Ord. No. 35-05-3857ORDINANCE NO.35-05-1857
AN EMERGENCY ORDINANCE OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO PAYMENT OF
EXPENDITURES INCURRED DURING WEATHER EMERGENCY
RESULTING FROM HURRICANE KATRINA;PROVIDING THE CITY
MANAGER THE NECESSARY AUTHORITY TO USE AN ADDITIONAL
$900,000 FROM THE CITY'S CASH RESERVE FOR RELATED EMERGENCY
EXPENSES;AND AUTHORIZING THE CITY MANAGER TO APPLY FOR
ANY AVAILABLE ASSISTANCE TO REIMBURSE THE CITY FOR THE
FUNDS EXPENDED;PROVIDING FOR SEVERABILITY;ORDINANCES IN
CONFLICT;AND AN EFFECTIVE DATE.
WHEREAS,on August 30,2005theCityCommission of South Miami approved
OrdinanceNumber 31-05-1853 authorizing theCity Manager to take allnecessaryactions,
includingacquisition of goods andservicesusingupto $500,000 fromthe City's cashreserveto
restoretheCityto pre-hurricane Katrinacondition;and
WHEREAS,theCityAdministrationhasestimatedthehurricanerecoveryexpenses
throughOctober2,2005tobeover$1,300,000;thereforethe initial approvedcashreserve
amount of $500,000andsavingsfromthecurrent year's budgetwillnotbe sufficient topayfor
additionalexpensesyet to beincurred;and
WHEREAS,itisnecessarytorequestauthorizationforanadditional$900,000fromthe
City'scashreservethat will beusedfor payment of these additional expenses duetothefactthat
savings fromthecurrentyear'sbudgetandthe initial $500,000approvedfromthecashreserve
willnotbeadequatetocompletetherestoration;and
WHEREAS,anynewfunds expended fromthecashreserveduetothisrequest will be
included intheCity's federal andstate disaster assistance application for partial reimbursement of
some oftherelatedexpensesincurredintherecovery.
NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,THAT:
Section 1.TheemergencysituationthatarosefollowingHurricane Katrina,which
deposited many tons of debris onthestreets of South Miami,is still in effect,requiring theCityto
spendadditionaltimeandresourcesinitsrecoveryeffortstoprotectthehealthandsafety of its
citizens.
Section 2.TheCity Manager isauthorizedtouseanadditionalninehundred thousand
dollars($900,000)of the City's cashreservetopayforexpensesthatthecurrent year's budget
andtheinitialcashreserveamount of $500,000approvedonAugust30,2005wouldnotcover.
vvd :ihy ^/iK'TfWft vrfi^kf.iv-:.,..*^.••'^••'."i^jii-ju ..r^ev-i ;•>>-•vm;:.*;?
.U-.^;i'rRJr:i:.va :-;^vi?o"-:Tf^O-'fi';^m^:^'i^3<HT .-lao^-aa<.-:
/XX "••"JO^YTT'.--ii-!'iT Tn'M-l'ShW'Sz.Ct 'X?X/XXXX.XXuXOX ?,7X
,:?.'•.'Avt X"e'X*X ,-X >!&tt r A":X>l.XX\:'
/*'.]..•;••.'vi^X ;'i;:0r:\\.i '•Syit'l.fiTiM-"-•.':'-;\\J *:>;X XX \X ;.;<.)•::.;<,•'•>r;C\,X'X ft :>•',.'&
^'.•*-V"..r^o'.'^f -m!i.|;.i sjj-;:.;;r>7X;l V'iX '>•!.>»;:-'.v..:<":;:;'m,i.<-:i IXX'T j'ir.'?**.:..'.'':•>:•
i •''•::';':'j'''•",!';..:;{..'
C-r.;::'.'•;'"•}ii.'}
.3 WW ;••'.
;;„•i.;:Xi \X y-rteT-X XXXXXi^'/o
'5 K;/!&7/!-;o.;h:.:vi £'':-?--:vt iil'/ai;-.:ijfi'j <~'iX<
■■;!*■>{?♦••*?.•};r:-:XbX;%::-.tt'i
i;.v.'i>sr^v;XOA'X -r-.t-
..»•.vf-.i •.
"^/f-'^f'':v^''';;.'•:;:;•>!Jl;.ir;p,;>v':<;i:
::••>j;ro/--h5i\-">r
i'3;'i'-">.;S«;!
'»•..-.-'
>i
'••..-./.i/':-iv*-v-30'i.'.!>•.;•••••?;;:^;^^y^jt..'.^'"-'-*'1 '-'^
':•:';•;;'-
,';<J..',:!.;->i
.Oi-.?•':-':i(hi]vT«.':',i!;riCii;:.'--..>r:..'».;>••";.;»;:;•!iJV':v;;:;.:;;.^:V:;'.>Ofi.l ...i.3>.s.igS?*-
^oar;'
-/'^Ck!;'«';;-bij".''/-'•:;i.,:'"->!/'•<"..V;..;,?;!}/'..;'»•.;b';Vi.;?v>.:vt>v^X;.Oi.^-.'V''.;=.?J->:,v-iAn ;;-j'-':'.•'•'*i-J••-.>
Pg.2 of Ord.No.35-05-1857
Section 3.TheCity Manager is authorized to request anyavailable assistance toreimburse
theCityfor these expenses.
Section 4.Thisordinanceshalltakeeffectimmediatelyuponapproval.
PASSED AND ADOPTED this 1Qth day of Qctober ,2005.
ATTEST:
Y CLERIT
READ AND APPROVED AS TO FORM:
CITY^CTTORNEY
APPROVED:
COMMISSION VOTE:5-0
Mayor Russell:Yea
Vice Mayor Palmer:Yea
Commissioner Wiscombe:Yea
Commissioner Birts-Cooper:Yea
Commissioner Sherar:yea
C:\Documents and Settings\Arickc\My Documents\Word Documents\OrdinanceKalrina3rdRequcst.doc
^js
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:Honorable Mayor,Vice Mayor &Date:October /02OO5
CityCommission
From:MariaV.Davis Agenda Bern #
City Manager //'Re:Additional expenditures related to
Hurricane Katrina
^i/
EMERGENCY ORDINANCE
AN EMERGENCY ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,RELATING TO PAYMENT OF EXPENDITURES
INCURRED DURING WEATHER EMERGENCY RESULTING FROM HURRICANE
KATRINA;PROVIDING THE CITY MANAGER THE NECESSARY AUTHORITY TO
USE AN ADDITIONAL $900,000 FROM THE CITY'S CASH RESERVE FOR RELATED
EMERGENCY EXPENSES;AND AUTHORIZING THE CITY MANAGER TO APPLY
FOR ANY AVAILABLE ASSISTANCE TO REIMBURSE THE CITY FOR THE FUNDS
EXPENDED;PROVIDING FOR SEVERABILITY;ORDINANCES IN CONFLICT;AND
AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
On August 30,2005,the City Commission convened a meeting to declare a weather emergency in
response to damage caused by Hurricane Katrina in South Miami,and to authorize the City
Manager to take all necessary and appropriate actions to respond to the disaster.
The City Administration's preliminary assessment of the damage caused by the hurricane resulted
in a request to expend up to $500,000 from the City's cash reserve.This request was approved by
emergency ordinance number 31-05-1853.It is now estimated that the total cost of the City's
recovery efforts as ofOctober 2,2005 has exceeded $1,300,000.These recovery costs are well in
excess of the original request of $500,000 from the cash reserve phis the anticipated savings from
thecurrent year's budget.
The attached emergency ordinance will provide the City Manager the necessary authority to use an
additional nine hundred thousand dollars ($900,000)ofcash reserves topayfor recovery expenses
as needed As discussed previously,any amount spent from the cash reserve during the recovery
process will result in a reduction from the projected FY 2004/05 ending cash balance of $1,987,041.
In addition,we will be applying fi>r all available assistance for the expenses incurred and any
ammintg recovered through this process will be used to replenish thecash reserve.
RECOMMENDATION
We recommend approval ofthe attached emergency ordinance.
UL
South Miami
2001
City of South Miami
Hurricane Katrina
Estimated Recovery Expenses
Up to September 27,2005
VENDORS SUPPLIES/SERVICES/FEES/OVERTIME COST*
Miami Dade County Tipping fees $300,132.98
Department of Public Works Overtime $74,475.45
Non-Public Works Dept.Payroll $52,440.64
Best Doors Motorpool door repair $500.00
Branching Out Fuel pump repair $1,374.75
McClean Chem Dry Carpet Cleaning $1,000.00
Ace Lawnmower Chainsaws $3,874.78
Safety Products Raincoats $50.25
Safety Products Supplies-firstaidkit,hardhats,etc.$1,777.15
Safety Products Gatoraid $360.00
Zephyrhill Water Water $795.00
Hertz Rental Water Pump $939.00
Best Equipment Water Pump $415.00
Able Sanitation Port-a-toilets $183.75
Martino Tires Tires(Damaged&replacedduetoKatrina)$7,017.04
WW Grainger Flashlights $254.88
Lanterns $465.00
American Genuine AutoParts-repairsandservicesduetoKatrina $249.80
Napa AutoParts-repairsandservicesduetoKatrina $49.54
Kelly Tractor AutoParts-repairsandservicesduetoKatrina $130.52
Global Hydaulic fittings $243.57
Tropical International Vehicle batteries $485.60
NES Traffic Safety PortableStopSigns-trafficcontrolduetodamagesignals $689.50
Plaza Auto Glass Auto glass repairs $1,485.46
Artemisa Fence PW fence repair $2,000.00
South End Plumbing Water line damage $192.00
Service Pump and Compresso Water pump rental $942.50
Home Depot Plastic to cover electronic equipment $184.14
GMC GarbageTruckwindshieldreplacement $205.00
Best Buy Camera &3memory cards(documenting recovery measure)$348.95
Sopus Products Hydraulic oil $536.25
General Welding Crane repairs $2,985.00
Benson Electric Electrical repairs $1,806.30
Omar &Sons A/C repairs $3,347.80
Hooligans Food $100.00
Shorty's Barbecue Food $624.12
Petty Cash Food Supplies $134.03
Sylva Martin roof repair estimate $10,000.00
Lou Gun Shops
Nextel
Citgo
Amerilumber
Transcoa Truck Parts
Contractors:
T.J.Pavement
T.J.Pavement
Daca Environmental
Envirowaste
Arbor Tree
Alberto Gonzalez
South Florida Maintenance
Grand Total
City of South Miami
Hurricane Katrina
Estimated Recovery Expenses
Up to September 27,2005
Police Dept.roof repair estimate
Police Uniforms
10 phone batteries
Fuel-gas station
Ceilingtiles-water damaged duetoKatrina
AutoParts-repairs and services dueto Katrina
Citywide debris cleanup
special citywide cleanup
Citywide debris cleanup
Citywide stormdrain cleanup (asof 9/23/05)
Tree removal from canals
Tree removal
Sweeping
*Estimatedexpensesto-date-September 27,2005
$25,000.00
$157.84
$500.00
$128.68
$609.10
$338.60
$523,318.00
$1,200.00
$186,920.00
$17,334.00
$107,000.00
$2,800.00
$2,218.75
$1,340,320.72