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Ord. No. 15-02-1783ORDINANCE NO. 15 -02 -1783 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; AMENDING SEC. 2 -26.8 OF THE CODE OF ORDINANCES, ENTITLED `BUDGET REVIEW COMMITTEE" TO READ "BUDGET AND FINANCE COMMITTEE'; CREATING A BUDGET AND FINANCE COMMITTEE; PROVIDING DUTIES AND RESPONSIBILITIES; REPEALING ORDINANCE NO. 29 -01 -1760; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. WHEREAS, the City of South Miami faces the challenge of continuing to provide a high level of government services to its residents and businesses during a time when the costs for the services exceeds projected revenue from all sources; and, WHEREAS, the budget for the 2003 fiscal year was balanced, in part, by deferring certain necessary expenditures, by postponing merit pay increases and by deferring hiring for available positions; and, WHEREAS, the Mayor and City Commission are grateful for the valuable service rendered by members of the Budget Review Committee and, in light of the present and continuing fiscal challenge, desire to rename and to expand the mandate of the committee to review and evaluate revenue and expenditures on at least a quarterly basis, to examine ways to preserve existing revenue sources and to explore additional funding sources; to oversee department performance reviews, to give advice to the city commission and the administration on projected revenue, expenditures and desirable or necessary changes to the types and levels of government services provided by the City, and to make recommendations regarding the proposed millage rate and the annual budget for ensuing fiscal years; and, WI-IEREAS, to accomplish these important purposes it will be necessary to expand the membership of the committee and it is desirable to include representatives of the local business community, residents, accounting and finance experts, and employees. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City of South Miami Code of Ordinances is amended to create Section 2 -26.8, entitled "Budget Review Committee" to provide as follows: See. 2 -26.8. Budget and Finance Committee. (a) Name. There is hereby created a Budget and Finance Committee. The committee shall consist of at least five and no more than nine members. Additions shown by underlining and deletions shown by e °o.� tr ldng. Page 1 of 3 (b) Purpose. The purpose of the committee is to provide advice and recommendations to the Mayor and City Commission and to the administration regarding the adoption and implementation of financially sound annual budgets. To accomplish this purpose, the committee is charged with reviewing and evaluating revenue and expenditures on at least a quarterly basis, examining ways to preserve existing revenue sources and exploring additional funding sources; overseeing department performance reviews, giving advice to the city commission and the administration on projected revenue, expenditures and desirable or necessary changes to the types and levels of government services provided by the City, and making recommendations regarding the proposed millage rate and the annual budget for ensuing fiscal years. (c) Membership, terms. Members of the committee shall be appointed by the Mayor as provided for by the City Charter. The Mayor and City Commission shall attempt to include representatives of the local business community, residents, accounting and finance experts, and employees or representatives of city employees' collective bargaining groups in the membership of the committee. Membership may include persons representing other groups or professions. The initial appointments to the committee shall be for a term that expires on October 1, 2003. Thereafter, appointments shall be staggered for terms of one, two and three years. Appointments to fill any vacancy on the committee will be for the unexpired term. One member of the city commission and the city manager may serve as non- voting ex officio members of the committee. (d) Meetings, quorum. Regularly scheduled meetings shall be held at least quarterly at city hall at a convenient time to be decided by the committee members. The members may change the place and time of a particular meeting by motion and a vote of the majority of members present at a regularly scheduled meeting. A majority of the members in good standing shall constitute a quorum necessary to hold meetings and take action. Additional special meetings may be scheduled and notice shall be given, as provided in the city code for special meetings of the city commission; provided, however, that scheduling special meetings shall require the vote or written request of a majority of the members. The committee shall appoint a chairperson and a vice chairperson. The chairperson shall conduct all meetings. In the absence of the chairperson, the vice chairperson shall conduct the meeting. All meetings shall be properly noticed, open to the public and minutes shall be kept either by recording or in written form. Members shall serve without compensation. (e) Administrative assistance. The Director of Finance shall provide the committee members with copies of quarterly and annual financial reports as soon as they are available following the close of the quarter and the fiscal year. The annual audit report shall be provided to committee members within 15 days of delivery to the City by the independent auditors. Ledgers and other account reports shall be provided upon request by the committee. The proposed budget shall be delivered to the committee members not later than the date it is delivered to the city commissioners. The City Manager shall provide assistance to the committee, as necessary, in performing department reviews. (f) Reports. The committee shall discuss with the administration its review of the quarterly and annual financial reports and of other account ledgers, its projected anticipated variations to revenue and expenditures, if any, its department performance reviews and suggested changes, if any, to the type, level and frequency of services, staff and capital needs, cost of Additions shown by underlining and deletions shown by everstfiking: Page 2 of 3 services and administrative structure, and it shall notify the city commission accordingly. The committee shall present a report to the city commission at least quarterly, and more often if it forecasts significant variations in anticipated revenue and expenditures. Additionally, the committee shall present the first department performance review within three months of enactment of this ordinance, and then quarterly reviews for additional departments until all departments have been reviewed by the committee, after which further reviews shall be conducted at the direction of the city commission. (g) Sunshine laws. All meetings of the committee and of any two or more persons appointed to the committee are subject to the Florida Sunshine Law requirements for notice and public meeting. All documents, including email communications, prepared by the committee or a committee member are public records. Section 2. Ordinance No. 29 -01 -1760, creating Section 2 -26.8 of the code of ordinances, entitled "Budget Review Committee" is repealed. A copy of the repealed ordinance is attached to this ordinance as exhibit "1." Section 3. This ordinance shall be included in the City of South Miami Code of Ordinances and Section 2 -26.8, Section 4. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance. Section 5. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are repealed. Section 6. This ordinance shall take effect immediately upon approved. PASSED AND ADOPTED this 3`d day of December, 2002. i 0 Reading — November 4, 2002 2 n Reading — December 3, 2002 (As amended) . � � .... • � • • _[_III CITY ATTORNEY APPROVED: Y R " COM aSS ON VOTE: 5 -0 Mayor Feliu: Yea Vice Mayor Russell: Yea Commissioner Bethel: Yea Commissioner Wiscombe: Yea Commissioner McCrea: Yea Additions shown by underlinine and deletions shown by everstrilEing. Page 3 of 3 nrformance, Mill- ,e, bearing, eacep- fications, self - efforts and best He was recently th an Air Force Medal, which is performance of service,' acts of their outstanding t or accomplish - is a programmer ie Headquarters, stems Group at force Base, Mont - He is the son of i A. and Tshai M. ami -Dade and a of Miami Union Urman Edwin A. aduated from the •ehicle mechanic advanced indi- vidual training course at Fort Jackson, Columbia, S.C. He is the son of Alfonso Bernal o Miami -Da and a 20 graduate f Airman 1st 3rady has g Sic military id Air Force He is the s V of Miami - raduate of; in Uniform is co xandra Cordov%i . s for Neighbors in ,leighbors in Uni- tighbors, 7300 N. Suite 200, Miami, x to 305 -671 -4350. e a phone number n be contacted I� 305- 376 -3719 Dade • 764 -7026 etd. 3719 Broward www.heraldstore.com a South Miami CITY OF SOUTH MIAMI NOTICE OF PUBLIC HEARING 2001 NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct . a Public Hearing during Its regular City Commission meeting on Thursday, November 21, 2002, beginning at 7:30 p.m., in the City Commission Chambers, 6130 Sunset Drive, to consider: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, RELATING TO A REQUEST PURSUANT TO SECTION 20- 3.4(8)(4) OF THE LAND DEVELOPMENT CODE FOR A SPECIAL USE APPROVAL TO LOCATE A GENERAL RESTAURANT "ELLI'S BRICK OVEN CAFE" IN THE "SR (HD)" SPECIALTY RETAIL HOMETOWN DISTRICT OVERYLAY ZONING DISTRICT SPECIFICALLY LOCATED AT 5701 SUNSET DRIVE (SHOPS AT SUNSET PLACE; PROVIDING AN EFFECTIVE DATE). Inquiries concerning this item should be directed to the Planning Department at 305 - 663 -6326. ALL interested parties are invited to attend and will be heard. Ronetta Taylor, CMC City Clerk City of South Miami Pursuant to Florida Statutes 286.0105, the City hereby advises the public that it a person decides to appeal any decisW made by this Board, Agency or Commission with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, affected person may need to ensure that a verbatim record of the proceedings Is made which record includes the testimony and evidence upon which the appeal is to be based. South Miami CITY OF SORUTHI MIAMI NOTICE OF PUBLIC HEARING 'silo► sam NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct a Public Hearing during its regular City Commission meeting Thursday, November 21, 2002 beginning at 7:30 p.m., in the City Commission Chambers, 6130 Sunset Drive, to consider 2nd Reading of the following described ordinance(s): AN ORDINANCE OF THE MAYOR AND CITY COMMISSION. OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; AMENDING SEC. 2 -26.8 OF THE CODE OF ORDINANCES, ENTITLED "BUDGET REVIEW COMMITTEE" TO READ "BUDGET AND FINANCE COMMITTEE ";. CREATING A BUDGET AND FINANCE COMMITTEE; PROVIDING DUTIES AND RESPONSIBILITIES; REPEALING ORDINANCE NO. 29-01-1760; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. (1 at Reading — November 4, 2002) .. Said ordinance can be inspected in the City Clerk's Office, Monday - Friday during regular office hours. Inquiries concerning this item should be directed to the City Manager's Office at 305- 663.6338. ALL interested parties are invited to attend and will be heard. . . Ronetta Taylor, CMC City Clerk City of South Miami Pursuant to Florida Statutes 286.0105, the City hereby advises the public that If a person decides to appeal any decision made by this Board, Agency or Commission with respect to any matter considered at its meeting or hearing, he or she will need a record of the proceedings, and that for such purpose, affected person may need to ensure that a verbatim record of Me proceedings is made which record includes the testimony and evidence upon which the appeal is to be based. "Call the Air Conditioning Service Pro's. Florida Rheem Team Dealers go beyond great service at fair prices, these guys are on -time, courteous and will treat your home with the i utmost of care. When you want the best air conditioning service in Florida, do what I do, call the Rheem Team." IAOM Rho. , ,.. IN N C ' s °a z G _ S' M 9 0 m 2 z m CL ORDINANCE NO. 29 -01 -1760 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; AMENDING THE CODE OF ORDINANCES OF THE CITY OF SOUTH MIAMI TO CREATE SEC. 2 -26.8, ENTITLED "BUDGET REVIEW COMMITTEE"; PROVIDING FOR THE DUTIES AND RESPONSIBILITIES OF THE COMMITTEE; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE WHEREAS, the Mayor and City Commission of the City of South Miami value citizen review and advice regarding the approval of the annual budget for the City and the implementation of the budget; and, WHEREAS, the Mayor and City Commission desire to create a permanent budget review committee which will review revenue and expenditures on a quarterly basis, and give advice to the city commission and the administration on revenue, expenditures and the proposed annual budget. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The City of South Miami Code of Ordinances is amended to create Section 2 -26.8, entitled "Budget Review Committee" to provide as follows: Sec. 2 -26.8. Budget Review Committee. (a) There is hereby created a budget review committee. The purpose of the committee is to provide advice and recommendations to the Mayor and City Commission and to the administration regarding the adoption and implementation of financially sound annual budgets. To accomplish this purpose, the Director of Finance shall provide the committee members with copies of quarterly and annual financial report as soon as they are available following the close of the quarter and the fiscal year. The annual audit report shall be provided to committee members within 30 days of delivery to the City by the independent auditors. The proposed budget shall be delivered to the committee members not later than the date it is delivered to the city commissioners. (b) The budget review committee shall review the financial reports for consistency with the adopted annual budget for the City. The committee shall discuss with the administration its review of the quarterly and annual financial reports, its projected anticipated variations, if any, and it shall notify the administration and the city commission accordingly. The committee shall present a report to the city commission not less than annually. Additions shown by underlinine and deletions shown by eversWEing. (c) The committee shall consist of not more than three members. In making appointments to the committee the mayor shall endeavor to appoint at least one person who possesses substantial experience in banking and finance. The initial appointments to the committee shall be for a term that expires on October 1, 2002. Thereafter, appointments shall be staggered for terms of one, two and three years. (d) The committee may, but is not required to, appoint a chairperson. A quorum of the committee shall consist of a simple majority, unless the committee consists of two persons, in which event a quorum shall consist of one member. All meetings of the committee are subject to the Florida Sunshine Law requirements for notice and public meeting. All documents, including email communications, prepared by the committee or a committee member are public records. The committee shall meet with representatives of the administration at a mutually convenient time. Section 2. This ordinance shall be included in the City of South Miami Code of Ordinances and Section 2 -26.8. Section 3. If any section, clause, sentence, or phrase of this ordinance is for any reason held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of the remaining portions of this ordinance. Section 4. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are repealed. Section 5. This ordinance shall take effect immediately upon approved. PASSED AND ADOPTED this 16!ay of October, 2001. ATTEST: CITY CLERK APPROVED: Z MAYOR 1" Reading —10/ 2/01 2 °d Reading —10 / 16 / 01 COMMISSION VOTE: 5 -0 READ AND APPROVED AS TO FORM Mayor Robaina: Yea Vice Mayor Feliu: Yea 6.r lam Commissioner Wiscombe: Yea CITY ATTORNEY Commissioner Bethel: Yea Commissioner Russell: Yea \\Dell- 6100\Documents \City of South Miami \0022 - 001\1 1387.doc Additions shown by underlinine and deletions shown by everstriking.