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Ord No 24-14-2202
ORDINANCE NO.24-14-2202 An Ordinance of the City of South Miami,located in Miami-Dade County, Florida ("City"),approving a proposed budget for the Cityfor the fiscal year commencing October 1,2014,through September 30,2015,which amount may be amended at the first or second reading of this Ordinance,and approving and enacting the final budget on second reading. WHEREAS,the City Manager has submitted a proposed Capital and Operating Budget together with a budget message and supporting schedule including apayplan;and WHEREAS,pursuant to Chapter 200,Florida Statutes,the Mayor and City Commission are required to adopt a tentative,and thereafter,afinal budget for the City. NOW,THEREFORE,BEITORDAINEDBYTHE MAYOR AND CITY COMMISSION OFTHE CITYOF SOUTH MIAMI,FLORIDA THAT: Section 1.The Budget for the fiscal year,as submitted by the City Manager, including the payplan,asfiledin the City Clerk's Office,inanamountof$23,290,229beand the same is hereby approved.Independently identified as: FY 2014-2015 Appropriated Amount General Fund 17,659,802 Stormwater Drain Trust Fund 351,729 Local Option GasTax 285,000 Hometown Improvement Fund 0 Tree Trust Fund 0 Peoples Transportation 1,560,000 Debt Service 1,247,827 Capital Improvement Program 1,328,439 Emergency Reserve 0 State Forfeiture 30,000 Federal Forfeiture 887,432 TOTAL 23,350,229 Section 2.Any amount encumbered during FiscalYear 2013-2014,but paid inFiscal Year 2014-2015 shall be transferred in accordance with GAAP and reflected in the 2014-2015 budget. Page 1 of2 Ord.No.24-14-2202 Section 3.Severability.Ifany section,clause,sentence,or phrase of this ordinance isforanyreasonheld invalid orunconstitutionalbyacourtof competent jurisdiction,this holdingshall not affect the validityof the remaining portions of this ordinance. Section 4.Ordinances inConflict.All ordinances or parts of ordinances andall sectionandpartsofsectionsofordinancesindirectconflictherewithareherebyrepealed. However,itisnot the intent ofthissectiontorepeal entire ordinances,or parts of ordinances, that give the appearance of being inconflict when the two ordinances canbe harmonized or whenonlya portion of the ordinance inconflict needs tobe repealed toharmonize the ordinances.Iftheordinancein conflict canbe harmonized byamendingitsterms,itishereby amended to harmonize the two ordinances.Therefore,only that portion that needs tobe repealed to harmonize the two ordinances shallbe repealed. Section 5.Effective Date.This ordinance shall become effectiveupon enactment PASSED AND ENACTED this 23^_day of September 2014. ATTEST: CITY CLERK 1st Reading-9/9/14 2nd Reading-9/23^ Page 2 of2 APPROVED: COMMISSION VOTE:5-0 Mayor Stoddard:Yea Vice Mayor Harris:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea Soutm Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&City Commission From:Steven Alexander,City Manager Copy:Alfredo Riverol,CPA,CGFM,CGIVfA,Cr.fft,Chief Financial Officer Date:September 23,2014 Subject:2ncj Budget Hearing -Fiscal Year 2014-2015 Proposed Budget Below is a list of significant changes incorporated intheProposed FY 2014-2015 Budget subsequent to the September 9,2014,budgethearing.These suggested changes incorporate newly obtained informationandof course therecommendations provided bytheMayorand City Commission. GENERAL BUDGET ITEMS CAPITAL IMPROVEMENT PROGRAM The City hasincluded$100,000for Citywide Parks Improvementinthe FY 2015Budget;belowis adetailedfinancial breakdown of the proposed projects inthislineitem: Fuchs Park Historic Pavilion Scope:replace old preserved structural wood supports and replace roof. Approximately:$23,500 Dante Fascell Park -Runoff Mud/Clay -Drainage Issue Scope:implement a permanent solutionto the drainage issuefor runoff comingfrom the tennis courts. Approximately:$52,500 (includes survey,geotechnical engineeringand construction) Brewer Park Tennis &Basketball Improvements Scope:fill cracks,resurface and restripe two (2)tennis courts and one (1)basketball half court. Approximately:$16,500 Murray Park Athletic Field Scope:Turfrenovationsto include the complete removal of the existingvegetation and reestablishment of the athleticfield turf area.TheCity and SMCRA have both committed to fund the matchingportionof the project inequal amounts. Approximately:$7,500 Total=$100,000 Additionally,$20,000hasbeen allocated inthe CIP programfor FY 16foratraffic calming study on 60th Avenue from 56th Street (Miller)and 62nd Avenue.Furthermore,the City has already included the 42nd Street,between 62nd Avenue and 64th Avenue,Roadway and Drainage design and construction in FY 2015 CIP budget,whichwasdiscussedat the firstpublichearing. Beginningin FY 2016,the Citywillbe establishing aParksAcquisitionandCapital Improvement Fund.As perthedeveloper'sagreement,the City will beobtaining$250,000fromMetroSouth once the project receives the CertificateofOccupancy (CO)infull satisfaction of the Developer'sobligationfor parks/open space.The City expects to issue CO in FY 2016.The monies received from the Metro SouthProjectwill provide the initial funds within the Parks Acquisition and Capital Improvement Fund. REVENUES TheCity is currently researching the detailsinvolvedwith establishing separate exclusive franchises fortowingservicescity-wideandcommercialsolid waste hauling. TheCity has initiated the procurement process to select a vendor for the installation of commercial or residential solar panels to be accessed by the ientire City and perhaps ultimately beyondourborders,ata predetermined vendorprice.The RFP hasbeen sent tothe City Attorney forhisreview.Once the procurement process is complete;residents willbeallowed to use the City selected vendor at their discretion. Arevisionwas made to the explanation of the line-itemforFranchiseFee-Electricon page 61 toclarify that the City currently has a franchise agreement with FPL,notahInterlocal agreement as incorrectly stated in the first draft. Additionalclarificationisincluded in the descriptionfor the ParkingFundlineitemin the General Fund budget.Thisline item excludes the businesses in the Hometown District,because those businesses are accounted forin the Hometown District Improvement Trust Fund. Staff has reviewed and updated the CRA funds transfer amount.The revision excludes code enforcement expenses related to the CRA and includes a portion of the expenses related to the useof the City's procurement division to purchase goods and services for the CRA.It should be noted that the amounts listed below are based on estimates and actual amounts may be substantially different,especially asit relates to the Madison Square project.Below please find a breakdown of the expenses related to the CRA transfer to the General Fund: Postage &Printing for CRA mail-outs 1,910 CRA Vehicle Fuel Expense 800 CRA Vehicle Insurance Expense 500 Procurement Division 1,850 PDClothingAllowance 400 Police Vehicle Fuel Expense 1,333 CRA Deputy Clerk (Secretary)Expenses 7,096 Finance for Collections 4,490 Planning Department Land-Use Amend Processing 3,800 GIS (CRA Maps &Demographic Analysis)7,945 Human Resource Services 3,050 City Attorney Contract 10%26,291 City Community Pool 50,000 TOTAL 109,465 EXPENSES City Attorney's Office Abudget highlight wasaddedforthe City Attorney's Expense lineitem explaining thatthisline itemisusedtocover printing,travel,faxes,courier fees,etc.,asper the City Attorney's contract.Additionally,the expense forthe Lexis Nexis annual subscription has been reallocated to this line item from the Human Resources Office. Human Resources Office The City has recently received the General Liability,Property,Auto,Workers Compensation and Public Officials andEmployment Insurance Policies andtheircosts,from Public Government Insurance Trust (PG1T)and Florida Municipal Insurance Trust (FMIT).Below please find a breakdown of the changesinthe City's Proposed FY 15Budgetrelatedtoinsurancewhen compared to the expense line-items thatwere presented during the first budget hearing on September 9,2014: •The City's workers compensation expenditure amount Was reduced^by $76,487. •Auto Insurance increased by $19,871,which Was sati$fiM with reduction from workers compensation. •Thedifference of $56,616 fromthereductionofworkerscompensationand the increase in auto insurance was applied to the Liability Insurance expense account. Furthermore,the $40,000whichwas allocated topaySapoznikwasalsoreallocatedto the Liability Insuranceaccounttohelppayfordeductibleswhichmaybe needed throughout FY 15.Sapoznik will continuetoprovidehealthinsurance representation, on a commission basis,which we believe will continue the same level of excellent representation and assistance that the firmhas always provided (a true value to the City)ata lower cost than the consulting fee of $40,000. In FY 2016 the Citywillbe establishing anInsurance Stabilization Reserve Fund with the intent of preparingfor some of the increases,which inherently occursfrom one fiscal year to the next related to General Liability,Property,Auto,Workers Compensation andPublicOfficialsand Employment InsuranceandHealth.AnyGeneralFunds within the Liability Insurance expense line item which remains unspent,unencumbered at the end of the fiscalyearwill be transferred into the Stabilization Reserve Fund. Building Department &Code Enforcement Office The activity reports for both the Building Department andCode Enforcement were revised to reflect the actual numbers ratherthan estimates and averages for their respective activities within each of the displayed fiscalyears. Public Works Streets and Landscaping Division In order to provide the reader more clarity,the title for the line item of citywide street lighting expense was updated to read:Electricity -Street Lights. Parks Landscaping Division A budget highlight was added for the Electricityline item to explain the budgeted expense revision reflecting current electrical projections based on the electrical usage for the pastyear. The history of the fluctuation inthislineisduetoafullorpartial assignment of these expenses in the Public Works budgets inprior years. Belowpleasefindacomparisonof the adoptedappropriated amounts for FY 2014and how it compares with the FY 2015 Proposed Appropriated amounts. „AppropriationComparison (FYs)Amount _^ ADOPTED PROPOSED FY 2014 FY 2015 Diff General Fund 16,737,052 17,659,802 922,750 Stormwater Drain Trust Fund 567,818 351,729 -216,089 Local Option Gas Tax 225,000 285,000 60,000 Hometown Improvement Fund 0 0 0 Tree Trust Fund 15,000 0 -15,000 Peoples Transportation 1.100,000 1,560,000 460,000 Debt Service 1,241,634 1,247,827 6,193 CapitalImprovementProgram 600,000 1,268,439 668,439 EmergencyReserve 0 0 0 State Forfeiture 45.000 30,000 -15,000 Federal Forfeiture 818,283 887,432 69,149 TOTAL 21,349,787 23,290,229 1,940,442 General Fund Additional Expenses Redlight Cameras 512,400 2NewPoliceOfficers 144,000 CRAExpensesCoveredbyGF 317,178 Streetline Project 87,480 Community Pool -6 Months 88,253 TOTAL 1,149,311 The term "roll-back"is used to describe the total taxable value in the prior fiscal year and the amountof monies raised by ad-valorem taxesintheyearbeingbudgeted. Withthe millage roll-back rate,the City would realize exactlythesameamountofadvalorem revenue as the preceding fiscalyear.If the City decides to raise the millagerate above the roll back rate,itmeansthat the costofgovernmentoperationshasincreased,orthatnewpublic service programs have been added to the budget ora combination of the two. South'1 Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:TheHonorableMayor,Vice MayorandMembersof the City Commission From:Steven Alexander,City Manager Date:September 9,2014 Agenda Item: Subject:FY 20014-2015 Capital and Operating Budget andPay Plan Adoption ^ Ordinance:An Ordinance ofthe City of South Miami,located in Miami-Dade County, Florida ("City"),approving a proposed budget for the City forthe fiscal year commencingOctober 1,2014,through September 30,2015,whichamountmay beamendedatthe first or second reading ofthis Ordinance,and approving and enacting the final budget on secondreading. Request:Approval ofthe Budget forthe fiscal year 2014-2015,as submitted bythe City Manager,including the capitalimprovementandpayplan,ina total amount of $23,290,229. Independently identified as: FY 2014-2015 Appropriated Amount General Fund 17,659,802 Stormwater Drain Trust Fund 351,729 Local Option GasTax 285,000 Hometown Improvement Fund 0 Tree Trust Fund 0 Peoples Transportation 1,560,000 Debt Service 1,247,827 Capital Improvement Program 1,268,439 Emergency Reserve 0 State Forfeiture 30,000 Federal Forfeiture 887,432 TOTAL 23,290,229 MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday,Sunday and Legal Holidays Miami,Miami-DadeCounty,Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Beforethe undersigned authority personally appeared MARIA MESA,whoon oath says that he or she is the LEGAL CLERK,LegalNoticesoftheMiamiDaily Business Reviewf/k/a Miami Review,adaily(exceptSaturday,Sunday andLegalHolidays)newspaper,published atMiamiinMiami-Dade County,Florida;thatthe attached copyof advertisement, being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAMI -NOTICE OF SECOND BUDGET HEARINGS FOR F/Y 2014-2015 -9/23/2014 in the XXXX Court, was published in said newspaper in the issues of 09/12/2014 Affiant further says thatthesaid Miami Daily Business Reviewisa newspaper published at Miamiin said Miami-Dade County,Floridaandthatthesaid newspaper has heretofore been continuously publishedinsaid Miami-Dade County, Florida,eachday(exceptSaturday,SundayandLegal Holidays) andhasbeen entered as second class mailmatteratthepost officein Miami insaid Miami-Dade County,Florida,fora periodofone year nextprecedingthefirstpublicationofthe attachedcopyofadvertisement;andaffiant further says thatheor shehasneither padnor promisedanyperson,firm orcorporation aunt,re^atS^ommisslt advortiobmonU or refund for the purpose mblicationin ^e sa^ <^L rsub§<3pbed beforemethis =MBERER /,AJ0.2014 (SEAL) MARIA MESA personally knowntome B.THOMAS >Notary Public -State ot Florida X My Comm.Expires Nov 2.2017 I _^/Commission #FF 034747 ^tffiK^*««***Tfa"^*****^ MIAMI HERALD I MiamiHerald.com CITY OF SOUTH MIAMI NOTICE OF SECOND BUDGET HEARINGS (FY 2014/2015) NOTICEISHEREBY given that the City Commission of the Cityof South Miami,Floridawill conduct Public Hearings atits special City Commission meeting scheduled for Tuesday, September 23,2014 beginning at7:00 p.m.,in the City Commission Chambers,6130 Sunset Drive,to consider the following ordinances on second reading: AnOrdinanceof the Cityof South Miami,located inMiami-DadeCounty,Florida ("City"),approvinga tentative millagerateoftheCityforthefiscalyear commencing October1,2014,through September 30.2015which amount may be amended at the firstor second reading,andapprovingand enacting the final millage rateof the Cityon second reading. AnOrdinanceof the Cityof South Miami,locatedinMiami-DadeCounty,Florida CCity"),approvingaproposedbudgetfortheCityforthefiscalyearcommencing October 1,2014,through September 30,2015,which amount maybe amended at the firstor second readingofthisOrdinance,andapprovingandenactingthe final budget on second reading. Ifyouhaveanyinquiries,please contact theFinanceDepartmentat(305)663-6343. ALL interested parties are invited to attend and willbe heard. Maria M.Menendez,CMC CityClerk Pursuant to Florida Statutes 288.0105,theCty hereby advises the public thatifa person decides to appeal anydecision made bythisBoard, Agency orCommission with respect toanymatter considered atitsmeeting orhearing,heorshewill need a record oftheproceedings,and thatfor such purpose,affected person mayneed to ensure thata verbatim record ofthe proceedings is made which record includes the testimonyandevidenceuponwhichtheappealistobebased Chris Zoller Licensed Real Estate Broker 305.321.3221 Zoller.c@ewm.com r^EuTm Realty INTERNATIONAL A Berkshire Hathaway Affiliate CHRISTIE'S INTERNATIONAL REAL ESTATE www.ChrisZoller.com NEED AN EXTENSION? 430 Barbarossa Ave.Coral Gables built for extended family.3/2 mainhouse w/ Great Room and separate "casita" forfamilyor guests. Tree-lined street andlots1 ofparking. $927,500 ARE YOU READY FOR SOME FOOTBALL?OPEN 2-4PM 8337 SW182Terrace;PalmettoBay Haveyourown sports bar alongwitha beautiful 4/4, pool,2 car garage + porte cochere. $639,000 (3 SUNDAY,SEPTEMBER 14,2014 I 25SE Holiday happenings We'reapproachingour favorite timeofyear.OnSeptember 28th welaunch Adopt a Family 4the Holidays 2014.Nonprofit agenciesthroughout South Florida are sharing profilesoffamilieswhoyoucanhelpforabrighterholiday. No tricks,but treats Wearelookingforyourgentlyworn children's Halloween costumes todonate toournonprofitpartnersthatservekidsinneed.Registeronourwebsiteand wewillsendyouatipsheetandflyerthatyoucan download foryourdrive. Needed:A few good folks We're looking forvolunteerstohelpusmatchfamiliesinneedwiththosewho canhelpthisholiday season.Just register on Heipingfeelsgood.org whereyou'll see the skills that are needed. Andbesuretowatchour Neighbors 4 Neighbors FallSpecial,September28th at 11:30 amon WBFS,myTV33. :CallNeighbors 4 Neighbors at 305.5974404*; visit www.neighbors4neighbors.org or watch ©4and jjW.for more; A Community Service of «3if ffimmiHrtoD®in partnership withCBS4 Herbert W Hoover r)Carrollton 4S|\V /Schoolofthesacredheart i-vJsSSmJ^^^S SHOW CASE DATES Wednesday,October 8,2014 Monday,November 10,2014 (HighSchoolonly) Wednesday,December 3,2014 Tuesday,January 13,2015 9a.m.•Founders'Library 3747 Main Highway,Miami,Florida 33133 •305-446-5673 •www.carrollton.org Carrollton is a Montessori-3 through Gtvde 12allgirlsCatholic college-preparatory school thatadmits qualified students ofanyrace,color,religion,nationality,or ethnic origin. Page:NabesSE_15, Edition:1st Pub.date:Sunday,September 14 Section,zone:,DadeSE Last user:cci Last change at:16:39:51 September 12