Ord. No. 07-00-1709ORDINANCE NO.7-00-1709
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI,FLORIDA RELATING TO CITY
RECORDS;AMENDING SECTION 2-18(f)OF THE CITY OF SOUTH
MIAMI CODE OF ORDINANCES ENTITLED "PHOTOGRAPHING
AND DESTRUCTION OF PUBLIC RECORDS"ADOPTING THE
STATE OF FLORIDA GENERAL RECORDS SCHEDULE FOR STATE
AND LOCAL GOVERNMENT AGENCIES (SCHEDULE GS1);
PROVIDING FOR SEVERABILITY,ORDINANCES IN CONFLICT,
AND AN EFFECTIVE DATE.
WHEREAS,Chapter 119,Florida Statutes,requiresgovernmentstoretainpublic
recordsandtodispose of publicrecordsasprovided by law;and
WHEREAS,Chapter257,Florida Statutes,establishestheState'sRecords
ManagementandArchives Program underthedirection of theDivision of Libraryand
Information Services,Department of State;itspecificallyprovidesforasystemforthe
schedulinganddisposal of publicrecords;and
WHEREAS,theMayorandCityCommissiondesiretoamendSection 2-18 (f)of
theCity of SouthMiamiCode of Ordinances by adoptingtheState of Florida General
RecordsScheduleforStateandLocalGovernment Agencies (Schedule GS1).
NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA:
Section1.Section 2-18(f)of theSouthMiamiCode of Ordinancesishereby
amended to read as follows:
(f)Records retention schedule.TheState of Florida General Records
ScheduleforStateandLocalGovernmentAgencies(Schedule GSD ishereby adopted.
The retention and destruction of public records as provided insubsection(a)through(e)
of thissection 2-18 aretobecontrolledandgoverned by thethat "Record Retention
Schedule^"datedSeptember,1977,which"Records Retention Schedule"ishereby
approved-and a copy of which,is isonfile within,the city clerk's office.
Section2.If anysection,clause,sentence,orphrase of thisordinanceisforany
reasdn heldinvalidorunconstitutionalbyacourt of competentjurisdiction,theholding
shall not affect the validity of theremainingportions of thisordinance.
Section3.All ordinancesor parts of ordinances in conflict with theprovisions
of thisordinancearerepealed.
Additionsshown by underliningand deletions shownbyoverstriking.
4.t»-0 <
Page 2 of Ordinance No.7-00-1709
Section4.Thisordinanceshalltakeeffectimmediatelyuponapproved.
PASSEDANDADOPTEDthis lltWay of April ,2000.
ATTEST:
fi^Md*^
CITY CLERK
1st Reading -March 7,2000
2nd Reading-April 11,2000
READ AND APPROVED AS TO FORM:
g^r;/£»£g/A^
CITY ATTORNEY
ws—-*->***)
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Robaina:
Vice Mayor Feliu:
Commissioner Wiscombe:
Commissioner Bethel:
Commissioner Russell:
Additionsshownbyunderlininganddeletionsshownby ovcrstriking.
5-0
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
INTER-OFFICE MEMORANDUM
TO:Mayor and City Commission DATE:4/7/00
Si/i /I f^AGENDA ITEM tt_£_d~FROM:Charles D.Scurr /'//fj I ^^Comm.Mtg.4/11/00
City Manager /J^^jJ^J &**Public Records Retention
Schedule
THE REQUEST
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,RELATING TO CITY RECORDS;
AMENDING SECTION 2-18 (F)OF THE CITY OF SOUTH MIAMI CODE
OR ORDINANCES ENTITLED "PHOTOGRAPHING AND
DESTRUCTION OF PUBLIC RECORDS";ADOPTING THE STATE OF
FLORIDA GENERAL RECORDS SCHEDULE FOR STATE AND LOCAL
GOVERNMENT AGENCIES (SCHEDULE GS1);PROVIDING FOR
SEVERABILITY,ORDINANCES IN CONFLICT,AND AN EFFECTIVE
DATE.
BACKGROUND
The attached ordinance on for second reading and public hearing and
sponsored by Commissioner Russell amends the City of South Miami Code or
Ordinance by officially adopting the State of Florida General Records Schedule
for State and Local Government Agencies (Schedule GS1).