Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Res No 004-15-14343
RESOLUTION NO.004-15-14343 A Resolution approving the application of VolksBlast,Inc.,a non-profit organization,to waive certain fees and costs associated withits event showcasing classic cars,tobeheldonFebruary 8,2015,onSunsetDriveinSouthMiami. WHEREAS,Volks Blast Inc,a 501 (c)3 non-for-profit organization,has submitted a SpecialEventApplication;and, WHEREAS,forpast several years the Volks Blast Inchasheldtheir classic car show eventintheCity of SouthMiami;and, WHEREAS,the applicant has requested permission toholditseventon February 8,2015; and, WHEREAS,the applicant haspaid $660,which includes $60 application fee100 administrative feeand $500 deposit fee;and, WHEREAS,VolksBlast,Inc.,willprovide,priortothisevent,alist of entertainers/bands andanyotheractivitiesoccurringduringthisevent,alongwithaninsurancepolicynamingthe Cityasanadditionalinsured,andmeetingtheother standard requirements of theCity;and, WHEREAS,alogisticmeetingwithPoliceandPublicWorksDepartmentswillbe coordinated through the Special Events Coordinator,in January 2015;and, WHEREAS,the applicant willberesponsibleforallservices rendered bythePolice $1,320(2Officers @ 13hoursx$40.00perhour,plusone(1)Officer@7hoursx$40perhour), andPublicWorks$172(1employeeplus FICA),andParkingmeterstotaling$2,400.00($25.00 per meter per day for59 parking spaces on Sunset Drive fromUS1to Red Road,plus 37 meters inLotB behind the former ChaseBank),andStreet Closure feeinan amount of $475(1,900 linear feetX.25)and MOT fee of $200,total estimated amount of these services would be $4,567;and, WHEREAS,the applicant is seeking a waiver forthe following items: 37 Metered Parking Spaces (LotB behind Chase Bank)$925 Street closure $475 MOT Fee $200 Total amount waived $1,600 and, WHEREAS,under Resolution #215-13-14033 and Resolution 258-12-13815, VolksBlast,Inc.wasgivenwaiversforPublicWorks,Streetclosurefee,and37meteredparking spaces in Lot B located behind Chase Bank;and, WHEREAS,if the City waives the amount mentioned above,then Volks Blast Inc would paytheCity$2,967,forPoliceservices,59ParkingmetersandonePublicWorkspersonnel. Page 1 of 2 Res.No.004-15-14343 NOW,THEREFORE,BEITRESOLVEDBYTHE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.The City hereby approves the application of VolksBlast,Inc.,for waiver of fees as set forth in the above recitals. Section2.Ifany section clause,sentence,or phrase ofthis resolution isforany reason held invalid or unconstitutional byacourtof competent jurisdiction,the holding shallnot affect thevalidity of theremainingportions of thisresolution. Section 3.Thisresolutionshallbecomeeffectiveimmediatelyuponadoptionbyvote of theCity Commission. PASSED AND ADOPTED this _6th day of January 2015. ATTEST: READAND APPROVED LANOKkgEr^EGALJ THEI TO FORM, D APPROVED: puftkMg MAYOR COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea Page 2 of 2 South11 Miami Tur city or peasant living CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&Membersof the City Commission From:StevenJ,Alexander,CityManager Date:January 6,2015 AgendaItem No.: Subject:A Resolution approving the application of VolksBlast,Inc.,a non-profit organization,to waive certain fees and costs associated with its event showcasing classic cars,to be held on February 8,2015,on Sunset Drive in South Miami. Background:VolksBlast,Inc.,anon-profit organization,hassubmitteda Special Event Application to holdits classic carshowon February 8,2015.Forthepastseveralyears,VolksBlast,Inc. hashelditseventintheCityofSouth Miami,showcasing 200 classic cars. The applicant is requesting a street closureofSunset Drive,signatures requirementfrom majority of business affected byroad closure,waiving ofcertain fees,and payment forthis eventafterthe completion ofthecar show.The applicant has paid theCity$660,which includes $60 application fee,$100 administrative fee,and$500 deposit. The applicant will be responsible for additional services,including $1,320 for Police,$2,400 for96Parking meters,Street Closure feeof$475,MOTFee$200,andPublic Works Staff $172;totaling an estimated amount of $4,567.However,the applicant has requested the followingfeesbewaived: City Meters ($25 X37 meters in Lot B behind former Chase Band) Street Closure(l900 linear feetx .25) MOT Fee Total amount requested tobewaived $925 $475 $200 $1,600 If the above estimated costof $1,600 is waived,then VolksBlast,Inc.,will pay for Police personnel atthe estimated costof $1,320,and thecostforthe parking meters on Sunset Drive in the amount of $1,475,and one Public Works staff person in the amount of $172, with a combined total of $2,967. Additionally,forthepasttwoyears,under Resolution #215-13-14033 and Resolution # 258-12-13815,VolksBlast,Inc.approval was given to hold this event,and the City Commission waived fees for Public Works,street closure fee,and metered parking spaces. Expense:Not Applicable Account:Not Applicable Attachments:ProposedResolutionwithattachments. VOLKSBLAST,Inc. 6860 S.W.75 Ter South Miami,Fl.33143 December 18,2014 RE:VOLKSBLAST 2015 February 8,2015 To whom it may concern: This letter serves to confirm thatour organization will be responsible for thecleanup afterour event as scheduled abovelikewehavedoneso for thepastseveralyears. Shouldyou need any further information,pleasedon'thesitatetocontactmeatthe following number 305.926.2139. Sincerely, Bill Steckley 305.926.2139 SUMMARY OF EVENT This section ofthepermit application is intended toprovidethe Special Events Permit Committee withan overview ofyour event.Informationyouprovideinthis section ispublicinformation and maybe used in developing the CityofSouth Miami's Calendar of Special Events.Application must be submitted no less than twenty-one (21)days priortothe effective date of the event withall required documents. TYPE OF EVENT:•Filming [x]Charity \><\Festivals |[Celebration (^Promotion Other: NAME OF EVENT:Mo^^a^ LOCATION OF EVENT:3ouvSeWlV^Qro^llSl +o Hea %>*A (SU)S^AcA 5oh^hftTa*u PUrnU,331^3 (Please note;write complete mailing address,as well as name ofany buildings and/or parks ifapplicable) Is this an annual event?•No [VfYes if yes,this is the 15 annual event,previous date cjQ/<f EVENT DATE(S):..Swntkay ;^4>g,2.0l£EVENT DAY(S):\1&W -Sunday ACTUAL EVENT HOURS:%'.&Q (Zr}./p.m.UNTIL:Li'.OQ a.mJp.m (Please note:event may not begin earlier then 8am.orenQlater then 11p.m.in residential areas,or midnight in commercial areas) ASSEMBLY DATE(S):£\$IZ SETUP/DOWN TIMES:G>^g)p.m.S'a.m^) ANTICIPATED ATTENDANCE:S"Qo?>TOTAL EVENT DURATION:hrs mins Name:A\\zaca ^o<^ric3u^2' Tit!e:Coor^t^Anr Cell/Phone:30^-301 -7^4" Emaii:CoA n\uam(Q)sjL^n.r^^ Name:lj>;((-^f^dK/e-V Title:(LUla Me,i/nke.r Cell/Phone:3oS -<?3C>-JI37 GkArWu , -y&fy '^i-vW?r'-1 o\[flE<gfi'fs be^p.-CrViu)« 1-16 APPLICANT/SPONSOR INPORMATION The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event This person must be available to work with the City's Special Event Permit Committee throughout the permitting process.A professional event organizer,or other representative,may apply for the Special Event permit on behalf oftheorganization/business. NAME OF ORGANIZATION ADDRESS OF ORGANIZATION:6§4>Lj UDMtMYCjt.L*M<-e OFFICE TELEPHONE:3®£febl 002 <4 .FAX: PRESIDENT:£tiriat/4 jUue A/J SECRETARY:Qfril U^oAkl ADDRESS:vj^fffrt/.»QjDMtMrXg•IjL^uZ,..,"... <mJPREsfpHONE385"&G1 :'Cn&<^EMAILViUuJtlAfci®" sec.ph61e:'306/Ctfj^h '07c3<4 EMAiL^rk.^1 (§>X*&4**&*4- If the organization is a tenant andforrerll!eFof the event ioc^pn,!^f^l$i<e f^v^(^Q"^i^E^^r pwner complete the following: .||Applicant/Organization btfrns the event location -. LJI gLva.peoriission for the Applicant/Organizatiqn to u$efTpy pcoperty^ *Comments?•-.*.•. - -•—-TTJ'•,T7*—-. Property Owner's Name: Property Owner's Address: Phone:: Property Owner's Signature: >Notary Signature: 2-16 Date: SITE PLAN/SKETCH A map of theeventsiteis required and "should indicate-event layout with proposed attractions,recommended street closures,parade or run/walk routes,etc.Please draw youmaponthe space provided below,or attach yourmaptotheapplicationuponsubmittal.The following mustbe identified-and labeled: L EventSite(label streets,building;etc,)3.Canopies,'tents,stages 5.Fencing^arricades X-X-X 7.Firstaid facilities + 2.Routes (races,parades,etc.)•>^->4.Refctrooni facilities R6.Off duty police officers P.8.Parking Area PA f.'. ..—.:igoacujc.-uott.ii *i*in..--.....•..7fcr..--t...r;jSB«;. 5-16 ". , m a p q u e s f Th i s m a p do e s n ' t co n t a i n an y it e m s . St f J 6 f i < K S t Sv V T D t n S t o 19 8 6 V • W S V j& y & <b " W! S» A ' 7 1 s l S l s v v 7 ^ a 3? ST v V 7 e t n S ; g . 15 0 0 f t ; ma p - q u e s t 10 0 m ' -5 N o t e s DO W N T ^ j N i ^ ^ ... - . ; • • ; BU S [ N E M T h e S h ^ s 'P I S T & i C T at S u n s e t P l a c e SW T ^ d S t g e n •• • • ; • . ' 's w 7 4 i h S i . ' $V V 7 4 f c i T e r '• * > « & TV e n e r a Av e ' . . ' : . . ' Ri v i e r a Pa r k y / f r Sa n Re m c Av e So n fc j r i c i o Av e I Su n s e t ' D i C % : sw 7 4 * h ' & ; : 00 ^ ' se CO;o ;: s w 7 6 ? h ' s i ' | 2 : . S ; O ••S B 3 3 ©2 0 1 4 Mc t f j e & e g t - P o r t i o n s © 2 0 1 4 T o m T o m | Te r m s | Pr i v a c y ©2 0 1 4 Ma p Q u e s t , In c . Us e o f di r e c t i o n s an d m a p s i s s u b j e c t t o t h e Iv l a p Q u e s t Te r m s o f Us e . We m a k e n o g u a r a n t e e o f t h e a c c u r a c y o f t h e i r co n t e n t , ro a d co n d i t i o n s or r o u t e us a b i l i t y . Yo u as s u m e al l ri s k of us e . Vi e w T e r r r s of U s e ACORD* PALMBUG-01 CBEAUMIER CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 2/5/2014 £LZf?™-I*,S ,SSUED AS A WAITER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS 2f^25!AILD0ES NOT AFF,RW|AT1VELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES ocnoroC^l?ERT,F,CATE 0F INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUREDS),AUTHORIZEDREPRESENTATIVEORPRODUCER,ANDTHE CERTIFICATE HOLDER. IMPORTANT: PRODUCER Heacock Insurance Group,Inc. 101W.Main St,Suite 221 Lakeland,FL 33801 insured" lf tne certificate holder Is an ADDITIONAL INSURED,the pollcy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights tothecertificateholderinlieuofsuchendorsement(s). Palmetto Bugs VW Club 5864 Commerce Lane South Miami,FL 33143 CONTACT NAME; PHPNE ExifcftOO)678-5173310flH^ Tfax"JA/cUot:(863)686-1426 INSURER(S)AFFORDING COVERAGE NAlCtf insurer a:XL Specialty Insurance Co. COVEF*AGES CERTIFICATE NUMBER:REVISION NUMBER: THISISTO CERTIFY THAT THEPOUCIESOF INSURANCE LISTED BELOW HAVE BEEN ISSUED TOTHE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN ISSUBJECT TO ALL THE TERMS, EXCLUSIONS ANDCONDITIONS OFSUCH POLICIES.LIMITS SHOWN MAY HAVE BEENREDUCED BYPAID CLAIMS. INSR -LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY1 P0UCYEXP (MM/DD/YYYYI LIMITS A GENERAL LIABILITY X Q0208201415 2/8/2014 2/8/2015 EACH OCCURRENCE S 1,000,000 X COMMERCIAL 6E INERALUABJUTY )E |X|OCCUR DAMAGE TORENTED PREMISES (Ea occurrence)s 1,000,000 |CLAIMS-MAC MEDEXP(Any one person)$0 PERSONAL &ADV INJURY $1,000,000 GENERAL AGGREGATE 5 5,000,000 GEt*l AGGREGATELIMITAPPUES PER:PRODUCTS -COMP/OP AGG $5,000,000 Xlroucvl ISfe ||LOO 3 AUTOMOBILE LIABILITY COMBINEDSIW^LlMlf (Eaacddent)S ANY AUTO BODILYINJURY (Per person)$ ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS NON-OWNED AUTOS BODILYINJURY (Per accident)* PtWertVdAMag£ fPeracddart)$ $ UMBRELLA UAB EXCESS UAB OCCUR CLAIMS-MADE EACH OCCURRENCE $ AGGREGATE S DED |1RETENTIONS $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY y ;N ANY PROPRIETOR/PARTNER/EXECUTIVE 1 1 OFFICER/MEMBER EXCLUDED?(MandatoryIn NH)'' If yes,describe under DESCRIPTION OF OPERATIONS below N/A IWCSTATU-I IOTH- ItoryumitsI I ER E.L EACH ACCIDENT $ E.L DISEASE -EA EMPLOYEE $ EL DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS /LOCATIONS /VEHICLES (Attach ACORD101,AdditionalRemarks Schedule,ifmore space Isrequired) Certificate holder is listed as additional insured in regards toliability. CERTIFICATE HOLDER CANCELLATION The Cityof South Miami 6130 Sunset Drive South Miami,FL 33143 i SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICEWILLBEDELIVEREDIN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD25 (2010/05) ©1988-2010 ACORD CORPORATION.All rights reserved. The ACORD name and logo are registered marks ofACORD I3>rom4NDFICATION AGREEMENT THIS AGREEMENT ("Agreement)is entered into by and between vOl \Sc9fas"T ,~i^ ("Applicant"),andtheCity of SouthMiami("City")onthe date onwhichthelast of the Parties executesthisAgreement. RECITALS WHEREAS,the Applicant hassubmittedaSpecialEventPermitApplicationtotheCityfor(eventtitle) Vp (Ks M^~^t)!^at -SUx/tSet \^>iPl\S C (location)on (date(s))J2 I g I (<T ^.("Special Event");and WHEREAS,pursuant to of the City's Code and the City's Special Event Regulations,the Applicant must execute an indemnification and hold harmless agreement protecting theCityfromanyandallclaimswhichmayariseout oftheSpecialEvent. NOW,THEREFORE,in consideration ofthe matters recited above,the mutual covenants set forth herein,and otlier good consideration the receipt and sufficiency ofwhichis hereby acknowledged,the Parties hereby agree as follows: 1.The above recitals are true and correct. 2.Applicant agrees to indemnify,defend and hold the City,its officers,affiliates,employees,successors and assigns, harmless from and against anyand all such claims,suits,actions,damages,or causes of action arising as a result of the Special Event,orofthe condition ofthe site on which the Special Event is held including any personal injury or loss of lite,or damage toor loss of property,and from and against any costs,attorney's fees,expenses or liabilities incurred inand about the defense or settlement ofany claims,andthe investigation thereof. 3.PermitsforSpecialEvents must beoneventsiteatalltimes. 4.No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5.Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT),Miami-Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 6.Event areas shall be restored to equal or better condition than they were before the event started. 7.If all restoration work isnot performed within 30 days of work completion,the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plusaminimum of 15%for administrative fee and any additional incidental fees. 8.Applicant mustpayall fees prior to.the start of their event(s). 9.Applicahts that receive approval for their event more than thirty (30)days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty-eight (48)hours prior to start of their event. 10.Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF,each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies)onthedatesetforthbelowandnotarized. PRINT NAME APPLICANT -~~APPLICANT'S TITLE APPLICANT SIGNATURE {DATE:rrLIUMINI OlVjINAILfKb l___ NOTARYSIGNATURE DATE? Subscribed and sworn before me,thisuu^ouutju cjhu swum DeTore me,mis . I'TT day of Qu^cZe^Y^\^T^,a 2.©'^. Notary Public in and foL rrA^nr^••£><*Ajq_ County,State of t^L £&*p\™...u«.™v,Wrxy w-w^w^.^^o^^uT^?C5\\*State of Florida signature (notary public)J *V^My Commission Expires 01/09/2018 "VfvP* 8-16 Commission No.FF 82130 CITY OF SOUTH MIAMI POLICE DEPARTMENT - 6130 Sunset Drive,SouthMiami,Fl 33143 (305)663-6301 1 Extra-Duty Poliqe Officers Application South Mirnnl Jfc.x.xxacjJ Jttl-Aroftriea City 'Nil' Apolice officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment.The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: >The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event If more than three officers are hired,a supervisor must also be hired.The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. >The Applicant will be required to compensate the assigned officer for a minimum of three (3)hours even if the event isofa shorter duration.Currently the rate for Extra-Duty Police Officer is$40 per hour &$50 per hour for Supervising Officer,plus a $3.00 charge for radio usage for each officer. >The Applicant must compensate the officers)for their services at least one (1)day prior to the start of the scheduled event that the officers)wilt be assigned to.No monetary payment wiB be accepted.No payment by exchange of goods or services is acceptable. >If,during a scheduled event,the Applicant determines that he/she needs to extend the time an officer(s)works atthe assignment,the Applicant shall compensate officers)for a full hour worked if the Offlcer(s)works for more than 20 minutes and/or less 59 minutes beyond the regularly scheduled time ofthe event. >Applicant must notify ofa cancellation request of an Off-Duty Police Officer forty-eight (48)hours prior to the scheduled date ofservice. Failure to do so will require the Applicant to compensate the assigned officer for a minimum ofthree (3)hours. APPLICANT INFORMATION VfllfehlduCr 1ML Business/OrganizationName Applicant Name Business/OrganizationAddress City Phone Number Fax Number EVENT INFORMATION -Site Contact Person^ Name of Event innliftflrrt Mama v e^L State E-Mail 3o5-3o\-lS4S Cellular Number Ptue. Event Location mm/mmmmm Zip Code CcliT cS/\\OUJ Type of Event ZToOO Anticipated Attendance tf*mmmmmmm zji?/Zo/sr C'*DO AhA -SloO liMl /+ofat ys. I acknowledge and accept financial responsibilities topayall costs andfees associated withthis request formpriortotheservicedate(s): Applicant's Signature Date FOR OFFICE USES ONLY: NO.Office:3 |1 APPROVED AS PRESENTED ||DENIED I 1 APPROVED WITH CONDITION JSL NO.Radio:X NO.Hours J?g hrS < COMMENT:^^^^2L^3.d^:>^V\. POLICE DEPARTMENT SIGNATURE 1146 DATE Estimated Total Cost Is l,*MAC CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 4795SW 75th Avenue.Miami.Fl 33155 (305)668-7205 Fax (305)668-7208 Application to Conduct A Special Event Function on Public Right-of-Way Soulfc Miami T |•r•4a fc'1'lfo.'SJl w NOTE ALL FIELDS SHALL BE FILLED.No action can be taken on this application until all questions have been answered.As setforth in Ordinance No.21-09-2013;temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED)for special events,eight (8)hours max.Schedule offees is attached.Use blank paper if you need additional writing space.PLEASE PRINT clearly,except for signature. Contact Information:ntact Information: fcw- Business/Organization Name Authorized Representative Nameess/urganteation Name Authorized Representative Name ess/Organization Address City State ZipCBusiness/Organization Address Phone Number Event Information: Event Name ]/olt^S/4ST'c$D/S*\ 'E-Maif Zip Code Fax Number Project Location Sj/l^t 3Wt*€-•<5*2W)B^C"-tJS'l ^Type of Event Corr £&QUJ ...Evejrjt£ate(s) Event Start Time Event Setup Time Event Day(s)L /pm)Event;EndTlme </(am /pfni)AntidfpateaAttendatoe .vSl^OcD. rrypm)BreakdownTime.i 'C>:j..-(am^rmlptalDuration(includesetup?:,!'! I HEREBY REQUESTA PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance oftraffic provtsfons are specific (Include skefcftif rieces^ary); The following documents have been submitted with this pejrthit application: -Site plan /sketchofevent Clearly define boundaiiesfcand'linear footif'rbad-dosures. \i-v!'V «^'•:«;:"gfT;::;;!t V V i -r:^Maintenance of Traffic (MOT)for vehicular and pedestrian teffic during event Will{fi^dWw.-^jj^pV-:* In signinglihfs applicationJ understandthat separate City anb/or C&urify pewits mfy&ri^'ivmbim^Furthermore,tarn aware that Iam ™PonsMefor ensuring that the project is completed in accordance with the plans andsp&aMaUons as stipulated in the permit approval conditions.Asweua?acknowledge ttetany right-of-way closures will require at least one off-duty officefofobtic works employee and barricades: NOTARY SIGNATURE FOR OFRCE USES ONLY: Approved/ Disapproved By Date T3 C O o 12-16 Permit Fee Permit No: Comments South MInmJ •r %?•"':•:CITY OF SOUTH MIAMI PARKING DIVISION fel^ •r 6130 Sunset Drive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 Parking Stalls/Meters Rentals Application Pursuant toSection15 C-1 (a)(2)(b)of the4 CodeofOrdinance,"RentalFeesforPublic On/Stree't curbside spaces (Parking space)are $25.00 per space per day,seven days per week based on twenty-four (24)hour use" Business/Organization Name Business/Organization Address Phone Number Fax Number Name of Event:[/ol^^a.^Jj\(^ Purpose forutilizing parking meters*V <e-iA.e.«- Applicant Name Sxpuik Miami 7^/ City State S31 ¥3 Zip Code ^rZod,'A\v^co(^)Kllr\oO.Com ^Type of Event:C^o^f £>kou) a^A <*.[[s.\de,str&eks riro ^<r(/sAoco?d^r* Number of On/Street curbside spaces requested: Number of Day's ^curbside spaces desired: Start rO,_ Time:0<OU p.m. End w a.m. Time:7«03 (£m7) 2\tho&w'liV p*.y ;5-^spa**s 0to Sunset ».- ZH\2«^37 Spates \v\Lo\&\*$Ny\A &>lW CW*-3*nK- (if necessary,please attach additional sheets) \hereby certifythe above informationistrue,correct and complete as ofthe date ofthis submittal.Itis understood that this applicant will bereviewedandmaybe adjusted periodicallybyCityStaff;ifanyinformationshould change that I shall amend or supplement this application withinfive business days of the change. Applicant's Signature Date FOR OFFICE USES ONLY:Permit No: I IDENIED •APPROVED AS PRESENTED •APPROVED WITH CONDITION NO.MeterDays:X NO.Meter:X Daily Fee: Comment:%>Spate,$>t ##&°°tiQrf S>P*t&-}iaJai'i/w of 37 SftSleS 4%&&**far Sf**** $ PARKING DIVISION SIGNATURE DATE Estimated Total Cost 14-16 *?</*>~*f&L*^&*h*17* Google earth feetj meters!'100 .600 A RESOLUTION NO,215-13-140331 A Resolution waiving $1,767 foraportion of parking meters,street closure fee and the required Public Worksstaff person for this event;not including other feesandserviceswhichwillbe rendered andpaidbyVolksBlast,Inc.,a non-profit organization,which will hold its event on February 9,2014,in the downtown South Miami area on Sunset Drive showcasing classiccars. WHEREAS,VolksBlast,Inc.a non-profit organization,has submitted a Special Event Application;and, WHEREAS,forseveralyears VolksBlast,Inc.hasheldtheir classic carshowevent in the Cityof South Miami;and, WHEREAS,the applicant hasrequested permission to hold itseventon February 9, 2014;and, WHEREAS,the applicanthaspaid$500depositfee.$100 administrativefee,and$60 applicationfee;totaling $660,00;and, WHEREAS,VolksBlast,Inc.will providea list ofentertainers/bandsandanyother activities occurring duringthisevent,alongwithaninsurance accord namingtheCityasan additionalinsuredwillbeprovided to theCityinJanuaryof 2014;and, WHEREAS,a logisticmeetingwithPoliceandPublic Works Departments will be coordinated through the SpecialEvents Coordinator,inJanuary 2014;and, WHEREAS,theestimatedcostforPolicepersonnelis $1,560 andthecostforCity meters willbe $1,475 (SunsetDrivefromUS I toRedRoad,59spacesat$25each);witha combined total of $3,035;and, WHEREAS,the applicanthas requested for the followingfeesandservicestobe waived: -Public Works (I employee plus FICA)$517 •City Meters ($25X37 meters inLotBbehind Chase Bank)$925 •Street Closure (1,300 linear feet X .25)$325 Total amount waived for these services would be $1,767;and, WHEREAS,forlast years event on December 18,2012,under Resolution #258-12- 13815,VolksBlast,Inc.wasgivenapprovaltohold their event andtheCityCommission waived services for Public Works,street closure fee,and37 metered parking spaces inLotB locatedbehind Chase Bank,providingforatotalwaived amount of$1,767;and, WHEREAS,itis stipulated in Section 2and3 of Resolution #258-12-13815.the cleaningof the streets willbe the sole responsibility ofVolksBlast,Inc.ThePublic Works Department or a City's representative checkedtoseeiftheareawascleanedtotheCity's standards.If standards were not met,thenthe deposit of $500 wouldhavebeenusedto cover the cost of personnel tocleanup.The approximate cost is $517 (Iemployee including FICA);and, Page1of2 Res.No.215-13-14033 WHEREAS,VolksBlast,Inc.will pay $3,035 before theactualeventofFebruary9, 2014,covering the cost oftheremainingservices mentioned (Police personnel -3officers;59 City meters -Sunset DrivefromUS I toRedRoad).(The amount of$3,035includes the waivedfeesof$1,767,for the above mentioned feesand services).(Total cost for all feesand services would be $4,802 minus $1,767 waived amount). NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section I.The City Manager is authorized to approve VolksBlast,Inc's event to beheld •^rTFebTOS^9,^014rir^ delivering to the City,pRep-to the event,the City's required indemnification agreement and proof ofcity required insurance,cm Wednesday after Section 2.Waiver in the amount of $1,767*is approved by the City Commission,and paymentof$3,035 for the remainingservicesprovidedbySouth Miami Police,andpaymentfor City meters (located on Sunset Drive),will bepaid prior totheevent. Section 3,Thecleaningof the streets willbe the soleresponsibilityof VolksBlast,Inc. ThePublic Works Department or aCity representative willcheck to seeiftheareawascleaned tothe standards ofthe City.If not/thenthe deposit of$500 will be used tocoverthecostof personnel to clean up.The approximate amountfora Public Works employee is $517 (1 employee including FICA). Section 4.Ifanysection clause,sentence,orphraseofthisresolutionisforanyreason held invalid or unconstitutional byacourtofcompetent jurisdiction,the holding shall not affect the validityof the remaining pbrtions ofthisresolution. Section 5«Thisresolution shall become effective immediately uponadoptionbyvoteof the City Commission. PASSED AND ADOPTEDthis 1st dayof October 2013. (Jfeg(2Q>*<«^APPROVED: READ AND AgPfCOVED A5-TO}FORM, LAN GUA^^EGALIT^N D Page 2 of 2 MAYO COMMISSION VOTE:4-1 Mayor Stoddard:Yea ViceMayorLiebman:Nay Commissioner Newman:Yea Commissioner Harris:Yea Commissioner Welsh:Yea / RESOLUTION NQ.258-12-1381S AResolution authorizing the Acting City Manager to permit Volks Blast Inc., T ,'non-for-Profit organization to hold its event on January 20.2013mthedowntownSouthMiamiareaonSunsetDrive,showcasing dZsic cars »SPJ™^Z^^nC'*m (C>3n°-f-^^-ion,has submitted intheatyS 2013-aTd111^'^8'^appIkant haS re^uested Permission to hold its event on January 20, rfs«32S^sS3SSl?has paid for the deposit fee of $600'"*an appIication fee WHEREAS,the applicant will pay for all service rendered by the Police Departmentmatotalamountof$1,400.00,and City meters at $1,475.00 ($25.00 per meter per daVx 59 meters),totaling $2,875.00 for all services;and,P Y $325 O^S^'^SSf*,*SeekLng aWaiVCT °fthe Street C,osure fee in the amount of$325.00 (1,300 linear feet X.25-closure of Sunset Drive from US1 to Red Road);and, WHEREAS,on December 13,2010,aresolution (#276-10-13310)approved awaiver for the streetclosure fee in the amount of$10,000;and, WHEREAS,during the past year,this flat fee was modified through the Fee Schedule (afm^ WHEREAS,in ameeting with the former City Manager Hector Mirabile,CommissionerHamsandMr.Snckley,of Volks Blast Inc,it was concluded that the Public Works Department VokTniVT p m-*£'I6"!;The Cleaning °f*"StreetS wiH be lhe sole responsibility ofVolksBlastIncPublicWorksDepartmentwillhavearepresentativechecktoseeifthearea was cleaned to the standards ofthe City.Ifnot,then the deposit of$600.00 will be used to cover includhig°FICA)°Sd t0 dean UP*The t0taI am°Unt iS approximateIy $516-72 0 employee WHEREAS,the applicant is seeking a waiver of payment for the use of 37 metered $925 OO-TnT3 ^thC mUnidpaI l0t (L0t B)',OCated behind Chase Bailk>in the amount of WHEREAS,the applicant will provide a list ofentertainers/bands and any other activities occurring during this event,and logistic meetings will be scheduled with the Police and other departments in early January of 2013;and, Page1 of 2 Res.No.258-12-13815 WHEREAS,theapplicantwillpaytheCityforitsservicespriortotheeventinthe amount of $4,125.00,if theCitydoesnotwavethe street closurefeeorthe additional 37meters, or$2,875.00 if theCitydoeswavethestreetclosurefeeandthecostfortheadditional37 meters. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.The Acting City Manager is authorized to approve the Volks BlastInc event tobe held on January 20,2013,in downtown South Miami on Sunset Drive. Section 2.Payment forservicesbyPolice,including Citymetersand street closurefee (if notwaived),andtheadditional37metersinthemunicipalparkinglot(LotB)(if notwaved)will bepaidpriortotho ovont onWednesdayafterthe event totalingintheamount of $4,125.00,Ifthe streetclosurefeeandadditional37meteredparkingspacesarewaived,thenthetotalamountpaid would be $2,875.00. Section 3.Thecleaning of thestreetswillbethe sole responsibility of VolksBlastInc. PublicWorks Department willhavearepresentativechecktosee if theareawascleanedtothe standards of theCity.If not,thenthedeposit of $600.00willbeusedtocoverthecost of personneltocleanup.Theapproximateamountis$526.72,(1employeeincludingFICA). Section4.If anysectionclause,sentence,orphrase of thisresolutionisforanyreason heldinvalidor unconstitutional byacourtof competent jurisdiction,the holding shall not affectthevalidity of theremainingportionsofthisresolution. Section 5.Thisresolutionshallbecomeeffectiveimmediatelyuponadoptionbyvote of theCity Commission. PASSED AND ADOPTED this 18^dayof December,2012. JST: 3tY CLERK V READ AftfD APPROVED AS T?0lR)RM, Page 2of2 APPROVED: MAYOR COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Liebman:Yea Commissioner Newman:Yea Commissioner Harris:Yea Commissioner Welsh:Yea