lot curb areas • Using a truck mounted vacuum cleaning system, power sweep indicated roadside curbs • Transport trash to off site dumpster for proper disposal z r Frequency H E L L South Plorido Maintenance Service:, Inc. References Stree Sweeping Division 1. Pharmed Group, Inc. Carlos de Cespedes, Jr., Sales & Marketing 305 -592 -2324 040 2. Dadeland Mall John Aleman, Manager 305- 665 -6227 3. Masvidal & Partners (Hometown Station Parking Garage) Raul Masvidal, Presisdent 305- 442 -9202 4, Deering Bay Estates Liz Bustin, Manager 305- 232 -1741 Additional references are available upon request. 11 11 Mercy Hospital Selects..... The new Mercy Hospital Outpatient Center hires South Florida Maintenance Services to provide professional housekeeping. The 40,000+ square feet facility is being serviced by SFM Services . The Mercy Outpatient Center is home to Nuclear Imaging and Cardiology; The Women's Center; The Diagnostic and Radiology; The CT Scan and the PET /CT which offers the latest technology in the diagnoses and treatment of cancer. "The state of the art technology contained in this facility offers another important step for SFM Services specialization in healthcare facilities" states Mr. lose Infante, President of the four business units which make up our group. Additionally this move takes our Company one step closer to our goal for 2004 which is to fully manage the Housekeeping department of a local established medical center or hospital. "It is only a matter of time before our janitorial business unit makes that transition ", states Christian Infante, Vice President & Director of Marketing. Town of Miami Lakes Awards....... The Town of Miami Lakes has replaced Miami Dade County staff by awarding SFM Services a multi year contract to maintain the Town's medians and right of ways. In addition to other services such as tree trimming and citywide litter control. Servicing Miami Lakes brings the total to three (3) municipalities which are being serviced by our landscape business unit. (The others being , The City of Coral Gables and the City of Miami) Employee Incentive Programs... Our Quality Incentive Program, which was designed in house and implemented last year, has had very positive results on our personnel. Striving towards a higher level of employee motivation throughout the company, a committee has been formed to polish and implement a perfect attendance" policy which every six months will result in the reward of a one day paid vacation. F.I.U. Renews... Florida International University extenc security services contract to PM Security Services, Inc. a SFM Services related Company. After successfully completing its third year providing security services to the Engineering Center, representatives from FIU contacted the President of PM Security Services, Inc., and proposed extending the contract an additional year under the same terms and conditions. PM Security Administrators accepted the decision as a yes nod for very acceptable services. Thought of the month... Shoot for the moon...... even if you you'll be amongst the stars! Happy 4th of July ! co M. CERTIFICATE OF LIABILITY INSURANCE PROWLER Comcover Insurance Group, Inc. 1000 West MoNab Road Pompano Beach FL 33069 n Phoue+954 -942 -9000 Fax:954- 942 -9081 INSLWED I'al! south Florida Maintenanca Inc. P.M ggacurity Sery ce, Inc. 970 79th Avenue Hiia eah,Gardens FL 33016 COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN 193UED TO THE move "„ rvuwc�+r.w.= r..,. „_, ��.. ..._._......... .......- ... ANY REAUIRFJtENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WRH RESPECT TO WHICH THI9 CERTIFICATE MAY BE ISSUED OR 9 MAy pERTA N, EpygURANCE AFFORDED SY HE OLILIES DESCR BED HEREW 136U&ECT TO ALL THE ERMS, EXCLUS ON3 AND CONDITIONS OF SUCH J REOATE LWfT3 BFIOWN MAY H4VE BEEN REDUCED BY PAID CLANd.9. T� POJCIE3. A00 L7R TYPE � WSURANCE POLICY NUMBBR tlAT MFNOWYY DA E M DD 6N4Y AND CONFERS NO RIGHTS UPON THE HOLDER. THIS CERTIFICATE DOES NOT AME ALTER THE COVERAGE AFFORDED BY THE INSURERS AFFORDING COVERAGE INSURER A: Fir_ st comm erical Insu: INSURER e: DATE (MM/DOIYYYYJ NAIC iF CERTIFICATE HOLDER South Florida Maintenance, Inc P.M. Security Service, Inc. Christian Infante 9700 NW 79th. Ave. Hialeah FL 33016 ACORD 25(2001/08) , 6OVTH7F SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATO DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAN. 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR N iR33 BENEAAL LV.9N.lTY LIMITS EACH OCCURRENCE $ PREMISES {ER OCCUT00Ce) 5 _ . GOkMIERL WL GENERAL LIABILITY MED EXP (Any MB Freon) S CLAIMS MADE ❑OCCUR PERSONAL d ADV INJURY f i GENERAL AGGREGATE S G0,11 AGOREGATE LIMIT APPLIES PER; PRODUCTS •COMP /OP AGO S POLICY P LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea ectideN! 3 ANY AUTO � I ALL OWNED AUTOS SCHEDULEDAUTOS P (Pe, aNO=Iduulrys ) j S HIRED AUTOS BODILY NON-0WNED AUTOS (Px acd PROPERTY DAMAGE (Pe, nc'fdenl) iS AUTO ONLY• EA ACCIDENT 5 OTHER THAN EA ACC AUTO ONLY: AGO S S LIA861TY EACH OCCURRENCE 3 AGGREGATE $ CLAIMS MIRE FDEOUCTS� 5 3 5 COMPENSATION AND X TORYUM(T S ER E.L EACH ACCIDENT 3100000 A IWORKERS EMPLOYERS' LIAB;UT ANY PPO°RIETOPJPARTNEAfp(ECUTiVE OFF-- MIGMBER EXCLUDED? 18378 -0 12/12/03 12/12/04 EL DISEASE. EA EMPLOY E 3100000 EL DISEASE - POLICY LIMIT $ 500000 Iy� dwal a"v SPECVrL PROVISIONS bake O HER DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS SAMPLE CERTIFICATE CERTIFICATE HOLDER South Florida Maintenance, Inc P.M. Security Service, Inc. Christian Infante 9700 NW 79th. Ave. Hialeah FL 33016 ACORD 25(2001/08) , 6OVTH7F SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATO DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAN. 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR N iR33 OP ID DATE(wMD(VVYY) CERTIFICATE OF LIABILITY INSURANCE SOUTH -e 12 IS /03 ,aCORD THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION PRODUCER NO RIGHTS UPON THE CERTIFICATE POLICIES AOOREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ONLY AND CONFERS HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR U.S. Insurance underwriters ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 8600 NW 17 Street, Suite 110 POLICY Et f Luc Miami. FL 33126 Phone: 305- 279 -4799 Fax: 305-279 -6128 INSURERS AFFORDING COVERAGE — NAIC N $t$URED SO_ u— _F 1 Or Ma n enanee SerV INSURER A. Nepfee 2neuz+nce eeu¢MW eY 55 MSUREfiB & Env ro,m,atal Management Inc., P.M. Security DATEV(�DLAM 3upplxes, SerVi.cen Inc. Jose M. Infante INSURER 5500,000 INSORERD -- 9 00 NW 79th Avenue 2 1 INSURER e. GENERAL UABILTIY am i FL 33166 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR T E POUCT MKIl� rlry m-."r... .................... .. OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIMATE MAY BE ISSUED OR ANY REOUREMENT, TERM OR CONDITION OF ANY CONTRACT OR IS SUBJECT TOALL THE TERMS, EXCLUSIONS AID CONDMCNS OF SUCH MAY PERTAIN, THB INSURANCE AFFORDED B5' THE POLICIES DESCRIBED HEREIN POLICIES AOOREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. __ POLICY Et f Luc LIMITS POLICYNUMBER DATE(MMIDD DATEV(�DLAM R NS TYPE OF INSURANCE COMBINED SINGLE LIMIT 5500,000 EACH OCCURRENCE f GENERAL UABILTIY 10/24/03 10/24/04 (Ea ecddeM) ' A CQVJAERCIAL GEMRAL LLA8ILITY MY AUTO PREMISES Ea occwoncel 'S ' F-1 OCCUR OWNED AUTOS ALL OW MED EXP (MY 0110 P-MA) S 5 -- CLAJMB MADE X S:HEDULEDAVTOS pEwx0 A ADV MARY _ F -- ' -- X HIREDAVTOS GENERAL AGGREGATE 3 SOOIL'Y IN..U>Y (Per ACC¢lenp { j[ tION OWNED AUTIOS PRODUCTS • COMP /OP AGG f Janitorial, landscape and unarmed security services South Florida Maintenance 9700 N.W. 79th Avenue Miami FL SOFI,ORI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NDRCETOTHE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO $HALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR GENL M. REGATE LIMT APPLIES PER. POLICY Et f Luc AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 5500,000 M013768 -3 10/24/03 10/24/04 (Ea ecddeM) A MY AUTO _ OWNED AUTOS ALL OW BODILT'INJ.d2Y (Pe, persal) 5 -- X S:HEDULEDAVTOS X HIREDAVTOS SOOIL'Y IN..U>Y (Per ACC¢lenp { j[ tION OWNED AUTIOS PROPERTY DX GE $ iPer PCmtleA) AUTOONLY EAACCOENT b —_ GARAGE LIABILITY -- EA ACC S Mrc NlTO MHER THAN AUTO OD$.Y AGG F EACH OCCRREW.E F __ EXCESSAIMSRELLA LIABNSY - ----- AGGREi -HTE F F OCCUR CLAIMS MADE S _ CEDUCTIBLE S RE1EVTtIdV F TORY LIMITS ER WORKERS COMPENSATION AND EMPLOYERS' LIABILITY EL EACH ACCIDENT f_v_____._ _ MypRRMF,,MBERREAApCLLTMIDERjEXj1CUTIVE E DISEASE - EA EMPLOYEE S EL DISEASE - POLICY LIMIT { ,, .. -. .......n.....:w� Janitorial, landscape and unarmed security services South Florida Maintenance 9700 N.W. 79th Avenue Miami FL SOFI,ORI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NDRCETOTHE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO $HALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 9 I a i OP ID M DaYP'MNroDrcrrY) CERTIFICATE OF LIABILITY INSURANCE soDTxlo 12/23 03 ACCRD THE POLICIES OF INSURANCE TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OF SUCH THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIO PRODUCER ONLY AND CONFERS NO RIGHTS UPON THE CERTIRCATE- HAVE BEEN REDUCED BY PAID CLAIMS. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Avante Insurance Agency, Inc. insurance ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW 7490 West Street LTR Miami FL 33144 Phone: 305 -648 -7070 Fax:305- 648 -7090 INSURERS AFFORDING COVERAGE NAIC # INSURED IIJSURER A. IRta tatc Fire & Ca Ualty Co__ CLP 1 10,000 INSURER B MED EXP LADY cnu pe 'I CLAIMS MADE South Florida Maintenance Sery INSL'R'ERC GENERALAGvREGAm 12,000,000 PRODUB, COMP:OP AGG S incld. 9700 NW 79th Avenue INSURER G'__ PCLI'Y 7 J CT LCC ,,,,_._ „_,___,,,,,,,,,__,,,_,,, INSURER AUTOMOBILE LIABILITY Miami FL 33016 COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING OR THE POLICIES OF INSURANCE TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OF SUCH ANY REQUIREMENT, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS MAY PERTAIN. POLICIES, AGGREGATE LIMITS SHOWN rMY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY EFFECTIVE POLICY EXPIRATION LIMITS INSR ADO 'L ADOL TYPE OF INSURANCE POLICY NUMBER DATE MMIDD /YY DATE MMIDDIYYI LTR EACH OCCURRENCE 1 1,000,000 GENERAL LIABILITY DAMAGE TO RENTED } 250,000 6245455 11/05/03 11/05/04 PRERVSES iE A' R COAIMERCIA.L GENERAL LIABILITY CLP 1 10,000 OCCUR MED EXP LADY cnu pe 'I CLAIMS MADE PE'RSOH.AL&AMNJ'JRY 11,000,000 ------ GENERALAGvREGAm 12,000,000 PRODUB, COMP:OP AGG S incld. GOTL AGGREGATE UI11T APPLIES PER PCLI'Y 7 J CT LCC AUTOMOBILE LIABILITY COMBINED SINGLE LIMB } ;Ea a-9H,W) ANY ALTO ALL C.'YNED AUTOS BODILY IFIJURY } ;Fei Vamunj SCHEDULED AUTOS HIRED AIMS ,BODILYINJURY f NON- OVINED -UTOS fiRO,ERTYnDAM. GE 1 AUTOONLY EAACCIDENT 1 GARAGELIABILITY EA -CC L ANY AL70 OTHER THAI) ALROONLY AGE } EACH OCCURRENCE i EXCESBNMBRELLA UABIUDY 1 OCCUR ❑CLAIMS R1ADE P(iGREGATE J J DEDUCTIBLE 1 RETENTION' 1 TDRV LIMBS ER WORKERS COMPENSATION AND EACHACCIDEIff J EMPLOYERS'LIABILITY EL ANY PROPRIETO9''PA.RTNERrEYEC'JTFJE Ei. DISEASE - EA EMFLOYEF. 1 CFFLCERSAEMBER EXCLUDED? Ify�.Jevr,DA mnitl, E.L DISEASE- POLICY UMIT J SPECIAL PROVISIONS A,Ic OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLE- I EXCLUSIONS ADDED BY ENDORSEMENT f BPECIAL PROVISIONS Janitorial and Landscaping service. rANV^FI I ITI(lN I CK 1111LmfG South Florida Maintenance Services, Inc. 9700 NW 79Th AVE Miami. FL 33016 SOUTFiF1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOI DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES. 388 BID AWARD CONTRACT THIS AGREEMENT made and entered into this Friday, August 27, 2004, by and between the CITY OF MIAMI SPRINGS, a Municipal Corporation organized and existing under the Laws of the State of Florida, (hereinafter referred to as "City "), and South Florida Maintenance Services, Inc. (hereinafter referred to as "Contractor "); W I T N E S S E T H: WHEREAS, the City of Miami Springs has determined it is necessary and in the best public interest to establish a contract for CITY WIDE STREET SWEEPING PROJECT; and, WHEREAS, The City of Miami Springs has solicited certain bids for CITY WIDE STREET SWEEPING; WHEREAS, "Contractor" has properly submitted its bid for CITY WIDE STREET SWEEPING. as set forth in the attached Contract Documents and in accordance with the terms and conditions thereof; and, WHEREAS, the City administration and the City of Miami Springs City Council have determined that the bid of "Contractor" is the lowest bidder meeting specifications received for certain items pursuant to its published invitation to bid; and, WHEREAS, the City of Miami Springs City Council accepted the bid of "Contractor" to provide CITY WIDE STREET SWEEPING at its City Council Meeting of AUGUST 23`', 2004 and directed the preparation of this Bid Award Contract for execution by the City and "Contractor "; NOW, THEREFORE, the parties to this Agreement hereby agree as follows: Bid Award Contract Page 1 of 5 1. That the following listed "Contract Documents" for this bid award are attached hereto and by this specific reference made a part hereof, to -wit: a) The Legal Notice to Bidders b) General Conditions and Instructions c) Sweep Specifications d) Bid Proposal 2. That the parties mutually agree to be bound by the aforesaid "Contract Documents" in the administration and completion of this Contract. 3. That this Bid Award Contract shall encompass the following work to be performed by the Contractor, to -wit: CITY WIDE STREET SWEEPING as is more fully described in contract documents attached hereto. 4. That "Contractor" agrees to provide all services, materials, and equipment necessary for the timely completion of its duties and responsibilities as set forth in its bid and all other referenced and attached "Contract Documents" 5. That "City" agrees to make all payments to "Contractor" for all work performed in accordance with the terms and conditions for payment contained in the referenced and attached "Contract Documents" 6. That notwithstanding anything contained herein to the contrary, the parties hereto mutually acknowledge that in the event that no funds or insufficient funds are budgeted and appropriated during any term of the contract for the payment of the obligations hereunder to contractor, the city's obligations under this contract shall automatically terminate on the last day of the fiscal year in which funds were budgeted and appropriated for this contract. Bid Award Contract Page 2 of 5 7. That any notice which either party is required or may desire to give to the other under this agreements, shall be in writing and shall be given by registered or certified mail, return receipt requested, postage prepaid, addressed to the respective party at its address shown in the contract documents attached hereto. 8. That should it become necessary for either party to this Contract to bring suit to enforce any provisions hereof or for damages on account of any breach of this Contract, the prevailing party on any issue in any such litigation and any appeals therefrom shall be entitled to recover from the other party, in addition to any damages or other relief granted as a result of such litigation, all costs and expenses of such litigation and a reasonable attorney's fee as fixed by the court. IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day and date first above written in five (5) counterparts, each of which shall, without proof or accounting for the other counterpart, be deemed to be an original Contract. Bid Award Contract Page 3 of 5 CITY OF MIAMI SPRINGS A Municipal Corporation ATTEST; BY /�. Jame a n amity Manager Magal falls, CMC, City Clerk (Seal) BEFORE ME, the undersigned authority, personally appeared JAMES R. BORGMANN and MAGALI VALLS, the City Manager and City Clerk, res ectively, of the City of Miami Springs, [personally known to me, or ❑ produced identification who, after being duly sworn by me, state that they have executed the foregoing Contract for the purposes therein expressed. SWORN TO AND SUBSCRIBED before me this f ' day of 2004 MY COMMISSION EXPIRES: NOTARY PUBLIC, State of Florida At Large , -6 -06 Printed Name BARBARAARROEINSON NOTARY PUBLiC STATE OF FLORIDA COMMISSION NO. DD8840S3 MY COMMISSION EXF. FEB.26,2006 Bid Award Contract Page 4 of 5 ATTEST; (Seal) SOUTH FLORIDA MAINTENANCE SVC., INC. BY BEFORE ME, the undersigned authority, personally appeared . and the and respectively, of SOUTH FLORIDA MAINTENANCE SVC, INC., ❑ personally known to me, or ❑ produced identification who, after being duly sworn by me, state that they have executed the foregoing Contract for the purposes therein expressed. SWORN TO AND SUBSCRIBED before me this day of MY COMMISSION EXPIRES: , 2004 NOTARY PUBLIC, State of Florida At Large Printed Name Bid Award Contract Page 5 of 5 Professional Facility Support Services Moira Ramos Finance Department CITY OF MIAMI SPRINGS LEGAL NOTICE INVITATION TO BID #05 -03/04 Finance Department 201 Westward Drive Miami Springs, FL 33166 -5289 Phone: (305) 805 -5015 Fax: (305) 805 -5018 Sealed proposals for CITY WIDE STREET SWEEPING will be received until 2:00 P.M. on the July 13, 2004 by the City of Miami Springs, Finance Department, on the first floor, Miami Springs City Hall, 201 Westward Drive, Miami Springs, Florida 33166. At time, date, and place noted above, proposals will be publicly opened. Any proposals received after time and date specified will not be considered and returned to the bidder unopened. Deadline to request any additional information /clarification will be July 1, 2004. This Invitation to Bid (ITB) is available upon written request at the City's Purchasing Department, 201 Westward Drive, First Floor, Miami Springs, Florida 33166. The facsimile number is (305) 805 -5018. To verify receipt of request, please call Moira Ramos at (305) 805 -5015. The City of Miami Springs reserves the right at any time to modify, waive, or otherwise vary the terms and conditions of this Request for Proposal including, but not limited to, the deadlines for submission, the submission requirements and the Scope of Work The City further reserves the right to reject any or all submittals, to cancel or withdraw this Request for Proposals at any time. Selection is dependent upon the negotiation of a mutually acceptable contract with the successful proposer. CITY OF MIAMI SPRINGS STATEMENT OF NO RESPONSE Some recipients of this solicitation may elect not to respond for a variety of reasons. The City of Miami Springs is very interested in learning whether certain conditions exist wit h our solicitation process which may discourage responses. Accordingly, if you elect not to respond with an offer to this solicitation, we ask that you indicate the reason below and either fax this form to 305 - 805 -5018 or mail the form to: City of Miami Springs Finance Department 201 Westward Drive Miami Springs, FL 33166 -5259 ❑ We do not offer this product /service or an equivalent. ❑ our schedule would not permit us to perform ❑ Insufficient time to respond to solicitation. ❑ Unable to meet specifications. ❑ Specifications not clear. ❑ Unable to meet bond and /or insurance requirements. ❑ Solicitation addressed incorrectly. ❑ Specifications "too tight" (i.e. geared to specific brand or manufacturer). If an explanation is appropriate, you may include it below or in an attached letter. Due to the large number of companies listed on the City's vendor list and the cost of mailing, it is necessary to delete the names of persons or businesses who fail to respond to three (3) consecutive solicitations without giving a reason or requesting retention on our vendor list. Do you desire future solicitations? ❑ Yes ❑ No Name: Company: _ Address: Telephone: DM �An JIIMA 2 Title: Fax: City of Miami Springs 201 Westward Drive Miami Springs, Florida 33166-5259 Invitation to Bid # HEA 010-7�00- Bids to be opened in the Council Chambers, 201 Westward Dr., Miami Springs, FL 33166 at 2:00 P M. n ndvffllla Vendor Name: Federal Identification or social security Number: S,A Ffor4oL � 5 - vendor Mailing Address: Payment Terms: R-3004"v -So city - state - zip Code, Delivery in Days Afte Receipt of Purchase order: /#,!,2 - rt - 0 1 t'. 'S ba 11 (Area Code) Telephone Number; (Area Code) Facsi.& Number; 319,5 -.% tv - �l E-Mail Address: initial appropriate box to acknowledge amendment (a) if necessary. El a Amendment #1 Amendment #2 Amendment #3 i certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the A_,thor4F%i . �ff r (Manual) same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify Authorized Signature (Typed or Printed Title) that I am authorized to sign for, and commit, the vendor. STATE OF: COUNTY OF: tk A'e- this document was acknowledged by BEFORE ME , the ��rsigned authority, 1�1�xl I �i�lal 'TILJ�' who: s personally known to me, or produced identification who, after being duly sworn at he/she has executed this document for the purposes herein erein expressed, SWORN TO AND SUBSCRIBED before me his 4-2:+I-day of LUJ 2004 My COMMISSION EXPIRES: "�_> c� 'd : n7i a NOTARY PUBLIC, State of EILEEN DOMINQUE7 At Large NOTARY PUBLIC - STATE OF FLORIDA COMMISSION # CC950668 EXt!R�E�S 81612 A) 8 Printed Name BID #05-03/04 GENERAL CONDITIONS AND INSTRUCTIONS ACCEPTANCE OR REJECTION OF BIDS The City of Miami Springs reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid. ADDITIONAL INFORMATION Each bidder shall examine all parts of the Invitation to Bid documents and shall judge all matters relating to the adequacy and accuracy of such documents. The City of Miami Springs shall not be responsible for oral inte rpretations given by any city employee, representative, or others. No plea of ignorance, by the bidder, of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the bidder to make the necessary examinations and investigations, or failure to fulfill in every detail the requirements of the contract documents, will be accepted as a basis for varying the requirements of the City of Miami Springs or the compensation to the bidder. Any inquiries, suggestions or requests concerning interpretation, clarification or additional information pertaining to these specifications should be submitted to: Moira .Ramos 201 Westward Drive Miami Springs, FL 33166 -5259 Telephone: (305) 805 -5015 Facsimile: (305) 805 -5018 The bid tit le and number should be referenced on all correspondence. Should any questions or responses require revisions to the specifications as originally published, such revisions will be by formal amendment only. The issuance of a written amendment is the only o fficial method whereby interpretation, clarification or addition information will be given. If any amendments are issued to this Invitation to Bid, the City will attempt to notify all prospective bidders who have secured same; however, it shall be the responsibility of each bidder, prior to submitting their bid, to contact the City of Miami Springs to determine if an amendment was issued and make such amendment a part of their bid. BID SUBMISSION original and one copy of this entire document as well as any other pertinent documents should be RTD #05 -03/04 returned in order for the bid to be considered for award. Bids shall be submitted to the Purchasing Agent properly signed in ink, notarized, and submitted in a sealed envelope.on which shall be shown the name of the bid der, bid opening date, and name and bid number of the proposal. By submitting a bid proposal, the bidder declares that he understands and agrees that this bid proposal, specifications, provisions, terms and conditions of same, shall become a valid contrac t between the City of Miami Springs and the undersigned upon notice of award of contract in writing and /or issuance of Purchase Order by the City of Miami Springs. ASSIGNMENT The successful bidder(s) shall not assign, transfer, convey, sublet or otherwi se dispose of this contract, or of any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City. BIDDER CERTIFICATION Submission of a signed proposal is bidder's certification that the bidder will accept any awards made to him as a result of said submission at the prices and terms contained therein. BID TABULATIONS Bidders desiring a copy of the bid tabulation may request same by enclosin g a self - addressed stamped envelope with their bid. BID WITHDRAWAL No proposal can be withdrawn after it is filed unless the bidder makes his request in writing to the City prior to the time set for the opening of bids, or unless the City fails to accept it within ninety (90) days after the date fixed for opening bids. BIDDER RESPONSIBILITY Before submitting the proposal, each bidder shall make all investigations and examinations necessary to ascertain all conditions and requirements affecting the full performance of the contract, and to verify any representations made by the City that the bidder will rely upon. No pleas of ignorance of such conditions and requirements resulting from failure to make such investigations and examinations will relieve the successful bidder from his obligation to comply in every detail with all provisions and requirements of the contract documents. DEFAULT Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City. Where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. DELIVERY All service, materials, and /or equipment are purchased F.O.B. point of delivery in Miami Springs. The successful bidder must prepay all transportation charges to designated point of delivery in Miami Springs. Collect or Freight Due shipments will be refused. EXCEPTIONS TO SPECIFICATIONS Bidders taking exception to any part or section of these specifications shall indicate such exceptions on their proposal. Failure to indicate any exceptions shall be interpreted as the bidder's intent to fully comply with the specifications as written. EXPENSES INCURRED IN PREPARING PROPOSAL The City accepts no responsibility for any expenses incurred in the proposal's preparation, and presentation; such expenses are to be borne exclusively by the bidder. INSPECTION All articles, materials, and supplies purchased are subject to inspection on arrival at destination. The City of Miami Springs reserves the right to return for full credit at the risk and expense of the successful bidder, all or part of the article s, materials, or supplies furnished contrary to specifications and instructions. INSURANCE Prior to execution of the Contract by the City and commencement of work, the Contractor must obtain all insurance required under this paragraph and submit same to the City for approval. All insurance shall be N maintained until work has been completed and accepted by the City. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. If Commercial G eneral Liability Insurance or other form where a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/ location or the general aggregate limit shall be twice the required occurrence limit. Automobile Li ability Insurance - covering all owned, non -owned and hired vehicles used in connection with the work, in an amount not less than $500,000 per occurrence for Bodily Injury and Property Damage combined. Worker's Compensation Insurance - as required by Chap ter 440, Florida Statutes. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications as to management and financial strength. The company must be rated no less than "B" as to management and no less than Class "V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the Finance Director. Certificates of Insurance acceptable to the City shall be filed with the City prior to the commencement of the work. These policies described above, and any certificates shall specifically name the city of Miami Springs as an additional Insured and shall contain a provision that coverage afforded under the policies will not be modified ox- canceled until at least thirty (30) days prior to written notice has been given to the city of Miami Springs. Contractors shall include all subcontractors as insu reds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. Cancellation clauses for each policy should read as follows : Should any of the above described policies be modified or canceled before the expiration date thereof, the issuing company will mail advance written notice to the Certificate Holder named herein thirty (30) days prior. LATE BID REJECTION The City of M iami Springs is not responsible for the delivery of any bid proposal. All bid proposals received by the Purchasing Agent after the time stated in the Invitation to Bid, shall be returned unopened and will not be considered for award. LAWS AND REGULATIONS It shall be understood and agreed that any and all services, materials and equipment shall comply fully with all Local, State and Federal laws and regulations. LICENSES AND REGISTRATIONS The contractor shall be responsible for obtaining and maintaining any licenses required pursuant to the laws of Dade County, the City of Miami Springs, or the State of Florida. Every vendor submitting a bid on this invitation to bid should include a copy of the company's occupational license or a written statement on let terhead indicating the reason no license exists. Miami Springs, Florida -based businesses are required to purchase an Occupational License to conduct business within the City. Vendors residing or based in another state or municipality, but maintaining a physical business facility or representative in Miami Springs, may also be required to obtain such a license by their own local government entity or by Miami Springs. For information specific to Miami Springs occupational licenses call (305) 805 - 5030. METHOD OF AWARD The City of Miami Springs reserves the right to make the award on a total or package basis or on a unit basis, whichever is deemed in the best interests of the City. QUALIFICATION OF BIDDERS Each bidder may be required, before the award of any contract, to show to the complete satisfaction of the City of Miami Springs that he has the necessary facilities, ability, and financial resources, to furnish the service as specified herein in a satisfactory Rrn ans_n¢ind 6 manner, and he may also be required to show p sat history and reference which will enable the City to satisfy itself as to the bidder's qualifications. Failure to qualify according to the foregoing requirements may justify the City in rejecting his bid. PUBLIC ENTITY CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair o a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. PERMITS The Contractor shall obtain all required occupational licenses and permits. Applicable City of Miami Springs Building permits will be issued without charge covering contract work with the City. RELATION OF CITY It is the intent of the parties hereto that the successful bidder shall be legally considered as an independent contractor and that neither he nor his employees shall, under any circumstances, be considered servants or agents of the City, and that the City shall be at no time legally responsible for any negligence on the part of s aid successful bidder, his servants or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. TAXES The City of Miami Springs is exempt from Federal Excise and State of Florida Sales Tax. State Sales Tax and Use Tax Certificate Number is 23 -11 -3249 CONTRACTOR'S QUESTIONNAIRE Company Name: sn,)AAI �orsc�aa�arun�v Sir 9 ceS Principal officer: Company Address: q-) 6d) p i2 ,4ve Years in Business under Present Name: Ar S Primary type of work your firm engages in: Years experience in your primary type of work: 441cars List other types of work your firm engages in: Does your organization have current occupational licenses) and certificate(s) of competency entitling it to tdo the work contemplated in this Contract? I See g�&- -fie cr�+��_ Include copies of licenses and ce of cates with bid prop al. Demonstrate your capacity to perform work of this magnitude by indicating five (5) projects within the past two (2) years that are equal to or greater in scope. Company Name: Contact Name: Le Fell P3� ?� M Contract Amount: - 3S7-t�i 5 - 78° J4 Fax # ]Phone o O Company Name:+ Contact Name: �iOwarr� d- Eh.�✓i� �� �- -4man� Contract Amount: Phone # Fax # i Stcr - 3S7-t�i 5 - 78° J4 Company Name: Contact Name: U ��p g Contract Amount: # Fax # Lho S'���� 305' 2 BID #05 -03/04 8 Company Name: Contact Name:���` US v s. LlZ VL1S5` Contract Amou t: Phone # Fax # 4-k0 opo c-- z�2 -1? Company Name: Contact Name: / rw.er�- G ro�'J tt rOOS �%e Lteo�.s -�.. Contract Amount: Phone # Fax # f5t2 -2324 x o 7a" 599-202® Have you ever failed to complete any work awarded to you? MD If so, where and why? Has any officer or partner of your organization ever failed to complete a contract handled in his own name? A30 If so, state name of individual, name of owner, and reason thereof: a4 1A What equipment do you own that is available for the proposed work. p� p iG�or 2.000 Si�j,'Lr ^'tsOL%&i @B4cyi1� SweP}�er YCve�C What Bank or Banks have you arranged to do business with during the course of the Contract should it be awarded to you? List the names, addresses, and phone numbers of all subcontractors which you may utilize to perform this contract. No change in sub - contractors, as listed, will be allowed without the written approval of the City of Miami Springs. BID #05 -03/04 9 SPECIAL CONDITIONS SCOPE The intent of these specifications is to set fort h and convey to prospective bidders the City -Wide Street Sweeping as desired by the City of Miami Springs. TERM OF CONTRACT This contract will be in effect for a one (1) year period effective from date of award and the prices quoted hereunder shall be f irm to the City of Miami Springs for the duration of the contract. In addition, this contract may be renewed for two (2) additional one (1) year periods under the same terms and conditions. The renewals are contingent upon satisfactory performance by the c ontractor and availability of funds. Indicate your acceptance or rejection of the renewal option by initialing the appropriate box. Accept Reject TERMINATION OF CONTRACT The City of Miami Springs reserves the right to terminate this contract if t he successful bidder fails to perform satisfactorily in all areas of service, availability, delivery, quality and any other area covered by these specifications. In the event of such cancellation, the City additionally reserves the right to make the award for the balance of the contract period to the next higher bidder. EVALUATION OF BIDS Bid evaluation will be based on: • Cost of services to the City of Miami Springs. • Experience of bidder. BID #05 -03/04 10 PAYMENTS TO CONTRACTOR AND COMPLETION Schedule of Values The unit prices of the items will serve as the basis for payments and will be incorporated into a form of Application for Payment acceptable to Public Services Director. Payment and Acceptance Thirty (30) days after the invoice to the City of the Application and accompanying documentation, in appropriate form and substance, and with the Public Services Director's recommendation, the amount recommended by the Public Services Director will become due and will be paid by the City to CONTRACTOR. BID #05 -03/04 SPECIFICATIONS 1) GENERAL - The contractor shall furnish all labor, materials, equipment, and related items required to complete the work in accordance with the contract documents and specifications. 2) TERMINATION OF CONTRACT - The City of Miami Springs reserves the right to terminate this contract if the successful bidder fails to perform satisfactorily in all areas of availability, delivery and any other area covered by these specifications. In the event of such cancellation, the City additionally reserves the right to make the award for the balance of the contract period to the next higher bidder. The Contract may be terminated if the Contractors: a) Fails to perform the contracted services in accordance with the terms and conditions of this contract; or b) Neglects or refuses to correct any work that has been rejected by the Public Services Director 3) ESTIMATED QUANTITIES - It shall be understood and agreed that quantities designated herein are estimated only and may be increased or decreased in accordance with th e actual normal requirements of the City, and that the City in accepting any bid or portion thereof, contracts only and agrees to purchase only the supplies, equipment, and services in such quantities as represent the actual requirements of the City. 4) EQUIPMENT - All equipment to be utilized by the successful contractor to perform the cleaning /sweeping services as detailed herein must be of an approved type. The equipment must be approved by the Public Services Director for the intended use. Equipment must be equipped, at a minimum, with flashing amber light and arrow board, both visible for a maximum of one mile and mounted for maximum visibility. vacuum sweeping equipment with a water spray is required to provide contracted sweeping services. Equipment shall have a 74 -inch wide sweep pass and a left and right gutter broom. Sweepers should be capable of removing normal levels of debris and materials from the street and curbside in one pass. Cleaning under or adjacent to parked cars will not be the responsibility of the contractor. BID #05 -03/04 12 5) WATER - Water required for street cleaning shall be available from the fire hydrant located at the Public Works Yard, 345 North Royal Poinciana Blvd, Miami Spring, Florida. 6) HOURS OF OPERATION - Unless otherwise directed by the Public Services Director, the successful Contractor shall ensure the following schedule is adhered to and the services as required must be scheduled to ensure work commences after 11:00 P.M. and is completed no later than 6:00 a.m. It is required under this contract that the sweeper driver log in with the Police Department, located at 201 Westward Drive, Miami Springs, to ensure verification of contract performance. Contractor shall fax a notification of completion to the Public Works Department each time the City is swept. 7) DAMAGE TO PROPERTY - The Contractor shall ensure extreme care is used to safeguard sidewalks, curbing, road surfaces and motor vehicles on or around all job sites. Damage to public or private property shall be the responsibility of the Contractor and shall be replaced and /or repaired at the expense of the Contractor. 8) FREQUENCY OF SERVICE - All areas shall be swept twice per wee with the exception of Morningside Drive. Morningside Dri vv shall be swept once per week, and shall be swept no later than 11:30 p.m. 9) AKVIA Ur Jrtcvi�n - * 36 Street (North LeJuene Road Curtiss Parkway s 1.11 Side Only) • Westward Drive Curtiss Circle South Es lanade P .69 • Curtiss Parkway Curtiss Circle Incoming Bridge .12 *Canal Street Curtiss Circle Nahkoda Drive .19 *Hook Square Curtiss Circle S. Royal Poinciana .31 *Park Street Nahkoda Drive Hibiscus Drive .23 *Cross Street Nahkoda Drive Hibiscus Drive .23 *Coolidge S. Royal Poinciana N.W. 36 Street .27 *S. Royal Pol.. ciana Morningside Drive East Drive •19 *Curtiss Parkway N.W. 36 Street Hunting Lodge Drive .34 (East Side Only) Minola .80 *Morningside Drive Navarre Drive # Curtiss Circle Around Entire 44 Circumference #City Hall Parking Entire Parking Lot .04 Lot (West of City Hall) *Lions Club 301 Swallow Drive .OS (Parking lot on the west side of building) *Canal Street Curtiss Parkway Hook Square .01 TOTAL CURB MILES BID #05 -03104 13 * Swept outside curb only # Sweep inside (median) and outside curbs 10) REJECTION OF WORK - The Ci ty reserves the right to reject work, or materials, if it does not meet the requirements set forth in these specifications or on the contract drawings. 11) LIQUIDATED DAMAGES - Maintain the city roads is of the essence; therefore all routs specified shal 1 be maintained by the contractor. Each invoice must be accepted by the Contract Manager or authorized representative before any invoices are paid. If the vendor does not maintain the roads as per the specification, the vendor may be assessed a penalty. For noncompliance of the specifications , liquidated damages shall be assessed at the rate of one percent (lo) of the total project fee per occurrence for the first 10 times per month and two percent (20) per occurrence thereafter. BID #05 -03/04 14 City of Miami Springs COMPLETE ALL SHADED AREAS Street Sweeping Description Dollar Amount per Sweep (per i.nn Amount for Additional Services (hourly rate) L w (®. R( . T ' y .0 Ul L N dFd Wp JNO-Z �aa¢2 MO n¢ LL� d M t b M n .a J 2 Cc m W m a U H 0 Z ni U. m a 0 Z fA _N W Z M 1 b LT M rl n N H H O q Zdq — 7 O H 4 C — W > O ZnCU N N LL H3= ui U V S �ZW _ Z Z W H OO=Orl" — W I- > H W q Q N W 49 X J aQ q H oo n•Q G.a OM0 LLI 000. U. }'H J m>i fit, Op6twWr <w,t NOS tp mQ o w z m�'62G m N O MI F DD S O7 ,F�wmme°io O H F m noa¢ >oe¢S Uro e� mM °0»o8¢w ¢min° 80 COOOO m HAM ZN z�J.c4 <K�4ZL=0 O N moe�'3o,�kOEM >Gm ��a °sc3ud�¢o3o F is8 W V N — > W N tu W U ° Z H O O W- ir Z J O H LL w Q i O WWZ H H O q Zdq — 7 O H 4 C — W > O ZnCU N N LL H3= ui U V S �ZW _ Z Z W H OO=Orl" — W I- > H W q Q N W 49 X J aQ q H oo n•Q G.a OM0 LLI 000. U. }'H J m>i fit, Op6twWr <w,t NOS tp mQ o w z m�'62G m N O MI F DD S O7 ,F�wmme°io O H F m noa¢ >oe¢S Uro e� mM °0»o8¢w ¢min° 80 COOOO m HAM ZN z�J.c4 <K�4ZL=0 O N moe�'3o,�kOEM >Gm ��a °sc3ud�¢o3o F is8 Z 06/30 104 14:14 N0.848 02/02 CITY OF Mz.MX SPRINGS i Finance Department 201 Westward Drive Miami Springs, FL 33166 -5289 Phone: (305) 805 -5015 Fax (305) 805 -5018 S Moira Ramos Systems Administra%r/Purehasiag Mgr AMENDMENT 1 REQUEST FOR PROPOSALS #05 -03/04 June 30, 2004 UQUEST FOk PI.ZOPOSAL #05- 03/04, crry wim, STREET SWEEPING is amended as £oll%ws: This addendum is issued to clarify the previously issued bidding and contractual s of the documents and is hereby made a part of the contract documents. All requirements forth. documents not modified herein. shall. remain in full force and effect as originally Sealed proposalls will be accepted until 2:30 P.M., Tuesday, July 13, 2004 instead of 2:00 P.M. as previously stated. Bid opening will be on July 13 at 2:30 P.M.