staff reportr1 :1
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Page 1 of 3
BUDGET WORKSHOP SEPTEMBER l6, 2009
CITY COMMISSION'S FIRST BUDGET HEARING
SEPTEMBER 8, 2009
1. To report
on the
conversion of the
Old Inspection Station to a
parking lot
versus
selling the property
now.
Attached as Exhibit "1" is a brief report from the Planning
Department that addresses three alternative uses for the property
and a construction cost estimate for a new parking lot.
2. To prepare a breakdown of each department's budget for the
following line items, to include, what the budget is for and amount
per item:
0 Membership and Subscription
° Construction
Operating Equipment
Professional Services
Miscellaneous Engineering Services
° Travel and Conference
Attached are reports from applicable departments as Exhibit "2 ".
3. To report on advantage and disadvantage of paying -off the
following debt:
° Van Smith Property
YMCA Property
A brief report is attached as Exhibit "3 ".
4. What percentages of legal fee were spent on investigation this year?
Attached as Exhibit "4" is a table that shows the amount per
identified invoices.
Page 2 of 3
BUDGET WORKSHOP SEPTEMBER 16, 2009
5. To provide Police Officer's percentages contribution to the Pension.
Attached as
Exhibit "5"
is a table
that shows percentages
contribution
for both Police
Officers and
General Employees,
6 To provide Police Officers' pension cost at 8% contribution and the
amount of the difference.
The information requested is provided in a separate sealed envelop
with recommendation to discuss the question during an executive
session regarding collective bargaining.
7. To provide salaries of all department heads and middle manager by
position.
Attached as Exhibit "6" is the list requested.
8. Asked to consider not funding Contingency ($150, 000) in page 51 of
the budget.
Attached as Exhibit "7" is a brief report with recommendation to
fund Contingency Line Item in the budget.
9. Asked to consider not funding Self - Insurance Fund.
Attached as Exhibit "8" is a report on why is it important to fund
the Self Insurance Fund.
10. To provide a list of Police Department's vehicles.
Attached as Exhibit "9" is a list of all the Police Department's
vehicles.
Page 3 of 3
BUDGET WORKSHOP SEPTEMBER 16, 2009
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Exhibit "1"
To report on the conversion of the Old Inspection Station to a
parking lot versus selling the property now.
South Miami
0-AmerfcaCA➢
CITY OF SOUTH MIAMI ,' I I f mr
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM zom
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Ajibola Balogun, City Manager
From: Thomas J. Vageline, Director
Planning and Zoning Departme
Date: September 15, 2009 ITEM No.
Subject: City Inspection Station Property
BACKGROUND
The City has received formal inquiries from local businesses seeking to purchase or lease the City -owned
inspection station site at 5890 SW 69 h Street. The site is 31,050 sq. ft. (0.71 acres and consists of nine
rectangular parcels of which three lots face SW 69'h Street and six lots face SW 70` Street. The property
is accessible from both streets. The site is currently unused and is vacant except for a small building used
as part of the old inspection station program. The property is zoned TODD(LI -4), which permits
residential, commercial and light industrial uses. The district encourages mixed uses and has a height limit
of two stories.
The property was at one time leased to the State for use as an automobile inspection station and to a
company using the site as an automobile towing /storage lot. It is important to note that in 2003 this
property was appraised at $765,000 and $850,000. In 2006, the City ordered updated appraisals from two
firms which resulted in market values projected at $2,485, 000 and $2,790,000. The current market value
of the property as shown in Miami -Dade County Property records is $ 2,433,381.
ALTERNATIVE USES OF PROPERTY
There are several alternatives which can be used to provide for the development of the site which will
result in revenue to the City:
(1) Sale of the property: Competitive bidding (RFP) or a negotiated sale. The city, as owner of the
property could strictly control use and design of the development as part of the selling process
and with zoning requirements. This process would require up -dated appraisals.
(2) Lease of the property. This process could result in a long term lease similar to the procedure
used for the development of the municipal parking facility in the Hometown District. The City
could receive rent and /or a percent of business activity in addition to property taxes. Based
upon industry standards for land leases the City's revenue could exceed $125,000 annually.
Additional revenue from property taxes would depend on the use (structure) placed on the site,
but would probably exceed $25,000 annually.
(3) Conversion to municipal parking lot. The City could construct a public parking lot in which
spaces could be leased to nearby companies in the industrial area. A great number of properties
in the area can not be improved or redeveloped because of the inability to provide required
2
parking. Based on industry standards an estimated 53 spaces could be built and used as
metered spaces or as leased spaces. Estimated revenue to the d be $60,000 annually.
Construction of the parking lot would require approximate) $3Rapi 00 ($5,600 per space).
This option is currently listed as a project in the City's adopted al Improvements Plan
(2009), and construction is tentatively set for FY 2009 -2010.
TJV /SAY
XAComm Items\2009 \9 -15 -09 \Inspection Station Site Status CM report.doc
South Miami
an- a�oe�scacar
CITY OF SOUTH MIAMI 11110
OFFICE OF THE CITY MANAGER
INTER — OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: Sanford A. Youkilis, Acting Planning Director
Date: November 7, 2006 1 1 ITEM No.
Subject: City Inspection Station Property,
BACKGROUND
The City has received formal inquiries from local businesses seeking to purchase or, lease the City -owned
inspection station site at 5890 SW 69h Street. The site is 31,050 sq. ft. (.71 acres) and consists of nine rectangular
parcels of which three lots face SW 69'h Street and six lots face SW 70'h Street. The property is accessible from
both streets. The site is currently unused and is vacant except for a small building used as part of the old inspection
station program. The property is zoned TODD(LI -4), which permits residential, commercial and light industrial
uses. The district encourages mixed uses and has a height limit of two stories.
During the past 15 years the property was leased to the
State for use as an automobile inspection station and to a
company
using the site as
an automobile towing/storage
lot. It is important to note that in 2003 this property was
appraised
at $765,000 and
$850, 000.
CURRENT APPRAISALS
Please be advised that the City has received two up -to -date (2006) appraisals for the City's Inspection Station. The
appraisals received provided the following estimated market value for the property:
• Quinlivan Appraisal, Inc. - $2,4851 000
• Investors Research Associates, Inc.- $2,790,000
RECOMMENDATION
Alternatives: There are several alternatives which can be used to provide for the development of the site which
will result in revenue to the City:
(1) Sale of the property: Competitive bidding (RFP) or a negotiated sale. The city could strictly control
use and design of the development.
(2) Lease of the property. A long term lease similar to the procedure used for the development of the
municipal parking facility in the Hometown District could be implemented. The City could receive rent
and/or a percent of business activity in addition to property taxes.
(3) Conversion to municipal parking lot. The City could construct a public parking lot in which spaces
could be leased to nearby companies in the industrial area. A great number of properties in the area can
not be improved or redeveloped because of the inability to provide required parking.
SAY
P: \Comm items\2006 \11 -7 -06 \Inspection Station Site Status CM report.doc
ftr
Via:
From:
South Miami
M-AmerlceCKY
CITY OF SOUTH MIAMI 1111101
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM zoor
The Honorable Mayor Feliu and Members of the City Commission
Yvonne S. McKinley, Acting City Manager
Don O'Donniley
Date: June 6, 2006
ITEM
Subject: Disposition Alternatives for City —Owned property located at 5890 SW 69th
Street (Inspection Station site)
Request: The City has recently received formal inquiries from local businesses seeking to purchase or lease
the City -owned inspection station site at 5890 SW 69°i Street. Attached are two recent inquires received in the City
Manager's office. The site is 31,050 sq. ft. (.71 acres) and consists of nine rectangular parcels of which three lots
face SW 69"' Street and six lots face SW 70t' Street. The property is accessible from both streets. The site is
currently unused and is vacant except for a small building used as part of the old inspection station program. The
property is zoned TODD(LI -4), which permits residential, commercial and light industrial uses. The district
encourages mixed uses and has a height limit of two ies.
During the period 1993 -2001 the City was recei ing $25,000 in ual rent from the State for use as an automobile
inspection station. During 2002 -2004 the City rec ' d $15 0 in annual rent from a company using the site as an
automobile towing/storage lot.
Recommendation: There are several alternatives which can be used to provide for the development of the site
which will result in revenue (Tent, property tax) to the City.
1) Sale of the property: In 2003 the City obtained to formal appraisals of the property. The highest of the
two appraisals set market value at $850,000. It can be expected that the current market value would
exceed $1 million. The city could strictly control use and design of the development. This process
would require up -dated appraisals and an RFP process.
(2) Lease of the property. This process could result in a long term lease simi t ocedure now being
used for the development of the municipal parking facility in the Hometow District. City could
receive rent and/or a percent of business activity in addition to property es. Based upon ndustry
standard of $4 per square foot for land leases the City's revenue could e Geed $120,000 annually.
(3) Conversion to municipal parkin lot. The City could construct a publr arking lot in whit spaces
could be leased to nearby companies in the industrial area. A great number of�rr- hies ' e area can
not be improved or redeveloped because o inability to provide required parking. Based on industry
standards an estimated 65 s ace oul e b and used as metered spaces or as leased spaces.
Estimated revenue to the rty wou $78,000 nnually. However, construction of the parking lot
would require approxima ly $1.3
in 20,0 per space)
Backup Documentation: Communications from:
Nationwide Postal; Grove Tree Service and Landscaping, Inc.
DOD /SAYE: \Comm Items\2006 \6- 6- 06\Inspection Station CM Cover report.doc
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31,050 SQUARE FOOT LAND PARCEL
LOCATED AT•
5890 S.W. 69' STREET
SOUTH MIAMI, FLORIDA
PREPARED FOR•
CITY OF SOUTH MIAMI
6130 SUNSET DRIVE
SOUTH MIAMI, FLORIDA 33143
AS OF:
AUGUST 9, 2006
PREPARED BY:
QUINLIVAN APPRAISAL, P.A.
5730 S.W. 74TH STREET - SUITE 300
SOUTH MIAMI, FLORIDA 33143
r
�..... J. MA.EE QU.nrr "r MAI
Sxn -CBRr D Gx"E Amen 9s
82 0000112
August 14, 2006
QU NTIZVAN APPRAISAL
A PEoP ssxowA Assocu=Ox
RTVwr. ESTATE APPEASSEES Sc CONSULTANTS
5730 S.W. 74TH STEEET, SUITE 300
SOUTH MLn FLGMDA 33143
TELEPHONE (305) 663 -6811
FAX (305) 665 -4921
Mr. Don O'Donniley, Director
Planning & Zoning Department
City of South Miami
6130 Sunset Drive
South Miami, Florida 33143
Dear Mr. O'Donniley:
THOMAS F. MAOENazE M, MAI
Sz -CBRTu D Grua AnPD SED
BZ 0000553
In accordance with your request and authorization, I have prepared this Appraisal
Report covering the following described property:
Land parcel containing 31,050 square feet located at
5890 S.W. 690' Street, South Miami, Florida.
The purpose of this Appraisal is to estimate the Market Value of the described property
as of August 9, 2006, being one of the dates of personal inspection.
No survey was famished to the appraiser. The land size utilized in this report was taken
from the records of the Miami -Dade County Property Appraiser's Office and is
presumed to be correct. If a survey is provided which shows a different land size, the
appraiser reserves the right to amend the report.
The narrative Appraisal Report that follows sets forth the identification of the property,
the assumptions and limiting conditions, pertinent facts about the area and the subject
property, comparable data, the results of the investigations and analyses, and the
reasoning leading to the conclusions set forth.
Mr. Don O'Donniley
City of South Miami
August 14, 2006
Page 2
Based on the inspection of the property and the investigation and analyses undertaken,
I have formed the opinion that, as of August 9, 2006, the subject property has a Market
Value of
TWO MILLION FOUR HUNDRED EIGHTY FIVE THOUSAND DOLLARS
Respectfully submitted,
3. Mark Quinlivan, MAI
State Certified General Appraiser
Certification Number: RZ0000112
7MQ /jb
(06 -184)
($2,485,000)
APPRAISAL OF
A 319013 SQUARE FOOT PARCEL OF LAND
LOCATED AT
5890 S.W. 69 STREET
SOUTH MIAMI, FLORIDA
PREPARED FOR
Planning Department
City of South Miami
South Miami, Florida
DATE OF VALUE
August 15, 2006
PREPARED BY
INVESTORS RESEARCH ASSOCIATES, Inc.
5730 S.W. 74 Street, Suite 100
South Miami, Florida 33143
investors research associates, ina real estate consultants /appraisers
I. SUMMARY OF FACTS AND CONCLUSIONS
The Assignment: To estimate the market value of the fee simple interest of
the property described in this report.
Location: The south side of S.W. 69 Street and the north side of
S.W. 70 Street to the east of S.W. 59 Place, South
Miami, Florida
Property Owner: City of South Miami
6130 Sunset Drive South
South Miami, Florida 33143
Property Description: An irregular shaped parcel of land containing an
estimated 31,013 square feet. The site is presently only
partially improved with a small concrete building,
paving and fencing related to a former vehicle inspection
station constructed in I971.
Zoning: The property is located within South Miami's Transit -
Oriented Development District (TODD) and is presently
zoned LI-4, Light Industrial 4. This designation
provides for a variety of residential, commercial, and
light industrial uses with a maximum building height of
two stories.
Future Land Use Designation: The South Miami Future Land Use Map designates the
subject property as TODD (two- story).
Assessment & Taxes (2005): Land: $776,250
Improvements: 99,984
Total Assessment: $876,234
Real Estate Taxes: While current ownership is tax
exempt, potential taxes are
estimated to be $23,173.
Highest and Best Use: Development with commercial uses compatible with
zoning provisions and surrounding land uses.
Estimate of Market Value: $2,790,000
Date of Value: August 15, 2006
Appraisers: Edward N. Parker, MAI
Geoffrey D. Heath, MAI
5
06 -1848
Public Works Department South Miam
4795 SW 75th Ave.
��
Miami, Florida 33155 , 11110
.._, !_ ' Tel. 305- 663 -6350 Fax: 305 - 668 -7208
2001
�IRAATC QLicomr
Project Name: New Parking Lot 5890 SW 69th Street
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT
1.00 1 L.S. $ 100,000.00 $ 100,000.00
Demolition of abandoned structure and site preparation
2.00 New Asphalt Pavement (incl. Type "S" Asphalt Overlay 1- 31335 S.Y. $ 22.00 $ 73,370.00
1/2" depth, 8" Limerock Base, 12" Subgrade)
3.00 Type "D" Concrete Curb 800 L. F, $ 14.00 $ 11,200.00
4.00 ExfiItration Trench 18" Pert. Pipe 240 L.F. $ 70.00 $ 16,800.00
5.00 Storm Catch Basin Structures 5 EA. $ 3,500.00 $ 17,500.00
6.00 Landscaping 1 LS $ 21000.00 $ 21000.00
7.00 Irrigation 1 LS $ 10,000.00 $ 10,000.00
8.00 Pavement Marking and Signs 1 LS $ 2,500.00 $ 22500.00
9.00 Parking Lot Lights 1 LS $ 25,000.00 $ 25,000.00
10.00 Mobilization 5% 1 L.S. $ 12,918.50 $ 12,918.50
850
c�iiT�il[S�il
GRAND`TOTAL'
c�iiT�il[S�il
Exhibit "T'
To prepare a breakdown of each department's budget for the
following line items, to include, what the budget is for and
amount per item:
Membership and Subscription
Construction
Operating Equipment
Professional Services
Miscellaneous Engineering Services
Travel and Conference
ww 4ri6 a...�
Z
1`L Ffe:Y
City of South Miami
Building Department
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor and Members of the City Commission
Via: W. Ajibola Balogun
City Manager
From: Victor J. Citarelia, P.E.
Director, Building Depa t
Date: September 15, 2009
Subject: Request for Building Department Break -down and Justification of Selected Line
Items in the Proposed FY 2009 -10 Budget Request
Noted below please find appropriate information in reference to the subject request.
1- Memberships and Subscriptions: Requested Budget $ 80.00
Justification: Membership to the South Florida Building
Officials Association
Two inspection staff members at $40 each per year
2- Construction Requested Budget $ none
Justification: Not required as no funds were requested
3- Operating Equipment Requested Budget $ none
Justification: Not required as no funds were requested
4- Operating Equipment under $500 Requested Budget $ none
Justification: Not required as no funds were requested
5 Miscellaneous Engineering Services Requested Budget $ none
Justification: Not required as no funds were requested
6- Travel and Conferences Requested budget $105:00
Justification: Parking fees and tolls for attending 12 monthly
local meetings during fiscal year of Building Code professional
organization at $8.75 each
END OF MEMORANDUM
CENTRAL SERVICES
FY 2009 -2010 BUDGET
—
ACCOUNT NUMBER
DESCRIPTION
2009-2010
001.1320.513 4070
NIGP (5 CLASSES @ 200.00) FOR STAFF
1000
(National Institute of Governmental Purchasing)
001.1320.513.5410
NIGP
330
70
The Greater Miami Cha ter of NIGP, Inc.
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Ajibola Balogun
City Manager
From: Carol Bynum
Acting CE Mgr
Date: 09 -14 -09
Re: Code Enforcement's
Account Breakdown
Ajibola,
This is Code Enforcement's account classification breakdown FY 2009 -2010:
001.1640 -524 -3111 Contractual- Special Master
(Magistrate presiding over code enforcement appeals.)
001.1640- 524 -3450 Contractual
(Lot clearing, securing of abandoned/ foreclosed properties,
and insect removal.)
001.1640 -524 -4070 Travel & Conference
001.1640- 524 -5410 Memberships& Subscriptions
(Renewal of (F.A.C.E.) Florida Association of Code Enforcement membership
for four officers.)
Total Operating Expenses
001.1640 -524 -6410
001.1640- 524 -6420
001.1640- 524 -6430
Total Capital Outlay
Equipment under $500
Office Equipment
Operating Equipment
1,575
4,050
0
120
$5745
0
0
0
0
To:
South Miami
sou >a Lx&&"
z0 of 3
CITY OF SOUTH MIAMI
�oa,o
P INTER- OFFICE MEMORANDUM 3001
W. Ajibola Balogun, City Manager Date: 09/10/09
From: Matilde Menendez, Finance Director Subject: Commissioner's Request
FINANCE DEPARTMENT
FY 2009 -2010 BUDGET
ACCOUNT NUMBER DESCRIPTION 2009-2010
001.1410.513.5410 Memberships:
GFOA CERT OF EXCELLENCE 450.00
CPA LICENSE RENEWAL 155.00
ANNUAL REPORT - HEALTH AUTHO 150.00
AICPA DUES 200.00
FCPA DUES 215.00
FGFOA MEMBERSHIP 25.00
S.FLORIDA GOVT FIN OFFICER 25.00
PUBLICATIONS- GFOA 200.00
GFOA MEMBERSHIP 190.00
1,610.00
001.1410.513.4070 Travel & Conference:
FGFOA Conference 1,200.00
Hotel: $150,3 nights $450
Conference: $500
Airfare: $250
1,200.00
0011410.513.3450 Contractual:
Parking contract (17,500.00 x
12 months)
210,000.00
210,000.00
001.1410.513.6430 Equipment Operating
Electronic Meters Housing
$170.00 ea x 20 units
31400.00
Double Meter Adapters
$ 42.00 ea x 10 units
420.00
Electronic Meters Rear Display $175.00 ea x 20 units
31500.00
Electronic Eagle Mechanism
$ 99.00 ea x 20 units
11980.00
Estimated Shipping Fees
700.00
10,000.00
Interdepartmental Memo
Parks & Recreation Department
South Miami Community Center
305- 668 -7232
DATE: September 10, 2009
TO: W. Ajibola Balogun, City Manager
FROM: Cesar Garcia, Parks & Recreation Director
RE: ls` Budget Hearing Requested Explanation Items
Below are the responses to requests made at the 15` Budget Hearing as they relate to the Parks & recreation
Department.
➢ Breakdown of Memberships & Subscriptions
o 2000 -5410= $1,800
• Direct TV - $780.00
• Bollinger Insurance - $300.00
• Florida Park & Recreation Association (FRPA) $350.00
• National Park & Recreation Association (NRPA) $165.00
• Miami Herald - $205.00
➢ Breakdown of Contractual Services
• 2000- 3450= $4,000
• Verizon Wireless- Laptop Aircards= $1,200.00
• Port-a- potties at SM Park= $1,920.00
• Benson Electric--$880.00
• 2020 - 3450= $4,500
• Miami -Dade Elevator - $75.00
• Miami -Dade Fire Rescue - $158.00
• Muscle & Wrench (Fitness Machine Maintenance Contract)- $ 1,350.00
• Toro Exterminator - $705.00
• Fence Maintenance @ Murray Park - $2,212.00
➢ Breakdown of Travel & Conference
o 2000- 4070 =$800
• Travel to Yearly Florida After School Association (FASA) Conference.
• Conference Registration - $280 — 2 participants
• Car Rental - $ 160.00 — 4 days
• Hotel - $357.00 (3 nights @ $119 per night)
➢ Breakdown of Operating Equipment
• 2000- 6430 = $22,500
• Lightning Detection System for Palmer Park ($9,250)
• Wireless Internet @ Palmer, Dante ($13,250)
• 2020- 6430 = 23,000
• Outdoor Tennis Ping Pong Table for Dante ($3,000)
• Dugout Organizing kits for all 12 dugouts in our Parks System ($3,120)
• Palmer Concessions Canopy ($1,800)
• Covered Trash and Recycling Cans for all active parks ($5,640)
• Speed Bumps for all active parks ($5,840)
• Two Tip & Roll Bleachers for SM Park ($3,600)
➢ Cost of purchase and installation of professional permanent sound system for the Community
Center = Approx. $20,000 — See attached e -mail from MIS Manager. Complete quote is pending
and we will provide it as soon as it becomes available.
END OF MEMORANDUM
City of South Miami
Police Department
INTER - OFFICE MEMORANDUM
TO: Mr. Ajibola Balogun
City Manager
FROM: Robert F. Richardson II
Chief of Police
DATE: September 10, 2009
SUBJECT: Budget Information
1. As per your request, the following is the breakdown of anticipated expenditures
under the Police Department's Contractual Services account:
3450 Contractual Services $19,000
1.) Car Wash 200 @$7.40
$1,480
2.) K -9 Medical and Veterinary care (1 @$1500)
$1,300
3.) K -9 Boarding (Offer on Vacation)
4.) Medical Clearance's (fit for duty) (3 @$100))
$
5.) Dade County SAO Prosecution
250
6.) Narcotics Disposal
$ 400
7.) Confidential Tags
$ 100
8.) Speedometer Certifications (40 @$17)
$ 680
9.) Tags — New vehicles
$ 250
10.) Accurint checks
$1,100
11.) Sergeants Promotional Exam
$3,000
12.) Decontamination Services
$ 625
13.) Notary
$ 150
14.) Dade Chief's Court Stand -by Program
$3,000
15.) Pittman (Film Processing)
$ 50
16.) AM Electronics Security System/CCTV
$4,400
17.) E- Notify system
$1,000
18.) Fire Extinguisher Recharge 20 @ $20
$ 400
2. The Travel & Conference account in the Police Dept. budget is used to fund the
travel, lodging and per diem expenses for the 58- member agency. Depending on the
amount budgeted; this provides the ability of officers and staff members to attend
professional conferences and specialized training.
Whenever possible, local courses are preferred to reduce or eliminate travel & per diem
expenses. At the executive level, it is necessary to attend state and national Chief's
conferences on a somewhat regular basis. We usually alternate each year between the
annual national conference and one of the two state association conferences. In 2009/10,
the Florida Police Chiefs summer conference is local on Miami Beach, so we were able
to reduce the budget in this account.
Supervisors and other members of the Police Department have various certifications and
specialties that require travel expenses in order to stay certified and properly trained.
Some examples that are anticipated and their projected expenses, based on previous
expenses, are as follows:
• Crime Prevention Practitioner Certification - $411 (hotel & per diem only)
• Preventing Crime - $616 (hotel & per diem only)
• Drug Recognition Expert & DUI Update - $572 (hotel & per diem)
• Governor's Hurricane Conference —Approx. $600 (hotel & per diem)
With $1,500 proposed in this account, we will be extremely selective to ensure that travel
expenses are utilized for the education and training that will be the best benefit to the City
and the community.
3. In the Operating Equipment Account, $28,153 is proposed to fund the following
purchases:
• Replacement of base station radio for Police Communications - $4,228
• Equipment for four (4) new police vehicles ($5,982 per car) - $23,925
Note: There is a fifth car that will be purchased with grant funds. The grant includes
the equipment needed to fully outfit that one vehicle.
4. Account #6410, "Equipment Under $500 ", is an account used to purchase equipment
for which a need has arisen due to unforeseen circumstances. An example might be a
broken calculator, fax machine or an operational item that has become necessary during
the budget year. When these types of items are expected to be necessary during the
budget preparation process, they are included in the "Office Equipment" or "Operating
Equipment' ' budget proposal.
END OF MEMORANDUM
CITY OF SOUTH MAIMI PUBLIC WORKS ENGINEERING DEPARTMENT
Building Maintenance Division.
Contractual Services
• Fire alarms certifications, monitoring and maintenance contracts $13,900.00
• Holiday decorations tree lighting downtown $29,725.00
• Elevator maintenance contracts, Police, Community Center $ 4,587.36
• Exterminator Services $ - 1,787.64
Total $50,000.00
Travel & Conference
• Building trades training seminars
• Safety training seminars
Total $ 250.00
Streets and Landscape Maintenance Division,
Contractual Services
• Landscape Maintenance for City's medians and traffic circles $73,641.00
• Tree planting on public right of way $ 5,000.00
• 2 temporary part time Summer helpers $ 5,359.00
Total $84,000.00
Travel & Conference
• Equipment training seminars
• Tree pruning and planting training
• Storm water training seminars
• Safety training
Total $ 450.00
Landscape Parks Maintenance Division.
Contractual Services
• Construction improvements at Palmer Park $12,465.00
• Sports fields application of pest control, fertilization and herbicide $1051.00
Total $27,116.00
Travel & Conference
• Equipment training seminars
• Tree trimming and planting
• Safety training seminars
Equipment Maintenance Division.
Contractural Services
• Engineering & Construction
Travel & Conference
• Equipment training seminars
• Safety training seminars
Engineering/ Construction Division
Professional Services
• Citywide Bike Path Study
• New Parking Lot Design -SW 70a' St. next to USPS
(demolition plans only)
• Miscellaneous Engineering Projects
Contractual Services
• Mango Terrace Traffic Calming Design
• Miscellaneous Engineering Projects
Travel & Conference
• GIS Expo
• Florida Stormwater Association
• Florida Engineering Society
Total $ 200.00
$20,000.00
Total $20,000.00
Total $ 250.00
$ 25,000.00
$ 205000.00
$ 5,000.00
Total $ 50,000.00
$ 20,000.00
$ 5,000.00
Total $ 25,000.00
Total $ 750.00
Memberships & Subscriptions
• American Planning Association
• American Water Works Association
• PSMJ Resources, Inc.
Capital Improvements
• Citywide Purchase/Installation of 25 MPH Speed
Limit Signs
• Citywide Street Maintenance Repairs
• Demolition and/or Construction of New Parking Lot
at SW 700' St. next to USPS
Office of the Director
Travel & Conference
• American Public Works Association (APWA)
• PSMJ Resources, Inc.
Memberships & Subscriptions
• American Public Works Association (APWA)
• Engineering News Record (ENR)
Total $ 1,000.00
$ 7,000.00
$ 5000.00
$100.000.00
Total $157,000.00
Total $ 500.00
Total $ 500.00
City of South Miami Public Works & Engineering Operating Equipment.
Building Maintenance Division.
❖
Installation of Knap Kap & tool box on existing truck 1
$3,404.39
•5
Installation of 5 ton a/c unit at Public Works maintenance shop
$6,640.00
Total $10,044.39
Solid Waste Division.
❖ Recycling containers $1000.00
Total $107000.00
Streets and Landscape Maintenance Division.
•A Small equipment, chainsaw, sprayers $500.00
❖ Turbo grinder $4,314.00
❖ SP Billy Goat Vacuum $1,599.99
Total $6,413.99
Landscape Parks Maintenance Division.
•8 Blower, chainsaw, sprayers $1,088.00
❖ Landscape trailer $1,315.00
Total $27403.00
Equipment Maintenance Division.
❖
Small equipment
$500.00
•S
Simplex Reciprocating Air Compressor
$4,000.00
Total $4,500.00
PW NON DEPARTMENTAL
- Contractual Services
Traffic Calming Northside Charrette Area Design
Dante Fascell Master Planning
Palmer Park Master Planning
$29,000.00
$45,000.00
$55 000.00
Total $1299000.00
001= 1340 - 513 -34 -50
CONTRACTUAL SERVICES
1. USA SOFTWARE (This is the software for the police laptops) $230423
2. SIGMA COMMUNICATION (Reverse 911 software & support) $4,730
3. VERIZON WIRELESS (2,750 x 12) this is charges on aircards $36,000
4. APS- Advance Public Safety (Quick ticket, Data for Police) 41726
5. Police T -1 (12 x 380) Internet for Aircards $4,560
6. Accrisoft (5 x 1,185.00) our web site design company $5,925
7. CHANNEL 77 UPGRADES (this is to fix cables on the back) $11,636
8. CONTRACTUAL SERVICES (engineering support & fiber optic) $4,000
Total $95,000
001 - 1340 - 513 -64 -30
EQUIPMENT OPERATION
1.
LAPTOP FOR POLICE DEPT (4 X 1622)
$6,488
2.
DELL BATTERY - D620 & D630 (10 X 112)
$1,120
3.
AC- ADAPTER (10 X $52.50)
$525
4.
DELL MEMORY (10 X 139.00)
$1,390
5.
DESKTOP (10 X 1370)
$13,700
6.
EPSON PRINTER (10 X 590)
$5,900
7.
MIS CAMARA VIDEO
$1,300
8.
SWITCH 6024
$3,495
9.
UPS (20 X 90)
$1,800
10.
DELL SERVER
$6,533
11.
HP LASER PRINTER
$798
12.
HARDDRIVE 1TB (540 X 17)
$9,180
13.
SCANNER
$1'327
14.
SAN EXPANCION
$8,944
TOTAL $62,500
001 - 1340 - 513 -64 -10
1. CD's DVD's (20 x 10) $200.00
2. Repair tools $100.00
3. DVD Duplicator Burner $200.00
4. Mother Boards for Police Laptops (300 x 1) $300.00
5. Plastic Case for Police Laptops (200 x 1) $200.00
TOTAL $1,000
CITY OF SOUTH MIAMI
South Miami
%'atd
All-AmpAcaCAY
II l®'
2001
TO: Honorable Mayor, Vice Mayor DATE: September 15, 2009
& City Commission
FROM: W. Ajibola Balogun, City Manager RE:
Office of the City Manager
Travel & Conference 001 - 1310 -513 -4070
Parking, Mileage and Tolls $ 500.00
(Office staff's business trips to various locations )
Other Travel expenses for training and conferences $ 500.00
Total $1,000.00
Membership & Subscriptions 001- 1310 -513 -5410
Miami Dade County City Manager's Associations
$
260.00
American Society of Civil Engineers
$
235.00
National Registry of Environmental Professional
$
140.00
Notary Renewals for staff members
$
315.00
Florida Trend
$
10.00
The Miami Herald
$
58.50
Grant Publication
$
159.00
Chambers South
$
2,000.00
Total $ 3,178.00
Intergovernmental Affairs
Contractual Services 001 - 1310 -513 -3450
• Gomez Barker & Associates $ 60,000.00
• Other lobbying services ( Federal) $ 5,000.00
Total. $ 65,000.00
Travel & Conference 001- 1315 -513 -4070
• Tallahassee trip for Dade Days and follow -up trips for legislative issues
Total $ 10,000.00
Exhibit 113"
To report on advantage and disadvantage of paying -off the
following debt:
• Van Smith Property
• YMCA Property
Advantages/Disadvantages of paying off the Van Smith Property Loan and YMCA Loan:
Both loans in questions are reaching the end of their amortization, thus the payments the
City makes are allocated mostly to principal and a small portion to interest. At this time
it would be most prudent to maintain the present payment schedule as oppose to paying
these loans off early. This allows the City to maintain the use of the funds for a longer
period of time.
In addition, it might also give the City the opportunity to seek grant funds to cover these
purchases. For example, we recently received a grant for the purchase of the Dison
property at $250,000. The grant was used to payoff the loan for the property.
Exhibit "4"
What percentages of legal fee were spent on investigation this
year?
Figueredo, Boutsis & Montalvo, P.A.
Cost and % of total bill of all investigations
INVOICE #
INVOICE DATE
Investigation Cost
19890
2/26/2009
11,420.00
19916
3/31 /2009
121280.00
19962
4128/2009
2,020.00
20064
7/6/2009
21300.00
20059
7/6/2009
980.00
20077
7/29/2009
260.00
Total Cost
29,260.00
Figueredo, Boutsis & Montalvo
145,79175
Nagin, Gallop & Figueredo
165,767.31
Total Paid Fy 09 as of 9/11/09
311,559.06
% of total paid for investigations
9.39%
Exhibit "5"
To provide Police Officer's percentages contribution to the
Pension.
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Exhibit "7"
Asked to consider not funding Contingency ($150,000) in
page 51 of the budget.
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Exhibit 44V
Asked to consider not funding Self- Insurance Fund.
CITY OF SOUTH MIAMI
NON - DEPARTMENTAL CONTRIBUTION TO SELF - INSURANCE FUND
BACKGROUND: Since Fiscal Year 1978 -79 the City has been contributing to the Self- Insurance Fund.
It is our understanding that the funding started as a requirement from the Florida
Municipal Loan Trust. The purpose of the fund is to provide coverage for items
not covered under the City's insurance policy.
RECOMMENDATION: We recommend that the City continue to fund the Self- Insurance Fund. The projected
contribution for the Fiscal Year 2009 -2010 is $15,000. It is fiscally responsible for
the City to be financially prepared to cover expenditures arising from unexpected
events.
Exhibit
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