Res. No. 173-04-11952RESOLUTION NO.: 173-04-11952
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
NEGOTIATE HOURLY RATES AND TO EXECUTE PROFESSIONAL GENERAL
ENGINEERING SERVICES AGREEMENTS WITH MILIAN SWAIN &
ASSOCIATES, INC., H.J. ROSS ASSOCIATES AND CORZO CASTELLA
CARBALLO THOMPSON SALMAN, P.A.; PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the Mayor and City Commission desire to retain consultants to provide Professional
General Engineering Services; and
WHEREAS, pursuant to Florida Statute 287.055 the City published a Notice for Professional
Engineering Services and received a total of thirteen (13) responses; and
WHEREAS, a thorough review of the firms and their. qualifications was conducted.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, THAT:
Section 1: The City Commission authorizes the City Manager to negotiate apex €ems and brim
back to the City Commission for Approval three separate professional service agreements with:
Milian Swain & Associates, Inc.
H.J. Ross Associates
• Corzo Castella Carballo Thompson Salman, P.A.
Section 2: That the Agreements allow for renewal of an additional period of one year at the City's
option.
Section 3: That the negotiated Professional General Engineering Agreements be made a part of this
resolution.
PASSED AND ADOPTED this 19th day of October 2004.
I- \99:141TAa011
aria Menendez, City Clerk
READ AND APPROVED AS TO FORM:
CITY NEY
ATTEST:
Commission Vote: 4 -0
Mayor Russell: Yea
Vice Mayor Palmer: Yea
Commissioner Wiscombe: absent
Commissioner Birts- Cooper: Yea
Commissioner Sherar: Yea
South Miami
TO: Honorable Mayor, Vice Mayor
& City Commission
FROM: Maria V. Davis
City Manager
RESOLUTION:
DATE: October 19, 2004
AGENDA ITEM No.
RE: Authorizing the City Manager to
negotiate and execute professional general
engineering services agreements.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
NEGOTIATE HOURLY RATES AND TO EXECUTE PROFESSIONAL GENERAL
ENGINEERING SERVICES AGREEMENTS WITH MILIAN SWAIN & ASSOCIATES,
INC., H.J. ROSS ASSOCIATES AND CORZO CASTELLA CARBALLO THOMPSON
SALMAN, P.A.; PROVIDING FOR AN EFFECTIVE DATE
BACKGROUND & ANALYSIS:
Two months ago we initiated a process of selecting consultants under Professional General Engineering
Services. The selection of the engineering consultants is required to be done in accordance with Florida
Statute 287.055 (Consultants' Competitive Negotiation Act). These pre- selected consultants will be used
on a rotating basis, as funding is made available, for general engineering projects with basic costs which
do not exceed $500,000; or planning study activities for which the fee for professional services does not
exceed $25,000. The execution of these Professional General Engineering Services agreements does not
commit the City to any maximum amount of fees nor guarantees any work.
With the recent legislative appropriations received for projects such as the People Transportation Plan
and Stormwater Trust Fund projects, it is essential that we secure Professional General Engineering
Consultants in other to immediately implement the projects and meet the established timeframes
indicated in the funding agreements.
The Request for Letters of Interest and Qualifications was advertised in the Miami Daily Business
Review on Monday, August 9, 2004. Thirteen (13) sealed letters of interest and qualification packages
were submitted. The qualification packages were publicly opened the last day of the qualification
submittal period (Wednesday, September 8, 2004) at 1:00 pm.
Commencing September 8, 2004, the Selection Committee reviewed the qualification packages and
selected a shortlist of six (b) consultants who presented a factual dissertation of their organization and
qualifications during a video - recorded Presentation & Interview process on September 27, 2004. The
Selection Committee members recommended the following three firms:
• Milian Swain & Associates, Inc.
• H.J. Ross Associates
• Corzo Castella Carballo Thompson SaIman, P.A.
PAGE 2 OF 2
Comm. Meeting Agenda
October 19, 2004
In addition to the qualification packages review and the Presentation and Interview of the six (6) shortlist
finalists, telephone interviews of references were also conducted. The videotape of the Presentation and
Interview session is available for review.
RECONEWENDATION:
It is recommended that the City Commission authorize the City Manager to negotiate hourly rates and
execute three separate agreements for professional general engineering services in accordance with
Florida Statute 287.055, for a period of three years, with provisions to renew for one additional year.
ATTACHMENTS:
❑ Proposed resolution
❑ Copy of Request for Letter of Interest and Qualification (RFIIRFQ)
❑ Certified Advertised Notice of the RFURFQ
❑ RFIIRFQ Opening Report
❑ Approved list of Selection Committee members (Memorandum date August 6, 2004)
❑ Selection Committee's Tally Sheet (Qualification Package Review for Shortlist)
• Selection Committee's Tally Sheet (Presentation & Interview)
• Copies of telephone reference evaluation sheets.
City of South Miami, Florida
REQUEST FOR LETTER OF INTEREST AND QUALIFICATION
PROFESSIONAL GENERAL ENGINEERING SERVICES
The City of South Miami will receive letter of interest and qualifications for various fixture projects,
per specifications and scope of services, until 1:00pm, September 8, 2004. Interested firms must
submit qualification package to the Office of the City Clerk, 6130 Sunset Drive, South Miami,
Florida 33143. Any qualification package submitted past the deadline and/or submitted to other
locations or offices shall be deemed non--responsive and will be rejected.
Pursuant to Chapter 287.055, Florida Statutes, the City of South Miami will retain consultants to
provide professional General Engineering Services (Civil, Roadway, Drainage, Traffic and
Environmental Engineering) for miscellaneous city projects. In order to fulfill such needs and meet
the requirements for quick response and specialized services, the City intends to retain three (3)-
qualified firms. Each selected firm shall enter into an agreement for a term ending September 30,
2007. Only firms with similar experience and a proven track record of delivering successful/ on
time- on budget projects are encouraged to apply. No minimum amount of such service or
compensation will be assured to any of the firms so retained, and the City shall not be prevented in
any manner from retaining other firms at its sole discretion.
The general scope for the professional general engineering services as follows:
a) Roadway Engineering to include streets, sidewalk, curb, - gutter, drainage, associated
traffic control devices, stripping, lighting, speed reduction devices and incidental
landscaping.
b) Drainage Design includes the necessary analysis needed to implement proposed drainage
improvements, preparation of paving and drainage plan for municipal building and.
facilities.
c) Civil Engineering, to include Distribution (Watermain) system analysis and design and
Sanitary Sewer System Evaluation and design.
d) Traffic Engineering services will include daily volume counts, data analysis, preparation
of conceptual improvements plan, present reports and recommendation to stakeholders and
preparation of final traffic engineering report.
e,) Environmental Engineering, to include, site investigation and design needed to prepare
remediation plans to mitigate underground storage tanks, hazardous waste materials and
asbestos materials.
Page 2 of 2
RFQ — Professional...
08-04 -04
To be eligible for selection consideration, interested consultants must submit six (6) original copies
of the following information:
1) Name of firm(s); specify as to type of contractual agreement between firms, and
certificate(s) of authorization to offer professional services through the Florida Department
of Professional Regulations, as applicable, from prime as well as supporting firms.
2) Proof of authorization to transact business in the State from the Florida Secretary of State,
from prime as well as supporting.firMs.
3) Proposed organization chart identifying key professionals and their area of
responsibilities.
4) Appropriate current Federal 254 and 255 forms showing the firm's data and supporting
the firm's ability to perform each category of work required. Federal form 254 is required
for both prime and sub-'consultant.
5) List of recent client references with contact names and telephone numbers.
For further information, interested parties may fax questions to Mr. W. Ajibola Balogun, REM,
Public Works Director at 305.668.7208.
Please be advised that the City of South Miami comply with Miami -Dade. County's Cone of Silence
ordinance. Requests for any information must be made in writing.
Maria Menendez
City Clerk
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
regal Holidays
Miami, Miami -Dade County. Florida
STATE OF FLORIDA
COUNTY OF MIAMI -DADE:
Before the undersigned authority personally appeared
O.V. FERBEYRE, who on oath says that he or she is the
SUPERVISOR, Legal Notices of the Miami Daily Business
Review f/k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami -Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI - REQUEST FOR LETTER OF
INTEREST & QUALIFICATION - PROF. GENERAL ENGINEERING SVCS.
in the XXXX Court,
was published in said newspaper in the issues of
08/09/2004
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and aff iant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, reb ge, commission or refund for the purpose
of securing thi advertiseme blication in the said
newspaper. '-�' /
Sworn to and subscribed before me this
09 day of AUGUST , A.D. 2004
amo M=W
MY Commission D03MM
(SEAL)# Exptras July 1 ®, 2{ftl�
O.V. FERBEYRE personally known to me
RFIIRFQ OPENING REPORT
RFQ packages were opened on: September 8.2004 at: 1:05pm
For: Professional General Engineering Services -
CONSULTING FIRMS/TEAMS:
City Clerk's Sign: Witness: �1 Witn
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CITY OF SOUTH MIAMI South Miami
All- AM0603 CRY
Excellence, Integrity, Inclusion
2(i0i
TO: Maria Davis DATE: August 6, 2004
City Manager
FROM: W. Ajibola Balogun
Public Works Director RE: Request for your approval of
the Selection Committee for
Professional. General Engineering
Services
It is recommended that you make the following appointments for the upcoming Competitive
Selection process for the Professional General Engineering Services:
Selection Committee
W. Ajibola Balogun, REM, Public Works Director
Aleem Ghany, P.E., City Engineer, City of North Miami
Muhammed M. Hasan, P.E., Chief, Traffic Engineering Division, MDC Public Works Dept.
Michael A. Sprovero, CBO, Community Development Director
Kathy Vasquez, Purchasing Manager
The Selection Committee will determine whether or not the applicants are qualified to provide
the services requested and whether or not their proposal are complete. The Selection Committee
will rank the Consultants on how well they can provide the requested services (through
qualification package review and interview process) and they will recommend three to your
office and in turn to the City Commission for final selection.
If the above appointments are satisfactory, please sign below. Thank you.
Ap"Taria s, City Manager
Should you have any questions or comments, please do not hesitate to contact me.
END OF MEMORANDUM
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