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Res No 197-14-14291
RESOLUTION NO.197-14-14291 A Resolution waiving certain special event fees,and authorizing the City Manager to permit Chamber South to hold its 43 Annual South Miami Art Festival on November I &2,2014,in South Miami. WHEREAS,Chamber South,has submitted aSpecialEventApplication to holdits43 Annual Arts Festival on November I &2,2014,on Sunset Drive;and, WHEREAS,for 42 years Chamber South hasheld their Art Festivalin the Cityof South Miami.Thisfestival showcases approximately 130 artists from around the nation. This venue generates approximately 50,000 attendees who stimulate South Miami's economy through various purchases duringthis event fromlocal merchants and restaurants; and, WHEREAS,the applicanthaspaid$500deposit,$100 administrativefee,$60 applicationfee,and$600 street andpolebannerfee,totaling$1,260.00;and, WHEREAS,Chamber Southis requesting a waiver for the cost of(64)parking meters;59parking meters locatedonSunsetDriveand5 meters locatedin the Cityparking lotonSW 58th Avenue.Totalamountfor all metersequatesto $3,200;breakdown as follows:64parking meters @$25per meter =$1,600 per day;and, WHEREAS,the applicantisalsorequestingawaiverfor the street closurefeein the amount of $325.00;and, WHEREAS,the applicant will payforthe following services:Police($7,940),Public Works ($5,495.70),totaling $13,435.70:and, WHEREAS,Chamber Southhas requested an extension on the paymentof these services to allowtime to receive grant fundingforthisevent,which typically takes approximately six to seven(6-7)monthsfrom the date of the event;and WHEREAS,on October I,2013,under Resolution #217-13-14035.the City approveda requested waiveroffeesintheamountof$3,200for59parking meters located on Sunset Driveandfive(5)meters locatedbehind Chase Bank. WHEREAS,on October 2,2012,under Resolution #202-12-13759.the City approved a requested waiver offeesin the amount of $3,200 for 59parking meters located on Sunset Drive andfive(5)meters located behind Chase Bank. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section I.The CityManageris hereby authorized to permit Chamber South to hold the 43 Annual South Miami Art Festival on November I &2,2014,in downtown South Miami on Sunset Drive from US I to Red Road. Pg.2 of Res.No.197-14-14291 Section 2.TheCity Manager isherebyauthorizedtoallowpaymentonthe final billing in the approximate amount of $7,940 for Police services,and $5,495.70 for Public Workstotaling$13,435.70 and allowing timetoreceivegrant funding topayforthisevent forup to 6-7 months followingcompletionof the event without interest. Section 3.TheCity Manager isherebyauthorizedto waive the parking fees in the amount of $3,200,and street closure feein the amount of $325. Section 4.Ifanysection clause,sentence,or phraseofthisresolutionisforany reasonheld invalid or unconstitutionalbya court of competent jurisdiction,the holding shall not affect the validity of the remaining portions ofthis resolution. Section 5,Thisresolution shall become effective immediately uponadoptionbyvote of the City Commission. PASSED ANDADOPTEDthis 7th dayof October 2014. READ AND APPROVE^AS TO U^NGUA^iE^CfGAdTY AND /HEREOF APPROVED COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:Yea Commissioner Liebman Yea Commissioner Edmond:Yea Commissioner Welsh:Yea Sm ith'Miami CITY OF SOUTH M|AM|t^otv !JPLillfSi"OFF'CE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&Membersof the CityCommission From:StevenJ.Alexander,CityManager Date:October 7,2014 AgendaItemNo.: Subject:A Resolution waiving certain special event fees,and authorizing the City Manager to permit Chamber South to hold its 43 Annual South Miami Art Festival on November I &2,2014,in South Miami. Background:ChamberSouthhassubmitteda Special Event Application toholdits43 Annual Arts Festival on November I &2,2014,on Sunset Drive. Forthepast42yearsChamberSouthhas held theirArt Festival intheCityof South Miami.This festival showcasesapproximately 130 artistsfrom around thenation. Thisvenue generates approximately50,000 attendees whostimulateSouth Miami's economy through variouspurchasesduringthiseventfromlocalmerchantsand restaurants. Chamber South is requesting a waiver forthecostof (64)parking meters;59 parking meterslocatedonSunset Drive and5meters located in theCity parking lotonSW 58th Avenue.Total amount for all meters equates to $3,200;breakdown as follows: 64 parking meters@$25permeter=$1,600 perday Additionally,ChambersSouthisrequestingawaiverof$325 street closurefee. In 2013 under Resolution #217-13-14035.the City Commission approved a requestedwaiveroffeestotaling$3,200for59 parking meterslocatedonSunset Drive and five (5)meters located in the City lotonSW 58th Avenue,and granting of an extension of the payment for6-7 months after the event. In 2012 under Resolution #202-12-13759.the City approved a requested waiver of fees in theamountof $3,200,for59 parking meters located onSunset Drive and five (5)meters located in the City loton SW 58th Avenue and the granting of an extensionfor payment along with a waiver ofaproposed imposition ofa 1.5% interest charge forlatepayment. Chamber South has paid the $500 deposit,$100 administrative fee,$60 application fee,and $600forstreetand pole banner fee,totaling $1,260 for placing a banner across Sunset Drive. TheCitystaffhasestimatedthe following services will be waived forwhichChamber South will pay as follows:Police ($7,940),Public Works ($5,495.70),totaling $13,435.70,estimated costs. ChamberSouthhasrequestedanextensiononthepaymentofthese services to allow timeto receive grant funding forthis event,which typically takes approximately six-seven(6-7)months from the date of the event. Expense: Account: Attachments: Not Applicable Not Applicable Proposed Resolution SpecialEventsApplication CHAMBER SOUTH South Dade Office 900 Perrine Avenue Miami.FL33157 August 13.2014 Mr.Steve Alexander CityManager "City ofSouth"'Miami 6130 Sunset Drive South Miami,FL 33143 T (305)668-2510 F(305)663-6345 Dear Mr.Al ^W^ South Miami Office 6410 SW 80th Street S.Miami,FL 33143 1305.661.1621 F.305.666.0508 www.ChamberSouth.com Board of Directors Chair JoAnn Parns Immediate Past Chair Zac Hail Chair-Elect Kent Crook Treasurer Claudia Cancio ol .-...,m„.A ,Executive CommitteeChamberSouthispreparingtoproducethe43rdAnnualAllisonBhagwandat Chamber South South Miami Art Festival,presented again thisyearby First Stephanie Etter National BankofSouth Miami.This juried fine artsshowkicksoffthe Ricardo Forbes,Past chair Miami-Dade festival season.JoseP"Gaiiaher Peter Jude,Past Chair Bythis letter,Chamber South would like torequest both a special event permitandabannerdisplaypermitforthe applications on file intheoffice ofyourSpecialEvents Coordinator.Thisyear,ourevent will beheld Saturday,November 1st,andSunday,November2nd,onSunset Drive between US-1 and Red Road,as in past years.Weexpect approximately 50,000 visitorstodowntownSouth Miami overthetwodaysofthis event We willbeadvertisingthe43rdAnnualChamberSouthSouth Miami Art Festival on social media,radio and print media (newspaper and magazine), as well as via a dedicated eventwebsite linked to our own highly visited website. Board Members At-Large Hon.Joseph Corradino Diane Everett Jorge Fernandez-Pla Ramon Ferrer DouglasHiller RichardHorton,Past Chair Ken Kistner Elizabeth La Rosa Phillip Lyons,PastChair Karen Nercess John Edward Smith Your earliest possible positive response to this request would be most appreciated. Sincerity, Mary Scott Russell President -"...:i ••-'.*..t>ii'J NUMMARY OF EVEN1* This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events.Application must be submitted no less than twentv-one (21)days prior to the effective dateoftheevent with all required documents. TYPE OF EVENT:•Filming QCharity (/]Festivals Q Celebration [^Promotion Other: l^AlvWOr^VlENTT-^ LOCATION OF EVENT:Sunset Drive (sw 72^d Street)between US-1 and Red Road (SW 57th Avenue) (Please note:write complete mailing address,aswell asname ofany buildings and/or parks ifapplicable) Is this an annual event?Qno [/]Yes if yes,this is the 43 annual event,previous date Nov-2&3|2°13 EVENT DATE(S):November 1&2,2014 EVENT DAY(S):Saturday &Sunday ACTUAL EVENT HOURS:10:00 Name:MaryScott Russell Title:President,Chamber South Cell/Phone:305.661.1621 Wp.m.UNTIL:6-00 ayQ (Please note:event may not begin earlier then 8a.m.or etosfer then 11p.m.in residential areas,or midnight in commercial areas)K^y ASSEMBLY DATE(S):Sat,Nov.1,2014 SETUP/DOWN TIMES:4 a.m./p.m._!a.m./p.m. ANTICIPATED ATTENDANCE:50,000 TOTAL EVENT DURATION:25 hrs °rnins Name:Arelis Ferro Tjtie:ArtFestivalDirector Cell/Phone:786.554.9355 Email:MSRussell@chambersouth.com EmaiI:AFerro@chambersouth.com Toprovidea free,publiceventwithajuried fine arts show,food and entertainmentfortheentire family.The festival attractsresidents from ~ Miami-Dade,Broward,Monroe,and all of Florida.We do promote nationally and expect some visitors from out of state.I ;—•—•••-—-•-••y-y- ecu rn 1-16 m APPIICAKT/SPONSOR INFORMATION The applicant forthe Special Event Permit must betheauthorized representative ofthe organization/business conducting the special event This person must beavailabletoworkwith the City's Special EventPermit Committee throughoutthe permitting process.Aprofessional event organizer,orotherrepresentative,mayapply for theSpecialEvent permit on behalf of the organization/business. NAME OF ORGANIZATION:Chamber South .6410SW 80th Street.ADJDRES_S-QF_nRGANJZATIOM: South Miami,FL 33143 OFFICE TELEPHONE:305.661.1621 FAX:305.666.0508 PRESIDENT:MarY Sc0tt Resell SECRETARY:Lissette Mencia ADDRESS:6410 SW 80th Street South Miami,FL 33143 PRES.PHONE:305.661.1621 SEC.PHONE:305.661.1621 EMAIL:MSRussell@chambersouth.com EMA|L:LMencia@chambersouth.com If the organization isa tenant and/or renter ofthe event location,please have the property owner complete the following: |JApplicant/Organization owns the event location 1 11 give permission for the Applicant/Organization to use my property. Comments: Property Owner's Name: Property Owner's Address: Property Owner's Signature: >Notary Signature: Phone: Date: 2-16 SITE PLAN/SKETCH A map of the event site is required and should indicate event layout with proposed attractions,recommended street closures,parade or run/walk routes,etc.Please draw you map on the space provided below,or attach your map tothe application upon submittal.The following must be identified and labeled: 1.Event Site (label streets,building,etc.)3.Canopies,tents,stages 5.Fencing/Barricades x-x-x 7.First aid facilities + 2.Routes (races,parades,etc.)•^•^•^4.Restroom facilities R 6.Offduty police officers P 8.Parking Area PA 5-16 CHAMBER SOUTH 42ND ANNUAL S< ART FESTIVAL NOVEMBER 2-3,2013 $W 57 Avenue (Red Road) o THE SHOPS AT SUNSET PLACE Kids Area SMHS:I CRHS: IUUEBIE. CVS SW 58 Avenue CHASE© 2 1 4 3 6 5 8 7 10 9 12 11 14 13 EE3 15 EEa 17 20 19 22 21 24 23 26 25 28 27 30 >29 32 31 34 33 36 35 38 37 40 39 42 41 44 43 46 45 48 47 50 49 52 51 54 53 se 55 58 57 60 59 I £ MlUiR SOUTI •SPONSOR "••.-•SPACE NO. First NationalBankof South MiamiFNBSM ••:ArtCycle 134 Avatar RealEstate Services 135 BaileyChiropractic 115 BrewskisSouth Miami Beer ..•=.•• Classical South Florida 137 ^:, Coral GablesAcupuncture:-'.-18 ••:-: Coral Reef Senior High School :••'.'•.._CRHS Costco Wholesale Warehouse ^.68 MissPage Psychic .13B :; OntheAvenue Marketing 16 Riviera Schools ArtSouth South Miami-Dade CulturalArtsCenter133 SouthMiami Senior High SchoolSMHS SouthMiamiHospital Williamson Automotive Group > t SW 57 Court First National Bank of South Miami PresentingSponsor First National Bank of South Miami CtOtOPUSBHWXiafW SW 58 Avenue Chamber South Art Festival Headquarters CVS SW 58 Avenue 44 43 46 45 48 47 50 49 52 51 54 53 56 55 58 57 60 59 62 61 64 63 66 65 EE9 67 70 69 72 71 74 73 76 75 7Z 77 80 79 82 81 84 83 86 85 88 87 90 89 92 9T 94 93 96 95 98 97 100 99 102 101 104 103 106 105 108 107 no 109 112 111 114 113 116 KIIH 118 117 120 119 122 121 124 123 126 125 128 127 130 129 132 131 \ Presenting Sponsor First National Bank of South Miami BongaMea'S (toamaa*ixrcntP> SW 58 Avenue Chamber South Art Festival Headquarters T-Shirt and Poster Sales Festival Information SW 58 Court SW 59 Avenue INDEMNIFICAIION AGREEMENT THIS AGREEMENT ("Agreement")is entered into by and between Chamber South ("Applicant5'),and the City of South Miami ("City")onthe date on which the last of the Parties executes this Agreement. RECITALS WHEREAS,the Applicant has submitted a Special Event Permit Application totheCityfor (event title) Chamber South South MiamiArt Festival at Sunset Dr.between US-1&Red Rd.(location)on (date(s))November 1&2,2014 .("Special Event");and WHEREAS,pursuant toof the City's Code and the City'sSpecialEventRegulations,theApplicantmustexecuteanindemnificationandholdharmlessagreement protecting theCityfromanyandallclaims which mayariseout of theSpecialEvent. NOW,THEREFORE,in consideration of themattersrecitedabove,themutualcovenantssetforthherein,andothergood consideration the receipt and sufficiency of whichisherebyacknowledged,thePartiesherebyagreeasfollows: 1.The above recitals are true and correct 2.Applicantagreestoindemnify,defendandholdtheCity,itsofficers,affiliates,employees,successorsandassigns, harmlessfromand against anyandallsuchclaims,suits,actions,damages,orcauses of action arisingasaresult of theSpecial Event,orofthe condition ofthesiteonwhichtheSpecialEventisheldincludingany personal injury or lossoflife,ordamagetoorlossofproperty,andfromandagainstanycosts,attorney'sfees,expensesor liabilities incurredinandaboutthedefenseorsettlementofanyclaims,andtheinvestigationthereof. 3.Permits for Special Events must beon event siteatalltimes. 4.NoStreetshallbeclosedwithout authorization fromtheCityofSouthMiamiPublicWorks Department andPolice Department 5.Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT),Miami-Dade County standards andany additional requirements bytheCityofSouth Miami Public Works Department and Police Department. Eventareas shallbe restored to equal orbettercondition thantheywere before theeventstarted. Ifall restoration work isnot performed within 30 days of work completion,the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plusa minimum of 15%for administrative feeandany additional incidental fees. Applicant mustpay ail feesprior to.the startof their event(s). 6. 7. 8. 9.Applicants that receive approval for their event more than thirty (30)days in advance shall notify the City ofSouth Miami Special Event/Marketing Coordinator at least forty-eight (48)hours prior to start of their event. 10.Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF,each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies)onthedatesetforthbelowandnotarized. Mary Scott Russell PRINT N>1EAPPLIQ itGNA ~*JU7 ^ NQTARYTBIGNATURE- Subscribed andsjwqrn beforeme,.this1{J^day of --i Notary Public b% County,State of C ( -^SignatureVNOTAftY PUBLIC 8-16 President APPLICANTS TITLE Axu—^k -u^u,^> DATE:/ H^k J*DU-/" c$^%DIANA AADAMS £|MY COMMISSION #EE856811 EXPIRES Oecember 06.2016 PtoddaNoterySwvicexofn(407)396-0133 Submitted To: ISfaS^FfEveiit: Event Date (s): South''Miami THE CITY OF PLEASANT LIVING Public Works Department Event Cost Estimate Maria Stout-Tate CHamBe^" Saturday,November 1,2014 &Sunday,November 2,2014 Saturday,.Noveihber 1,2014 Times Hours Cost Total Supervisor ;7:00AM -7:00PM 12 $540.00 $2,460.00 Employee#1.7:00AM -7:00PM 12 $480.00 Employee #2 7:00AM-7:00PM.12 $480.00 Employee #3 7:00AM-7:00PM 12 $480,00 Employee #4 7:Q0AM-7:00PM 12 $480.00 Sunday,November 2,2014 Times Hours Cost Total Supervisor.8:00AM-9:00PM 11 $495.00 $2,255.00 Employee.#1 8:00AM-9:00PM 11 $440.00 Employee #2 8:00AM-9:0.0PM 11 .$440.00 :Employee #3 8:00AM-9:00PM =11 $440.00 Employee #4 8:00AM-9:00PM 11 $.440.0.0 FICA Materials:Public Works Fees &Materials Equipment:Barricades .(Up to.100) Date Prepared:09/26/2014 $360.70 $250.00 $170.00 Grand Total:$5.495.70 Approved by: CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 SunsetDrive,SouthMiami,Fl 33143 (305)663-6301 Extra-Duty Police Officers Application South IV11 a in I Florida Ail-Araavlca City A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment.The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: >The South Miami Police Department shall bethe final authority in determining the minimum number of officers required to police a particular event If more than three officers are hired,a supervisor must alsobe hired.The City Manager Office and South Miami ——Police Department-will detenriine4he^upen/isor--taofficeaatioJor-largerjavents. >The Applicant will be required to compensate the assigned officer for a minimum of three (3)hours even ifthe event isofa shorter duration.Currently therate for Extra-Duty Police Officer is$40per hour &$50perhour for Supervising Officer,plus a $3.00 charge for radio usage foreach officer. >The Applicant mustcompensatethe officers)for their services atleastone(1)day prior tothestartofthe scheduled eventthatthe officer(s)will be assigned to.No monetary payment will be accepted.No payment byexchange of goods or services is acceptable. >If,during a scheduled event,the Applicant determines that he/she needs to extend the time an officer(s)works at the assignment,the Applicant shall compensate officers)for a full hour worked ifthe Officers)works for more than 20 minutes and/or less59 minutes beyondthe regularly scheduledtimeoftheevent. >Applicant must notify ofa cancellation request ofan Off-Duty Police Officer forty-eight (48)hours prior to the scheduled date ofservice. Failure todoso will require the Applicant to compensate the assigned officer for a minimum ofthree (3)hours. APPLICANT INFORMATION Chamber South Mary Scott Russell Applicant Name South Miami Florida 33143 Business/Organization Name 6410 SW 80th Street Business/Organization Address 3005.661.1621 Phone Number City 305.666.0508 Fax Number State Zip Code MSRussell@chambersouth.com E^Mali "~ EVENT INFORMATION Arelis Ferro On-Site Contact Person ChamberSouthSouthMiamiArtFestival 786.554.9355 Cellular Number Sunset Dr.between US1 &RedRd. Festival Type of Event 50,000 Name of Event Event Location Anticipated Attendance TBD by Police Department TBD by Police Department lacknowledge^accept financial rp^dsibilities to pay all costs and fees associated with this request form prior to the service date(s)- ^pplicant's^igoature FOR OFFICE USES ONLY: NO.Office: COMMIT:g^MJkJL POLICE DEPARTMENT SIGNATURE |_]APPROVED AS PRESENTED X NO.Radio: DATE 11-16 Date jDENIED |JAPPROVED WITH CONDITION NO.Hours Estimated Total Cost ocslp%~ Page1 of2 Stout-Tate,Maria From:Barzola,John Sent:Monday,September 29,2014 1:25 PM To:Stout-Tate,Maria Cc:Landa,Rene;Fata,Louis;Aguiar,Jesus;Corbin,Larry P. Subject:Cost Beakdown for 2014 Chamber South Art Show This is the cost estimate for the 2014 Chamber South Art Show.Please contact me if you have any further questions. Saturday: 0300-2200 Hours*:22 supervisor hours 61 Officer hours Overnight: 2200-0600 hours:8 Supervisor hours 24 officer hours Sunday: 0600-2100 hours:15 Supervisor hours 52 Officer Hours Costfor extra-duty supervisors @ $50.00 per hour *45hours($2250) Costfor extra duty officers@ $40.00 per hour x137 hours ($5480) Total estimate:$7,730.00 ^3IO^°^^,1^0^ *l know the permit said 0400 but historically we close the roads at 0300 hours. Larry should be in tomorrow. Please Note:Florida has a very broad Public Records Law.Most written communications to or from State and Local Officials regarding State or Local business are public records available to the public and media upon request.Your email communications may therefore.be subject to public disclosure. Capt.John Barzola South Miami Police Department Admistrative Division Commander 6130 Sunset Drive South Miami FL 33143 Office-305-663-6313 jbarzola@southmiamifl.gov 9/29/2014 South Miami •^:•:•-..»CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT &JJ±^& ..V.--Ls&f?•47$6 SW 75th Avenue,Miami,Fl 3'3155 (305)668-7205 Fax (305)668-7208 «?E£ii? 7)l]j Application to Conduct A Special Event Function on Mill' ^:.^V?>"'Public Right-of-Way il" NOTE:ALL FIELDS SHALL BE FILLED.No action canbe taken on this application until all questions have been answered.As set forth in Ordinance No.21-09-2013;temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED)for special events,eight (8)hours max.Schedule offeesis attached.Use blank paperif you need additional writing space.PLEASE PRINT clearly,exceptfor signature. -Gontaci Information:-— Chamber South Mary Scott Russell Business/Organization Name 6410 SW 80th Street Authorized Representative Name FloridaSouthMiami 33143 Business/Organization Address 305.661.1621 305.666.0508 City Phone Number Event Information: Event Name Chamber South South Miami Art Festival Project Location Event Date(s) Event Start Time Event Setup Time Fax Number State ZipCode MSRussell@chambersouth.com E-Mail Sunset Drive (SW 72nd Street)between US-1 and Red Road (SW 57th Avenue) Nov.1&2,2014 Event Day(s) 10:00 .(am/pm)Event End Time Sat.&Sun.Type of Event Festival 6:00 (am /pm)Anticipated Attendance 50,000 4-0U (am /pm)Breakdown Time 9:Q0 (am /pm)Total Duration (include setup)25h I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary): Closure of Sunset Drive (SW 72nd Street)from US-1 to Red Road (SW 57th Avenue)on the weekend of November 2&3,2013 Setup at 4:00 am on Saturday,November 1,2014,and breakdown complete by 9:00 pm on Sunday,November 2,2014 The following documentshavebeensubmitted with this permit application: IV1Site plan /sketch of event.Clearly define boundaries and linear foot of road closures. I IMaintenance of Traffic (MOT)for vehicular and pedestrian traffic during event. "In signing this application,Iunderstand that separate City and/or County permits may be required for this project Furthermore,Iam aware that i am responsible for ensuring that the project is completed in accordance with the plans and specifications as stipulated in the permit approval conditions.As well as acknowledge that any right-of-way closures will require at least onwff-duty office^pubiic works employee and barricades/ Mary Scott Resell _"_ NOTARY SIC FOR-C USES ONLY Permit No: Approved/ Disapproved By Date c o o Permit Fee Comments 12-16 Page1 of 1 Stout-Tate,Maria From:Martinez,Grizel Sent:Friday,September 26,2014 12:43PM To:Stout-Tate,Maria Cc:Ricardo Ayala Subject:RE:2014 Chamber South Art Festival Hi Maria, -ForSunset-Drive^romUS^— As always,please inform PW when ready togo forward with the application.The Right of Way permit needs to be entered in the in the system before payment isreceived. Thank you, Grizel Martinez,E.I. GMartinez@SouthMiamiFL.gov Engineering &Construction Division City of South Miami 4795 SW 75 Avenue Miami,Fl 33155 305-403-2063 From:Stout-Tate,Maria Sent:Thursday,September 25,2014 3:33 PM To:Landa,Rene;Corbin,LarryP.;Martinez,Grizel;Marenco,Carlos;Lightfoot,Marcus;KellyBarket Subject:2014 Chamber South Art Festival Importance:High Good afternoon everyone: Please review your portion of the special event application and provide me witha cost for this event by Friday,September 26,2014,by 2:00 p.m. If you have any questions,please let me know. Thank you. Maria Elena Maria £.Stout-Tate SpecialEvents Coordinator City ofSouth Miami 305-668-2509 9/26/2014 South Miami .;V...""-.Florida •!..;'^f?"v<CITY OF SOUTH MIAMI PARKING DIVISION feSS*-•/•:•/7 6130 Sunset Drive,South Miami,Fl 33143 (305)668-2512 Fax (305)663-6346 11j1|j? Parking Stalls/Meters Rentals Application 'J"* Pursuant to Section 15 C-l (a)(2)(b)of the*Code of Ordinance,"Rental FeesforPublicOn/Streetcurbside spaces(Parkingspace)are$25.00perspaceperday,sevendaysperweekbasedontwenty-four(24)houruse". ChamberSouth Mary ScottRussell Business/Organization Name Applicant Name •64-ie-SW-S0th-Streer -South~Miami -Floridar -33-1-43- Business/Organization Address City State Zip Code 305.661.1621 305.666.0508 MSRussell@chambersouth.com Phone Number Fax Number E-Mail Name of Event:Chamber South South Miami Art Fe^Type of Event Festival Purpose for utilizing parking meters:Street access Number of On/ curbside space Street NumberofDay's s requested:curbside spaces desired: 0 Start z Time:4:00 a.m.End P.m.Time:6:00 a.m. p.m. ^ffiiS^i^^^^^^^^^^ Nov.1,2014 Sunset Drive Nov.2,2014 Sunset Drive Please Provide Map of Spaces (If necessary,pfease attachadditional sheets) I hereby certify the above information is true,correct and complete asofthe date of this submittal.It is understood that this applicant will be reviewed and may be adjusted periodically by City Staff;if any information should change that Ishall amend or supplement this application within five business days ofthe change. *9--/9-/</ Date FOR OFFICE USES ONLY Permit No: NO.MeterDays: DENIED ||IAPPROVED AS PRESENTED Q APPROVED WITH CONDITION 2t NO.Meter:3C Daily Fee: Comment:—5*1 nu-fa^4 C h„i»y ^^,^^A.^C4 foA^y *vJ£^> PARKING DIVISION SIGNATURE DATE $%2oo.~ Estimated Total Cost 14-16 -'.'.:*South Miami v-"si J;.':-:.CITY OF SOUTH MIAMI PLANNING &ZONING DEPARTMENT L*°''*» •••••'••v"s"!i •'j-6130 Sunset Drive,South Miami,Fl 33143 (305)663-6326 Fax (305)668-7356 ah&^Yh? ".;/"•fe:-'?Hanging Banner Over Public Street ^llll" ':';;i>v Request Form for Special Event '11 * 3001 Application for the purpose of requesting approval to display banners over public streets promoting evente as set forth in Ordinance No. 10-07-1911;LDC Section 20-4.3(N).Complete this permit application form and submit the application to the Planning &Zoning Department located in the Sylva Martin Building in front of City Hall.This application must be submitted at least 30 days prior to the event date.An application fee of $300 must be paid at time of submittal.If approved by the City Commission,this fee covers installation and removal of banner.If approved,take the permit and the banner to the City's Public Works Department tocated at 4795 SW 75°>Avenue Miami,FL 33155,at least one week prior to the installation date.The PubKc Works Department will install and remove the banner on the dates specified by the approved permit SCiChaber South Organization Address 6410 SW 80th Street South Miami,FL 33143 PhoneNa 305.661.1621 Rep.Title President Event Name:Chamber South South Miami Art Festival Event Date;Nov.1&2,2014 Event Type:Festival Approximate Installation Date Requested:October2,2014 Banner Location Requested: thru November 3,2014 \|5800 Sunset Drive _/_5880 Sunset Drive Briefly describe event for which you wish to display a banner in South Miami: 43rd Annual Chamber South South Miami Art Festival isajuried fine arts show that attracts 50,000 visitors to the South Miami area. >Applicant understands that the Banner installation is 10-14 days before the advertised event day. >Installation and removal datesarebasedon workload.The City isnotresponsible for the condition ofthe banner during this period. >Applicant agrees to pickup banner within seven (7)days after the event.The city maydiscard the banner(s)after the specified period. >Banner Specifications-30ftX3-4ftwide,60ftof 14 (half)nylon rope with hooks and the banner mustvents. PLANNING &ZONING OFFICE USE ONLY: >Illustration of banner showing height,width ofthe banner,and lettering >Copyof liability and/or property damage insurance required >Application fee$300 (per application) City Commission Approval Resolution No. Comment: 15-16 Date SUBMITTED RECD BY:INITIAL • • • Comm.Date: CHAMSOU-01 RAUL sXCoret CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 8/7/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THEPOUCIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,ANDTHE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder isanADDITIONALINSURED,the policy(ies)must be endorsed.IfSUBROGATIONISWAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights tothe certificate holder inlieu of such endorsements). Acrlsure,LLC d/b/a InSource 9500 South Dadeland Boulevard 4th Floor Miami,FL 33156-2867 insured-. Greater South Dade/South Miami/Kendall Chamber of Commerce 6410 SW 80 Street South Miami 33143-4602 CONTACT NAME;^?g>Extt:(305)670-6111 ADDRESS: m*\I Eve,no:(305)670-9699 INSURER(S)AFFORDING COVERAGE NA(C# insurer A:Assurance Company of America 19305 iNsuRERB^oremost-lnsurance-Company-444-85- insurerc:Zenith Insurance Company 13269 INSURER D: INSURER E: COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THISISTOCERTIFYTHATTHEPOLICIESOFINSURANCELISTEDBELOWHAVEBEENISSUEDTOTHEINSURED NAMED ABOVEFORTHEPOLICYPERIOD INDICATED.NOTWITHSTANDINGANYREQUIREMENT,TERMORCONDITIONOFANYCONTRACTOROTHERDOCUMENTWITH RESPECT TO WHICH THIS CERTIFICATE MAY BEISSUEDOR MAY PERTAIN,THE INSURANCE AFFORDED BYTHE POLICIES DESCRIBED HEREIN ISSUBJECTTO ALL THETERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAYHAVEBEEN REDUCED BYPAIDCLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBft WYP POLICY NUMBER POUCY EFF fMM/DD/YYYYl POLICY EXP fMM/DD/YYYY)LIMITS A X COMMERCIAL GfENERAL LIABILITY >E |X |OCCUR Ity X PPS40564958 06/01/2014 06/01/2015 EACH OCCURRENCE $1,000,000 ]CLAIMS-MAI DAMAGE TO REM ED PREMISES(Eaoccurrence)$1,000,000 X Liquor Liabil MEDEXP(Anyoneperson)$10,000 PERSONAL &ADV INJURY.$1,000,000 GEN'L AGGREGATE UMIT APPLIES PER:GENERAL AGGREGATE $2,000,000 X POLICY |IBS-||LOC OTHER: PRODUCTS -COMP/OP AGG $2,000,000 LIQUOR LIABILIT $1,000,000 A AUTOMOBILE LIABILITY PPS40564958 06/01/2014 06/01/2015 COMBINED SINGLE UMIT (Ea accident)$1,000,000 X ANY AUTO BODILYINJURY(Perperson)$ ALL OWNED AUTOS HIRED AUTOS X JX-itlfcUULfcU AUTOS NON-OWNED AUTOS BODILYINJURY(Peraccident)$ PROPERTY DAMAGE (Per accident)$ $ B fx"UMBRELLA LIAB EXCESS UAB X OCCUR CLAIMS-MADE PPS40564958 06/01/2014 06/01/2015 EACH OCCURRENCE $1,000,000 AGGREGATE $ DED |X|RETENTIONS 0 Prod/Ops Aggreg $1,000,000 C WORKERS COMPENSATION AND EMPLOYERS*LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE 1 1 OFFICER/MEMBER EXCLUDED?(Mandatory in NH)•' Ifyes,describe under DESCRIPTION OF OPERATIONS below N/A Z065971211 06/08/2014 06/08/2015 X |STATUTE |OTH ER E.L EACH ACCIDENT $500,000 E.L DISEASE -EA EMPLOYEE $500,000 E.L DISEASE -POLICY LIMIT $500,000 DESC Re:S RIPT lout ION OF OPERATIOI fi Miami Art Fes SIS/ »tiv< LOC ll-l MIONS/VEHICL November 1-2 .ES (A >,201 CORD 4.Cil 101,Additional Remarks Schedule,may b iy of South Miami is included as z b attached if mor idditional ins e space is requir ured with res Bd) pects to General L.lability Insurance. CERTIFICATE HOLDER City of South Miami 6130 Sunset Dr. South Miami,FL 33143 ACORD25(2014/01) CANCELLATION SHOULD ANY OFTHEABOVEDESCRIBEDPOLICIESBECANCELLEDBEFORE THEEXPIRATIONDATETHEREOF,NOTICEWILLBE DELIVERED IN ACCORDANCE WITHTHE POLICY PROVISIONS. ©1988-2014 ACORD CORPORATION.Allrightsreserved. The ACORD name and logo are registered marks of ACORD RESOLUTION NO.217-13-14035 A Resolutionwaiving $3,525 for 64 parking meters and street closurefee, and authorizing the City Manager to permit Chamber South tohold its 42 Annual South Miami Art Festivalon November 2&3,2013,in downtown South Miami on Sunset Drive from US I to Red Road. WHEREAS,Chamber South,has submitted a Special Event Application to hold its 42 Annual Arts Festival onNovember2&3,2013,onSunset Drive;and, Miami.This festival showcases approximately 130 artistsfromaroundthe nation.This venue generates approximately 50,000 attendeeswho stimulate South Miami's economy through various purchases during this event fromlocal merchants and restaurants;and, WHEREAS,the applicant has paid $500 deposit,$100 administrative fee,$60 application fee,and$400 street andpolebannerfee,totaling $1,060.00;and, WHEREAS,ChamberSouthis requesting awaiverforthecostof59 parking meters located on Sunset Drive and five (5)meters located behind Chase Bank,City parking lot;in the amount of$3,200($1,600 X2)($25.00X64total parking meters);and,. WHEREAS,the applicant is also requesting a waiver for the street closure feeinthe amount of $325.00;and, WHEREAS,the applicant willpayfor the followingservices:Police($7,730),Public Works ($5,984.11),totaling $13,714.11:and, WHEREAS,Chamber South has requested an extension on the payment of these services to allow time to receive grant fundingforthisevent,whichtypicallytakes approximately six to seven (6-7)months from the date of the event;and WHEREAS,October 2012,under Resolution #202-12-13759.the Cityapproveda requested waiver of fees in the amount of $3,200 for 59parking meters located on Sunset Drive and five (5)meters located behind Chase Bank. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA Section I.The City Manager is hereby authorized to permit Chamber Southtohold the 42 Annual South Miami Art Festival on November 2&3,2013,in downtown South Miami on Sunset Drive from US I to Red Road. Section 2.The CityManagerishereby authorized toallowpaymentonthe final billing inthe approximate amount of $7,730 forPoliceservices,and $5,984.11 for Public Pg.2 of Res.No.217-13-14035 Works totaling $13,714.1 I andallowing time to receive grantfunding to payforthis event forupto6-7 months followingcompletion of the event without interest. Section 3.The City Manager ishereby authorized towaivethe parking feesinthe amount of $3,200,and street closure feein the amount of $325. Section 4.Ifany section clause,sentence,or phrase of thisresolutionisforany reason heldinvalid or unconstitutional bya court of competent jurisdiction,the holding shall not affect the validity of the remaining portions of this resolution. SectiorrSv llrtrr^cltrtf^^ of the City Commission. ATTEST: PASSED AND ADOPTED this 1st day of October 2013. APPROVED MAYO COMMISSION VOTE:5-0 Mayor Stoddard:Yea ViceMayor Liebman:Yea Commissioner Newman:Yea Commissioner Harris:Yea Commissioner Welsh:Yea RESOLUTION NO.202~12-13759 A Resolution authorizing the City Manager to permit Chamber South,a 501 (c) (6)non-profit organization toholdits 41st Annual South Miami Art Festivalon November 3 &4,2012,in downtown South Miami on Sunset Drive fromRed Road to US 1. WBEREAS,Chamber South,a non-profit organization,has submitted a Special Event ^^phcatton~tcH^ arid, WHEREAS,forthepast40years Chamber SouthhasheldtheirArt Festival inthe City of SouthMiami.This festivalshowcasesapproximately130artistsfromaroundthe nation.This venue generates approximately .50,000 attendees who stimulate South Miami's economy throughvarious purchases duringthiseventfromlocal merchants and restaurants;and, WHEREAS,tocontinuetohaveasuccessfuleventthatnot only drawsalarge attendance, andshowcasestheCity,ChamberSouth is requestingawaiverforthecostof59 parking meters*located on Sunset Driveandfive(5)meters located*behind Chase Bank;Gity parking lot in the amount of$3,200 ($1,600X2);and,•: WHEREAS,ihe applicant has paid for the deposit.($600),application fee ($60.00),street and pole banner fee($400.00),totaling*$1,060.00;and, WHEREAS,the applicant will pay forthefollowingservices:Police ($7,730.00),Public Works ($6,376.11),roadclosure($325.00),,parking Tees $3,200 (requesting waiver),totaling "$17,631.11.Chamber South acknowledgesthatitwillpayaninterestcharge of 1.5percentper month simple interest on any unpaid balance due more than 45daysafterdate ofinvoice. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.The recitals set forth above are adopted as part of thisresolutionby • reference. Section 2.The City Manager is hereby authorized to permit Chamber South toholdthe 41st AnnualSouthMiamiArtFestivalon November 3&4,2012,in downtown South Miami on Sunset Drive from US 1 to Red Road. Section 3.The City Manager is hereby authorized to allow payment onthefinalbilling in the approximate amount of $14,431.11 forthe Police,Public Works,andstreetclosure following completion of the event. Section 4.The City Manager ishereby authorized towaivetheparkingfees of $3,200. Pg.2 of Res.No.202-12-1 59 Section 5.If any section clause,sentence,or phrase of thisresolutionisforany reason held,invalid or.unconstitutional by.a court of competent.jurisdiction,the holdingshallnot affect the validity of the remaining portions of this resolution. Section 6.This resolution shall become effective immediately upon adoption byvote of the City Commission. PASSED AND ADOPTED this 2nd day of October 2012. APPROVED A MAY< COMMISSION VOTE:.4-0 Mayor Stoddard:.:Yea Vice Mayor Liebman:Yea Commissioner Newman:absent Coiiai^sioiier'Hafris:Yea Commissioner Welsh:*'Yea Detailby Entity Name Detail by Entity Name Florida Non Profit Corporation GREATER-SOOTH OADE/SOUTH-MIAMI/KENDALireHAMBER-0F-€0MMEReErlNe7 Filing Information N39121 590600031 07/17/1990 FL ACTIVE NAME CHANGE AMENDMENT 12/03/1993 NONE Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Event Effective Date Principal Address 6410S.W.80THST SOUTH MIAMI,FL 33143-4602 Changed:06/20/1991 Mailing Address 6410S.W.80THST SOUTH MIAMI,FL 33143-4602 Changed:06/20/1991 Registered Agent Name &Address RUSSELL,MARY S 6410SW80THST MIAMI,FL 33143 Name Changed:04/30/2007 Address Changed:05/01/2006 Officer/Director Detail Name &Address Title P RUSSELL,MARY S 6410 SW 80TH ST SOUTH MIAMI,FL 33143 Page!of3 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail/EntityName/domn...9/20/2013 Detail by Entity Name Title PC Cancio,Claudia 5750 SUNSET DRIVE MIAMI,FL 33143 Title PC ALEXANDER,CAROL 11355 SW 112 CIRCLE LANE MIAMI.FL 33176 Title PC CORRADINO,JOE 4055 N.W.97 AVE MIAMI,FL 33178 Title PC HALL,ZAC 8850 SW 129 TER MIAMI,FL 33176 Annual Reports Report Year 2011 2012 2013 Filed Date 03/02/2011 03/02/2012 01/29/2013 Document Images 01/29/2013--ANNUAL REPORT View image inPDF format 03/02/2012 •-ANNUAL REPORT View image inPDF format 03/02/2011 •-ANNUAL REPORT View image inPDF format 02/18/2010--ANNUAL REPORT View image inPDF format 04/03/2009 --ANNUAL REPORT View image inPDFformat 04/16/2008--ANNUAL REPORT View image inPDF format 04/30/2007 --ANNUAL REPORT View image inPDF format 05/01/2006 --ANNUAL REPORT View image inPDFformat 04/18/2005--ANNUAL REPORT View image inPDF format 03/08/2004 --ANNUAL REPORT View image inPDF format 04/21/2003 --ANNUAL REPORT View image inPDF format 05/02/2002 --ANNUAL REPORT View image inPDF format 05/04/2001 --ANNUAL REPORT View image inPDF format 04/26/2000 --ANNUAL REPORT View image inPDF format 04/14/1999 -ANNUAL REPORT Page2 of3 http://search.sunbiz.org/lnquiry/CoiporationSearcli/SearchResuItDetail/EntityName/domn...9/20/2013 Detail byJintity Name View image inPDFformat U1/28/1998 -ANNUAL REPORT View imaqe in PP)F fnrma. UZIWH997 -ANNUAL REPORT View image in PDF format J U4/Z5/1996 -ANNUAL REPORT View imaq*in PRF fnrmaf Copyright ©and Privacy Policies State of Florida,Department of State Page 3 of3 http://search.sunbiz.org/Inquiry/CorporationSearclVSearchResuItDetail/Entity 9/20/2013