Ord. No. 31-05-1853ORDINANCE NO.
31-05-1853
AN EMERGENCY ORDINANCE OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING TO PAYMENT OF
EXPENDITURES INCURRED DURING A WEATHER EMERGENCY
RESULTING FROM HURRICANE KATRINA;PROVIDING THE CITY
MANAGER THE NECESSARY AUTHORITY TO USE UP TO $500,000 FROM
CITY CASH RESERVE FOR RELATED EMERGENCY EXPENSES;AND
AUTHORIZING THE CITY MANAGER TO APPLY FOR ANY AVAILABLE
ASSISTANCE TO REIMBURSE THE CITY FOR THE FUNDS EXPENDED;
PROVIDING FOR SEVERABILITY;ORDINANCES IN CONFLICT;AND AN
EFFECTIVE DATE.
WHEREAS,on August 30,2005theCity Commission of South Miami metto declare a weather
emergencyinresponsetodamagescausedbyHurricaneKatrina;and
WHEREAS,aspart of theemergencydeclaration,theCityCommissionisauthorizingtheCity Manager
totakeallnecessaryactions,includingacquisition of goodsandservices,toachieveeffectivemanagement of the
emergency,andtoreporttotheCity Commission atthenext regularly scheduled meeting;and
WHEREAS,theCityAdministrationhasmadepreliminary assessment of thedamagecausedbythe
hurricaneandestimatedthetotalcostwouldrequiretheuse of funds from citycashreservetopayforrelated
expensesthatthe current year's budget wouldnotcover;and
WHEREAS,the State of Florida remains under a State of Emergency declared bythe President and
GovernorthereforemakingfederalandstateassistanceavailabletotheCityfor partial reimbursement of some of
therelatedexpensesincurredinrecoveryfromthedisaster.
NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,THAT:
Section 1.TheCity Manager isauthorizedtouseuptofivehundred thousand dollars ($500,000)of city
cashreservetopayforexpensesthatthecurrent year's budgetwouldnotcover.
Section 2.TheCity Manager isauthorizedtorequestanyavailable assistance toreimbursetheCityfor
theseexpenses.
Section 3.This resolution shall take effectimmediatelyupon approval.
PASSED AND ADOPTED this _30 l
ATTEST:
CITY-ATTORNEY
COMMISSION VOTE:5 -1
MayorRussell:Yea
Vice Mayor Palmer:Yea
Commissioner Wiscombe:Yea
Commissioner Birts:Yea
Commissioner Sherar:Yea
,2005.
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
South Miami
2001
To:Honorable Mayor,Vice Mayor &Date:August 30,2005
City Commission
From:Maria V.Davis /J§^§/Yij/^;Agenda Bern #_^_
City Manager pUL"'J&IMCj Re:Special Commission Meeting
c^*'August 30,2005 -EmergencyDeclaration
EMERGENCY ORDINANCE
AN EMERGENCY ORDINANCE OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,RELATING
TO PAYMENT OF EXPENDITURES INCURRED DURING A WEATHER
EMERGENCY RESULTING FROM HURRICANE KATRINA;
PROVIDING THE CITY MANAGER THE NECESSARY AUTHORITY TO
USE UP TO $500,000 FROM CITY CASH RESERVE FOR RELATED
EMERGENCY EXPENSES;AND AUTHORIZING THE CITY MANAGER
TO APPLY FOR ANY AVAILABLE ASSISTANCE TO REIMBURSE THE
CITY FOR THE FUNDS EXPENDED;PROVIDING FOR SEVERABILITY;
ORDINANCES IN CONFLICT;AND AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
TheCity Commission has convened a meeting to declare aweather emergency in response to
damage caused by Hurricane Katrina inthe City and to authorize theCity Manager totakeall
necessaryandappropriateactions to respondtothedisaster.
As part ofthe recovery efforts,the City Administration has made preliminary assessment ofthe
damage caused bythe hurricane.Itis estimated thatthetotalcost ofgoodsand services required
to restore theCityto pre-hurricane condition will exceed thecurrentyear's budget.Therefore,
wewillbe required toutilizefundsfromtheCity'scash reserve topayfor related expenses that
the current year's budget would not cover.
Theattached emergency ordinancewillprovidetheCityManagerthenecessaryauthoritytouse
uptofive hundred thousand dollars ($500,000)of cash reserves topayforthe expenses as
needed.Anydollaramountspentfromthecashreserveduringtherecoveryprocesswillresultin
areductionfromtheprojectedFY2004/05endingcashbalance of $1,987,041.
BecauseaState ofEmergencyhasbeendeclaredintheState of FloridabythePresidentandthe
Governor,some of theexpensesincurredbytheCityforthecleanupmaybeeligiblefor
reimbursementbytheStateandFederalgovernments.Wewillbeapplyingforallavailable
assistancefortheexpensesincurredandanyamountsrecoveredthroughthisprocesswillbeused
toreplenish the cash reserve.
RECOMMENDATION
We recommendapproval oftheattachedemergencyordinance.
8/30/2005
HURRICANE KATRINA
8-24-2005
EXPENSES
VENDOR DATE ITEM QTY PRICE AMOUNT
Zephyrhill Water 8/24/2005 water 100CS/24 $7.95 $795.00
Safety Products 8/24/2005 raincoats 15 $3.35 $50.25
8/24/2005 gatoraid 6 $60.00 $360.00
Hertz Rental 8/25/2005 water Pump 1 $939.00
Best Equipment 8/24/2005 water Pump 1 $415.00
Able Sanitation 8/24/2005 port-a-toilets 2 $183.75
WW Grainger 8/25/2005 flashlights 24 $10.62 $254.88
8/25/2005 Lanterns 12 $38.75 $465.00
TJ Pavement 8/25/2005 citywide cleaning $1,200.00
Citgo 8/29/2005 fuel-gas station J_128.68
tipping fee thru 8/29 l$_10,000.00
police dept.roof estimate $25,000.00
Hooligans food $100.00
Nextel 10 phone batteries $500.00
Lous Gun Shops police uniforms $157.84
Shorty's Barbecue food $624.12
Petty Cash food $134.03
Svlva Martin roof repair estimate $10,000.00
Contractual Trash pick up $60,000.00
street sweeping $1,775.00
personnel overtime $49,466.30
$162,548.85
5:49 PM
(jiti//o^dbutA^/dicunl
MARY SCOTT RUSSELL 6130 Sunset Drive
Mayor South Miami,Florida 33143-5093
Tel:(305)668-2484 •Fax:(305)663-6348
E-Mail:MSR1@Beilsouth.net
August 30,2005
MariaM.Menendez,City Clerk
6130 Sunset Drive
City of South Miami 33143
Re:Special Meeting relatedtoHurricaneKatrina
Madam Clerk:
Please notify theCity Commission thatIamherebycallingaSpecialMeetingfor
tonight,August 30,2005,startingat6:00p.m.intheCity Commission Chambers.The
purpose of this meeting isrelatedtoauthorizingtheCityManagerto perform emergency
operationsandto expend upto$500,000incashreservesto effect HurricaneKatrina
restoration of the City.
Sincerely,
Mary Scott Russell
Mayor
Cc:Maria V.Davis,City Manager
Luis Figueredo,City Attorney
South Miami
Atl-America City
2001