Res No 125-14-14218RESOLUTION NO.: 125-14-14218
A Resolution authorizing the City Manager to enter into a five (5) year contract
agreement with Laz Parking Inc. for an amount not to exceed $1,120,419 for a five
(5) year period.
WHEREAS, the City wishes to enter into a five (5) year agreement with Laz Parking, Inc.,
for parking management services; and
WHEREAS, the City's solicited proposals for parking management services through a RFP
process and received three (3) proposals that were reviewed by a Selection Committee; and
WHEREAS, the Selection Committee scored and ranked the proposal submitted by Laz
Parking, Inc., as the highest ranked, most responsive and responsible proposal; and
WHEREAS, Laz Parking, Inc., is recommended for the five (5) year contract agreement
for parking management services.
NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to negotiate and- eAt4P44 -- o a five (5) year
contract agreement with Laz Parking, Inc., for parking management services for an amount not
to exceed $1,120,419 for a five (5) year period effective October 1, 2014. The contract
agreement may be terminated by the City without cause with a 30 day notice and the contractor
may terminate the agreement without cause with a 120 day notice. A copy of the sample
agreement is attached.
Section 2. Severability. if any section, clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
PASSED AND ENACTED thisl 7 thday of June , 2014.
ST: APPROVED:
f ;�
�G CLERK r MAYO
READ AND APP
LAN GUAf1o�, I,�
EXECUT 0
CITY
D AS TO FORM,
ALITY A D
REOF
COMMISSION VOTE: 5 -0
Mayor Stoddard: Yea
Vice Mayor Harris: Yea
Commissioner Welsh: Yea
Commissioner Liebman: Yea
Commissioner Edmond: Yea
J CITY OF SOUTH MIAMI
South(emiami OFFICE OF THE CITY MANAGER
Tf I[ CITY OF PLEASANT LIVING INTER - OFFICE MEMORANDUM
To: The Honorable Mayor & Members of the City Commission
FROM: Steven Alexander, City Manager
DATE: June 17, 2014 Agenda Item No.:-7
SUBJECT: A Resolution authorizing the City Manager to enter into a five (5)
year contract with Laz Parking Inc. for an amount not to exceed
$1,120,419 for a five (5) year period.
BACKGROUND: The City issued a Request for Proposal for Parking Management Services
which closed on Friday, May 16, 2014. The RFP was posted on the City's
website, Demand Star and advertised in the Daily Business Review.
Three proposals were received that were reviewed by a Selection
Committee. The Committee, comprised of Kelly Barket, Public Works
Superintendent, Christopher Brimo, Planning director and, Alfredo
Riverol, Chief Financial Officer.
The three firms which responded to the RFP; Laz Parking, Republic
Parking Systems, and SP+ Municipal Services. Below please find a
breakdown of the Evaluation Committee's scoring of the received
proposals:
1. Laz Florida Parking 286
2. SP+ Municipal Services 255
3. Republic Parking Systems 242
It is important to note, all three evaluators ranked Laz Florida Parking as
their number one choice with SP+ Municipal Services and Republic
Parking Systems, as their second and third choice, respectively. Attached
are the Evaluation Scoring Sheets for all three evaluators and their
respective scores for each of the three categories.
It must be noted, prior to scoring and ranking of proposals by the
Evaluation Committee, the Purchasing Division noted there was an error
in the bid tabulation by Laz Florida Parking. The RFP requested proposers
submit an "All Inclusive Price" for Years 1 through 5 and, a Five (5) Year
Total. Laz Florida Parking's proposal indicated a Five (5) year total of
$1,349,965 however, when adding the totals, the Five (5) Year Total was
actually $1,120,419. Purchasing immediately contacted the City Attorney
to obtain the proper steps in an effort to avoid any potential issues. As
advised by the City Attorney, please see attached correspondence from the
South(eMiami
THE CITY OF PLEASANT LIVING
AMOUNT:
ACCOUNT:
ATTACHMENTS
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
City's Purchasing Manager and a reply from Laz Florida Parking
confirming the error and correcting the Five (5) Year Total.
A summary of each proposers bid is below:
Yr
*LAZ
SP Municipal
Republic
1
213,156
239,821
296,068
2
218,485
247,160
306,430
3
223,947
254,737
317,155
4
229,S46
262,562
328,255
5
235,285
270,642
344,668
5 -YR TOTAL
1,120,419
1,274,922
1,592,576
Proposal Summation Error: 1,349,965
Laz Florida Parking is the City's current parking management services
provider and entered into an agreement, effective April 1, 2011
(Resolution #121 -11- 134453). The Agreement, for a three (3) year term,
expired on March 31, 2014. The agreement included an extension
provision for one (1) two (2) year period; however, the City decided to
issue an RFP in lieu of exercising the extension. In order to allow for the
time to solicit the RFP, a Month -to -Month agreement was exercised with
Laz Parking, expiring September 30, 2014 (Resolution #36 -14- 141130).
In an effort to better account for the expense within a FY, the proposed
agreement with Laz Florida Parking will take effect October 1, 2014 for a
five year (5) period after the expiration of the Month -to -Month agreement.
The agreement with Laz Florida Parking ensures there will be no
interruption in services or parking revenues prior to October 1, 2014.
$1,120,419 for a five (5) year period; (FY 2015, $213,156)
Account No. 001 - 1410 -513 -3459 with a balance of $213,156 for FY 2015
Resolution
Proposal, Laz Florida Parking
Bid Opening Report
Email, Confirmation of Laz Bid Tabulation Error
Evaluation Selection Score & Ranking Sheets
Advertisement, Daily Business Review
Demand Star Results
RFP #FN- 2014 -01
Addendums #1 through #7
Resolution #121 -11- 134453
Resolution #36- 14- 141130
Sun Biz, Laz Florida Parking
PROPOSAL, LAZ PARKING FLORIDA
LAZ Padk®rg Florida, LILC 1 404 Washington Avenue, Suite 720, Miami Beach, FL 33139
(305) 913 -4882 r, walsti(olazparkirig.com & lmacedo@�Iazparking.carri
Contact" Christopher Walsh, Regional Vice President Alternate Contact. Luis Maeedo, General Manager
submNsslou Date: May 36, 20'04
May 16, 2014
City of South Miami, Florida
6130 Sunset Drive
South Miami, FL 33143
RE: Letter of Intent
LAZ Florida Parking LLC is pleased to provide our proposal to continue to operate
the Parking Management Services program for the City of South Miami. We
acknowledge the RFP #FN- 2014001 documents, its agenda and commit to
perform the work within the specified timelines.
LAZ Parking operates more than 200,000 municipal, transit and government
agency parking spaces in the US. In fact, Municipal and Public Service parking
(State, County, and Local Government) account for nearly one third of the parking
spaces under contract by LAZ Our diverse, executive team has unrivalled industry
knowledge and experience specific to municipalities and government agencies,
with active, hands -on parking management experience. Together they have
transitioned and managed many of the nation's busiest and most challenging
parking operations.
We have answered each item and supplied all of the documentation and backup
requested in the RFP. We addressed an additional source of income for the City of
South Miami under "proposed modifications to existing operation" and are
anxious to discuss this opportunity in more detail. We have enjoyed the excellent
working relationship we have had with the City of South IVliami over these many
Page 2
years and piedge to continue to work diligently to accomplish the City's vision for
the parking operations.
There are two individuals authorized to make representations on behalf of LAZ Parking:
Christopher B. Walsh, Regional VP Phil Oropesa, VP Government Services
Phone (305) 913 -4882 Phone (813) 802 - 9818
c aishiPlazNarking.cort-I PoroPesa@laz arkin .corri
Please contact Phil or me with any initial questions you may have.
Sincerely,
Christopher B. Walsh
Regional Vice - President
LAZ Parking
'acre 3
TITLE
TABLE OF CONTENTS
PAGE
Letter of Interest 2
A. QUALIFICATIONS AND EXPERIENCE
1. Understanding and Approach 7
2. Resumes of Key Corporate Office Personnel 12
3. Disclosure Statements — Restriction on Representations 13
4. LAZ On- Street Management Experience 14
5. Municipal References 19
6. Contracts Expired — Not Renewed 20
B. CAPABILITES AND SKILLS
1. Backgound Information
21
2. Management Structure
24
3. Propose's Qualifications
25
4. Qualifications of Onsite Management
26
5. Proposers Financial Stability
28
6. Organizational Chart — Staffing Schedule
29
7, Employee Compensation Package
30
8. Hiring Procedures and Employee Training Programs
32
9. Proposed Modifications to Existing Operation
38
10. Advanced Technology Recommendations
39
11. Special Amentities and Programs
40
12. Subcontracting
44
C. REQUIRED DOCUMENTATION
1.
State of Florida Autorization from Secretary of State
45
2.
Florida Contractor's License
46
3.
LAZ Parking organizational Chart
47
4.
Reference List of Clients
48
5.
Public Entity Crimes and Conflicts of Interest
49
6.
Drug Free Workplace
50
7.
No Conflict of Interest / Non Collusion Affidavit
51
8.
Acknowledgement And Conformance - OSHA Standards
52
Page 4
WHERE PARKING AND H"ITAUTY MANAG&WNT BECOW ONE
9. Related Parties Transaction verification 53
10. Price Proposal Sheet 54
Page 5
Page 6
A. QUALIFICATIONS AND EXPERIENCE
1. Understanding and Approach
LAZ Parking is fully prepared to meet all of the requirements of the RFP and subsequent
addenda — and then some. LAZ Parking has been your operator for the last eight (8) years. We
know that we have delivered on our contractual promises to the City of South Miami above and
beyond what was required. As a company, we are very proud of that record. That's why we
know that LAZ Parking deserves to continue being the vendor of choice for the City's parking
requirements.
However, since many members of the City Commission and City Administration were with the
City when LAZ Parking started our service, let's examine the record.
Thanks to the cooperative environment that has exists between the City, LAZ Parking and
Digital Payment Technologies have worked hand in hand to modernize many of the collection
systems in place. During our tenure we've worked closely with the Miami -Dade County to vastly
improve managerial reporting and accountability for the parking enforcement functions of the
program.
We know from our experience in multiple jurisdictions, stability is an important component of
government. All too often, that stability proves illusory and jurisdictions can lose sight of the
necessary ingredients to provide that stability to their citizens. Unfortunately, that has often
been the case in South Miami during our tenure. Our service to the City has had what can only
be described as an unprecedented revolving door of the City's top management.
This has been the ultimate true test of LAZ Parking's extensive capabilities because, despite the
turmoil, the City has seen parking revenues increasing each and every year. Even more
significantly, despite the intense worldwide economic turmoil, the City has seen no increase in
operating expenses over the past few years as a direct result of LAZ Parking's deft
management. This evidenced success has added much needed income to the City while
providing a stable City department that through its performance provides the valuable service
of keeping parking spaces available for the public.
During that time, while not necessarily always in agreement with many of the City's parking
directives, LAZ Parking's history and proven hands -on track record with the City speaks for
itself. LAZ Parking's complete understanding of the City's parking program and directives
through successive administrations for the City of Pleasant Living has given us a skill set that can
be matched by no other parking company. In fact, the City's parking program is unmatched by
any city comparable in size, or for that matter larger in size and have managed to excel under
difficult circumstances. Simply, that's why LAZ Parking should remain the City's parking vendor
of choice.
Page 7
MERE PAWNG AND HOSPITALITY MANAGEMENT BECOME ONE
Not only has LAZ Parking has been a responsive partner to the City's needs — it has always
been our policy to go above and beyond in honoring our contractual relationship. When there
was a need for a Parking Department vehicle for the City, LAZ Parking stepped to the table and
purchased a GEM Electric Vehicle and agreed to install electric charging stations at no
additional cost to the City but the City declined to allow us to proceed with the work.
However, there is an erroneous perception that LAZ Parking somehow benefitted from an overt
association with a former high -level department head. Nothing could be further from the truth.
In fact, correspondence during the awarding of the last bid indicates otherwise. Please see the
attached Exhibit of that correspondence below starting on page 9. Additionally, the only
criticism of our professionalism of which we are aware was an incident of writing a ticket during
a time period in which we were contractually obligated to write. Of course, in the new contract,
LAZ Parking will be happy to modify the hours of operation if the City determines that a change
in timing is warranted. As always, LAZ Parking has been and continues to remain dedicated to
serving the City of South Miami.
Toward that end, Randall Hilliard, a consultant who chaired Miami Beach's Transportation and
Parking Committee for four -and -a -half years, is assisting LAZ Parking with strategic advice and
will assist us in negotiating our new contract.
LAZ Parking meets and exceeds the Minimum Qualifications as stated in the RFP.
• LAZ operates various municipal parking programs ranging from systems similar in size
and scope to South Miami, all the way up to the third largest on- street municipal
parking system in the United States with 4,700 pay stations and issuance of nearly
300,000 parking violations annually.
• LAZ has a Regional Office in Miami Beach, just 12 miles away from the South Miami
Operations and is the office of the Regional Vice President, Chris Walsh and his support
staff which oversees all LAZ Florida operations.
• Phil Oropesa, VP for Government Services at LAZ Parking has 35 years of on- street
parking experience. Phil served as the Deputy Traffic Engineer for the New York City
DOT and during his career has personally managed and supervised on- street parking
programs for Florida municipalities such as the City of St. Petersburg and Daytona
Beach.
• LAZ Parking of Florida, LLC is a business in good standing and has available lines of
credit through its parent company LAZ Karp Associates, LLC in the amount of
$17,000,000 US through Wells Fargo.
Page 8
wi++� pa?xuvr atvr� NOSVrra�;�rr n�rarvaGFn�ivreECOn� any `, , . � .
August 28, 2009
Mr. W. Ajibola Balogun
City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
RE: Protest BID # FN090303 City of South Miami
Dear Mr. Balogun:
Thank you for your letter of June 22, 2009. We apologize for tardiness of this response as your
letter was sent to 1501 Collins Avenue and our offices moved to 777 Brickell some months ago.
Subsequently, LAZ has only just now received it via facsimile. We also had some confusion on
the date the response was due since your letter stated it was due Friday, August 31, 2009, the
31St being Monday. We only received the correct date due today at 3:00 pm.
While we agreed on some of the points during our meeting, we kindly request that we receive
written clarification on several items also discussed at our meeting and in our original protest
bid letter, however not yet to addressed.
During our meeting we mutually agreed that the City would prepare language to modify the
related ordinance. We would appreciate the opportunity for LAZ to review that draft which
should include specific language regarding pricing from multiple vendors as well as the ability to
for all parties involved to negotiate on a leveled playing field. At the meeting we also requested
a copy of the City of South Miami's procurement regulations and have not received a copy to
date. Further, we fully understand your argument that the decision process utilized by the city
in choosing its Selection Committee Members lies solely within the discretion of the city, Again,
we were merely pointing out that there were discrepancies in the RFQ process which should
unequivocally invalidate the results.
We would like clarification on whether the City was aware of previous complaints made
by the City of South Miami public works director against LAZ Parking. Also, please
describe his qualifications to serve as a capable member of this committee.
® As previously stated in our original protest letter (Number #2) the RFQ lists four
qualifications on which bidders were to be evaluated, yet the overall scoring criteria on
which the Selection Committee deliberated were different from the four qualifications
as stated in the RFQ. The written responses provided in our proposal on the basis of the
factors listed were not considered on any of the categories in the evaluation form. We
Page 9
MME PARKING AND HOSPITALITY MANAGEW.NT SECOW ONE
would like an explanation regarding this inconsistency in the competitive evaluation and
selection process.
• The evaluation scoring on several of the selection committee's forms were changed.
Since the evaluation forms were not dated and initialed next to corrections, the
implication that these modifications could have been made after the fact and in the
interest of public perception alone this omission should invalidate the RFQ.
• There were factual errors tabulating the scores on the Selection Committee's evaluation
forms. For example, LAZ Parking was rated 3rd by Eddie Berrones and yet listed 1st on
his evaluation form. Scoring on Mr. Richard Sobaram scorecard was not correctly
tabulated on the Central Parking ranking.
• The oral presentation and interview evaluation awarded the highest points possible in
the evaluation to a category which is completely subjective. As a result, points issued.on
each individual score card varied widely depending on the individual Selection
Committee members experience and knowledge regarding the parking industry. A less
subjective, highly comparable and overwhelmingly more important criteria, price, was
omitted entirely from the evaluation process because it was not called for in the RFQ.
• The evaluation scoring on several of the selection committee's forms were changed.
Since the evaluation forms were not dated and initialed next to corrections, the
perception that these modifications could have been made after the fact and in the
interest of public perception alone this omission should invalidate the RFQ.
• The RFQ required 3 references. Standard Parking only submitted 2 in their packet and
should have been disqualified for not meeting the minimum stated requirement. The
supplied Reference Form was not complete for Central Parking or Standard Parking,
again grounds for disqualification. Ultimately, the form itself did not list the entity name
for which the services are provided, not even an indication as to the City or State where
the work is being performed. The fact that two of the three submissions were non-
compliant, again are indicative of the fundamental flaws in this RFQ process and
bolsters our petition for a remedy which is fair and equitable to all involved, a re-
issuance of a RFP.
• Category #3 of the Selection committee evaluation form (Previous Experience with
Public agencies, especially small municipalities) was scored subjectively and not
according to the facts at hand. LAZ currently operates the on- street parking system for
the City of South Miami and has diligently served the city for the past 3 years without
any contractual issues or concerns. LAZ Parking has increased citation revenue by over
42% in the past 3 years which represents a $500,000 increase in revenues for the City.
While our local hands -on experience and performance in the public interest directly for
the City of South Miami should have garnered LAZ the maximum points allowed in this
category, only two members of the Selection Committee gave LAZ the appropriate
scoring of 10 points.
In summation, while you correctly point out that our overall objective is to be given an
opportunity to submit a bid in order to continue to manage and operate the City's parking
system, we take exception to the solution proposed. Although you have agreed to recommend
Page
10
to the city commission that the subject ordinance be modified (to specifically allow all three
qualifiers to submit bids), LAZ firmly believes that given the preponderance of faults and
irregularities in the current RFQ process (as itemized above) merit a clean re -start for all parties
concerned. Therefore, we respectfully decline your request that our protest be held in
abeyance until such a time as the subject ordinance is modified and look forward to reviewing
the draft ordinance amendment as previously agreed.
Page
11
WNWfARIq 4NOHai1? ►MAtITY NA a&WVrs£CQNiEf�Nf.
2. Resumes of Key Corporate Office Personnel
Name &. Title Role
Alan Lazowski ' Chief
Jeffrey N. Karp
Michael KLJziak
Executive
Officer
LAZ Parking
Experience
Alan Lazowski is Co- Founder of and President of LAZ /Karp Associates,
Inc. He attended the University of Connecticut and has completed
work in the Graduate School of Design at Harvard University,
specializing in Real Estate Investment Analysis. He is an active
member of the National Parking Association and is on the Board of
Directors of Homeward Bound Foundation, The Jewish Community
Center and the Advisory Board of First National Bank. He is a member
of the Advisory Board of the Hartford Downtown Council and the
Urban League.
President Jeffrey Karp co- founded
and Northeastern University.
Founder degree in psychology.
LAZ Parking in 1981 while attending
He graduated from Northeastern with a
Jeffrey currently is on the board of directors of the Anti - Defamation
League, the Save the Harbor Foundation, Club Pivot USA, and the
Tulane University Parents Council. He recently was awarded the 2011
Anti - Defamation League's Torch of Liberty Award. Jeffrey also is a
member of the Young Presidents Association, the National Parking
Association, and the Northeastern CEO Forum,
Chief Michael J. Kuziak is a graduate of the University of Hartford with a
Operating B.S. in Finance and Marketing. Mr. Kuziak oversees the Connecticut
Officer based parking company including personnel, operations, finance and
new business development. He is the primary owner contact for
management clients and works closely with property owners to
ensure satisfaction with the operation and marketing of each facility.
He served on the Board of Directors for Business for Downtown
Hartford and serves in an advisory capacity for various other
community groups. Mr. Kuziak has been with LAZ Parking since its
inception 30 years ago.
Page
12
Phil Oropesa
IfP, Phil is based in Atlanta GA and plays a vital role in our Public Private
Government Partnership efforts and serves LAZ Parking's numerous public agency
Services clients. Bringing more than 30 years of municipal expertise to his role,
he concentrates his management efforts on parking and traffic
demand management. He will be directly responsible for the smooth
transition of the CSM facilities and programs should we be awarded
this opportunity
During his 15 year career with the City of New York, he served as
Deputy Borough Engineer responsible for vehicular and pedestrian
safety in the Bronx (population 1.7 Million), and Chief of Research and
Development for the DOT Bureau of Parking responsible for 71,000
metered spaces, 13 municipal garages and 111 surface lots with total
annual revenues in excess of $68 Million. After leaving New York, Phil
went on to head the Reading Parking Authority in Pennsylvania as
Executive Director, where he administered eight Garages, 11 surface
lots and the ePiivrcernent yr 2,000 on-street spaces. He also served as
the Parking Manager for the City of St. Petersburg, Florida's fourth
largest and fastest growing municipality.
Prior to joining LAZ in 2008, Phil was Director of Central Parking
System's Municipal Services Division where he was responsible for
the company's national Municipal Services portfolio. A true Parking
and Transportation professional, Phil holds Certificates in Traffic
Engineering Studies from the City University of New York, Traffic
Incident Management from the National Highway Institute, Computer
Network Design and Project Management from the American
Management Association and Advanced Management Training from
the City of New York. Phil currently serves on the International
Parking institute Technology and Intelligent Transportation Systems
committees, and has also served on the Florida Parking Association
Board of Directors and the Pennsylvania Parking Association.
3. Disclosure Statement — Restrictions can Representations
LAZ Parking acknowledges affirms this statement. "Neither the individual(s) / 'Firm, nor any of
liis /her /its employees shah be permitted -to represent any client before the Commission or any
Committee, department or agency of the CSM, and shall agree not to undertake any other
private representation which might create a conflict of interest with the CSM. The individual(s)
/ firm may not represent any Commission member, individually, or, any member of their family
or any business in which the Commission member of their family has an interest.
Page
13
4. LAZ On- Street Management Experience
At LAZ Parking our experience has taught us there is no substitution for the training of our
staff. We have high expectations of our employees and accordingly provide them with the
necessary training in order for them to succeed
All newly hired parking enforcement officers are required to go through a rigorous and
thorough training program. The training program has been established in order to ensure
continuity and consistency regarding all areas of enforcement. It stresses professionalism,
respect, honesty, courtesy; appropriate conduct, duties, responsibilities,' knowledge and
instruction in general administrative rules and procedures governing the parking enforcement
unit. The role of our parking enforcement team, as it relates to parking regulation and
enforcement, is to be in compliance with proper techniques and methods relating to the
enforcement of parking laws, ordinances, regulations and codes. It also stresses the
importance of maintaining a customer friendly attitude while interacting with coworkers and
the public. The key here is to remain professional at all times and do not take anything
personal.
LAZ Parking is strongly committed to training all enforcement officers to meet the criteria set
forth by the City of South Miami and Miami -Dade County parking violations bureau. That is why
all employees are required to complete and acquire parking enforcement certification prior to
eligibility for employment with LAZ Parking. Our training program continuously offers on site field
support to ensure standards set forth in the contract are exceeded. It emphasizes techniques
used to increase public awareness and to improve the human relations skills of parking
enforcement officers. Effort is made to develop effective interpersonal communication skills for
dealing with disgruntle individuals and groups encountered by disgruntle patrons that have
received violations.
Miami -Dade county Parking enforcement officers utilize Autocite handhelds and its software for
issuance of parking citations and data downloading. Aside from the PVO certification training as
it refers to the Autocite handheld and computers with multiple reporting capabilities, LAZ Parking
conducts training on all functions of the reporting system administered by the Parking Violations
Bureau. This includes full training and education on parking violation provisions such as: How to,
Identify special decals and license plate recognition, writing manual citations, County
ordinances, Florida statutes, scoff laws, court procedure hearing, etc.
Additional customer service training is provided on site in the field. LAZ Parking takes pride in
having our enforcement officers well trained to learn and memorize city layout, decal parking
zones, assigned schedules and strategic routes; concise records, reports, declarations, traffic
safety laws and citations act in a courteous and effective manner when dealing with the general
public and /or irate parking violators.
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14
Our parking enforcement officers are given a copy of the South Miami valet parking agreement
wherein provides detailed guidelines and regulations to be followed by the valet operators, to
be regulated and enforced accordingly.
In addition LAZ Parking was involved in the first transition and implementation of the parking
phase of the newly launched Miami -Dade County Court Notify Subpoena manager system in
October, 2007, known throughout Miami -Dade County's justice system as e- Notify. The
implementation of this software gave our enforcement officers an opportunity to be part of the
first phase of E- notify introducing this benefit to Parking divisions of enforcement agencies. This
will ensure prompt notifications for those violators receiving subpoenas and court notification.
The e- Notify system enables the Courts to increase enforcement agency attendance, improve
efficiencies and accountability across multiple departments, agencies and jurisdictions. LAZ
Parking provides additional training for all parking enforcement officers on updating scheduling
and personal acknowledgement including execution of electronic court subpoenas
I AL Par king v,;ili r ovide week) productivity report with detailed activity reporting, i
s p Y N
summarizing all work scope detailed meter number and specifics repairs conducted and
demonstrating a daily breakdown.
Page
15
While no two municipal parking operations are exactly alike, we manage many parking
programs for various government agencies such as:
City of Chicago On- Street System
Chicago, IL
LAZ provides 2417 management of the City of Chicago's on.-
street parking meter system; one of the largest parking
systems in the world and the third largest on- street system
in the United States. The City received an up front payment
of $1.157 Billion for a 75 year concession lease. Because
LAZ operates the entire system under management
contract for private investors, the efficiency of the
equipment and personnel is critical to a successful and
profitable operation. The old system consisted of 36,000
outdated, malfunctioning, single space parking meters. LAZ
developed and released a detailed RFP to equipment
vendors on behalf of the concessionaire then upgraded over
90% of the existing system with 4,200 pay stations in just
seven months, the fastest technology upgrade of its kind
ever undertaken in the world. The system is now 100% pay
station controlled with a system wide average up -time of
99.64% across 4,750 pay stations. LAZ collects and deposits
over 10 million dollars each month from the system.
Contact: Dennis Pedrelli - CEO, Chicago Parking Meters
Phone: (312) 262 -6862
Email: dpdrel�@amI,roupllc,.com
]Page
16
Morgan Stanley Infrastructure Partners (AMI Group)
Millennium Garages Chicago, IL
The first of its kind in the United States, a $563 million 99
year lease%oncession was awarded to LAZ /MSIP in
2007. Complete 24 17parking facility and marketing
management of the largest under gr ound par king system
(2.5 million square feet) in the USA. 4 locations underneath
the world's largest green roof, the renowned Millennium
Park in downtown Chicago, servicing commuter, transient,
event, overflow, and sub - tenant patrons to office towers
and the millions of visitors to the area. LAZ installed 28 new
Credit Card Entry and Exit Pay in Lanes and 48 Pay on Foot
Se`atiuns, uii networked through a T3 backbone to a central
location thereby reducing staffing levels and expenses while
improving revenues and customer service levels. Upgraded
all lighting and ballasts to "green" fittings throughout the
garages, saving energy and reducing energy costs,
Performed marketing campaigns to dramatically increase
transient and monthly contract utilization.
Please refer to the website LAZ designed to drive marketing
efforts: h 1fwww millenniurngargg s.com
Captured significant Special Event revenue opportunities by
providing event shuttle services to .Soldier Field for Chicago
Bears games as well as McCormick Place conventions and
events.
Contact: Dennis Pedrelli — CEO, AMI Group
Phone: (312) 262 -6862
Email: �kedrellia)�mi,rr,ulc;com
Page
17
t
i
A P A(
City of Binghamton Parking Authority, New York
LAZ Narking manages three garages and one surface lot for
the City of Binghamton Parking Authority. Each year, LAZ
develops and submits a fixed operating budget for approval
by the Authority and have successfully stayed within budget
for the past seven years. Our responsibilities include
monthly billing, revenue collection and auditing, facility
maintenance and snow removal in a snow intensive
climate. Our Operations Manager, Carl Petro, has served
the City of Binghamton for more than 35 years.
Contact: Anthony Mincolla III, Chairman
Phone: (607) 772 -7151
Email: rross rnbta.corn
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18
raraQE t±RaKtnlG a+vn HOSprra.rry M.4)V4GEjWNT 6cc7 w ONV
Port Authority of NY and NJ
l_AZ provides 24hr self -park and valet to over 500,000
vehicles per year at Manhattan's 2nd largest public parking
facility. LAZ has incorporated automated technology such
as reversible lanes, credit card in /out, pay-on-foot, pay -in-
lane, cashiering and monthly access card exit, and reducing
per - transaction time to less than 10sec. for faster exits,
increased customer satisfaction and greater revenue.
Stringent management ensures that only 4% of exit
transactions are cashiered, while 64% use pay -in -lane and
32% use pay -on -foot, drastically reducing labor expense.
Co- developed a branding package which increased
transient revenue, implemented preferred parking program
to increase monthly revenue.
Contact: Dave Heiser — Manager Commercial leasing
Phone: (212) 435 -8316
Email: d_heiserapany nLggy
5- Municipal References
(Additional reference information supplied under C4)
Norwalk Parking Authority
Contact: Kathryn Hebert — Executive Director, City Hall
Phone: (203) 854 -7712
Email: kh be?t(()gjczim lkct::. <;jX
Harris County Parking Facilities
Contact.: Desiree Smith — Contract Administrator / FPM
Phone: (713) 7554248
Email: desit- ce.strj itli_�[)��L1.11cm..net
)Page
19
Port Authority of NY and NJ
Contact: Dave Heiser — Manager Commercial Leasing
Phone: (212) 435 -8316
Email: (iheisct1 ah!"L% )
City of Binghamton Parking Authority
Contact: Anthony Mincolla III, Chairn-.ian
Phone: (607) 772 -7151
Email: rrosscz),zLlbtaxotr_i
Millennium Garages Chicago, IL
Contact: Dennis Pedrelli — CEO, AMI Group
Phone: (312) 262 -6862
Email: 0 2ediell.L d)arnigr oul>llcxorn
Additional references will be made available upon request.
6. Contracts Expired — Not Renewed
LAZ Parl<ing of Florida LLC has had zero contracts expired — not renewed.
Page
20
1. Background information
LAZ Parking was formed in 1981 as a valet parking
company servicing the hospitality industry in the New
England area. While soliciting to provide valet parking
services for the Hilton Hotel in Hartford, LAZ Parking was
afforded the opportunity to manage the entire parking
operation, which included a 600 space - parking Facility. In
our first year operating the facility, we improved the net
operating income by 50 %. Today that same story
resonates in each facility we acquire, always with the
same results, increased profitability and better service.
Today, LAZ Parking is a national parking company,
headquartered in Hartford, CT, with regional offices in,s £
Miami, Atlanta, Boston, Chicago, Dallas, Houston, Los
Angeles, New York, Philadelphia, San Diego and i
Washington, DC. In existence for 30+ years, LAZ Parking
now manages over 1,800+ locations in 24 states, 240 cities, and maintains gross revenues in
excess of $575 million annually.
PARTNERS IN PARKINGTm
LAZ Parking trademarked this phrase because it best describes the essence of our company.
We are not a typical parking management company. We are truly focused on providing the
highest level of client and customer service partnered with a custom operating program that is
site specific while exceeding the financial expectations of each of our client's parking assets. We
are proactive rather than reactive, we are creative not complacent. We foster a working
relationship that goes beyond a normal vendor relationship. We become your parking partner.
We develop unique and innovative parking solutions to assist in making each parking operation
we manage an overwhelming success.
LAZ Parking's portfolio includes: major entertainment /event parking, residential buildings,
hotels & resorts, office buildings, mixed -use projects, on- street /municipal parking, shuttle
systems, consulting, hospitals and medical complexes, stand -alone facilities, surface lots, valet
parking sites, airports and university parking.
LAZ Parking has separate operating divisions around the country;
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21
LAZ Florida Parking, LLC — Our Florida region consists of over 60 locations in the
greater Miami area, Bal Harbour, Clearwater, Daytona Beach, Ft. Lauderdale,
Jacksonville, Naples, Orlando, St. Augustine, St. Petersburg and Tampa. Our Florida
regional office is located in Miami, with supporting city offices in Jacksonville, Orlando
and Tampa.
LAZ Parking, LTD, LLC — Our corporate headquarters provides services throughout
Southern New England including Hartford, New Haven, Bridgeport, Norwalk, and
Stamford, Connecticut.
❖ LAZ Parking Limited, LLC — Our regional office in Boston services Northern New
England including Massachusetts, New Hampshire and Rhode Island.
❖ LAZ Parking Georgia LLC — This region is one of the fastest growing parking companies
in the Southeast and encompasses operations in Georgia, Alabama, North Carolina,
and South Carolina, with over 100 locations and more than 500 employees.
•:° LAZ Parking Mid - Atlantic, LLC —This region has over 100 locations and is supported by
our city office located in Washington, DC. This region handles operations in the
Pennsylvania, Virginia, Maryland, and Washington DC markets. It includes such
prestigious accounts as: World Bank and WMATA (Largest Transit Authority in USA)
❖ LAZ Parking New York /New Jersey, LLC — Our office in Manhattan services Manhattan,
Long Island, Westchester County, Rockland County and upstate New York, along with
Northern New Jersey.
❖ LAZ Parking Texas, LLC — Established in June of 2006, this location now operates
Victory Park in Dallas, which includes the operations of a W Hotel, along with
residential, retail and event venues in Austin, Dallas, Houston, San Antonio and
Albuquerque, New Mexico.
❖ LAZ Parking Chicago, LLC — Our Midwest office is located in the heart of downtown
Chicago. LAZ began operations in December of 2006 at four downtown facilities,
which comprise over 9,200 parking spaces. This contract represents one of the largest
parking systems in the world. The market now includes 15 additional locations,
including the largest Hyatt hotel in the United States and the 46,000 space on- street
parking system.
❖ LAZ Parking California & Sunset Parking Service, LLC — Our Western Regional Office is
comprised of a partnership with Sunset Parking Service. Sunset has served Southern
California since 1981, and operates 165 locations, employs 600 people and has a
strong presence in the San Diego, Orange County, and Los Angeles markets.
LAZ Ultimate Parking — In late 2008, LAZ Parking formed a partnership with hospitality
parking professional, Ultimate Parking. This acquisition represents the LAZ Parking
commitment to enhanced services and value offered to hospitality clients and guests.
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22
i_AZ ultimate Narking consists of 150 locations and over 750 parking hospitality
professionals.
10'e"
MARKET PRESENCE in t;NITEE. CTATCc
tea..
Years in Operation: 31 Years
Number of Locations: 1,800+
Number of Parking Spaces: 725,000+
Annual Revenue Managed: $575,000,000+
Number of Employees: 7,000+
States / Cities: 24/240
Managed, leased and Owned —Class A Office, Municipal (on and
Portfolio Mix: off - street), entertainment /event, commercial, hospitality, mixed
use, shuttle, valet, medical, campus, airport and surface lots.
Hartford (Home Office), Miami, Atlanta, Boston, Chicago, Dallas,
Regional Offices: Houston, Los Angeles, New York, Philadelphia, San Diego, San
Francisco and Washington DC
Page
23
2. Management Structure
LAZ Parking is a national parking company with over 7,300 employees in 24 States, across 240
Cities with major regional offices on the East Coast in New York, Boston, Philadelphia, Chicago,
Washington, D.C., Atlanta, Dallas, Houston and Miami and on the West Coast in Los Angeles,
San Diego and San Francisco.
LAZ Parking was established in 1981 as a valet parking company in Hartford Connecticut and
from its humble beginnings grew organically throughout the Northeast US. In the fall of 2007,
LAZ Parking combined forces with Europe's top parking operator, VINCI Park, in a transaction
that resulted in a significant investment by VINCI in LAZ. This transaction represented a mutual
growth strategy, allowing LAZ to continue its U.S. expansion and allowing VINCI to add the
United States to its international portfolio supported by LAZ's top - quality management and
successful track record of significant growth. Subsequently, through a mix of acquisitions and
continued organic growth, from its modest beginnings LAZ is now the second largest parking
management and solutions provider in the United States.
LAZ Parking's portfolio includes major off - street and on- street municipal parking systems,
sports venues/ entertainment /event parking, residential buildings, hotels and resorts, office
building, mixed -use projects, hospitals and medical complexes, airports, university parking, and
valet- oriented parking specifically for high end restaurants and world class hotels.
LAZ is the first and only parking operator in the United States to have successfully completed
privatization of the parking assets of a first tier U.S. city, Chicago, IL. LAZ, together with its
financial partner Morgan Stanley Infrastructure Partners ( "MSIP "), entered into long -term
parking concession lease agreements with the City of Chicago with up -front concession values
of $563 million 99 year lease /concession of Chicago Downtown Public Parking System at
Millennium Park consisting of four underground garages totaling 9,178 parking spaces and
$1.15 billion 75 year lease /concession of Chicago On- street Metered Parking System with over
36,000 spaces. In all, nearly one third of the parking spaces under LAZ management are public
agency spaces (State, County and Municipal). Additionally, in 2012, LAZ partnered with QIC
Infrastructure in a $483 million Public Private Partnership transaction for the long term lease of
The Ohio State University parking system.
LAZ Parking operates through regional offices headed by officers of the company. Through
these offices, LAZ Parking offers its clients the resources of a large company but with the
attention and responsiveness more typical of a local company.
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24
3. Proposers Qualifications
LAZ Parking is extremely qualified to retain the management of the South Miami contract by
virtue of our experience with this account, the local market and numerous other municipal
operations around the country. In fact, Municipal and Public Service parking (State, County, and
Local Government) account for nearly one third of the parking spaces under contract by LAZ.
Our diverse, executive team has unrivalled industry knowledge and experience specific to
municipalities and government agencies, with active, hands -on parking management
experience. Together they have transitioned and managed many of the nation's busiest and
most challenging parking operations.
;Page
25
- Regional Support
Local Support
-Local Project
Accounting
-Accounting
Management
Auditing
.Auditing
- Client Support
Compliance
-HR
Line Level Employee
-HR
-Managerial ft
Supervsion
-IT
Supervisory Oversight
5,757 Front Line
-653 Support Staff fz
-75 Admiinistrative
Employees
Professionals
Support Staff
-1,002 Managers &
Supervisors
3. Proposers Qualifications
LAZ Parking is extremely qualified to retain the management of the South Miami contract by
virtue of our experience with this account, the local market and numerous other municipal
operations around the country. In fact, Municipal and Public Service parking (State, County, and
Local Government) account for nearly one third of the parking spaces under contract by LAZ.
Our diverse, executive team has unrivalled industry knowledge and experience specific to
municipalities and government agencies, with active, hands -on parking management
experience. Together they have transitioned and managed many of the nation's busiest and
most challenging parking operations.
;Page
25
Specific Municipal Parking Experience
LAZ Parking operates more than 200,000 municipal, transit and government agency parking
spaces in the US. Following is a sample table along with references of some of LAZ Parking's
public sector clients:
Government Agency Municipal Clients
Client 0 of Spaces
Washington Metro Area Transit Authority (DC)
59,000
City of Chicago Meters System (IL)
37,000
The Ohio State University (OH)
36,000
Massachusetts Bay Transportation Authority (MA)
25,037
Metro North Railroad (NY)
13,535
City of Chicago Millennium Park Garages (I L)
9,127
Harris County (TX)
4,071
San Francisco Municipal Transportation Agency (SFMTA)
4,047
Norwalk Parking Authority (CT)
4,000
l
City of Syracuse (NY)
2,600 I
Schenectady Redevelopment Authority (NY)
2,200
Metropolitan Transportation Authority (NY)
21100
City of Binghamtom (NY)
2,071
City of South Miami (FL)
1,375
City of Walnut Creek (CA)
1,292
Port Authority of New York (NY)
1,250
City of Daytona Beach (FL)
1,080
City of Berkeley (CA)
957
University of Miami (FL)
750
Village of Bal Harbour (FL)
400
State of California, State Parks
350
Town of Surfside (FL)
80
U.S. Total Spaces
L
208,322
Page
26
4. a`�9�j,°s,Bds &IRc ationis of 0rA -91te MeAlbcAgerrielit
Below please find the resume of our on -site manager, Mr. Carlos Marenco. He has been the
hands on manager for the City of South Miami parking contract for the last three years and for
three years prior as an enforcement officer. Under his direction the City has seer)
improvements in revenue and customer service.
Carlos Marenco
325 NW 72 Avenue #211
Miami, FL 33126
�r is (jnco@lg4,prkir� m
786 -367 -7726
Qualifications
Knowledge of the City of South Miami and the South Florida area as it relates to the implementation and
practice of parking enforcement policies. Ability to teach and mentor new Parking Enforcement Officers
on required job duties such as defending issued infractions in court proceedings, resolving complaints,
and avoiding and managing on the job confrontations with irate citizens, Excellent customer service
skills and effective communication in English and Spanish.
Experience
Project Manager a 2011 - Present
LAZ Parking - City of South Miami
Supervise and schedule a crew of 4 Parking Enforcement Officers and 2 Maintenance Mechanics. Liaison
with City Management Staff on all parking enforcement and parking meter maintenance issues. Manage
Citation Issuance System and run required reports.
Parking Enforcement Officer ^ 2008 - 2011
LAZ Parking a City of South Miami
Investigation and issuance of municipal parking violations within business and residential
Issuing citations for parking infractions and meter violations
Addressing parking concerns with police department
Responsible for meter collections and coordinating repair for broken meters
Crew Chief m 2007- 2008
FL Building Engineering and Land Surveying, Hialeah, FL.
Conducting high quality commercial and residential land surveying
Worked with engineering, architecture and legal staff for land surveying to protect property rights
Documenting field observation parties and establishing boundary -lines
Education
U.S. international Christian Academy, Miami, FL - High School Diploma
Miami -Dade College, Miami, Florida - Parking Enforcement Certification 2008
Skills
" Fully bilingual
® MS Windows and Office — Enforcement Technology Software
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27
5. Py-oposers Financial Stability
Our strong balance sheet -- the strongest in the industry - will give you, our client peace of
mind. As your parking partner we would be willing to invest in new systems and capital
expenditures in the parking operation for the City of South Miami so that it would not be
required to use their own budget funds. LAZ Parking has the backing and financial strength of
LAZ Karp Associates, LLC, one of the largest parking companies in the US, as well as LAZ
Parking's 50% owner VINCI - VINCI Park. VINCI is a worldwide conglomerate made up of over
3,000 companies, traded on the European Stock Exchange and managing over 20 billion dollars
in revenue and services each year.
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28
We have provided an organizational chart of the Florida operations which will support our
manager who will oversee the property. The 3 key individuals located in Miami have all been
employed with LAZ Parking since 2006 and have over 50 years of parking experience.
Page
29
WHERE PARKING AND HOSPl7AI M41ACafMF1NYAkOMf ONE
The staffing schedule for the City of South Miami is as follows:
7. )E rnpioyee Cowipensation Package
r_FJ
LAZ Parking pays its employees based on experience and provides raises based on quality of
work (merit), Our enforcement and maintenance personnel are paid wages in the $11.00 to
$13.00 per hour range and a manager in the range of $18.00 to $25.00. LAZ Parking provides
comprehensive benefits for all full -time team members that elect to enroll. Below we have
provided a detailed chart indicating our benefit program.
LAZ Parking Benefit Summary
Wage
30
Medical
90
Bi- weekly contribution
X
X
Insurance
calendar
by employee.
X
X
days
Dental Insurance
90
Bi- weeekly contribution
X
X
Calendar
by employee.
X
X
days
Life Insurance
90
Bi- weeekly contribution
X
X
calendar
by employee.
days
Wage
30
Vacation
1 year
1 week paid vacation
X
3 years
2 weeks paid vacation
X
5 years
3 weeks paid vacation
X
X
Paid
1 year
2 days per year
Sick Leave
3 years
3 days per year
Paid Holidays
90
New Year's Day,
calendar
Memorial Day,
days
Independence Day,
Labor Day, Thanksgiving
Day, Christmas Day
Personal Leave
1 year
1 day per year
3 years
2 days per year
5 years
3 days per year
Emergency
90
3 days off with pay in
Leave
calendar
the event of death of
days
immediate blood
relative
Medical Leave
1 year
Up to 12 weeks
recuperative leave of
absence
Military Leave
1 year
On a case by case basis
jury Leave
90
calendar
Time off granted, and
jury pay supplemented
days
to equal normal
earnings
Page
31
X
X
X
X
X
X
X
X
X
X
X I X
X
X
X
X
X
X
X
X
X
X
X
X
X
X I
X
8. Hiring Procedures and Errrployee 1'raining Prograirrs
Personnel Policies and Practices
LAZ Parking has a comprehensive pre - employment screening
program in place to ensure that only the most qualified candidates
are chosen for employment, Pre - employment screening is an
effective risk management tool that promotes a safe and profitable
workplace by helping to limit the uncertainty inherent in the hiring
process.
Background Checks
All candidates for employment, prior to receiving an employment offer, must successfully pass
a criminal background check. All candidates must also pass a pre - employment drug test.
Criminal Background Checks
LAZ Parking utilizes the services of APO Background Information Services, Inc., to perform
background checks (including 7 year criminal record searches, credit history and motor
vehicle record searches) on all prospective entry -level and management candidates.
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32
Military
90
Employee re -hired in
X
X
Re -hire
calendar
the event of active duty
days
or reserve component
call -up
Tuition
1 year
Employee reimbursed
X
X
Reimbursement
cost of tuition & fees for
approved study
401(k) Plan
1 year
50% Company Matching
X
X
Funds up to 5% of
employee salary
invested. Vesting is on a
basis of yearly
employment with the
company.
8. Hiring Procedures and Errrployee 1'raining Prograirrs
Personnel Policies and Practices
LAZ Parking has a comprehensive pre - employment screening
program in place to ensure that only the most qualified candidates
are chosen for employment, Pre - employment screening is an
effective risk management tool that promotes a safe and profitable
workplace by helping to limit the uncertainty inherent in the hiring
process.
Background Checks
All candidates for employment, prior to receiving an employment offer, must successfully pass
a criminal background check. All candidates must also pass a pre - employment drug test.
Criminal Background Checks
LAZ Parking utilizes the services of APO Background Information Services, Inc., to perform
background checks (including 7 year criminal record searches, credit history and motor
vehicle record searches) on all prospective entry -level and management candidates.
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32
Pre - employment Drug Tests
Pre- employment drug testing is required of all candidates for employment at this location.
We administer similar drug screening tests at all managed locations in which the client
requests that we do.
Screening Reduces Turnover and Improves Customer Relations
Our hiring and pre - screening process helps us retain qualified employees for the long -term,
which, in addition to reducing turnover costs, gives our clients and parking customers the
opportunity to establish the personal relationships and trust that facilitates a successful and
profitable parking operation.
Initial Employment
All persons hired to work, full or part -time, become employees of LAZ, are required to conform
to the rules and regulations of LAZ, and are expected to perform their duties in the best
interests of LAZ and its customers. The Human Resources nenartment performs a criminal
background check for all new hires and follows the guidelines set forth by state and local
government. All new hires participate in LAZ Parking's orientation program, which educates
them on company policies, procedures, ethical obligations, and employee benefits. Federal
laws require that every employee must show proof of citizenship or a right -to -work document.
At the start of employment, each employee is on probation for a period of 90 days, during
which time the employee's performance, attendance, job skills, and attitude is carefully
evaluated. If at any time during the probation period, the new employee fails to meet the
requirements specified for the job, the employee may be terminated or offered another
assignment, Because LAZ believes that first impressions are lasting impressions, and because
LAZ understands that people make the key difference in the service sector, LAZ has developed a
four -part training program in which all employees nartirinate.
Classroom Training
LAZ Parking's basic instructional program introduces each new
employee to -the fundamentals of parking. A comprehensive
cashier /ambassador /maintenance training guide educates
employees on guest /customer relations, vehicle handling, - s
facility appearance standards, job performance techniques, 4,
and problem solving. LAZ Parking requires a minimum of 12
classroom hours of basic training before employees are permitted
to start location specific duties.
Most importantly, all new employees are introduced to LAZ Parking's "Recipe for
Success ": Trust, Dependability, Positive Attitude, Teamwork, and the Ability to Learn.
Here, the employees are taught the S building blocks of success and how to utilize
these qualities during employment with LAZ. At the front -line employee level, this
translates into providing high quality service, creating a positive attitude, and solving
)Page
33
problems for the customer. Employees are encouraged to show initiative and to make
common sense decisions in order to address specific needs of the customer. Our aim
is to impress our customers with the fact that our employees are empowered to help
them- -and exemplary performances by employees in these categories are
acknowledged and /or rewarded. An employee who perceives his role as a "processor"
rather than as a problem - solver, and who demonstrates any trace of "it's not my job -
ism" will be negatively reviewed (and will be warned that failure to address that
attitude problem will be the basis for termination).
In Mentor Shadowing: New employees are scheduled to work with an employee in the
same job category 16 to 32 hours, based on manager and mentor evaluations. During
the mentor shadowing process, the mentor reviews all important procedures within
the specific job duty training guide. This important step assists new employees in
adjusting to the specific work environment, and gives the new employee and example
of acceptable work habits and teamwork. Mentors are chosen from the field of
veteran employees based on their performance.
Employee Training & Company Policies
LAZ Parking believes that first impressions are lasting impressions. We believe people make the
key difference in the service sector and have developed the following training - intensive
program to help develop our employees into the best in the industry. All new employees have a
training session with either their- manager or the General Manager to go over important aspects
of the job, i.e. uniform policy, review process, pay scales, policies and procedures on missed
days, etc., and customer relations.
New employees will be involved with the following training programs:
THE LAZ WAY: Our philosophy and our goals.
PARKOLOGY 101 -102
CSR TRAINING
CSM (goals and expectations)
Company Policies and Procedures: Review the standard
operating procedure handbook.
IN Benefits
Training: We will review the different types of available
training which include classroom, field operations,
safety and customer service to name a few,
Our training starts with our hiring practices because we have developed hiring techniques
which lead us to selecting the best qualified personnel for the available positions. All levels of
employees continuously receive training in areas such as customer service, new technology,
and self- improvement.
Page
34
Employees are paired up with seasoned employees
® Executive management involvement
® Classroom and seminar
® Training manuals
® Additional education courses
All levels of employees continuously receive training in areas such as customer service,
new technology, and self- improvement.
Post - Employment Education: LAZ. Parking also has a "Post Employment Education" program
which instructs line level employees and managers on developing skills necessary for
advancement within the company. Formal classroom setting courses are offered, and
employees must accumulate course credits in order to be considered for promotion.
LAZ Parking Policies
LAZ Parking prides itself on our employee policy and procedures. Below is a short outline from
Our Emnlnwae Nanrlhnnle A rnnv of niir
r•-r- rr
hanrrllhnnk maw ha nrn,�irrllerj tinnn rarlUeSt
r .. .ter.... .�ti...,...
0 0 B O
0 w 0
Equal Opportunity
Safety
Harassment, Sexual Harassment &
Emergency Procedures
Discrimination
Accidents
Workplace Threats & Violence Policy
Substance Abuse
Your Personnel Records
Drug Testing
Introductory Period
Solicitation and Distribution
Job Performance
Smoking
Promotions and Transfers
Tips and Gratuities
Cash & Money Handling Procedures
Dress Code
Personal Appearance
Personal Visits, Telephone Calls and Mail
Computers, Electronic Mail and Internet
Voice Mail
Security
Internet
0 P
0
n
0 0
Work Schedule
Overview
Meal and Break Periods
Disciplinary Policy
Time Records
Voluntary Termination
Attendance and Punctuality
Confidentiality Policy
Great attitudes, quick smiles, and enthusiastic responses are what needed in accomplishing our
target goal of excellence in customer service that is stressed in our training sessions. We
empower our employees to share their smiles and eagerness to assist patrons by providing
them with maps of the local area restaurants, highways and hotels for distribution to
Page
35
customers. We supply stickers, lollipops or candy to give to those individuals that seem to need
a smile. Many of these programs are very cost efficient, easily managed and immensely enjoyed
by customers and employees as well. LAZ Parking is dedicated to integrity, growth,
professionalism, value, leadership and to providing quality service to customers and clients.
Web Training
LAZ Parking conducts daily and weekly web -based training sessions throughout the country to
achieve employee training compliance and operational excellence. From basic mathematics to
technical equipment repair and maintenance, the dedicated LAZ Parking training team
performs structured "webinars" to ensure a consistent workforce. In the Miami market, Korin
Adamites is the regional human resource and training manager.
Employee Retention
During the employee screening process, LAZ Parking tries to identify any employee
who may have the potential to leave prematurely or who may pose a termination
risk. As a whole, LAZ Parking's turnover ratio is the lowest in the parking industry.4,
LAZ employees stay with the company an average of 7 years. Our ability to retain .�
employees is a function of (i) maintaining a positive and supportive work
environment; (ii) providing qualified employee's meaningful career advancement
opportunities; and (iii) providing a quality benefits program. We believe in taking care
of our employees to the best of our ability.
Employee Evaluation
LAZ Parking is 100% committed to creating opportunities for our employee. We hire only the
best candidates train extensively, and demand nothing short of excellence from each team
member. In concert with our demanding expectations, we maintain a regimented program
designed to evaluate the performance of our team. Below is a brief overview of our evaluation
program:
■ Initial Feedback - An employee's first 10 days are carefully monitored by the
Management team. The employee is shown an initial review, which addresses work
habits, appearance, paperwork, customer contact and on- the -job performance.
■ 90 -day Performance Appraisal - All new employees are given a comprehensive
evaluation after 90 days.
■ Six Month Appraisal - LAZ Parking believes in consistent evaluation of employees. If
standards are not established and communicated, an employee cannot be expected to
meet those standards. The Company's managers are trained to give effective reviews
and let the employee know where he or she stands with LAZ Parking.
■ Annual Review - Once the employee passes the 90 -day and six month review periods,
he or she is reviewed annually. A written evaluation is done during this process. LAZ
Parking makes every possible effort to identify, screen and hire the best employees.
Page
36
"ERE PMKIAW AND N"ITALI Y MANRGFMFIVT BECOME ONE
Because of these efforts our customer service excels, our employee turnover is the
lowest in the parking industry and our bottom line profits benefit.
Page
37
{ 44NERERAR► itN4�ANl 1HOSP lrAllrrMAl✓AGiFMENrBECOWONE
9. Proposed M.odifica.tions to Existing Operation
The parcel of land shown above was used as a tow storage lot many years ago. LAZ Parking
envisions using this lot once again for the same purpose. The City would receive value by: a
lease with a licensed towing operator; an administrative fee, per tow, from the towing
company, better control of its uncollected parking tickets and residential permit violator's
tickets. LAZ Parking would be authorized to contact the towing operator for violators of
the Miami -Dade Scoff Law. 'While the City does get its percentage of money from any
parking fees it is owed, currently, the City of Coral Gables gets the revenue from all the
tows. By using the LPR technology outlined in Section 10 on the following page, we will be
able to instantly identify habitual parking violators and deal with collections within the
scope of authority provided by the City of South Miami.
Page
38
' WHERE PA RKINGANDHQSP ItAIJTYMANAGEMMTBECOI
a.x�79,CAC�Avranced it e9.aAAA9Dlogy RecflJnn Aeuma ttR9eA9?
License elate Recopnition (L.PR)
License Plate Recognition automates the entering of
license plate data through the use of special cameras
and software. Many law enforcement agencies utilize
vehicle mounted LPR systems on police cruisers to
automatically scan for scofflaws, stolen vehicles and
other uses such as Amber Alerts. When integrated with
parking equipment and parking enforcement functions,
LPR significantly improves productivity and extends
patrol routes and frequency.
LAZ was on one of the first parking companies to deploy "
LPR in its day to day operations at Metro North Rail
Road where we monitor and enforce 14;000 spaces daily
across several commuter parking lots along a hundreds
of miles long rail line. Prior to implementing LPR, the
parking lots at Metro North Railroad were patrolled and enforced on an alternating day
schedule because of the large number of spaces and the distances between the lots. With LPR
the all of the lots are patrolled daily and sometimes twice a day as the LPR system reads all of
the plates in the lot and matches them against the permit and pay station databases on the fly
as the enforcement office drives up and down the aisles. The system alerts the officer when a
vehicle is in violation automatically in all weather conditions. When combined with new
generation meters and payment by cellphone technology LPR can multiply a parking system's
efficiency and revenue generating potential. Most recently, LAZ Parking has deployed LPR
Permitting and Enforcement solutions at the 36,000 spaces Ohio State University Campus that
includes integration with Digital Payment Technologies —the same on- street equipment used in
South Miami. We envision the next advancement for the parking program in South Miami will
be the installation of a vehicle mounted LPR solution.
I
Cell Phone/
Smart Phone
Handheld A
Computer
Parked Vehicle _._.,._......_.._......_,_ Centralized Data
- ' Management System
Drive-By
Enforcement
Page
39
1.2. Special Amenities and Programs
We believe that LAZ Parking is an exceptional partner for the City of South Miami in this
strategic initiative. We are poised in our ability to analyse increasing market share and volume
which equates to increased profitability for the City. With years of experience and proven
expertise, LAZ Parking is a step above all of our competition in our ability to find new revenue
streams. The marketing plan that is presented in this section will demonstrate how LAZ Parking
will give the City of South Miami a distinct competitive advantage in the parking market.
Social Media Marketing
Since their introduction, social network sites (SNSs) such as Twitter, Facebook, YouTube, and
Linkedin have attracted millions of users, many of whom have integrated these sites into their
daily practices. At this time, there are hundreds, maybe thousands, of SNSs, with a plethora of
technological advantages, focusing a wide range of interests and practices. While their key
technological features are fairly consistent, the cultures that emerge around SNSs are varied.
Most sites help strangers connect based on shared interests, political views, or activities. Some
sites cater to diverse audiences. Sites also vary in the extent to which they incorporate new
information and communication tools, such as mobile connectivity, blogging, and photo /video-
sharing.
2012 Online Coupon Results for Boston rollout:
LAZ Parking has successfully implemented the use of online coupons at locations throughout
the country. The following is the story of our Boston rollout. We propose to implement a similar
program for the City of South Miami. All offers are exclusively online, and customers must print
the coupons prior to use, which means customers are actively searching for us prior to parking.
We are able to track and measure customers' behavior online and can cater deals to customers
based on prior habits and use. We also have the opportunity to advertise marketing programs
and promotions online, and cater our coupons towards slow times in the garages so as to not
cannibalize business during peak hours
`4 `y" ri srl.n2 yu z� `di r
.��1 i:,'',i IkYr9a"KF
�
100 High Street Early Bird Coupon Booklet: 10 Early 449 clicks
Bird Coupons for $200
126 Dartmouth Street _ $8 overnight parking (out by lam) 439 clicks
126 Dartmouth Street _ Any 3 hours $18; Any 6 hours $21; 108 clicks (July- December)
Any 24 hours $27; nights and
weekends $12
Back Bay Garage Nights (5pm -7am) and weekends 3,520
(up to 12 hours): $8
CBD Garage (170 Centre Street in 168
Malden)
Center Plaza Garage Any 3 hours $16; Any 6 hours $20; 1,816 (April- December)
Any 24 hours $30; Evenings and
weekends $9
Copley Place Any 3 hours $18; Any 6 hours $21; 567 (July- December)
Page
40
k? IkR1. PARK) NoANDNASPITAllTY1N /INAGfMENI BFCOW ONf:
_..._-_.._.._ .....................-._..-._.. .._...._........ ..... .......... _._- .._.....,- .........._ _... -..
Any 24 hours $27; Nights and
weekends $12
Dartmouth Gardens 25% off monthly parking with a
hybrid vehicle
Dartmouth Garage 25% off monthly parking with a
hybrid vehicle
168
268
Daily Deal Websites:
4AL has had success with daily /weekly deal sites that allow users to experience quality
restaurants, spas, events, shows, salons, etc. at discounted prices. Using these extraordinarily
popular sites allows us to reach a wide audience of NEW customers, that we can communicate
exclusive deals to during off -peak months when we won't cannibalize existing revenue. As
marketing is all about developing a habit, we can cater these deals to keep customers coming
back by offering week -, month -, or year -long deals with fine print that entices customers to
come back AFTER the deal is over. Below demonstrates the revenue we have brought in from
two small -scale week -long deals in the past:
� Packers �� �euenue
Boskon com
77 $6f 927.75
GitCity 46 $7,417.50
Facebook
Facebook is a social networking service with over one
billion active users, more than half of whom use the
site on their mobile device. Users and brands alike
exchange personal and public messages with friends
and brands, create and plan events, and advertise
and redeem offers. Users can also create and join
interest groups and "like" pages, many of which are
maintained by organizations as a means of
advertising events, discounts, and programs.
Twitter
Twitter is a social networking and microblogging
service, which enables its users to send and read
other user messages of up to 140 characters called
"tweets ". All users can send and receive tweets via
the Twitter website, compatible external applications
(such as smartphones), or by Short Message Service
(SMS) available in certain countries. Twitter is a great
tool for conversations, building community, finding
brand advocates and reading the latest news. That's
why celebrities, athletes, and your competitors are
Page
41
I.
on Twitter. The service rapidly gained popularity worldwide, with over 500 million registered
users as of 2012, over 340 million tweets daily, and over 1.6 billion searches per day.
Social Media as a Marketing Tool:
Social media should be an integral part of every marketing and public relations program. We
are focusing on one particular school of thought: Listen, Engage, Educate, and Communicate.
These elements have many layers.
LAZ Parking begins with a comprehensive analysis of our competitors, and social media sites
that impact our industry and brand. The purpose is to identify the key influencers, listen to and
analyze what they are saying about a client and its top competitors and develop a social media
strategy to support business goals.
Social Media Website Integration
All social media channels will be integrated into the microsite. The first step would be a
complete transformation in the design and strategy of the business page for media sites like
Facebook and Twitter. Cross- promotion is built into the social media strategy to amplify
messages through other social networks. Our intial focus with the use of socail media would be:
• Creating a new, large 'Wall Image' for the City of South Miami parking portfolio"
• A Welcome Tab for first time visitors with an offer /discount for "liking" the page
• A Custom Reveal Tab that asks for the opt -in, optional second deal at this level
• Continuous promotional offers to generate new leads promoted using Facebook Ads,
Deals, Places and Custom tabs
Page
42
Technology
There are a multitude of reasons why LAZ Parking is the nation's fastest growing parking
company. For years LAZ has been the leader in parking automation technology, providing
simpler payment options for consumers and easing the stress of parking through the use of
innovative new technologies.
in recent years LAZ has developed an even greater focus on using technology to improve the
parking experience. Our CEO and Partners have dedicated full time, senior personnel to
"Innovations" and instituted an Innovation Committee made up of Partners, management and
senior IT personnel. Together, the Innovations Department and the Innovations Committee
continue to develop and push forward cutting edge technologies that improve customer
experience and drive greater efficiencies in our clients' operations.
LAZ Online Reservation System
Head and' pay for parking right from your phone.
LAZ Parking has built a proprietary powerful parking reservation system that allows parkers to
search, view and pay for parking online, via phone, tablet or desktop.
(Page
43
13, Su bconta•acting
LAZ Parking will not use subcontractors in the performance of its required duties under this
RFP.
Page
44
F
A
1. State of Florida. Authorization from Secretary of State
"Vit''I'te 1-7cpried a
'partme"I Of'S 'de
p. 0 (h ,(11-, t I im I • \/ I I ( )k, I I )A P,\RK I n;( i, I I
lil" hm ,,I th, `;Iat' ol I
n.: anrnn15n11 IMMOW1 . 01 thl" ."O••W' '. 1 11 , 1(1110J 01) 18,1,
, ow;'oll% 11;. , 1':-.1 J! 11- , 'hw Oli•i
it , hjimld \-1.. McO
1110 11�. wfl� ,
Page
45
Grian S"'d of dw Sial" uj 17... id"
fl, 11 (.111mal. 1W,
1h Amth '1"
I'M 0—
2. Florida Contractor's License
No Contractor's License is required by the State of Florida to perform the parking services
required under this RFP
Page
46
3. LAZ Parking Or Chart
This information is also listed under Capability and Skill Item G
Page
47
4. Refemuo*w[AstofClients
Norwalk Parking Authority
Contact: Kathryn Hebert — Executive Director, City Hall
Phone: (203)&G4'7712
Harris County Parking Facilities
Contact, Desiree Smith — ContractAdministratnr/ FPM
Phone: (713) 75S-4248
Email:
Port Authority of NY and NJ
Contact: Dave Heioer— Manager Commercial Leasing
Phone: (212)43S'O316
EnoaU:
City of Binghamton Parking Authority
Contact: Anthony K8inooUoU|,Chairman
Phone: (607) 772-71S1
Email: rross.Cc�nj�La.f-g
Chicago On-street Meter System &^ Millennium Garages Chicago, |L
Contact: Dennis PedreUi— CEO, AM|Group
Phone: (312)2G2-G862
The Ohio State University
Contact: Sarah 8|ouch— President, CampusParc
Phone:/614\2O6-0774
Email:
Page
WHERE PAWONG AND HWIMLITYAMMAGMMr BELOW ONE
S. Public Entity Crimes and Conflicts of Interest
Page
49
PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST
Pursuant to the provisions of Paragraph (2) (a) of Section 287.133, Florida State Statutes — "A person or
affiliate who has been placed on the convicted vendor /contractor list following a conviction for a public
entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity,
may not submit a Bid on a Contract with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to a public entity, may not be
awarded to perform work as a Contractor, supplier, Subcontractor, or Vendor under a Contract with
any public entity, and may not transact business with any public entity in excess of the threshold amount
Category Two of Section 287.017, Florida Statutes, for thirty six (36) months from the date of being
placed on the convicted vendor /contractor list ".
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State
Statutes. BIDDERS must disclose with their Bids, the name of any officer, director, partner, associate or
agent who is also an officer or employee of the City of South Miami or it's agencies.
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
I . This sworn statement is submitted to __ City of South Miami, Florida
[print name of the public entity]
By; Christopher B. Walsh, Regional Vice- President
For; LAZ Florida Parking LLC
LAZ Florida Parking LLC
whose business address is 404 Washington Avenue Suite 720
Miami Beach, FL 33139
and (if applicable) its Federal Employer Identification Number (FEIN) is -m — It j-.? f,�& � `z (If the
entity has no FEIN, include the Social Security Number of the individual signing this sworn statement;
2. 1 understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other state or of the United States, including, but not limited to , any bid or contract for goods
or services to be provided to any public entity or an agency or political subdivision of any other
22
state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287,133 (1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July I, 1989, as a result of a jury verdict, non -jury trial, or entry
of a plea of guilty or nolo contendere.
d. 1 understand that an "affiliate" as defined in Paragraph 287.133 (I)(a), Florida Statutes, rneans:
(a) A predecessor or successor of a person convicted of a public entity crime; or
(b) An entity under the control of any natural person who is active in the management of
the entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executives, partners, shareholders, employees, members, and agents
who are active in the management of an affiliate. The ownership by one person of shares
constituting a controlling interest in any person, or a pooling of equipment or income among
persons when not for fair market value under an arm's length agreement, shall be a prima facie
case that one person controls another person. A person who knowingly enters into a joint
venture with a person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
S. I understand that a "person" as defined in Paragraph 287.133 (1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding contract and which bids or applies to bid on contracts for
the provision of goods or services led by a public entity, or which otherwise transacts or applies
to transact business with a public entity. The term "person" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in
management of an entity.
6. Based on information and 'belief, the statement which 1 have marked below is true in relation to
the en 1ty submitting this sworn statement. [Indicate which statement applies.]
Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, nor any affiliate of the entity has been charged with and convicted of
a public entity crime subsequent to July I, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime subsequent to July I, 1989,
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime subsequent of July I, 1989. However, there has been a. subsequent
23
proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings
and the Final Order entered by the Hearing Officer determined that it was not in the public
interest to place the entity submitting this sworn statement; on the convicted vendor /contractor
list, (attach a copy of the final order.]
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR
THE PUBLIC ENTITY INDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC
ENTITY ONLY, AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR
YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM 'THE
PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF 'THE THRESHOLD
AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF
ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
Sworn to and subscribed before me this
Personally known or
Produced identification
(Type of identification)
I�L'�..
[signature]
day of 20
Notary Public — State o
My commission expires
(Printed, typed or stamped commissioned name of notary public)
Form PUR 7068 (Rev.06/ 1 1 /92) Notary nst nza Toth
04 Florida
w Constanza� loth
My Com nlsslon EE 169444
of Expires 02114 2016
24
MME PARXINGAND NOSPITAtITY MANAGEMENT OECOW ONE
6. Drug Free Workplace
Page
SO
Whenever two or more Bids which are equal with respect to price, quality and service are received by
the State or by any political subdivisions for the procurement of commodities or contractual services, a
Bid received from a business that certifies that it has implemented a drug -free workplace program shall
be given preference in the award process. Established procedures for processing tie Bids will be
followed if none of the tied vendor /contractor have a drug -free workplace program. In order to have a
drug -free workplace program, a business shall:
I. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
1 Give each employee engaged in providing the commodities or contractual services that are
under Bid a copy of the statement specified in Subsection (1).
4. In the statement specified in Subsection (1), notify the employees, that, as a condition of
working on the commodities or contractual services that are under Bid, the employee will abide
by the terms of the statement and will notify the employer of any conviction of, or plea of guilty
or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the
United States or any state, for a violation occurring in the workplace no later than five (5) days
after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program, if such is available in the employee's community, by any employee who is
so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation
of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
PROPOSER's
Signature:
Print Name:
Christopher B. Walsh
Date:
May 16, 2014
25
✓. No Conflict of interest/ Non Collusion Affidavit
Page
51
N® CONFLICT OEINTERES'VIVC3N -COL USION CERTIFICATIQN
Submitted this 16th ___.,day of Mav, 22014
The undersigned, as Bidder /Proposer, declares that the only persons interested in this RFP are named
herein; that no other person has any interest in this RFP or in the Contract to which this RFP pertains;
that this response is made without connection or arrangement with any other person; and that this
response is in every respect fair and made in good faith, without collusion or fraud.
The Bidder /Proposer agrees if this response /submission is accepted, to execute an appropriate CSM
document for the purpose of establishing a formal contractual relationship between the Bidder /Proposer
and the CSM, for the performance of all requirements to which the response /submission pertains.
The Bidder /Proposer states that this response is based upon the documents identified by the following
number: Bid /RFP
The full -names and residences of persons and firms interested in the foregoing bid /proposal, as
principals, are as follows:
The Bidder /Proposer further certifies that this response /submission complies with section 4(c) of the
Charter of the City of Miami, Florida, that, to the best of its knowledge and belief, no Commissioner,
Mayor, or other officer or employee of the CSM has an interest directly or indirectly in the profits or
emoluments of the Contract, job, work or service to which the response /submission pertains.
Signature: —
Printed Name:
Christopher B. Walsh
Title:
Regional Vice - President
'Telephone: - — _ —_ ^-
305.913.4882
26
Company Name: LAZ Florida Parking LLC
NOTARY PUBLIC:
STATE OF -"
COUNTY OF r
The, foregoing instrument was acknov#dged before me this �� day of
20..— by of
person whose signature ignature is being notarized) who is
Notary Public Stete of Florlft
Constanza Toth
My Commission EE 168444
pp q A Expires 02/14/2016
SEAL
Personally known to me, or
Personal identification:
Type of Identification Produced
/Did take an oath, or
Did Not talee an oath.
(Name of Notary Public: Print, Stamp
or type as commissioned.)
FAILURE TO COMPLETE, SIGN_. & RETURN THIS FORM M&Y DIS UALIFY YOUR-RESPONSE
27
B. Acknowledgement and Conformance - OSHA Standards
Page
52
TO THE CITY OF SOUTH MIAMI
We, LAZ Florida Parking LLC , hereby acknowledge and agree that as Contractors for the IT'
Maintenance and Related Services RFP, as specified have the sole responsibility for compliance with all
the requirements of the Federal Occupational Safety and Health Act of 1970, and all State and local' safety
and health regulations, and agree to indemnify and hold harmless the City of South Miami against any and
all liability, claims, damages, losses and expenses they may incur due to the failure of (subcontractor's
names):
to comply with such act or regulation.
CONTRACTOR
"`,1l' �
�:..�r
Witness �
BY: Chri�her B. Walsh _
Name
Regional Vice - President
Title J
FAILURE CCU LETE.,SIGN, & RETURN THIS FORM MAYDISQUALIFY YOUR RESPONSE
W
M$AE PARKING AND NOSPI MITY MANAGEMENT BECOME ONE
9. belated Parties Transaction Verification
Page
53
KELATED PARTIES TRANSACTION VERIFICATION FORM
I Christopher B. Walsh, individually and on behalf of LAZ Florida Parki gJLLQ- "Firm ")
Name of Representative Company /VendorlEntity
have read the City of South Miami ( "CSM ")'s Code of Ethics, Section 8A -I of the CSM's Code of Ordinances and I
hereby certify, under penalty of perjury that to the best of my knowledge, information and belief:
(1) neither I nor the Firm have any conflict of interest (as defined in section 8A -1) with regard to the
contract or business that 1, and /or the Firm, am(are) about to perform for, or to transact with, the
CSM, and
(2) neither I nor any employees, officers, directors of the Firm, nor anyone who has a financial interest
greater than 5% in the Firm, has any relative(s), as defined in section 8A -1, who is an employee
of the CSM or who is(are) an appointed or elected official of the CSM, or who is(are) a
member of any public body created by the City Commission, i.e., a board or committee of the
CSM, and
(3) ncithcr ! r„r the Firm, n or anyone who has a financial interest greater thar, 5% in the Firm, nor arty
member of those persons' immediate family (i.e., spouse, parents, children, brothers and sisters) has
transacted or entered into any contract(s) with the CSM or has a financial interest, direct
or indirect, in any business being transacted with the CSM, or with any person or agency acting
for the CSM, other than as follows: —_(use a separate sheet to supply additional information that
will not fit on this line but make reference to the additional sheet which must be signed under oath).
(4) no elected andlor appointed official or employee of the City of South Miami, or any of their
immediate family members (i.e., spouse, parents, children, brothers and sisters) has a financially
interest, directly or indirectly, in the contract between you and/or your Firm and the CSM
other than the following individuals whose interest is set forth following their names:
(use a separate
sheet to supply additional information that will not fit on this line but make reference to the
additional sheet which must be signed under oath). The names of all CSM employees and that of all
elected and /or appointed CSM officials or board members, who own, directly or indirectly, an
interest of five percent (5%) or more of the total assets of capital stock in the firm are as follows:
(use a separate sheet to supply additional information that
will not fit on this line but make reference to the additional sheet which must be signed under
oath).
(5) 1 and the Firm further agree not to use or attempt to use any knowledge, property or
resource which may come to us through our position of trust, or through our performance of our
duties under the terms of the contract with the CSM, to secure a special privilege, benefit, or
exemption for ourselves, or others. We agree that we may not disclose or use information, not
available to members of the general public, for our personal gain or benefit or for the personal gain
or benefit of any other person or business entity, outside of the normal gain or benefit anticipated
through the performance of the contract.
(6) 1 and the Firm hereby acknowledge that we have not contracted or transacted any
business with the CSM or any person or agency acting for the CSM, and that we have not
appeared in representation of any third party before any board, commission or agency of the CSM
within the past two years other than as follows: (use a
separate sheet to supply additional information that will not fit on this line but make reference to
the additional sheet which must be signed under oath). Neither I nor any employees, officers, or
directors of the Firm, nor any of their immediate family (i,e., as a spouse, son, daughter, parent,
29
brother or sister) is related by blood or marriage to: (1) any member of the City Commission; (ii)
any city employee; or (iii) any member of any board or agency of the CSM other than as follows:
_ (use a separate sheet to supply additional information that
will not fit on this line but make reference to the additional sheet which must be signed under
oath).
(7) No Lather Firm, nor any officers or directors of that Other Firm or anyone who has a financial
interest greater than 5% in that Other Firm, nor any member of those persons' immediate family
(i.e., spouse, parents, children, brothers and sisters) nor any of my immediate family members
(hereinafter referred to as "Related Parties ") has responded to a solicitation by the CSM in
which I or the Firm that I represent or anyone who has a financial interest greater than 5% in
the Firm, or any member of those persons' immediate family (i.e. spouse, parents, children,
brothers and sisters) have also responded, other than the following:
-_(use a separate sheet to supply additional information
that will not fit on this line but make reference to the additional sheet which must be signed under
oath).
(8) 1 and the Firm agree that we are obligated to supplement this Verification Form and inform the City
of any change in circumstances that would change our answers to this document, Specifically, after
the opening of any responses to a solicitation, I and the Firm have an obligation to supplement this
Verification Form with the name of all Related Parties who have also responded to the same
solicitation and to disclose the relationship of those parties to me and the Firm.
(9) A violation of the CSM's Ethics Code, the giving of any false information or the failure to
supplement this Verification Form, may subject me or the Firm to immediate termination of any
agreement with the CSM, and the imposition of the maximurn fine and /or any penalties allowed
by law. Additionally, violations may be considered by and subject to action by the Miami -Dade
County Commission on Ethics.
Under penalty of perjury, I declare that I have made a diligent effort to investigate the matters to which I
am attesting hereinabove and that the statements made hereinabove are true and correct to the best of my
knowledge, information and belief.
Signature:
7
Print Name & Title: Christopher B Walsh Regional Vice - President
Date: May I "21�
ATTACHED:
Sec. 8A -1 - Conflict of interest and code of ethics ordinance.
30
Section OA -I CODE ®F ETHICS
Sec. 8.A -I. - Conflict of interest and code of ethics ordinance.
(a) Designation. This section shall be designated and known as the "City of South Miami Conflict of
Interest and Code of Ethics Ordinance." This section shall be applicable to all city personnel as defined
below, and shall also constitute a standard of ethical conduct and behavior for all autonomous personnel,
quasi - judicial personnel, advisory personnel and departmental personnel. The provisions of this section
shall be applied in a cumulative manner. By way of example, and not as a limitation, subsections (c) and
(d) may be applied to the same contract or transaction.
(b) Definitions. For the purposes of this section the following definitions shall be effective:
(1) The term "commission members" shall refer to the mayor and the members of the city
commission.
(2) The term "autonomous personnel' shall refer to the members of autonomous
authorities, boards and agencies, such as the city community redevelopment agency and
the health facilities authority.
(3) The term "quasi- judicial personnel' shall refer to the members of the planning board,
the environmental review and preservation board, the code enforcement board and
such other individuals, boards and agencies of the city as perform quasi - judicial
functions.
(4) The term "advisory personnel' shall refer to the members of those city advisory boards
and agencies whose sole or primary responsibility is to recommend legislation or give
advice to the city commission.
(5) The term "departmental personnel' shall refer to the city clerk, the city manager,
department heads, the city attorney, and all assistants to the city clerk, city manager and
city attorney, however titled.
(6) The term "employees" shall refer to all other personnel employed by the city.
(7) The term "compensation" shall refer to any money, gift, favor, thing of value or financial
benefit conferred, or to be conferred, in return for services rendered or to be
rendered.
(8) The term "controlling financial interest" shall refer to ownership, directly or indirectly,
of ten percent or more of the outstanding capital stock in any corporation or a direct
or indirect interest of ten percent or more in a firm, partnership, or other business
entity at the time of transacting business with the city.
(9) The term "immediate family" shall refer to the spouse, parents, children, brothers and
sisters of the person involved.
(10) The term "transact any business" shall refer to the purchase or sale by the city of
specific goods or services for consideration and to submitting a bid, a proposal in
response to a RFP, a statement of qualifications in response to a request by the city, or
31
entering into contract negotiations for the provision on any goods or services,
whichever first occurs.
(c) Prohibition on transacting business with the city. No person included in the terms defined in
paragraphs (b)(1) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business
in which that person or a member of the immediate family has a financial interest, direct or indirect with
the city or any person or agency acting for the city, and any such contract, agreement or business
engagement entered in violation of this subsection shall render the transaction voidable. Willful violation
of this subsection shall constitute malfeasance in office and shall effect forfeiture of office or position.
Nothing in this subsection shall prohibit or make illegal;
(1) The payment of taxes, special assessments or fees for services provided by the city
government;
(2) The purchase of bonds, anticipation notes or other securities that may be issued by the
city through underwriters or directly from time to time.
Waiver of prohibition. The requirements of this subsection may be waived for a particular
transaction only by four affirmative votes of the city commission after public hearing upon finding
that:
(1) An open -to -all sealed competitive proposal has been submitted by a city person as
defined in paragraphs (b)(2), (3) and (4);
(2) The proposal has been submitted by a person or firm offering services within the scope
of the practice of architecture, professional engineering, or registered land surveying, as
defined by the laws of the state and pursuant to the provisions of the Consultants'
Competitive Negotiation Act, and when the proposal has been submitted by a city
person defined in paragraphs (b)(2), (3) and (4);
(3) The property or services to be involved in the proposed transaction are unique and the
city cannot avail itself of such property or services without entering a transaction which
would violate this subsection but for waiver of its requirements; and
(4) That the proposed transaction will be in the best interest of the city.
This subsection shall be applicable only to prospective transactions, and the city commission may
in no case ratify a transaction entered in violation of this subsection.
Provisions cumulative. This subsection shall be taken to be cumulative and shall not be construed
to amend or repeal any other law pertaining to the same subject matter.
(d) Further prohibition on transacting business with the city. No person included in the terms defined in
paragraphs (b)(1) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business
through a firm, corporation, partnership or business entity in which that person or any member of the
immediate family has a controlling financial interest, direct or indirect, with the city or any person or
agency acting for the city, and any such contract, agreement or business engagement entered in violation
of this subsection shall render the transaction voidable. The remaining provisions of subsection (c) will
32
also be applicable to this subsection as though incorporated by recitation. Additionally, no person
included in the term defined in paragraph (b)(1) shall vote on or participate in any way in any matter
presented to the city commission if that person has any of the following relationships with any of the
persons or entities which would be or might be directly or indirectly affected by any action of the city
commission:
(1) Officer, director, partner, of counsel, consultant, employee, fiduciary or beneficiary; or
(2) Stockholder, bondholder, debtor, or creditor, if in any instance the transaction or
matter would affect the person defined in paragraph kLIA I) Ina manner distinct from the
manner in which it would affect the public generally. Any person included in the term
defined in paragraph (b)(1) who has any of the specified relationships or who would or
might, directly or indirectly, realize a profit by the action of the city commission shall
not vote on or participate in any way in the matter.
(e) Gifts.
(1) Definition. The term "gift" shall refer to the transfer of anything of economic value,
whether in the fOr m, of motley, service, loan, travel, enterLaint-nent, hospitality, item or
promise, or in any other form, without adequate and lawful consideration.
(2) Exceptions. The provisions of paragraph (e)(1) shall not apply to:
a. Political contributions specifically authorized by state law;
b. Gifts from relatives or members of one's household, unless the person
is a conduit on behalf of a third party to the delivery of a gift that is
prohibited under paragraph (3);
C. Awards for professional or civic achievement;
d. Material such as books, reports, periodicals or pamphlets which are
solely informational or of an advertising nature.
(3) Prohibitions. A person described in paragraphs (b)(1) through (6) shall neither solicit nor
demand any gift. It is also unlawful for any person or entity to offer, give or agree to give
to any person included in the terms defined in paragraphs (b)(1) through (6), or for any
person included in the terms defined in paragraphs (b)(1) through (6) to accept or agree
to accept from another person or entity, any gift for or because of:
a. An official public action taken, or to be taken, or which could be
taken, or an omission or failure to take a public action;
b. A legal duty performed or to be performed, or which could be
performed, or an omission or failure to perform a legal duty;
C. A legal duty violated or to be violated, or which could be violated by
any person included in the term defined in paragraph (b)(1); or
d. Attendance or absence from a public meeting at which official action is
to be taken.
(4) Disclosure. Any person included in the term defined in paragraphs (b)(1) through (6) shall
disclose any gift, or series of gifts from any one person or entity, having a value in excess of
$25.00. The disclosure shall be made by filing a copy of the disclosure form required by chapter
33
112, Florida Statutes, for "local officers" with the city clerk simultaneously with the filing of the
form with the clerk of the county and with the Florida Secretary of State.
(f) Compulsory disclosure by employees of firms doing business with the city. Should any person included in
the terms defined in paragraphs (b)(1) through (6) be employed by a corporation, firm, partnership or
business entity in which that person or the immediate family does not have a controlling financial interest,
and should the corporation, firm, partnership or business entity have substantial business commitments to
or from the city or any city agency, or be subject to direct regulation by the city or a city agency, then the
person shall file a sworn statement disclosing such employment and interest with the clerk of the city.
(g) Exploitation of official position prohibited. No person included in the terms defined in paragraphs
(b)(1) through (6) shall corruptly use or attempt to use an official position to secure special
privileges or exemptions for that person or others.
(h) Prohibition on use of confidential information. No person included in the terms defined in paragraphs
(b)(1) through (6) shall accept employment or engage in any business or professional activity
which one might reasonably expect would require or induce one to disclose confidential
information acquired by reason of an official position, nor shall that person in fact ever disclose
confidential information garnered or gained through an official position with the city, nor shall that
person ever use such information, directly or indirectly, for personal gain or benefit.
(i) Conflicting employment prohibited. No person included in the terms defined in paragraphs (b)(1)
through (6) shall accept other employment, which would impair independence of judgment in the
performance of any public duties.
(j) Prohibition on outside employment.
(1) No person included in the terms defined in paragraphs (b)(6) shall receive any
compensation for services as an officer or employee of the city from any source other
than the city, except as may be permitted as follows:
a. Generally prohibited. No full -time city employee shall accept outside
employment, either incidental, occasional or otherwise, where city time,
equipment or material is to be used or where such employment or any
part thereof is to be performed on city time.
b. When permitted. A full -time city employee may accept incidental or
occasional outside employment so long as such employment is not
contrary, detrimental or adverse to the interest of the city or any of its
departments and the approval required in subparagraph c. is obtained.
c. Approval of department head required. Any outside employment by any full -
time city employee must first be approved in writing by the employee's
department head who shall maintain a complete record of such
employment.
d. Penalty. Any person convicted of violating any provision of this subsection
shall be punished as provided in section I - I I of the Code of Miami -Dade
County and, in addition shall be subject to dismissal by the appointing
34
authority. The city may also assess against a violator a fine not to exceed
$500.00 and the costs of investigation incurred by the city.
(2) All full -time city employees engaged in any outside employment for any person, firm,
corporation or entity other than the city, or any of its agencies or instrumentalities, shall file,
under oath, an annual report indicating the source of the outside employment, the nature of the
work being done and any amount of money or other consideration received by the employee
from the outside employment. City employee reports shall be filed with the city clerk. The
reports shall be available at a reasonable time and place for inspection by the public, he city
manager may require monthly reports from individual employees or groups of employees for
good cause.
(k) Prohibited investments. No person included in the terms defined in paragraphs (b)(1) through (6)
or a member of the immediate family shall have personal investments in any enterprise, which will create
a substantial conflict between private interests and the public interest.
(1) Certain appearances and payment prohibited.
(l) Na person included in the ter ..,s defined in paragr aphs 1uj� i ), (j) and ('v) shall
appear before any city board or agency and make a presentation on behalf of a
third person with respect to any matter, license, contract, certificate, ruling,
decision, opinion, rate schedule, franchise, or other benefit sought by the third
person. Nor shall the person receive any compensation or gift, directly or
indirectly, for services rendered to a third person, who has applied for or is
seeking some benefit from the city or a city agency, in connection with the
particular benefit sought by the third person. Nor shall the person appear in
any court or before any administrative tribunal as counsel or legal advisor to a
party who seeks legal relief from the city or a city agency through the suit in
question.
(2) No person included in the terms defined in paragraphs (b)(2), (3) and (4) shall
appear before the city commission or agency on which the person serves,
either directly or through an associate, and make a presentation on behalf of a
third person with respect to any matter, license, contract, certificate, ruling,
decision, opinion, rate schedule, franchise, or other benefit sought by the third
person. Nor shall such person receive any compensation or gift, directly or
indirectly, for services rendered to a third party who has applied for or is
seeking some benefit from the city commission or agency on which the person
serves in connection with the particular benefit sought by the third party, Nor
shall the person appear in any court or before any administrative tribunal as
counsel or legal advisor to a third party who seeks legal relief from the city
commission or agency on which such person serves through the suit in
question.
(m) Actions prohibited when financial interests involved. No person included in the terms defined in
paragraphs (b)(1) through (6) shall participate in any official action directly or indirectly affecting a business
35
in which that person or any member of the immediate family has a financial interest. A financial interest is
defined in this subsection to include, but not be limited to, any direct or indirect interest in any
investment, equity, or debt.
(n) Acquiring financial interests. No person included in the terms defined in paragraphs (b)(1) through
(6) shall acquire a financial interest in a project, business entity or property at a time when the person
believes or has reason to believe that the financial interest may be directly affected by official actions or by
official actions by the city or city agency of which the person is an official, officer or employee.
(o) Recommending professional services. No person included in the terms defined in paragraphs (b)(1)
through (4) may recommend the services of any lawyer or law firm, architect or architectural firm, public
relations firm, or any other person or firm, professional or otherwise, to assist in any transaction involving
the city or any of its agencies, provided that a recommendation may properly be made when required to
be made by the duties of office and in advance at a public meeting attended by other city officials, officers
or employees.
(p) Continuing application after city service.
(1) No person included in the terms defined in paragraphs (b)(1), (5) and (6) shall, for a
period of two years after his or her city service or employment has ceased, lobby any
city official (as defined in paragraphs (b)(1) through (6)] in connection with any judicial
or other proceeding, application, RFP, RFQ, bid, request for ruling or other
determination, contract, claim, controversy, charge, accusation, arrest or other
particular subject matter in which the city or one of its agencies is a party or has any
interest whatever, whether direct or indirect. Nothing contained in this subsection shall
prohibit any individual from submitting a routine administrative request or application to
a city department or agency during the two -year period after his or her service has
ceased.
(2) The provisions of the subsection shall not apply to persons who become employed by
governmental entities, 501(c)(3) non - profit entities or educational institutions or
entities, and who lobby on behalf of those entities in their official capacities.
(3) The provisions of this subsection shall apply to all persons described in paragraph (p)(1)
whose city service or employment ceased after the effective date of the ordinance from
which this section derives.
(4) No person described in paragraph (p)(1) whose city service or employment ceased
within two years prior to the effective date of this ordinance shall for a period of two
years after his or her service or employment enter into a lobbying contract to lobby any
city official in connection with any subject described in paragraph (p)(1) in which the city
or one of its agencies is a party or has any direct and substantial interest; and in which
he or she participated directly or indirectly through decision, approval, disapproval,
recommendation, the rendering of advice, investigation, or otherwise, during his or her
city service or employment. A person participated "directly" where he or she was
substantially involved in the particular subject matter through decision, approval,
disapproval, recommendation, the rendering of advice, investigation, or otherwise,
36
during his or her city service or employment. A person participated "indirectly" where
he or she knowingly participated in any way in the particular subject matter through
decision, approval, disapproval, recommendation, the rendering of advice, investigation,
or otherwise, during his or her city service or employment. All persons covered by this
paragraph shall execute an affidavit on a form approved by the city attorney prior to
lobbying any city official attesting that the requirements of this subsection do not
preclude the person from lobbying city officials.
(5t Any person who violates this subsection shad be subject to the penalties provided in
section $A -2(p).
(q) City attorney to render opinions on request. Whenever any person included in the terms defined in
paragraphs (b)(1) through (6) and paragraph (b)(9) is in doubt as to the proper interpretation or
application of this conflict of interest and code of ethics ordinance, or whenever any person who renders
services to the city is in doubt as to the applicability of the ordinance that person, may submit to the city
attorney a full written statement of the facts and questions, The city attorney shall then render an opinion
to Curh nersnn and shall publish them ^pini ^ns witk —t , pF the . Of the person, advised ' nlcss the
person permits the use of a name.
END OF JEC.TiON
37
10. Price Proposal Sheet
Page
54
PRICE PROPOSAL SHEET
The Proposed Base Fee Schedule is for each of the support services listed in the Scope of Services of
this RFP. Any additional services provided beyond the proposed base amount shall be provided and
listed at the hourly rates over the base fee amount. Any additional service over the base fee amounts,
must be pre - approved by the Chief Financial Officer. Additional service fees should not exceed the
City's budgeted amount in the City's FY 14 -15 budget for Parking Management Services.
Notwithstanding anything to the contrary contained herein, the schedule for services shall be
determined by the Chief Financial Officer his or her sole discretion.
All Inclusive Price:
Year 1
$ 213.156.00
Year 2
$ 218,485.00
Year 3
$ 223,947.00
Year 4
$ 229,546.00
Year 5
$_235,285.00
5 — Year Total
$ 1,349,965.00
21
4i . si'`y'a'• � �� �`�I '� J
ff BID OPENING REPORT
Bids Were oriened on: Friday. May 16. 2014 a fter: 10:00am
For: RFP #FN 2014 -01 — Parkins Manawement Services
COMPANIES THAT SUBMITTED PROPOSALS: AMOUNT:
1. �9
1. I, AZ PARKING q-
2. REPUBLIC PARKING SYSTEM
3. P+ MUNICIPAL SERVICES
THE ABOVE BIDS HAVE NOT BEEN CHECKED.
THE BIDS ARE SUBJECT TO CORRECTION APTER'ITHE BIDS HAVE BEEN COMPL1;'1'ELV REVIEWED.
City Clerk: A01-1a /W • Re'.) enle -�-.
Print Name
Print Name
Witness':
Print Name
Signature
EMAIL, CONFIRMATION OF LAZ BID TABULATION ERROR
From: Christopher S. Walsh
To: kulick. Steven P
Cc: Menendez. Maria M , Peg% Thomas F
Subject: RE: RFP #FN2014 -01 "Parking Management Services"
Date: Friday, May 16, 2014 1:21:44 PM
Attachments: I AZ Parking -RFP #FN2014_01 Parkina Management Services- All Inclusive Price Sheet docx
Mr. Kulick,
Please find attached our corrected All Inclusive Price sheet (p21) for RFP #FN2014 -01 "Parking
Management Services ". The 5 year cumulative pricing should have been $1,120,419.
Year 1 - $213,156
Year 2 - $218,485
Year 3 - $223,947
Year 4 - $229,546
Year 5 - $235,285
5 YEAR TOTAL = $1,120,419
Thank you and let me know if you require additional information.
Regards,
Christopher Walsh
Regional Vice President
404 Washington Avenue, Suite 720
Miami Beach, FL 33139
(o) 305.913.4882
www.lazparking.com
This e -mail, and any attachment to it, may contain privileged or confidential information and is for use only by the
intended recipient. If you are not the intended recipient, you may not read, use, or distribute this e -mail and you must
immediately return it to the sender and delete it from your system. Thank you.
From: kulick, Steven P [ maiito :SKuiick@southmiamirl.govj
Sent: Friday, May 16, 2014 12 :13 PM
To: Christopher B. Walsh
Cc: Menendez, Maria M.; Pepe, Thomas F.
Subject: RFP #FN2014 -01 "Parking Management Services"
Mr. Walsh,
The City has noticed an inconsistency in your proposed cost listed on the "Price Proposal
Sheet, " page 21 of your proposal. Please verify Laz Parking's "All Inclusive Price."
The Cone of Silence is in effect. All communication relating to this RFP must be in writing.
Regards,
Steven Kulick, C.P.M.
Purchasing Manager /Central Services
City of South Miami - 6130 Sunset Drive - South Miami, FI 33143
Ph: 3051663 -5339; Fax: 3051663 -6346 - Email:. Skulickasoutha2iamlfl.gov
PRICE PROPOSAL SHEET
With five year total line correcte
The Proposed Base Fee Schedule is for each of the support services listed in the Scope of Services of
this RFP. Any additional services provided beyond the proposed base amount shall be provided and
listed at the hourly rates over the base fee amount. Any additional service over the base fee amounts,
must be pre- approved by the Chief Financial Officer. Additional service fees should not exceed the
City's budgeted amount in the City's FY 14 -15 budget for Parking Management Services.
Notwithstanding anything to the contrary contained herein, the schedule for services shall be
determined by the Chief Financial Officer his or her sole discretion.
Year I
$ 213,156.00
Year 2
$ 218.485.00
Year 3
$ 223,947.00
Year 4
$ 229.546.00
Year 5
$ 235,285.00
5 — Year Total
1 120 419.00
21
EVALUTION SELECTION SCORE AND RANKING SHEETS
, Oouth `iami
1 E ca n or i'i.e,tisANT JV[Nc
RFP Title:
RFP No.:
Evaluation
Scoring Sheet
Parking Management Services
FN- 2014 -01
Purchasing Division
6130 Sunset Drive
South Miami; Florida 33143
(305) 663 -6339
Fax: (305) 667 -7806
www.southmiamifl.gov
DIRECTIONS: Please score each firm, for each specific criteria provided, Scoring is based on each criteria listed
below with a maximum score for each criteria. The total score for each proposer is calculated by adding each
criteria for a total score _by proposer. The maximum score total score for each proposer is 100 points.
Knowledge & Expertise in Specified
Areas, Workload, Availability &
a. Experience of teamistaff assigned to 7 f 8
this project: J (�
(Max 40 Points)
Experience with Projects of Similar
Scope and Complexity & Past
b. Performance/ S 2
References: ✓ d
(Max 30 Points)
C. Proposed Cost: Z e1 30
(Max 30 Points)
Reviewed by: 1£ 4 z
(Print Name)
(Signaty(e)
Date: sS -119 /'/5l
Purchasing Division
6130 Sunset Drive
f Evaluation South Miami, Florida 33143
South Miami Scoring Sheet (305) 663 -6339
'lit ('I r} OF P1FMANT i IVINC Fax: (305) 667 -7806
www.southmiamifl.gov
RFP Title: _ Parking Management Services
RFP No.: FN- 2014 -01
DIRECTIONS: Please score each firm, for each specific criteria provided. Scoring is based on each criteria listed
below with a maximum score for each criteria. The total score for each proposer is calculated by adding each
criteria for a total score by proposer. The maximum score total score for each proposer Is 100 points.
`lS f
61 1
1?evlewed SbPf�`rl Date: l "1 _�
(Print Name) (> i�at�re}
Purchasing Division
�Y 6130 Sunset Drive
i(�. Evaluation South Miami, Florida 33143
outl iami Scoring Sheet (305) 663 -6339
I Hf. CI "I'Y OF REASANT IJVING Fax: (305) 667 -7806
www.southmiamifl.gov
RFP Title: Parking Management Services
RFP No.: FN- 2014 -01
DIRECTIONS: Please score each firm, for each specific criteria provided. Scoring -is based on each criteria listed
below with a maximum score for each criteria. The total score for each proposer is calculated by adding each
criteria for a total score by proposer. The maximum score total score for each proposer is 100 points.
Date: j
(Print Name) re)
ADVERTISMENT, DAILY BUSINESS REVIEW
MIAMi DAILY BUSINESS REVIEW
Published Dally except Saturday, Sunday and
Legal Holidays
Miami, Miami -Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMi -DADE:
Before the undersigned authority personally appeared
MARIA MESA, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review f /k /a Miami Review, a daily.(except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami -Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF BOAT. H I. A, A - �,
1 �, rvll/'�IVII - RFP ffFN -201 4 -ui
PARKING MANAGEMENT SERVICES
In the XXXX Court,
was published in said newspaper In the issues of
04/29/2014
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami In said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement, and afflant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, c „ I .,of) or refund for the purpose
ofd it "�iti�re Isement for bllcation in the said
, ,newspaper.
Swo to and scrlbod before me this
29 of APRIL �j , A.D. 2014
(SEAL)
MARIA MESA pe s/ ally known to me
P " "° ����, MERCEDES ZALDIVAR
MY COMMISSION #FF029736
EXPIRES June 20, 2017
ice.com
,umstances.
solicltatiop information, Proposals-are'
d Conditions contained.in the compiete
hY the Olifce of tiCity Clerk; $ouch
to, it a attention of Mr. Steven Kulick, Purchasing "Manager at
k souUimlartilli; gov. Noqi
DEMAND STAR RESULTS
Member Name City of South Miami
Bid Number RFP -FN- 2014 -01 -0- 201.4 /SK
PARKING MANAGEMENT
Bid Name SERVICES
8 Document(s) found for this bid
13 Planholder(s) found.
Supplier Name
Address 1
Address 2
City
State
Zip
Phone
Attributes
A2Z Sales
400 Travis Road
Toledo
Toledo
OH
11735
8007461218
1. Hispanic Owned
AAA Parking
1100 Spring Street, N.W.
Suite 800
Atlanta
GA
30317
4045255959
ABM Industries
3800 Buffalo Speedway
Suite 325
Houston
TX
77098
7132208502
Integrity Parking Systems, LLC
9828 East Washington St.
lChagrin Falls
OH
1 44023
2163105500
1. Small Business
IPS Group, Inc.
5601 Oberlin Drive
Ste 100
San Diego
CA
92121
8584040607
Kimley -Horn and Associates, Inc.
1920 Wekiva Way
Suite 200
West Palm Beach
FL
33411
5618450665
Lanier Parking
233 Peachtree St NE
Atlanta
GA
30303
4048797621
Onvia, Inc. - Content Department
509 Olive Way, Suite 400
Seattle
WA
98101
2063739500
Parker Systems
12969 Mallory Circle
Suite 207
Orlando
FL
32828
4074828006
Progressive Parking Solutions, LLC
14286 Beach Boulevard
19 -121
Jacksonville
FL
32250
9044491909
SP Plus Corporation
1055 W. 7th St.
Suite 1500
Los Angeles
CA
90017
2134883192
THE TOLEDO TICKET COMPANY
139 63 CATAWBA ST
PO BOX 6876 I
TOLEDO
I OH
I 43612
8005336620
I 1. Small Business
VendorLink LLC 112201
Research Parkway
Suite 223
Orlando
I FL 132826
1 4074010031
1 1. Small Business
RFP #FN- 2014 -01
South Miami
I I fl: CH OF PLLASAN "I LIVING
CITY OF SOUTH MIAMI
RFP #FN- 2014 -01
PARKING MANAGEMENT SERVICES
PROPOSAL DUE DATE: 10 AM MAY 16, 2014
The City of South Miami, Florida through its chief executive officer ( "City Manager" or the manager's
designee) is hereby requesting sealed proposals (Request for Proposal or "RFP ") from qualified and
experienced consultants for Parking Management Services for the City of South Miami for a
five (5) year term and hereinafter referred to as the "Project" or the "Work ". The Scope of Services,
and the Specifications for the work If lily, are described in `tile Contract Documents which is part of
this RFP package and which includes all of the documents contained in this RFP package.
Interested persons who wish to respond to this RFP can obtain the complete RFP package at the City
Clerk's office Monday through Friday from 9:00 A.M. to 4:00 P.M. or: www.southmiamifl.gov, which is
the City of South Miami's web address for solicitation information. Proposals are subject to the
Standard Terms and Conditions contained in the complete RFP package including "Exhibit 3
CONTRACTOR Services Agreement for Parking Management Services."
All references to "City" in this solicitation, including references in the RFP package, shall mean the City
Manager of the City of South Miami, unless otherwise specified. All references to the City Manager
shall also mean the manager's designee.
The proposal shall consist of one (1) original unbound proposal, four (4) additional copies and one (1)
U igital Flash Drive or CD copy, in searchable "rD'r format not to exceed 4i�ie� and shah be enclosed in a
sealed envelope or container and shall have RFP #FN- 2014 -01, and the name of the respondent clearly
written on the exterior of the envelope in which the sealed proposal is delivered. Special envelopes
such as provided by UPS or Federal Express may not be opened unless they contain an envelope with
the required information on the front or back of the envelope. All responses shall be typed on 8 1/2" x
I I" sheets, single- spaced, one - sided, bound with all sections tabbed with the exception of the one (1)
unbound copy. Fold out pages are not allowed.
All proposals must be received by the Office of the City Clerk, South Miami City Hall, 6130 Sunset
Drive, South Miami, Florida 33143. Sealed Proposals must be received by the City Clerk, either by mail
or hand delivery, no later than 10 A.M. local time on Friday. May 16, 2014. A public opening will
take place at 10 A.M. in the City Commission Chambers located at City Hall on the same date. Any
Proposals received after 10 A.M. local time on said date will not be accepted under any circumstances.
Requests for additional information or questions must be in writing, emailed no later than 10:00 A.M.
local time on Tuesday, May 13, 2014 to the attention of Mr. Steven Kulick, Purchasing Manager at
skulick@southmiamifl.gov. No questions will be responded after 10 A.M. May 13, 2014.
The City of South Miami reserves the right to award the Project to the Proposal deemed to be in the
City's best interest, as determined by the City Manager, or the City Commission, including the right of
the City to award the Project, and execute a contract with a Respondent or Respondents, other than to
one who provided the lowest Proposal Price and to reject any and all proposals, and the right of the City
to waive any irregularity in the Proposals or RFP procedure.
Maria M. Menendez, CMC
City of South Miami
City Clerk
SCHEDULE OF EVENTS
END OF SECTION
Time*
No.
Event
Date*
(EST)
Advertisement/ Distribution of RFP & Cone
1
4 /2S /2014
7:00 PM
o f silence begins
Mandatory Pre - Proposal Conference
2
City of South Miami, City Hall Chambers,
N/A
N/A
6130 Sunset Drive, South Miami, FL 33143
3
Deadline to Submit Questions
S/113/2014
10:00 AM
4
Deadline to City Responses to Questions
5/15/2014
10:00 AM
5
Deadline to Submit Bid - Response
5/16/2014
10:00 AM
6
Evaluation of Bid Responses
S/23/2014
5:00 PM
Agenda for Commission Approval of
7
6/3/2014
7:00 PM
Contractors /Cone of Silence ends
END OF SECTION
SCOPE OF SERVICES
SCOPE OF SERVICES
BACKGROUND:
The City has historically contracted for professional parking management and operating services to
manage and operate public parking within the City of South Miami, and meet the goals of enhancing
customer service, revenue collection and improving overall operations /efficiencies. It is the intention of
the City to award a five (5) year contract.
RESPONSIBILITIES OF THE PARTIES
CITY RESPONSIBILITIES:
The City has responsibility for approximately 764 metered parking spaces within the borders of
the City. In addition to the metered parking spaces, approximately I Municipal Garage including
approximately 450 spaces are part of the scope. Refer to Exhibit #1 "Maps of South Miami
Metered Parking Spaces." Over the last three fiscal years, the parking revenue is as follows:
2013/2014: $2,320,000 (Projected)
2012/2013: $2,151,268
2011/2012: $1,918,988
During fiscal year 2012 -2013, the City began deploying a downtown wire mesh (Wi -Fi) network.
Refer to Exhibit #2 "Map of Downtown Wire Mesh Network" The City intends to replace
the cellular modems inside the parking pay stations with a connection device supported by the
Wi -Fi wire mesh network. As a result of this deployment, the City will reduce the monthly
parking pay station cellular connectivity costs. All the downtown parking pay stations will be
connected via Wi -Fi by September 30, 2014.
The City will provide uniform shirts, (polo's), computer equipment, vehicles, a designated
workspace and any other related equipment involving the parking infrastructure.
CONTRACTOR RESPONSIBILITIES:
The CONTRACTOR's operation of the Parking System shall include conducting all necessary
and proper services required for the Parking System' operations to established industry
standards. The CONTRACTOR shall handle the collection of parking fees when properly due
either through cash, coin and /or credit card payments or by parking validation.
The CONTRACTOR's management of the Parking System shall include financial and planning
functions. The CONTRACTOR shall conduct audits as necessary and appropriate for the
proper administration of the Parking System and present the CITY with financial statements.
The CONTRACTOR shall also develop I year and 5 year strategic plans that include operating
4
and capital budgets; recommend and implement improvements to the operational procedures
currently in place; provide the CITY with management reports as often as requested but in no
case less often than once a month; perform annual rate studies to determine proper pricing for
the Parking System; use technology -- including green technologies whenever possible- to
enhance and improve customer services and operational efficiencies; and report on the status of
any Parking System related project as directed by the CITY.
The CONTRACTOR's maintenance of the Parking System shall include conducting routine
inspections, routine maintenance and preventative maintenance services. The CONTRACTOR
shall take a proactive approach to maintenance so that the Parking System shall always function
in the most efficient and proper manner. At least once a year, the CONTRACTOR shall
conduct a condition appraisal of the Parking System for any sign of physical damage and /or
deterioration and issue a written report that is satisfactory to the CITY.
The CONTRACTOR's promotion of the Parking System shall include working with the business
and cultural community; conducting customer surveys twice a year; branding the CITY Parking
System; and developing and implementing a positive marketing campaign.
The CONTRACTOR shall submit to the CITY its proposed Operations Program (Program),
which shall include, among other matters, the operating budget, the capital budget, detailed
information regarding a system of cost controls, hours of operation, personnel schedules, and
maintenance schedules for the Parking System.
The CONTRACTOR shall maintain accurate and complete records detailing all parking
violations issued, parking enforcement staff hours and claims arising out of its performance of
this Agreement; the basis therefore and the amount thereof. The CONTRACTOR shall
provide copies of all such records to the CITY at the end of each fiscal year and shall allow the
CITY and its representatives to examine, review and audit any and all such records, books, and
other documents upon request for a period commencing upon the execution of this Agreement
and ending t vo (2) 11 Ve ,s fo low. ^g the expiration ter tion f this A
"b \ / !" I ..6 .. ' or termination vi a n� Agreement.
CONTRACTOR MANAGEMENT SERVICES
I. Provide necessary management and supervisory staff sufficient to oversee the day -to -day
operation of the on- street parking system.
2. Provide necessary staff for the day -to -day maintenance of the installed equipment with a
repair response time not to exceed one hour.
3. Provide necessary staff for the collection of revenue from the equipment, including back -
office personnel for the counting of revenue and the prompt processing of credit, debit and
smart card payments.
4. The Parking Operator shall manage and enforce the parking program. Responsibilities
include the following:
a. Enforcing parking restrictions, including through the issuance of citations and the
ordering of vehicle towing in accordance with City requirements.
b. Collecting, accounting for, and depositing with the City, residential parking
permit fees, meter fees, citations payments, including penalties, and any other
parking program revenue.
c. Issuing residential parking permits.
d. Regularly documenting and reporting program expenses and revenues.
e. Installing, maintaining, relocating and replacing meters as necessary.
f. Monitoring parking program effectiveness, including with regard to
recommended changes to meter locations.
g. Maintaining a local office within the Operations Area, and providing an internet
site accessible to the public, for the purpose of issuing permits, collecting
revenues, and providing public information. Responding to parking complaints
and to public inquiries about all facets of the parking program, in a timely fashion
and in accordance with the City's policies regarding customer service.
h. Continuing a public information program approved by the City.
5. Off- Street Parking
Any parking lots, garages or on- street parking that may be developed or acquired in
the future by the CITY will be included as within the scope of this Agreement to be
serviced by the CONTRACTOR
6. On- Street Parking
The CITY has regulated on- street parking spaces located throughout the City of
South Miami. These on- street parking spaces may be changed from time to time,
but at all times any such spaces will be included as parking within the Parking System
and will be subject to the terms of this Agreement.
7. Staffing, Operational & Holiday Hours
Throughout the term of this Agreement, the CONTRACTOR shall assign sufficient
personnel to properly perform parking management services. The CITY shall not
have any responsibility whatsoever for any personnel who shall be employees of the
CONTRACTOR and for whom CONTRACTOR shall be responsible. If at any time
the CITY is not reasonably satisfied with the performance of any of
CONTRACTOR's personnel, such personnel shall be promptly replaced by the
L
CONTRACTOR to the reasonable satisfaction of the CITY. CITY and
CONTRACTOR agree that CONTRACTOR will provide enforcement services;
Sunday -- Wednesday;
Thursday & Saturday;
Christmas Eve & New Years' Eve;
Thanksgiving, Christmas & New Years' Day;
Enforcement Hours
*All other Holidays, regular staffing hours will apply
9:00am- I2:00am (midnight)
9:OOam- 2:OOam
9:OOam- 6:OOpm
No Operational or
The CONTRACTOR understands that certain elements of the Parking
System are subject to existing legal obligations including those created
by means of leases, License Agreements and Condominium Documents,
as an example. The CONTRACTOR shall apprise itself of such
obligations and shall comply with all applicable terms and requirements
related to its services.
ii. The CONTRACTOR's performance shall at all times be subject to
review and approval of the CITY, acting by and through its designated
staff representatives.
iii. IT IS UNDERSTOOD AND AGREED that CONTRACTOR is retained
solely for the purposes of the Project described herein and only to the
extent set forth in this Agreement. The CONTRACTOR'S relationship
to the CITY shall be that of an independent contractor. Neither the
CONTRACTOR nor any of its employees shall be considered under the
provisions of thic Agreement or for anv nurposes hereunder, as having
an "employee" status or as being entitled to participate in any benefits
accrued by or given to CITY employees.
iv. Senior management staff of the CONTRACTOR shall be available to
meet with the CITY and other officials of the City of South Miami as
may be required with regard to the services performed hereunder.
v. SERVICE LEVEL AGREEMENT (SLA)
I. Monday thru Friday - A pay and display meter will not have less
than a 6 hour repair time. A single space meters will be repaired
within 24 hours.
2. Weekends & Holidays - A pay and display meter will not have
less than a 24 hour repair time. All single space meters will be
repaired within 48 hours.
7
MINIMUM QUALIFICATIONS
• Must have experience in the design, installation and management of at least three (3) on-
street contracts of similar size and scope as the City of SOUTH MIAMI for the last three (3)
years at a minimum.
• In addition to a local office, the proposer must have a regional support office located within
20 miles of the City of South Miami.
• Proposer must have on its staff at least one (1) senior level Manager or Executive that
possesses a minimum of 20 years of on- street parking management and Traffic Engineering
experience.
• Proposer must be a business in good standing and have good credit.
MINIMUM SERVICES REQUIRED
The successful proposer shall be responsible for providing, at a minimum, the following services:
• Provide, in consultation with the City, all necessary design, function, management, operation
and marketing of the program.
• Assistance in implementing the program, including working with downtown businesses,
presentations to neighborhood groups and other organizations as needed.
• Financing of any capital improvements, including but not limited to parking meters, support
vehicles, computer and coin counting and revenue processing equipment.
• Purchase of related equipment deemed necessary to administer the program.
• Installation and maintenance of parking meters. Installation shall be in accordance with
standards approved and permitted by the City. All meters shall be repaired within 24 hours of
identified as malfunctioning
• Collection, counting and depositing of revenue. Collections of each meter shall be done no less
than bi- weekly and more often if meter canisters are full. All collections shall BE deposited on
the day of collection into a bank account specified by the City.
• Provide sufficient personnel to operate the system to the full benefit of the City.
• Provide specialized training and certification for maintenance and repair personnel.
• Handle in an appropriate manner all customer service issues associated with the program.
• Provide weekly, monthly and annual reports as required by the City.
• Any other services which the proposer is willing to provide that enhances the overall program.
E3
Experience
(1) Describe your established on- street parking management experience, which are related to
the services to be provided under this contract and in cities similar to SOUTH MIAMI, FL.
(2) Provide a minimum of three (3) references with whom the proposer has contracted to
provide on- street parking management services similar to those specified herein.
(3) Other than those on- street contracts which have expired and were not renewed, detail any
on- street parking management contracts that have been terminated and describe the basis for
termination.
Capability and Skill
Describe in detail the capability and skill of your organization to provide the services specified herein.
Tha riP�rrintinn of vnur fir 'c rnnnhility anal gl.ill ek—Wl ;n ludo �t «tom 1. 1 ...• ...
.r_._.. , --- _r...,. 1 .., u a nnrnmi.im, tnc r -110'v ng:
(1) Background information about the organization, e.g., philosophy, ownership, size, facilities,
location(s), etc.
(2) Proposer's management structure both at the corporate level and at the project level - e.g.
number of each of the following: management, supervisory, non - supervisory personnel.
(3) Proposer's qualifications to perform the services, including all resources available to proposer
for the performance of the contract.
(4) Qualifications of management and /or supervisors who will be assigned to this contract.
(5) Description of proposer's financial stability and other resources that most adequately ensure
the delivery of services acceptable to the City.
(6) Provide organizational chart and staffing schedule showing maximum use of full -time
permanent employees.
(7) Provide information on employee compensation packages that are available to project
employees, to include, at a minimum, hourly wage, leave programs, employee performance
incentives, etc. which all full -time permanent employees receive.
(8) Provide a detailed description of training, safety and certifications programs given to all
employees. Include excerpts from training manual for enforcement and collections personnel.
(9) Describe any changes and /or modifications to the existing program to be recommended by
your company, including meter and citation rates.
(10) Describe any advanced technology you would recommend to improve parking management.
(1 1) Describe any special amenities or programs you would propose to implement. Include any
additional costs /charges that might be incurred through implementation of the program.
Subcontracting
If proposer intends to subcontract any part of the work under this contract, indicate which parts and
the subcontractors to be used. For each subcontract, detail the subcontractor's capability and skill,
including the information requested in (1) through (b) above. Prior to hiring a subcontractor, the
Contractor must secure approval, in writing, from the City. No subcontractor may be hired without
prior approval, in writing, from the City.
END OF SECTION
10
C11RMIccigm REQUIREMENTS
1. Submission of Request for Proposals
The Proposal and all copies and CDs must be delivered in a sealed envelope. The proposal shall
consist of one (1) original unbound proposal, four (4) additional copies and one (1) digital Flash
Drive or CD copy, in searchable PDF format and not to exceed 4MBand shall be enclosed in a
sealed envelope or container and shall have RFP #FN- 2014 -01 Parking Management Services,
and the name of the respondent clearly written on the exterior of the envelope in which the sealed
proposal is delivered. Special envelopes such as provided by UPS or Federal Express will not be
opened unless they contain the required envelope information on the front or back of the envelope
to the Office of the City Clerk, South Miami City Hall, 6130 Sunset Drive, South Miami,
Florida 33143. All responses shall be typed on 8 1/2" x I I " sheets, single- spaced, one- sided, bound
with all sections tabbed with the exception of the one (1) unbound copy. Fold out pages are not
allowed.
Proposals must be in conformance with the detailed submittal instructions and must be delivered in
a sealed envelope by mail, courier or personal delivery by the time and date indicated in the legal
notice. RESPONSE SUBMITTALS NOT RECEIVED IN A SEALED ENVELOPE WITH
THE REQUIRED INFORMATION ON THE ENVELOPE AND BY THE DATE AND
TIME SPECIFIED SHALL BE REFUSED. The time indicated by the time clock in the City
Clerk office is considered the official time of receipt. No faxed or email RFP responses will be
accepted.
The response to the RFP's may be submitted in person or by mail to the following address:
In Person /Courier /By Mail:
City of South Miami
City Hall Building
6130 Sunset Drive
South Miami, FL 33143
ATTN: CITY CLERK OFFICE
All proposals received will be considered public records and upon submission, all documents
become the property of the City of South Miami and are subject to public records laws.
Incomplete, unresponsive, irresponsible, vague, or ambiguous responses to the RFQ shall be cause
for rejection, as determined by the City.
A person or affiliate of the Respondent who has been placed on the convicted vendor /contractor
list pursuant to Chapter 287 following a conviction for a public entity crime may not submit a
response to the RFQ with the City of South Miami, and may not transact business with the City of
South Miami for a period of 36 months from the date of being placed on the convicted
vendor /contractor list.
All erasures and corrections must have the initials of the Respondent's authorized representative in
ink at the location of each and every erasure and correction. Responses shall be signed in ink; all
11
information shall be typewritten or printed and filled in with ink. All spaces shall be filled in with the
requested information or the phrase "not applicable ".
The City will consider all proposals using such criteria as City Manager may adopt at the City's sole
discretion. The individual(s) /firm selected will be required to enter into a formal agreement with the
CSM in a form satisfactory to the City, prior to the execution of which the City shall reserve all
rights, including the right to change its selection. The submission of a proposal, unless stated
otherwise in the proposal, shall be an acceptance in full of all of the terms and conditions of the
form of contract that is part of this RFP. Any blank spaces contained in the form of contract shall be
irrebuttably presumed to contain the information provided in the proposal. Upon receipt of the
proposal and recommendation of the award of the contract to the respondent, the contract shall be
binding on the respondent for at least 180 days following the bid opening or until the contract is
rejected by the City Commission, If the contract is approved by the City Commission, the term of
the contract shall commencement as of the date of approval by the City Commission, the date set
forth in the contract or, in the sole and absolute discretion of the City, on the date of execution of
the contract by the City.
Request for Proposals (RFP) must be received by the City Clerk, either by mail or hand delivery, no
later than 10 A.M. on the due date for this RFP and should include the requirements listed below.
Submittals submitted without meeting ALL the requirements may be considered non - responsive.
Form
Sections and subsections should correspond in sequence with those identified below. All additional
information that the CONTRACTOR believes is unique to a section and does not fit the established
outline may be included at the end of each section under a subheading "Additional Information,"
The following information shall be provided in the order detailed: failure to provide any one
part of this section without appropriate explanation may result in disqualification of
Response.
a. Title Page - List the RFP subject, the name of the Firm, its address, telephone number and
email address, the name of the Firm's designated contact person, and alternate if any, and the
date of the submittal.
b. Table of contents - Include a clear identification of the material included in the submittal by
page number.
c. Letter of Interest -- Limit two (2) pages. Make a positive commitment to perform the
required work within a specified timeline, acknowledgement of receipt of addenda. Give the
name(s) of the person(s) who will be authorized to make representation for the firm, their title,
phone number and email address. The letter shall provide the following information:
I. Name of Proposing firm, and, if more than one, specify as to the type of contractual
agreement between firms, and certificate(s) of authorization to offer professional
services through the Florida Department of Professional Regulations as applicable for
prime as well as supporting firms.
12
d. Qualifications and Experience
I. Provide a brief discussion of the firm's understanding and approach to the work
described herein.
2. A resume of the Respondent's designated contact person, and resumes of the individuals
who will attend meetings and have primary responsibility for work performed for the
CSM as it pertains to this contract.
3. A disclosure of the following: (a) any relationships between the firm and any
Commission member, his /her spouse, or family: (b) any relationship between the firm
and any business or entity owned by a Commission member or their family or in which
a Commission member or their family has or had an interest; (c) any other information
concerning any relationships between the firm and any Commission member which the
Applicant deems might be relevant to the Commission's consideration; and (e) a
"conflict list" if same is maintained by the firm.
e. Restriction on Representation
Neither the individuals) /firm, nor any of his /her /its employees shall be permitted to represent any
client before the Commission or any Committee, department or agency of the CSM, and shall agree
not to undertake any other private representation which might create a conflict of interest with the
CSM. The individuals) /firm may not represent any Commission member, individually, or, any
member of their family or any business in which the Commission member of their family has an
interest.
f. Required Documentation
Proof of authorization to transact in the state of Florida from the Florida Secretary of State,
for Prime as well as supporting firms.
ii. Current and valid State of Florida Contractors License.
iii. Proposed organization chart identifying key professionals and their area of responsibilities.
iv. List of recent clients and references with contact names and telephone numbers.
V. Respondents "Public Entity Crimes and Conflicts of Interest," shall be completed
and provided with the proposal submittal.
vi. Respondent's "Drug Free Workplace" form shall be completed and provided with the
proposal submittal. Drug Free Workplace: Failure to provide proof of compliance with
Florida Statute Section 287.087, as amended, when requested shall be cause for rejection of
the response as determined by the City.
vii. Respondent's "No Conflict of InterestlNon Collusion Affidavit," shall be completed
and provided with the proposal submittal.
viii. Respondent's "Acknowledgement and Conformance with OSHA Standards," shall
be completed and provided with the proposal submittal.
13
ix. Respondents "Related Parties Transaction Verification Form," shall be completed
and provided with the proposal submittal.
X. Price Proposal Sheet.
END OF SECTION
14
GENERAL CONDITIANC
GENERAL CONDITIONS AND INSTRUCTIONS TO PROPOSERS
I. Rules, Regulations, Laws. Ordinances. & Licenses
The awarded firm shall observe and obey all laws, ordinances, rules, and regulations of the federal,
state, and local municipality, which may be applicable to the service being provided. The firm shall
L ave or be responsible for obtaining all necessary permits or licenses required in order to provide
this service.
2. Requests for Additional Information or Ouestions
Any requests for additional information or clarification should be submitted in writing by 10:00
A.M. local time on, Tuesday, May 13, 2014 to the attention of Steven Kulick, C.P.M. Purchasing
Manager at skulick@southmiamifl.gov or via facsimile at (305) 663 -6346. Interpretations or
clarifications, considered necessary by the City in response to such questions, shall be issued by a
written addendum to the RFP package. The issuance of a written addendum is the only official
method whereby interpretation and /or clarification of information can be given. If any addendums are
issued to this RFP, the City will notify all prospective firms via the CSM's website. It is incumbent on
all interested parties to log onto the website before submitting a response. Verbal interpretations or
clarifications, even if not in violation of the Cone of Silence referenced below, shall be without any
legal effect. No plea by a Respondent of ignorance or the need for additional information shall
exempt a Respondent from submitting the response on the required date and time as set forth in the
public notice.
3. Cone of Silence:
You are hereby advised that this solicitation is subject to the "Cone of Silence," in accordance with
Miami -Dade County Ordinance Nos. 98106 and 99 -1. From the time of advertising until the City
Manager issues his recommendation, there is a prohibition on verbal communication with the City's
professional staff. All written communication must comply with the requirements of the Cone of
Silence. The Cone of Silence does not apply to verbal communications at pre- response conferences,
verbal presentations before evaluation committees, contract discussions during any duly noticed
public meeting, public presentations made to the City Commission during any duly notice public
meeting, contract negotiations with the staff following the City Manager's written recommendation
for the award of the contract, or communications in writing at any time with any City employee,
official or member of the City Commission unless specifically prohibited. A copy of all written
communications must be contemporaneously filed with the City Manager and City Clerk. Violation
of these provisions by any particular Respondent shall render any recommendation for the award of
the contract or the contract awarded to said Respondent voldable and, in such event, said
Respondent shall not be considered for any solicitation for a proposal, for qualifications, for a letter
of interest or bid concerning any contract for the provision of goods or services for a period of one
year.
15
4. Lobbying
All firms and their agents who intend to submit, or who submitted, responses for this City of South
Miami Request for Proposal (RFP) are hereby placed on formal notice that neither City
Commissioners, candidates for City Commissioner, nor any employee of the City of South Miami are
to be lobbied either individually or collectively concerning this City of South Miami Request for
Proposal (RFP).
Contact shall only be made through regularly scheduled Commission meetings for the purpose of
accepting or rejection the contract for the study, or meetings scheduled through the Purchasing
Division, which are for the purposes of obtaining additional or clarifying information.
S. Reserves the Right
The City anticipates awarding one contract for services as a result of this RFP. The City, however,
reserves the right to reject any and all submitted Responses and to further define or limit the scope
of the award.
The City reserves the right to request additional information from firms as deemed necessary.
Notice is also given of the possibility that an award may be made without discussion or after limited
negotiations. It is, therefore, important that all the parts of the Request for Proposal be completed in
all respects.
The City reserves the right to negotiate modifications to the response submittals that it deems
acceptable, reject any and all RFP responses in its sole discretion, and to waive minor irregularities in
the procedures.
6. Contract Cancellation
The resulting contract may be canceled at any time by the City without cause, upon a thirty (30)
day written cancellation notice. The CONTRACTOR may cancel the resulting contract without
cause, upon a one - hundred and twenty (120) day written cancellation notice.
7. Ownership of Preliminary and Final Records
All preliminary and final documentation and records shall become and remain the sole property of
the City of South Miami (CSM). The awarded firm shall maintain original documents thereof for its
records and for its future professional endeavors and provide reproducible copies to the CSM. In the
event of termination of the agreement, the proposing firm shall cease work and deliver to the CSM
all documents (including reports and all other data and material prepared or obtained by the
awarded firm in connection with this Request for Proposal (RFP). The CSM shall, upon delivery of
the aforesaid documents, pay the firm for the goods and services rendered and the firm shall accept
the payment as full payment for its goods and services rendered pursuant to the terms and
conditions of the Contract. The payment shall be equal to the percentage of the work satisfactorily
completed by the firm and accepted by the City.
16
i. Indemnification
To the extent permitted by law, the proposing firm shall indemnify and hold harmless the CSM, its
officers and employees, from liabilities, damages, losses and costs, including, but not limited to,
reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional
wrongful acts or omissions of the proposing firm and any persons employed or utilized by proposing
firm in the performance of its Contract with the CSM contract.
9. Equal Employment
In accordance with Federal, State and Local law, the proposing firm will not discriminate against any
employee or applicant for employment because of race, color, ethnicity, religion, sex, sexual
orientation, national origin or handicap. The proposing firm will be required to comply with all
aspects of the Americans with Disabilities Act (ADA) during the performance of this contract.
10. Opening of Request for Proposals
All resnnneac to the RFP 1AA11 he opened and evahuated 'after the date and time sct for r ecelpt of
the responses. The City may request proposing firm(s), who are considered for the award, to
make an oral presentation to a selection committee or to submit additional data.
11. Rejection of Response Submittals
The City reserves the right to reject any and all response submittals to this RFP. It also reserves
the right to waive any minor irregularities in connection with any and all response submittals to
this RFP.
12. Acceptance of Response Submittal
Within ninety (90) days after the final submission date for Request for Proposal, the City will act
upon them. The successful firm will be requested to enter into negotiations to produce a
contract for this Request for Proposal (RFP). The City reserves the right to terminate
negotiations in the event it deems progress towards a contract to be insufficient and to proceed
to negotiate with the next best Firm.
13. Applicable Law
All applicable laws and regulations of the State of Florida, Miami -Dade Count and of the City of
South Miami will apply to any resulting agreement and venue for any action arising out of the
Contract shall be in Miami -Dade County, Florida and such right shall remain solely with the City.
--r. Ouali ication of Proposing Firm
Response submittals to this RFP will be considered from firms normally engaged in providing the
services requested. The proposing firm must demonstrate adequate experience, organization,
offices, equipment and personnel to ensure prompt and efficient service to the City of South
17
Miami. The City reserves the right, before recommending any award, to inspect the offices and
organization or to take any other action necessary to determine ability to perform in
accordance with the specifications, terms and conditions. The City will determine whether the
evidence of ability to perform is satisfactory and reserves the right to reject the response
submittal to this RFP where evidence submitted, or investigation and evaluation, indicates
inability of a firm to perform.
15. Designated Contact
The awarded firm shall appoint a person to act as a primary contact with the City and may
appoint a back -up contact person. This designated contact person, and the alternate contact
person if any, shall have authority to bind the Firm and be readily available during normal work
hours by phone, email, or in person, shall be knowledgeable of the terms and conditions of the
Contract and the work being performed and shall be sufficiently versed in the English language
so as to be able to clearly communicate with the CSM staff.
16. Deviations from Specifications
The awarded firm shall clearly indicate, as applicable, all areas in which the services proposed do
not fully comply with the requirements of this RFP. The decision as to whether an item fully
complies with the stated requirements rests solely with the City.
17. Precedence
The proposing Firm, by virtue of submitting a response, agrees that, unless the City agrees
otherwise in writing, the RFP and the CSM's General Provisions, Terms and Conditions set forth in
the RFP shall take precedence over any terms and conditions submitted with the response, either
appearing separately or included.
18. Response Withdrawal
After response submittals for this RFP are opened, corrections or modifications to responses are
not permitted, but the proposing firm may be permitted to withdraw an erroneous response prior
to the proposal award by City Commission, if the following is established:
18.1 That the proposing firm acted in good faith in submitting the response;
18.2 That the error was not the result of gross negligence or willful inattention on the part
of the firm;
18.3 That the error was discovered and communicated to the City within twenty-four
(24) hours of opening the response submittals received, along with a request for
permission to withdraw the response; or
18.4.1 The firm submits documentation and an explanation of how the response submittal
error was made.
18
19. Public Entity Crimes
A person or affiliate who was placed on the Convicted vendor /contractor List following a
conviction for a public entity crime may not submit a response on a contract to provide any
services to a public entity, may not submit RFP on leases of real property to a public entity, and
may not transact business with any public entity in excess of the threshold amount provided in
Section 287.017, for a period of 36 months from the date of being placed on the Convicted
vendor /contractor List.
20. Contingent Fees Prohibited
The proposing firm must warrant that it has not employed or retained a company or person,
other than a bona fide employee, CONTRACTOR or subcontractor, working in its employ, to
solicit or secure a contract with the City, and that it has not paid or agreed to pay any person,
company, corporation, individual or firm other than a bona fide employee, CONTRACTOR or
sub - consultant, working in its employ, any fee, commission, percentage, gift or other
consideration contingent upon or resulting from the award or making of a contract with the
City.
21. Auditable Records
The proposing firm shall maintain auditable records concerning the procurement adequate to
account for all receipts and expenditures, and to document compliance with the specifications.
These records shall be kept in accordance with generally accepted accounting principles, and the
City reserves the right to determine record - keeping method in the event of non - conformity.
These records shall be maintained for five (5) years after final payment has been made and shall
be readily available to CSM personnel with reasonable notice, and to other persons in
accordance with the Florida Public Disclosure Statutes.
22. Unauthorized Aliens
The employment of unauthorized aliens by any firm is considered a violation of Federal Law. If
the CONTRACTOR knowingly employs unauthorized aliens, such violation shall be cause for
unilateral cancellation of any contract resulting from this RFP. This applies to any sub-
contractors used by the firm as well.
23. Waiver
Failure of the City to take any action with respect to any breach of any term, covenant,
provision or condition contained in the agreement, or any instance of default there under by the
awarded firm should not be deemed to be a waiver of any default or breach by the CSM.
19
EVALUATION AND SELECTION PROCEDURE
SCORING AND RANKING
An Evaluation Selection Committee comprised of 3 to 5 City staff members will review
proposals submitted and rank each proposer using the evaluation factors listed below:
Evaluation Criteria:
Competitive Selection- Ranking; maximum 100 points. The selected CONTRACTOR shall have
considerable knowledge and expertise in the applicable disciplines and experience with projects
of similar scope and magnitude. Statement of Qualifications and any supplemental material
allowing evaluation for further consideration shall based upon the following criteria/point
system:
a. Knowledge and Expertise in Specified Areas and Workload, Availability, and
Experience of team /staff assigned to this project; Maximum 40 Points
b. Experience With Projects of Similar Scope and Complexity and Past
Performance /References; Maximum 30 Points
c. Proposed Cost;
END OF SECTION
iii]
Maximum 30 Points
PRICE PROPOSAL, SHEET
The Proposed Base Fee Schedule is for each of the support services listed in the Scope of Services of
this RFP. Any additional services provided beyond the proposed base amount shall be provided and
listed at the hourly rates over the base fee amount. Any additional service over the base fee amounts,
must be pre- approved by the Chief Financial Officer. Additional service fees should not exceed the
City's budgeted amount in the City's FY 14 -15 budget for Parking Management Services.
Notwithstanding anything to the contrary contained herein, the schedule for services shall be
determined by the Chief Financial Officer his or her sole discretion.
21
Al1Inclusive. Price: .
Year 1
$
Year 2
$
Year 3
$
Year 4
$
Year 5
$
5 — Year 'Total
$
21
PUBLIC ENTITY CRIMES AND CONFLICTS OF INTEREST
Pursuant to the provisions of Paragraph (2) (a) of Section 287.133, Florida State Statutes — "A person or
affiliate who has been placed on the convicted vendor /contractor list following a conviction for a public
entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity,
may not submit a Bid on a Contract with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to a public entity, may not be
awarded to perform work as a Contractor, supplier, Subcontractor, or Vendor under a Contract with
any public entity, and may not transact business with any public entity in excess of the threshold amount
Category Two of Section 287.017, Florida Statutes, for thirty six (36) months from the date of being
placed on the convicted vendor /contractor list ".
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State
Statutes. BIDDERS must disclose with their Bids, the name of any officer, director, partner, associate or
agent who is also an officer or employee of the City of South Miami or it's agencies.
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
I. This sworn statement is submitted to
QI
for
[print name of the public entity]
[print individual's name and title]
[print name of entity submitting sworn statement]
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is (If the
entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:
2. 1 understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other state or of the United States, including, but not limited to , any bid or contract for goods
or services to be provided to any public entity or an agency or political subdivision of any other
22
state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July I, 1989, as a result of a jury verdict, non -jury trial, or entry
of a plea of guilty or nolo contendere.
4. 1 understand that an "affiliate" as defined in Paragraph 287.133 (1)(a), Florida Statutes, means:
(a) A predecessor or successor of a person convicted of a public entity crime; or
(b) An entity under the control of any natural person who is active in the management of
the entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executives, partners, shareholders, employees, members, and agents
who are active in the management of an affiliate. The ownership by one person of shares
constituting a controlling interest in any person, or a pooling of equipment or income among
persons when not for fair market value under an arm's length agreement, shall be a prima facie
case that one person controls another person. A person who knowingly enters into a joint
venture with a person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
S. I understand that a "person" as defined in Paragraph 287.133 (1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding contract and which bids or applies to bid on contracts for
the provision of goods or services led by a public entity, or which otherwise transacts or applies
to transact business with a public entity. The term "person" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in
management of an entity.
6. Based on information and belief, the statement which I have marked below is true in relation to
the entity submitting this sworn statement. (Indicate which statement applies.]
Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, nor any affiliate of the entity has been charged with and convicted of
a public entity crime subsequent to July I, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime subsequent to July I, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or an affiliate of the entity has been charged with and convicted of a
public entity crime subsequent of July I, 1989. However, there has been a subsequent
23
proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings
and the Final Order entered by the Hearing Officer determined that it was not in the public
interest to place the entity submitting this sworn statement on the convicted vendor /contractor
list. {attach a copy of the final order.]
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR
THE PUBLIC ENTITY INDENTIFIED IN PARAGRAPH I (ONE) ABOVE IS FOR THAT PUBLIC
ENTITY ONLY, AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR
YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE
PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD
AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF
ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
[signature]
Sworn to and subscribed before me this day of 20
Personally known or
Produced identification Notary Public — State of
(Type of identification)
Form PUR 7068 (Rev.06 /1 1/92)
My commission expires
(Printed, typed or stamped commissioned name of notary public)
24
DRUG FREE WORKPLACE
Whenever two or more Bids which are equal with respect to price, quality and service are received by
the State or by any political subdivisions for the procurement of commodities or contractual services, a
Bid received from a business that certifies that it has implemented a drug -free workplace program shall
be given preference in the award process. Established procedures for processing tie Bids will be
followed if none of the tied vendor /contractor have a drug -free workplace program. In order to have a
drug -free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the
actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under Bid a copy of the statement specified in Subsection (1).
4. In the statement specified in Subsection (1), notify the employees, that, as a condition of
working on the commodities or contractual services that are under Bid, the employee will abide
by the terms of the statement and will notify the employer of any conviction of, or plea of guilty
or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the
United States or any state, for a violation occurring in the workplace no later than five (5) days
after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program, if such is available in the employee's community, by any employee who is
so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation
of this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
PROPOSER's
Signature:
Print Name:
Date:
25
NO CONFLICT OF INTERESTMON- COLLUSION CERTIFICATION
Submitted this day of 20
The undersigned, as Bidder /Proposer, declares that the only persons interested in this RFP are named
herein; that no other person has any interest in this RFP or in the Contract to which this RFP pertains;
that this response is made without connection or arrangement with any other person; and that this
response is in every respect fair and made in good faith, without collusion or fraud.
The Bidder /Proposer agrees if this response /submission is accepted, to execute an appropriate CSM
document for the purpose of establishing a formal contractual relationship between the Bidder /Proposer
and the CSM, for the performance of all requirements to which the response /submission pertains.
The Bidder /Proposer states that this response is based upon the documents identified by the following
number. Bid /RFP
The full -names and residences of persons and firms interested in the foregoing bid /proposal, as
principals, are as follows:
The Bidder /Proposer further certifies that this response /submission complies with section 4(c) of the
Charter of the City of Miami, Florida, that, to the best of its knowledge and belief, no Commissioner,
Mayor, or other officer or employee of the CSM has an interest directly or indirectly in the profits or
emoluments of the Contract, job, work or service to which the response /submission pertains.
Signature:
Printed Name:
Title:
Telephone:
W.
Company Name
NOTARY PUBLIC:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
,20 by
person whose signature is being notarized) who is
SEAL
(name of
Personally known to me, or
Personal identification:
Type of Identification Produced
Did take an oath, or
Did Not take an oath.
(Name of Notary Public: Print, Stamp
or type as commissioned.)
FAILURE TO COMPLETE. SIGN. & RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
27
ACKNOWLEDGEMENT OF CONFORMANCE WITH OSHA STANDARDS
TO THE CITY OF SOUTH MIAMI
We, , (Name of Contractor), hereby acknowledge and agree that
as Contractors for the IT Maintenance and Related Services RFP, as specified have the sole responsibility
for compliance with all the requirements of the Federal Occupational Safety and Health Act of 1970, and
all State and local safety and health regulations, and agree to indemnify and hold harmless the City of
South Miami against any and all liability, claims, damages, losses and expenses they may incur due to the
failure of (subcontractor's names):
to comply with such act or regulation.
CONTRACTOR
LI-114
Witness
Name
Title
FAILURE TO COMPLETE, SIGN, & RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE
RELATED PARTIES TRANSACTION VERIFICATION FORM
I individually and on behalf of ( "Firm")
Name o epresentative ompany en or ntity
have read the City of South Miami ( "CSM ")'s Code of Ethics, Section 8A- I of the CSM's Code of Ordinances and I
hereby certify, under penalty of perjury that to the best of my knowledge, information and belief.
(1) neither 1 nor the Firm have any conflict of interest (as defined in section 8A -1) with regard to the
contract or business that 1, and /or the Firm, am(are) about to perform for, or to transact with, the
CSM, and
(2) neither I nor any employees, officers, directors of the Firm, nor anyone who has a financial interest
greater than 5% in the Firm, has any relative(s), as defined in section 8A -I, who is an employee
of the CSM or who is(are) an appointed or elected official of the CSM, or who is(are) a
member of any public body created by the City Commission, i.e., a board or committee of the
CSM, and
(3) neither I nor the Firm, nor anyone who has a financial interest greater than 5% in the Firm, nor any
member of those persons' immediate family (i.e., spouse, parents, children, brothers and sisters) has
transacted or entered into any contract(s) with the CSM or has a financial interest, direct
or indirect, in any business being transacted with the CSM, or with any person or agency acting
for the CSM, other than as follows: (use a
separate sheet to supply additional information that will not fit on this line but make reference to the
additional sheet which must be signed under oath).
(4) no elected and /or appointed official or employee of the City of South Miami, or any of their
immediate family members (i.e., spouse, parents, children, brothers and sisters) has a financially
interest, directly or indirectly, in the contract between you and /or your Firm and the CSM
other than the following individuals whose interest is set forth following their names:
(use a separate
sheet to supply additional information that will not fit on this line but make reference to the
additional sheet which must be signed under oath). The names of all CSM employees and that of all
elected and /or appointed CSM officials or board members, who own, directly or indirectly, an
interest of five percent (5%) or more of the total assets of capital stock in the firm are as follows:
(use a separate sheet to supply additional information that
will not fit on this line but make reference to the additional sheet which must be signed under
oath).
(5) 1 and the Firm further agree not to use or attempt to use any knowledge, property or
resource which may come to us through our position of trust, or through our performance of our
duties under the terms of the contract with the CSM, to secure a special privilege, benefit, or
exemption for ourselves, or others. We agree that we may not disclose or use information, not
available to members of the general public, for our personal gain or benefit or for the personal gain
or benefit of any other person or business entity, outside of the normal gain or benefit anticipated
through the performance of the contract.
(6) 1 and the Firm hereby acknowledge that we have not contracted or transacted any
business with the CSM or any person or agency acting for the CSM, and that we have not
appeared in representation of any third party before any board, commission or agency of the CSM
within the past two years other than as follows: (use a
separate sheet to supply additional information that will not fit on this line but make reference to
the additional sheet which must be signed under oath). Neither I nor any employees, officers, or
directors of the Firm, nor any of their immediate family (i.e., as a spouse, son, daughter, parent,
29
brother or sister) is related by blood or marriage to: (i) any member of the City Commission; (ii)
any city employee; or (iii) any member of any board or agency of the CSM other than as follows:
(use a separate sheet to supply additional information that
will not fit on this line but make reference to the additional sheet which must be signed under
oath).
(7) No Other Firm, nor any officers or directors of that Other Firm or anyone who has a financial
interest greater than 5% in that Other Firm, nor any member of those persons' immediate family
(i.e., spouse, parents, children, brothers and sisters) nor any of my immediate family members
(hereinafter referred to as "Related Parties ") has responded to a solicitation by the CSM in
which I or the Firm that I represent or anyone who has a financial interest greater than 5% in
the Firm, or any member of those persons' immediate family (i.e. spouse, parents, children,
brothers and sisters) have also responded, other than the following:
(use a separate sheet to supply additional information
that will not fit on this line but make reference to the additional sheet which must be signed under
oath).
(8) 1 and the Firm agree that we are obligated to supplement this Verification Form and inform the City
of any change in circumstances that would change our answers to this document. Specifically, after
the opening of any responses to a solicitation, I and the Firm have an obligation to supplement this
Verification Form with the name of all Related Parties who have also responded to the same
solicitation and to disclose the relationship of those parties to me and the Firm.
(9) A violation of the CSM's Ethics Code, the giving of any false information or the failure to
supplement this Verification Form, may subject me or the Firm to immediate termination of any
agreement with the CSM, and the imposition of the maximum fine and /or any penalties allowed
by law. Additionally, violations may be considered by and subject to action by the Miami -Dade
County Commission on Ethics.
Under penalty of perjury, I declare that I have made a diligent effort to investigate the matters to which I
am attesting hereinabove and that the statements made hereinabove are true and correct to the best of my
knowledge, information and belief.
Signature:
Print Name & Title:
Date:
ATTACHED:
Sec. 8A- I - Conflict of interest and code of ethics ordinance.
Me
Section 8A- I CQDE OF ETHICS
Sec. 8A -I. - Conflict of interest and code of ethics ordinance.:;;;
(a) Designation. This section shall be designated and known as the "City of South Miami Conflict of
Interest and Code of Ethics Ordinance." This section shall be applicable to all city personnel as defined
below, and shall also constitute a standard of ethical conduct and behavior for all autonomous personnel,
quasi - judicial personnel, advisory personnel and departmental personnel. The provisions of this section
shall be applied in a cumulative manner. By way of example, and not as a limitation, subsections (c) and
(d) may be applied to the same contract or transaction.
(b) Definitions. For the purposes of this section the following definitions shall be effective:
(1) The term "commission members" shall refer to the mayor and the members of the city
commission.
(2) The term "autonomous personnel' shall refer to the members of autonomous
authorities, boards and agencies, such as the city community redevelopment agency and
the health facilities authority.
(3) The term "quasi- judicial personnel' shall refer to the members of the planning board,
the environmental review and preservation board, the code enforcement board and
such other individuals, boards and agencies of the city as perform quasi - judicial
functions.
(4) The term "advisory personnel' shall refer to the members of those city advisory boards
and agencies whose sole or primary responsibility is to recommend legislation or give
advice to the city commission.
(S) The term "departmental personnel' shall refer to the city clerk, the city manager,
department heads, the city attorney, and all assistants to the city clerk, city manager and
city attorney, however titled.
(6) The term "employees" shall refer to all other personnel employed by the.city.
(7) The term "compensation" shall refer to any money, gift, favor, thing of value or financial
benefit conferred, or to be conferred, in return for services rendered or to be
rendered.
(8) The term "controlling financial interest" shall refer to ownership, directly or indirectly,
of ten percent or more of the outstanding capital stock in any corporation or a direct
or indirect interest of ten percent or more in a firm, partnership, or other business
entiry at the time of transacting business with the city.
(9) The term "immediate family" shall refer to the spouse, parents, children, brothers and
sisters of the person involved.
(10) The term "transact any business" shall refer to the purchase or sale by the city of
specific goods or services for consideration and to submitting a bid, a proposal in
response to a RFP, a statement of qualifications in response to a request by the city, or
31
entering into contract negotiations for the provision on any goods or services,
whichever first occurs.
(c) Prohibition on transacting business with the city. No person included in the terms defined in
paragraphs (b)(1) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business
in which that person or a member of the immediate family has a financial interest, direct or indirect with
the city or any person or agency acting for the city, and any such contract, agreement or business
engagement entered in violation of this subsection shall render the transaction voidable. Willful violation
of this subsection shall constitute malfeasance in office and shall effect forfeiture of office or position.
Nothing in this subsection shall prohibit or make illegal:
(1) The payment of taxes, special assessments or fees for services provided by the city
government;
(2) The purchase of bonds, anticipation notes or other securities that may be issued by the
city through underwriters or directly from time to time.
Waiver of prohibition. The requirements of this subsection may be waived for a particular
transaction only by four affirmative votes of the city commission after public hearing upon finding
that:
(1) An open -to -all sealed competitive proposal has been submitted by a city person as
defined in paragraphs (b)(2), (3) and (4);
(2) The proposal has been submitted by a person or firm offering services within the scope
of the practice of architecture, professional engineering, or registered land surveying, as
defined by the laws of the state and pursuant to the provisions of the Consultants'
Competitive Negotiation Act, and when the proposal has been submitted by a city
person defined in paragraphs (b)(2), (3) and (4);
(3) The property or services to be involved in the proposed transaction are unique and the
city cannot avail itself of such property or services without entering a transaction which
would violate this subsection but for waiver of its requirements; and
(4) That the proposed transaction will be in the best interest of the city.
This subsection shall be applicable only to prospective transactions, and the city commission may
in no case ratify a transaction entered in violation of this subsection.
Provisions cumulative. This subsection shall be taken to be cumulative and shall not be construed
to amend or repeal any other law pertaining to the same subject matter.
(d) Further prohibition on transacting business with the city. No person included in the terms defined in
paragraphs (b)(1) through (6) and in paragraph (b)(9) shall enter into any contract or transact any business
through a firm, corporation, partnership or business entity in which that person or any member of the
immediate family has a controlling financial interest, direct or indirect, with the city or any person or
agency acting for the city, and any such contract, agreement or business engagement entered in violation
of this subsection shall render the transaction voidable. The remaining provisions of subsection (c) will
32
also be applicable to this subsection as though incorporated by recitation. Additionally, no person
included in the term defined in paragraph (b)(1) shall vote on or participate in any way in any matter
presented to the city commission if that person has any of the following relationships with any of the
persons or entities which would be or might be directly or indirectly affected by any action of the city
commission:
(1) Officer, director, partner, of counsel, consultant, employee, fiduciary or beneficiary; or
(2) Stockholder, bondholder, debtor, or creditor, if in any instance the transaction or
matter would affect the person defined in paragraph (b)(1) in a manner distinct from the
manner in which it would affect the public generally. Any person included in the term
defined in paragraph (b)(1) who has any of the specified relationships or who would or
might, directly or indirectly, realize a profit by the action of the city commission shall
not vote on or participate in any way in the matter.
(e) GiN.
(1) Definition. The term "gift" shall refer to the transfer of anything of economic value,
whether in the form of money, service, loan, travel, entertainment, hospitality, item or
promise, or in any other form, without adequate and lawful consideration.
(2) Exceptions. The provisions of paragraph (e)(1) shall not apply to:
a. Political contributions specifically authorized by state law;
b. Gifts from relatives or members of one's household, unless the person
is a conduit on behalf of a third party to the delivery of a gift that is
prohibited under paragraph (3);
C. Awards for professional or civic achievement;
d. Material such as books, reports, periodicals or pamphlets which are
solely informational or of an advertising nature.
(3) Prohibitions. A person described in paragraphs (b)(1) through (6) shall neither solicit nor
demand any gift. It is also unlawful for any person or entity to offer, give or agree to give
to any person included in the terms defined in paragraphs (b)(1) through (6), or for any
person included in the terms defined in paragraphs (b)(1) through (6) to accept or agree
to accept from another person or entity, any gift for or because of:
a. An official public action taken, or to be taken, or which could be
taken, or an omission or failure to take a public action;
b. A legal duty performed or to be performed, or which could be
performed, or an omission or failure to perform a legal duty;
C. A legal duty violated or to be violated, or which could be violated by
any person included in the term defined in paragraph (b)(1); or
d. Attendance or absence from a public meeting at which official action is
to be taken.
(4) Disclosure. Any person included in the term defined in paragraphs (b)(1) through (6) shall
disclose any gift, or series of gifts from any one person or entity, having a value in excess of
$25.00. The disclosure shall be made by filing a copy of the disclosure form required by chapter
33
112, Florida Statutes, for 'local officers" with the city clerk simultaneously with the filing of the
form with the clerk of the county and with the Florida Secretary of State.
(f) Compulsory disclosure by employees of firms doing business with the city. Should any person included
in the terms defined in paragraphs (b)(1) through (6) be employed by a corporation, firm, partnership or
business entity in which that person or the immediate family does not have a controlling financial interest,
and should the corporation, firm, partnership or business entity have substantial business commitments to
or from the city or any city agency, or be subject to direct regulation by the city or a city agency, then the
person shall file a sworn statement disclosing such employment and interest with the clerk of the city.
(g) Exploitation of official position prohibited. No person included in the terms defined in paragraphs
(b)(1) through (6) shall corruptly use or attempt to use an official position to secure special
privileges or exemptions for that person or others.
(h) Prohibition on use of confidential information. No person included in the terms defined in paragraphs
(b)(1) through (6) shall accept employment or engage in any business or professional activity
which one might reasonably expect would require or induce one to disclose confidential
information acquired by reason of an official position, nor shall that person in fact ever disclose
confidential information garnered or gained through an official position with the city, nor shall
that person ever use such information, directly or indirectly, for personal gain or benefit.
(i) Conflicting employment prohibited. No person included in the terms defined in paragraphs (b)(1)
through (6) shall accept other employment, which would impair independence of judgment in the
performance of any public duties.
(j) Prohibition on outside employment
(1) No person included in the terms defined in paragraphs (b)(6) shall receive any
compensation for services as an officer or employee of the city from any source other
than the city, except as may be permitted as follows:
a. Generally prohibited. No full -time city employee shall accept outside
employment, either incidental, occasional or otherwise, where city time,
equipment or material is to be used or where such employment or any
part thereof is to be performed on city time.
b. When permitted. A full -time city employee may accept incidental or
occasional outside employment so long as such employment is not
contrary, detrimental or adverse to the interest of the city or any of its
departments and the approval required in subparagraph c. is obtained.
c. Approval of department head required. Any outside employment by any full -
time city employee must first be approved in writing by the employee's
department head who shall maintain a complete record of such
employment.
d. Penalty. Any person convicted of violating any provision of this subsection
shall be punished as provided in section I -I I of the Code of Miami -Dade
County and, in addition shall be subject to dismissal by the appointing
34
authority. The city may also assess against a violator a fine not to exceed
$500.00 and the costs of investigation incurred by the city.
(2) All full -time city employees engaged in any outside employment for any person, firm,
corporation or entity other than the city, or any of its agencies or instrumentalities, shall file,
under oath, an annual report indicating the source of the outside employment, the nature of the
work being done and any amount of money or other consideration received by the employee
from the outside employment. City employee reports shall be filed with the city clerk. The
reports shall be available at a reasonable time and place for inspection by the public. The city
manager may require monthly reports from individual employees or groups of employees for
good cause.
(k) Prohibited investments. No person included in the terms defined in paragraphs (b)(1) through (6)
or a member of the immediate family shall have personal investments in any enterprise, which will create
a substantial conflict between private interests and the public interest.
(1) Certain appearances and payment prohibited.
(1) No person included in the terms defined in paragraphs (b)(1), (5) and (6) shall
appear before any city board or agency and make a presentation on behalf of a
third person with respect to any matter, license, contract, certificate, ruling,
decision, opinion, rate schedule, franchise, or other benefit sought by the third
person. Nor shall the person receive any compensation or gift, directly or
indirectly, for services rendered to a third person, who has applied for or is
seeking some benefit from the city or a city agency, in connection with the
particular benefit sought by the third person. Nor shall the person appear in
any court or before any administrative tribunal as counsel or legal advisor to a
party who seeks legal relief from the city or a city agency through the suit in
question.
(2) No person included in the terms defined in paragraphs (b)(2), (3) and (4) shall
appear before the city commission or agency on which the person serves,
either directly or through an associate, and make a presentation on behalf of a
third person with respect to any matter, license, contract, certificate, ruling,
decision, opinion, rate schedule, franchise, or other benefit sought by the third
person. Nor shall such person receive any compensation or gift, directly or
indirectly, for services rendered to a third party who has applied for or is
seeking some benefit from the city commission or agency on which the person
serves in connection with the particular benefit sought by the third party. Nor
shall the person appear in any court or before any administrative tribunal as
counsel or legal advisor to a third party who seeks legal relief from the city
commission or agency on which such person serves through the suit in
question.
(m) Actions prohibited when financial interests involved. No person included in the terms defined in
paragraphs (b)(1) through (6) shall participate in any official action directly or indirectly affecting a business
35
in which that person or any member of the immediate family has a financial interest. A financial interest is
defined in this subsection to include, but not be limited to, any direct or indirect interest in any
investment, equity, or debt.
(n) Acquiring financial interests. No person included in the terms defined in paragraphs (b)(1) through
(6) shall acquire a financial interest in a project, business entity or property at a time when the person
believes or has reason to believe that the financial interest may be directly affected by official actions or by
official actions by the city or city agency of which the person is an official, officer or employee.
(o) Recommending professional services. No person included in the terms defined in paragraphs (b)(1)
through (4) may recommend the services of any lawyer or law firm, architect or architectural firm, public
relations firm, or any other person or firm, professional or otherwise, to assist in any transaction
involving the city or any of its agencies, provided that a recommendation may properly be made when
required to be made by the duties of office and in advance at a public meeting attended by other city
officials, officers or employees.
(p) Continuing application after city service.
(1) No person included in the terms defined in paragraphs (b)(1), (5) and (6) shall, for a
period of two years after his or her city service or employment has ceased, lobby any
city official [as defined in paragraphs (b)(1) through (6)] in connection with any judicial
or other proceeding, application, RFP, RFQ, bid, request for ruling or other
determination, contract, claim, controversy, charge, accusation, arrest or other
particular subject matter in which the city or one of its agencies is a party or has any
interest whatever, whether direct or indirect. Nothing contained in this subsection shall
prohibit any individual from submitting a routine administrative request or application to
a city department or agency during the two -year period after his or her service has
ceased.
(2) The provisions of the subsection shall not apply to persons who become employed by
governmental entities, 501(c)(3) non - profit entities or educational institutions or
entities, and who lobby on behalf of those entities in their official capacities.
(3) The provisions of this subsection shall apply to all persons described in paragraph (p)(1)
whose city service or employment ceased after the effective date of the ordinance from
which this section derives.
(4) No person described in paragraph (p)(1) whose city service or employment ceased
within two years prior to the effective date of this ordinance shall for a period of two
years after his or her service or employment enter into a lobbying contract to lobby any
city official in connection with any subject described in paragraph (p)(1) in which the city
or one of its agencies is a party or has any direct and substantial interest; and in which
he or she participated directly or indirectly through decision, approval, disapproval,
recommendation, the rendering of advice, investigation, or otherwise, during his or her
city service or employment. A person participated "directly" where he or she was
substantially involved in the particular subject matter through decision, approval,
disapproval, recommendation, the rendering of advice, investigation, or otherwise,
36
during his or her city service or employment. A person participated "indirectly" where
he or she knowingly participated in any way in the particular subject matter through
decision, approval, disapproval, recommendation, the rendering of advice, investigation,
or otherwise, during his or her city service or employment. All persons covered by this
paragraph shall execute an affidavit on a form approved by the city attorney prior to
lobbying any city official attesting that the requirements of this subsection do not
preclude the person from lobbying city officials.
(5) Any person who violates this subsection shall be subject to the penalties provided in
section 8A -2(p).
(q) City attorney to render opinions on request Whenever any person included in the terms defined in
paragraphs (b)(1) through (6) and paragraph (b)(9) is in doubt as to the proper interpretation or
application of this conflict of interest and code of ethics ordinance, or whenever any person who renders
services to the city is in doubt as to the applicability of the ordinance that person, may submit to the city
attorney a full written statement of the facts and questions. The city attorney shall then render an opinion
to such person and shall publish these opinions without use of the name of the person advised unless the
person permits the use of a name.
END OF SECTION
37
EXHIBIT #1
Maps of City of South Miami Metered Parking Spaces.
38
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EXHIBIT #2
Map of Downtown Wire Mesh Network
39
N
South City of
department of Central Services 0 80 160 320 480 640 S
Date: 5/13/2013
Made by IMMERSIVE SOLUTIONS
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Date: 5/13/2013
Made by IMMERSIVE SOLUTIONS
EXHIBIT #3
[THIS CONTRACT IS SUBJECT TO THE APPROVAL OF THE CITY
COMMISSION]
CONTRACTOR SERVICES AGREEMENT FOR PARKING MANAGEMENT
SERVICES
THIS CONTRACT is made between , a Florida corporation,
( "CONTRACTOR ") and the City of South Miami, a Florida municipal corporation, ( "CSM ") through
CSM's City Manager (who shall hereinafter be referred to as "City"), on this this day of
2013.
NOW, THEREFORE, in consideration of the mutual promises and agreements hereinafter set
forth, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
I. General Provisions: The CONTRACTOR shall not commence performance of the Scope of
Services ( "WORK "), as described in the Attachment "A" to this Contract, until a Notice to Proceed is
issued.
2. Contract Documents and Precedence. The Contract Documents shall include the Request for
Proposal, including all attachments and affidavits to the solicitation ( "RFP "), the Response to the RFP,
including all attachments and affidavits to the Response ( "Response to RFP "), and this agreement,
including all attachments to this agreement ( "Contract "). In the event that there is a conflict between
any of the Contract Documents, this Contract shall prevail. In the event that there is a conflict between
the RFP and the Response to RFP, the RFP shall take precedence over the Response unless the City
consents in writing to the terms that are in conflict.
3. Services. The professional services to be provided by the CONTRACTOR shall be as set forth
in the Scope of the Work, which has been marked as Attachment "A" and made a part of this Contract
by reference.
4. Term of Contract. The term of this contract shall be five (5) years commencing on the Effective
Date of the Contract.
5. Basis of Compensation. The fees for Services for the WORK are is as set forth on Attachment
"B ", which is attached to this Contract and made a part thereof by reference.
6. Payment and Partial Payments. In the event that the contract price is not a lump sum, the
CONTRACTOR shall submit an original invoice to the City for each payment certifying the percentage
of the WORK completed by the CONTRACTOR. The amount of the invoice submitted shall be the
amount due for all WORK performed and unpaid to the date of the invoice, as certified by the
CONTRACTOR The term "certified" as used in this contract, shall mean that the certified information
or document must be submitted to the City with a statement made under penalty of perjury and
confirming that the information or contents of the document is true and accurate. The initial invoice
shall include CONTRACTOR's W -9 and if the information on the form should change, an updated W -9
40
shall be provided with the next invoice following the change. The amount of the invoices submitted shall
be the amount due for all WORK performed to date, as certified by the CONTRACTOR. The request
for payment shall include the following information:
a) PARKING MANAGEMENT SERVICES Project Name and CONTRACTOR's Name.
b) Total Contract amount (CONTRACTOR's lump sum negotiated), if applicable.
c) Amount previously billed.
d) Amount due this invoice.
e) Balance remaining for term of the Contract.
f) Summary of work done this billing period.
g) CONTRACTOR's Invoice number and date.
h) CONTRACTOR's W -9
7. Right of Decisions. All services shall be performed by the CONTRACTOR to the satisfaction of
the City's representative, who shall decide all questions, difficulties and disputes of whatever nature
which may arise under or by reason of this Contract, the prosecution and fulfillment of the services, and
the character, quality, amount and value and the City's representative's decisions upon all claims,
questions, and disputes shall be final, conclusive and binding upon the parties unless such determination
is clearly arbitrary or unreasonable. In the event that the CONTRACTOR does not concur in the
judgment of the representative City as to any decisions made by him, he shall present his written
objections to the City Manager and shall abide by the decision of the City Manager, unless the decision is
clearly arbitrary and unreasonable. Any issue that is debatable shall be resolved in favor of the City's
decision.
8. Ownership of Documents. All reports and reproducible documents, and other data developed
by the CONTRACTOR for the purpose of this Contract shall become the property of the City without
restriction or limitation in connection with the City's use, and occupancy of the project if applicable,.
The City may reuse these documents without the need for consent of the CONTRACTOR. When
each individual section or phase, if any, of the WORK under this Contract is complete, all of the above
applicable data shall be delivered to the City. At any time during the course of the Work, all such
reports, documents and data shall be delivered to the City upon demand by the City.
9. Audit Rights. The City reserves the right to audit the records of the CONTRACTOR related
to this Contract at any time during the execution of the WORK and for a period of five (5) years after
final payment is made.
10. Subletting or Assigning. The CONTRACTOR shall not sublet, assign, or transfer any WORK
under this Contract or any of the services to be performed by it hereunder, without the prior written
consent of the City. Any assignment or subcontracting in violation hereof shall be void and
unenforceable and shall be deemed a material breach of this Contract. The CONTRACTOR shall be as
fully responsible to the City for the acts and omissions of its subcontractors and /or assigns, if any, or
sub- consultants, as it is for the acts and omissions of people directly employed by it. The
CONTRACTOR shall require each subcontractor or assigns, if any, CONTRACTOR or sub - consultant,
approved by the City, to agree in its contract to observe and be bound to the City by all obligations and
conditions of this Contract to which CONTRACTOR is bound.
11. Personnel. All CONTRACTOR personnel fulfilling the terms of this Contract, shall be employed
solely by the CONTRACTOR and be employees of the CONTRACTOR. CONTRACTOR agrees to
pay the following for CONTRACTOR employees: Wages, Income tax withholdings, Social security
41
withholdings, State unemployment insurance, Federal unemployment insurance, and Workmen's
compensation insurance. CONTRACTOR shall train personnel. Personnel not performing up to the
standards of the City will be replaced by the CONTRACTOR immediately.
12. Lobbyist Representations. The CONTRACTOR warrants that it has not employed or retained
any company or person, other than a bona fide employee working solely for the CONTRACTOR, to
solicit or secure this contract and that he has not paid or agreed to pay any company or person other
than a bona fide employee working solely for the CONTRACTOR any fee, commission, percentage fee,
gifts or any other considerations contingent upon or resulting from the award or making of this
contract. For breach or violation of these representations, the City shall have the right to annul this
contract without liability.
13. Termination of Contract. It is expressly understood and agreed that this contract may be
terminated for the following reasons or conditions:
A. City may terminate this Contract without penalty by declining to issue the Notice to Proceed.
B. The Contract may be canceled at any time by the City without cause, upon a thirty (30) day
written cancellation notice. The CONTRACTOR may terminate this Agreement without cause upon
120 days written notice to the City. Upon termination, the City shall be entitled to a refund of any
monies paid to CONTRACTOR for work that was not performed. The CONTRACTOR shall be
entitled to payment equal to the percentage of the work satisfactorily completed by the
CONTRACTOR and accepted by the City.
C. Upon notice of such termination, the City shall determine the amounts due to the
CONTRACTOR for services performed up to the date of termination. The CONTRACTOR shall not
be entitled to payment for Work performed after the termination date. The CONTRACTOR shall not
be entitled to any lost profits under any circumstances.
D. After receipt of a notice of termination, and except as otherwise directed, the CONTRACTOR
shall stop all Work under this Agreement, as of the date specified in the notice of termination and if no
date is specified, than on and after the 121 st day following the receipt of the notice of termination.
E. The City may terminate this Agreement upon five (5) days written notice if the CONTRACTOR
defaults on any material term of this Agreement. The materiality of the default shall be determined by
the City, in the City's sole and absolute discretion..
F. The CSM shall not be required to pay the CONTRACTOR until it has delivered to the City all
the documents and data relevant to the Work. The CONTRACTOR's acceptance of the payment in
full of the CONTRACTOR's invoice, shall be irrebuttable presumption that the CONTRACTOR has
received full payment for all goods and services rendered to the date of that invoice and pursuant to the
terms and conditions of the Contract.
G.
14. Notice of Claims. If the CONTRACTOR has a claim arising out of this Contract and /or the
Work contemplated by or performed pursuant to this Contract, a Notice of Claim shall be made in
writing and delivered to the City within twenty one (21) days of the date when the CONTRACTOR
knew or should have known of the claim. The delivery of the claim shall be accomplished in the same
manner as delivery of a "notice" or "notification ".
11 P)
A. Any claim for which a Notice of Claim is not timely filed shall be deemed waived.
B. In any event, the CONTRACTOR shall not be entitle to delay damages or consequential
damages and his sole compensation for a Default by the City causing a delay shall be termination of the
Contract and /or compensation provided by this Contract for any completed services and an extension
of time to complete the Work equal to the number of days of delay caused by the City. In the event
partial payment has been made for such services not completed, the CONTRACTOR shall return such
sums to the City within ten (10) days after notice that said sums are due.
15. Insurance and Indemnification. The CONTRACTOR shall comply with all requirements set
forth in the City's standard insurance and indemnification requirements, as set forth in the attached
Attachment "C"
16. Codes, Ordinances and Laws. CONTRACTOR agrees to provide its services during the term
of this Contract in accordance with all applicable laws, rules, regulations, and health and safety standards
of the federal, state, county and City, which may be applicable to the service being provided.
A. The CONTRACTOR is required to complete and sign all affidavits, including Public Entity
Crimes Affidavit form (attached) pursuant to FS 287.133(3) (a), as required by the solicitation applicable
to this Contract. CONTRACTOR shall comply with the Drug Free Workplace policy set forth in the
CSM solicitation for this Contract, which is made a part of this Contract by reference.
B. The City of South Miami's hiring practices strive to comply with all applicable federal regulations
regarding employment eligibility and employment practices. Thus, all individuals and entities seeking to
do work for the City are expected to comply with all applicable laws, governmental requirements and
regulations, including the regulations of the United States Department of Justice pertaining to
employment eligibility and employment practices. The City reserves the right at its discretion, but does
not assume the obligation, to require proof of valid citizenship or, in the alternative, proof of a valid
green card or other lawful work permit for each person employed in the performance of work or
services for or on behalf of the City including persons employed by any independent contractor. By
reserving this right the City does not assume any obligation or responsibility to enforce or ensure
compliance with the applicable laws and /or regulations.
17. Taxes CONTRACTOR shall be responsible for all payments of federal, state, and /or local taxes
related to the Work, inclusive of sales tax if applicable.
18. Independent Contractor. CONTRACTOR is an independent entity under this Contract and
nothing herein shall be construed to create a partnership, joint venture, or agency relationship between
the parties.
19. Licenses and Certifications. CONTRACTOR shall secure all necessary business and professional
licenses at its sole expense prior to executing the Contract.
20. Entirety of Contract. This Contract constitutes the entire agreement of the parties and
supersedes any prior agreements, understandings, representation or negotiation, written or oral, with
reference to the subject matter hereof that are not merged herein and superseded hereby. No
alteration, change, amendment or modification of the terms of this Contract shall be valid unless made
in writing and signed by both parties hereto, and approved by the City Commissioner if required by
municipal ordinance or charter. This Contract shall be binding upon and inure to the benefit of the
43
CSM and CONTRACTOR and to their respective heirs, successors and assigns.
21. Jury Trial. City and CONTRACTOR knowingly, irrevocably, voluntarily and intentionally waive
any right either of them may have to a trial by jury in State or Federal Court proceedings in respect to
any action, proceeding, lawsuit or counterclaim arising out of the Contract Documents or the
performance of the Work thereunder.
22. Attorney Fees. In the event of any litigation between the parties arising out of or relating in any
way to this Contract or a breach thereof, each party shall bear its own costs and legal fees. Nothing
contained herein shall restrict the City of South Miami's right to indemnification for attorney fees
incurred by the City of South Miami as set forth in the indemnification provisions of this Contract.
23. Non - Waiver of Sovereign Immunity. Notwithstanding anything contained in the Contract to the
contrary, nor any statement, act or omission of a City officer, Commission member or employee, shall
be construed to be a waiver of the City's right to the protection of sovereign immunity.
24. Validity of Executed Copies. This Contract may be executed in several counterparts, each of
which may be construed as an original.
25. Rules of Interpretation. Throughout this Contract the male pronoun may be substituted for
female and neuter and the singular words substituted for plural and plural words substituted for singular
wherever applicable. Any heading preceding the text of the paragraphs of this Contract are inserted
solely for the convenience of reference and shall not constitute a part of this Contract nor shall they
affect its meaning, construction or effect. This Contract shall not be construed more strongly against
either party hereto, regardless of who was more responsible for its preparation.
26. Severability. If any term or provision of this Contract or the application thereof to any person
or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Contract, or the
application of such term or provision to persons or circumstances other than those to which it is held
invalid or unenforceable, shall not be affected thereby and each term and provision of this Contract shall
be valid and enforceable to the fullest extent permitted by law.
27. Non - Waiver. City and CONTRACTOR agree that no failure to exercise and no delay in
exercising any right, power or privilege under this Contract on the part of either party shall operate as a
waiver of any right, power, or privilege under this Contract. No waiver of this Contract, in whole or
part, including the provisions of this paragraph, may be implied by any act or omission and will only be
valid and enforceable if in writing and duly executed by each of the parties to this Contract. Any waiver
of any term, condition or provision of this Contract will not constitute a waiver of any other term,
condition or provision hereof, nor will a waiver of any breach of any term, condition or provision
constitute a waiver of any subsequent or succeeding breach.
28. No Discrimination. No action shall be taken by the CONTRACTOR which would discriminate
against any person on the basis of race, creed, color, national origin, religion, age, sex, familial or marital
status, ethnicity, sexual orientation or disability.
29. Equal Employment. In accordance with Federal, State and Local law, the CONTRACTOR shall
not discriminate against any employee or applicant for employment because of race, color, ethnicity,
religion, sex, sexual orientation, national origin or disability. The CONTRACTOR shall comply with all
aspects of the Americans with Disabilities Act (ADA) during the performance of this contract. The
44
CONTRACTOR shall take affirmative action to ensure that such discrimination does not take place and
the CONTRACTOR shall ensure that the foregoing provisions are included in all subcontracts or
contracts for any work covered by this Contract so that such provisions will be binding upon each
subcontractor.
30. Governing Laws. This Contract and the performance of services hereunder will be governed by
the laws of the State of Florida, with exclusive venue for the resolution of any dispute being a court of
competent jurisdiction in Miami -Dade County, Florida.
31. Effective Date.This contract shall become effective upon the execution of the contract by the
City Manager.
32. Third Party Beneficiary. It is specifically understood and agreed that no other person or entity
shall be a third party beneficiary hereunder, and that none of provisions of this Contract shall be for the
benefit of or be enforceable by anyone other than the parties hereto, and that only the parties hereto
shall have any rights hereunder.
33. Further Assurances. The parties hereto agree to execute any and all other and further
documents as might be reasonably necessary in order to ratify, confirm, and effectuate the intent and
purposes of the Contract.
34. Ownership of Preliminary and Final Records. All preliminary and final documentation and
records shall become and remain the sole property of the CSM. The CONTRACTOR shall maintain
original documents thereof for its records and for its future professional endeavors and provide
reproducible copies to the CSM. In the event of termination of the agreement, the CONTRACTOR
shall cease work and deliver to the CSM all documents (including reports and all other data and material
prepared or obtained by the CONTRACTOR in connection with the CSM Parking Management
Services RFP.
35. Time of Essence. Time shall be of the essence with regard to all action to be taken under the
terms of this Contract and no extension of time shall be allowed unless the extension of time is
provided for in a writing signed by the other party.
36. No Remedy Exclusive. No remedy conferred upon or reserved to any party hereto, or existing
at law or in equity, shall be exclusive of any other available remedy or remedies, but each and every
such remedy shall be cumulative and shall be in addition to every other remedy given under this
Contract or hereafter existing at law, in equity or by statute.
37. Force Majeure. Neither party hereto shall be in default for the failure to perform its obligations
under this Contract if caused by acts of God, civil commotion, strikes, labor disputes, or governmental
demands or requirements that could not be reasonably anticipated and the effects avoided or mitigated
(hereinafter referred to as "force majeure "). Each party shall noti y the other of any such force majeure
within ten (10) days of the occurrence. Neither party shall hold the other responsible for damages or
for delays in performance caused by force majeure which may include weather conditions affecting
performance, floods, epidemics, war, riots, strikes, lockouts, or other industrial disturbances, or protest
demonstrations. Should such acts or circumstances occur, the parties shall use their best efforts to
overcome the difficulties and to resume the work as soon as reasonably possible.
38. Project Records. The City shall have right to inspect and copy during regular business hours at
45
City's expense, the books and records and accounts of CONTRACTOR which relate in any way to the
Project, and to any claim for additional compensation made by CONTRACTOR, and to conduct an
audit of the financial and accounting records of CONTRACTOR which relate to the Project.
CONTRACTOR shall retain and make available to City all such books and records and accounts,
financial or otherwise, which relate to the Project and to any claim for a period of five (5) years
following final completion of the Project. During the Project and the three (3) year period following
final completion of the Project, CONTRACTOR shall provide City access to its books and records
upon five (5) business day's written notice.
39. ACCESS TO PUBLIC RECORDS. CONTRACTOR and all of its subcontractors are required to
comply with the public records law (s.119.070 1) while providing services on behalf of the CITY and the
CONTRACTOR, under such conditions, shall incorporate this paragraph in all of its subcontracts for
this Project. CONTRACTOR and its subcontractors are specifically required to: (a) Keep and maintain
public records that ordinarily and necessarily would be required by the public agency in order to
perform the service; (b) Provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt
or confidential and exempt from public records disclosure requirements are not disclosed except as
authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to
the public agency all public records in possession of the CONTRACTOR upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. All records stored electronically must be provided to the public
agency in a format that is compatible with the information technology systems of the public agency.
40. Notices. Any notices, reports or other written communications from either party shall be
considered delivered when received by the other party or its authorized representative. Whenever
notice shall be required or permitted herein, it shall be delivered in such a manner that there is written
proof of delivery (including electronic, digital or other similar record that is capable of being produced)
including but not limited to certified mail with a return receipt, hand delivery, e-mail, facsimile
transmission or other type of transmission that provides a record of transmission and receipt. Certified
mail shall be sent with return receipt requested and shall be deemed delivered on the date shown on
the postal delivery confirmation or the date shown as the date same was refused or unclaimed. Hand
deliver to the City shall not be sufficient notice for any purpose unless a copy of the notice is produced
with the official City Clerk's date and time stamp appearing upon it. Notices shall be delivered to the
following individuals or entities at the addresses (including e-mail) or facsimile transmission numbers set
forth below:
To CITY:
City Manager, Steven Alexander
6130 Sunset Dr.
South Miami, FL 33143
Fax:
E -mail:
With copies by U.S. mail to:
City Attorney, Thomas Pepe, Esquire
6130 Sunset Dr.
South Miami, FL 33143
46
Tel: (305) 667 -2564
Fax: (305) 341 -0584
E -mail: tpepe @southmiamifl.gov
To CONSULTANT /CONTRACTOR:
IN WITNESS WHEREOF, the parties have set their hands on the date set forth below their name.
Witness: CONTRACTOR:
By:
ATTESTED: OWNER: CITY OF SOUTH MIAMI
By:
Steven Alexander, City Manager
By:
Dated:
Maria M. Menendez, CMC
City Clerk Dated:
Read and Approved as to Form, Language,
Legality and Execution thereof:
By:
Thomas F. Pepe, Esq.
City Attorney
47
ATTACHMENT "A"
SCOPE OF SERVICES
As published in City of South Miami's RFP #FN- 2014 -01
48
ATTACHMENT "B"
PRICE PROPOSAL SHEET
"TO BE SUPPLIED BY PROPOSER"
i.
ATTACHMENT "C"
INSURANCE AND INDEMNIFICATION
1.1 Insurance —
A. Without limiting its liability, the vendor, contractor, consultant or consulting firm
(hereinafter referred to as "FIRM" with regard to Insurance and Indemnification
requirements) shall be required to procure and maintain at its own expense during the life
of the Contract, insurance of the types and in the minimum amounts stated below as will
protect the FIRM, from claims which may arise out of or result from the contract or the
performance of the contract with the City of South Miami, whether such claim is against the
FIRM or any sub - contractor, or by anyone directly or indirectly employed by any of them or
by anyone for whose acts any of them may be liable.
B. No insurance required by the CITY shall be issued or written by a surplus lines carrier
unless authorized in writing by the CITY and such authorization shall be at the CITY's sole
and absolute discretion. The FIRM shall purchase insurance from and shall maintain the
insurance with a company or companies lawfully authorized to sell insurance in the State of
Florida, on forms approved by the State of Florida, as will protect the FIRM, at a minimum,
from all claims as set forth below which may arise out of or result from the FIRM's
operations under the Contract and for which the FIRM may be legally liable, whether such
operations be by the FIRM or by a Subcontractor or by anyone directly or indirectly
employed by any of them, or by anyone for whose acts any of them may be liable: (a) claims
under workers' compensation, disability benefit and other similar employee benefit acts
which are applicable to the Work to be performed; (b) claims for damages because of bodily
injury, occupational sickness or disease, or death of the FIRM's employees; (c) claims for
damages because of bodily injury, sickness or disease, or death of any person other than the
FIRM's employees; (d) claims for damages insured by usual personal injury liability coverage;
(e) claims for damages, other than to the Work itself, because of injury to or destruction of
tangible property, including loss of use resulting there from; (f) claims for damages because
of bodily injury, death of a person or property damage arising out of ownership,
maintenance or use of a motor vehicle; (g) claims for bodily injury or property damage
arising out of completed operations; and (h) claims involving contractual liability insurance
applicable to the FIRM's obligations under the Contract.
2.1 Firm's Insurance Generally
The FIRM shall provide and maintain in force and effect until all the Work to be performed
under this Contract has been completed and accepted by CITY (or for such duration as is
otherwise specified hereinafter), the insurance coverage written on Florida approved forms
and as set forth below:
A. Professional Liability Insurance on a Florida approved form in the amount of
$1,000,000 with deductible per claim if any, not to exceed 5% of the limit of
liability providing for all sums which the FIRM shall become legally obligated to
pay as damages for claims arising out of the services or work performed by the
FIRM its agents, representatives, Sub- Contractors or assigns, or by any person
employed or retained by him in connection with this Contact. This insurance
shall be maintained for four years after completion of the construction and
50
acceptance of any Project covered by this Contact. However, the FIRM may
purchase Specific Project Professional Liability Insurance, in the amount and
under the terms specified above, which is also acceptable.
B. Workers' Compensation Insurance at the statutory amount as to all employees
in compliance with the "Workers' Compensation Law" of the State of Florida
Including Chapter 440, Florida Statutes, as presently written or hereafter
amended, and all applicable federal laws. In addition, the policy (ies) must include:
Employers' Liability at the statutory coverage amount. The FIRM shall further
insure that all of its Subcontractors maintain appropriate levels of Worker's
Compensation Insurance.
C. Commercial Comprehensive General Liability insurance with broad form
endorsement, as well as automobile liability, completed operations and products
liability, contractual liability, severability of interest with cross liability provision,
and personal injury and property damage liability with limits of $1,000,000
combined single limit per occurrence and $2,000,000 aggregate, including:
• Personal Injury: $1,000,000;
• Medical Insurance: $5,000 per person;
• Property Damage: $500,000 each occurrence;
• Automobile Liability: $1,000,000 each accidentloccurrence.
• Umbrella: $1,000,000 per claim
D. Umbrella Commercial Comprehensive General Liability insurance shall be
written on a Florida approved form with the same coverage as the primary
insurance policy but in the amount of $1,000,000 per claim and $2,000,000
Annual Aggregate. Coverage must be afforded on a form no more restrictive
than the latest edition of the Comprehensive General Liability policy, without
restrictive endorsements, as filed by the Insurance Services Office, and must
include:
(1) Premises and Operation
(2) Independent Contractors
(3) Products and /or Completed Operations Hazard
(4) Explosion, Collapse and Underground Hazard Coverage
(5) Broad Form Property Damage
(b) Broad Form Contractual Coverage applicable to this specific Contract,
including any hold harmless and /or indemnification agreement.
(7) Personal Injury Coverage with Employee and Contractual Exclusions
removed, with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
E. Business Automobile Liability with minimum limits of One Million Dollars
($1,000,000.0) plus an additional Two Million Dollar ($2,000,000.00) umbrella
per occurrence combined single limit for Bodily Injury Liability and Property
Damage Liability. Umbrella coverage must be afforded on a form no more
restrictive than the latest edition of the Business Automobile Liability policy,
without restrictive endorsements, as filed by with the state of Florida, and must
include:
(1) Owned Vehicles.
(2) Hired and Non -Owned Vehicles
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(3) Employers' Non - Ownership
3.1 SUBCONTRACTS:
The FIRM agrees that if any part of the Work under the Contract is sublet, the subcontract shall
contain the same insurance provision as set forth in section 5.1 above and 5.4 below and
substituting the word Subcontractor for the word FIRM and substituting the word FIRM for
CITY where applicable.
4.1 Fire and Extended Coverage Insurance (Builders' Risk). IF APPLICABLE:
A. In the event that this contract involves the construction of a structure by the FIRM, the
FIRM shall maintain, with an Insurance Company or Insurance Companies acceptable to the
CITY, "Broad" form/All Risk Property Insurance including Vandalism & Malicious Mischief
coverage, on buildings and structures, while in the course of construction, including
foundations, additions, attachments and all permanent fixtures belonging to and constituting
a part of said buildings or structures. The policy or policies shall also cover machinery, if
the cost of machinery is included in the Contract, or if the machinery is located in a
building that is being renovated by reason of this contract. The amount of insurance must,
at all times, be at least equal to the replacement and actual cash value of the insured
property. The policy shall be in the name of the CITY and the FIRM, as their interest may
appear, and shall also cover the interests of all Subcontractors performing Work.
B. All of the provisions set forth in Section 5.4 herein below shall apply to this coverage
unless it would be clearly not applicable.
5.1 Miscellaneous:
A. If any notice of cancellation of insurance or change in coverage is issued by the insurance
company or should any insurance have an expiration date that will occur during the period of
this contract, the FIRM shall be responsible for securing other acceptable insurance prior to
such cancellation, change, or expiration so as to provide continuous coverage as specified in
this section and so as to maintain coverage during the life of this Contract.
B. All deductibles must be declared by the FIRM and must be approved by the CITY. At the
option of the CITY, either the FIRM shall eliminate or reduce such deductible or the FIRM
shall procure a Bond, in a form satisfactory to the CITY covering the same.
C. The policies shall contain waiver of subrogation against CITY where applicable, shall
expressly provide that such policy or policies are primary over any other collectible
insurance that CITY may have. The CITY reserves the right at any time to request a copy
of the required policies for review. All policies shall contain a "severability of interest" or
"cross liability" clause without obligation for premium payment of the CITY. as well as
contractual liability provision covering the Contractors duty to indemnify the CITY as
provided in this Agreement.
D. Before starting the Work, the FIRM shall deliver to the CITY and FIRM certificates of such
insurance, acceptable to the CITY, as well as the insurance binder, if one is issued, the
insurance policy, including the declaration page and all applicable endorsements and provide
the name, address and telephone number of the insurance agent or broker through whom
the policy was obtained, The insurer shall be rated A.VII or better per A.M. Best's Key
Rating Guide, latest edition and authorized to issue insurance in the State of Florida. All
52
insurance policies must be written on forms approved by the State of Florida and they must
remain in full force and effect for the duration of the contract period with the CITY. The
FIRM may be required by the CITY, at its sole discretion, to provide a "certified copy" of
the Policy (as defined in Article I of this document) which shall include the declaration page
and all required endorsements. In addition, the FIRM shall deliver, at the time of delivery of
the insurance certificate, the following endorsements:
(1) a policy provision or an endorsement with substantially similar provisions as
follows:
"The City of South Miami is an additional insured. The insurer shall pay all sums
that the City of South Miami becomes legally obligated to pay as damages
because of 'bodily injury", 'property damage' , or "personal and advertising
injury" and it will provide to the City all of the coverage that is typically
provided under the standard Florida approved forms for commercial general
liability coverage A and coverage B';
(2) (b) a policy provision or an endorsement with substantially similar provisions as
follows:
"This policy shall not be cancelled (including cancellation for non - payment of premium), without
first giving the City of South Miami ten (10) days advanced written notice of the intent to cancel
or terminate the policy for any reason."
6.1 Indemnification
A. The FIRM accepts and voluntarily incurs all risks of any injuries, damages, or harm which
might arise during the work or event that is occurring on the CITY's property due to the
negligence or other fault of the FIRM or anyone acting through or on behalf of the FIRM.
B. The FIRM shall indemnify, defend, save and hold CITY, its officers, affiliates, employees,
successors and assigns, harmless from any and all damages, claims, liability, losses, claims,
demands, suits, fines, judgments or cost and expenses, including reasonable attorney's fees,
paralegal fees and investigative costs incidental there to and incurred prior to, during or
following any litigation, mediation, arbitration and at all appellate levels, which may be
suffered by, or accrued against, charged to or recoverable from the City of South Miami, its
officers, affiliates, employees, successors and assigns, by reason of any causes of actions or
claim of any kind or nature, including claims for injury to, or death of any person or
persons and for the loss or damage to any property arising out of a negligent error,
omission, misconduct, or any gross negligence, intentional act or harmful conduct of the
FIRM, its contractor /subcontractor or any of their officers, directors, agents,
representatives, employees, or assigns, or anyone acting through or on behalf of any of
them, arising out of this Agreement, incident to it, or resulting from the performance or
non - performance of the FIRM's obligations under this AGREEMENT or which arises out of
or is concerning the use of CITY property or the service, operation or performance of any
work that is being performed for the CITY or of any event that is occurring on the CITY's
property.
53
C. The FIRM shall pay all claims, losses and expenses of any kind or nature whatsoever, in
connection therewith, including the expense or loss of the CITY and/or its affected officers,
affiliates, employees, successors and assigns, including their attorney's fees, in the defense
of any action in law or equity brought against them and arising from the negligent error,
omission, or act of the FIRM, its Sub - Contractor or any of their agents, representatives,
employees, or assigns, and /or arising out of, or incident to, this Agreement, or incident to
or resulting from the performance or non - performance of the FIRM's obligations under this
AGREEMENT..
D. The FIRM agrees and recognizes that neither the CITY nor its officers, affiliates, employees,
successors and assigns shall be held liable or responsible for any claims, including the costs
and expenses of defending such claims which may result from or arise out of actions or
omissions of the FIRM, its contractor /subcontractor or any of their agents, representatives,
employees, or assigns, or anyone acting through or on behalf of the them, and arising out
of or concerning the work or event that is occurring on the CITY's property. In reviewing,
approving or rejecting any submissions or acts of the FIRM, CITY in no way assumes or
shares responsibility or liability for the acts or omissions of the FIRM, its
contractor /subcontractor or any of their agents, representatives, employees, or assigns, or
anyone acting through or on behalf of them.
E. The FIRM has the duty to provide a defense with an attorney or law firm approved by the
City of South Miami, which approval will not be unreasonably withheld.
END OF DOCUMENT
54
ADDENDUMS #1 THROUGH #7
South Miami
THF. CIlY 01' PLEASANT LIVING
ADDENDUM No. #1
Project Name: Parking Management Services
RFP NO. FN- 2014 -01
Date: May 5, 2014
Sent: Fax /E- mail /webpage
This addendum submission is issued to clarify, supplement and /or modify the previously issued
Request for Proposal (RFP) Documents, and is hereby made part of the Documents. All
requirements of the Documents not modified herein shall remain in full force and effect as
originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that
may be issued for a specific solicitation.
Contractor Management Services
Question #1
Item (d) The section refers to" documenting and reporting expense and revenues" — In what
format is the City looking to receive these report? Can you provide samples of same?
Answer to Question #1:
The City expects the contractor to have knowledge related to the Digital Parking pay station
"EMS" system which generates stall reports. The expenses related to the Parking program will
be administered by the City; hence, the expense reports can be disregarded by the contractor.
Question #2:
Item (g) The section refers to "Maintaining a local office within the Operations Area," — Is this
local office to be in addition to the designated work space that the City has indicated that they
will provide? If so, please define the "Operations Area" and size /specification of office
required?
Page 1 of 4
Answer to (question #2:
As stated on page 4, the City will be providing the contractor a designated workspace during the
period of the agreement. However, it is the responsibility of the contractor to continuously
maintain the local office within the Operations Area.
Ouestion #3:
The section refers to "...and providing an internet site accessible to the public, for the purpose
of issuing permits, collecting revenues, and providing public information. Does the City have a
budget in mind for the website and will it be integrated with the City's own website?
Answer to Question #4:
The City provides a section within its respective website for parking. It is the contractor's
responsibility as any information which is placed on the site changes, to notify Finance so that
they may incorporate the change in an effort to avoid parking misinformation.
Question #5:
The section refers to "Responding to parking complaints and to public inquiries about all facets
of the parking program, in a timely fashion and in accordance with the City's policies regarding
customer service." .Please provide a copy of the City's policies regarding customer service.
Answer to Question #5:
3.2 Customer Service Policy
The City recognizes that customer service and satisfaction is a high priority. Employees are
expected to treat citizens, visitors, vendors, co- workers, and guest with the highest level of
courtesy and respect. Employees are required to devote full efforts to resolving customer issues
and to conduct themselves in a manner befitting the City of Pleasant Living.
Question #6•
#7 — Item (v) SERVICE LEVEL AGREEMENT (SLA) In order to maintain the SLA please
provide the followings:
Answer to Question #6:
a) An inventory of spare parts for both single space meters and pay stations
See attached resolution 203 -11 ®13517
Page 2 of 4
b) copy of the vendor warranty and current warranty status for each of the Pay
Stations
See attached resolutions: 247 -12 -13804
202 -11 -13516
204 -11 -13518
c) 24 month repair history for all pay station
See Attached RMA Report.
Question #7•
What is the enforcement service schedule for each Friday as the RFP does not specify?
Answer to Question #7:
The enforcement schedule is Friday 9 am — 2:00 am
Question #8•
MINIMUM SERVICES REQUIRED
"All meters shall be repaired 24 hours of identified as malfunctioning." This conflicts with 7 —
Item (v) SLA — please clarify.
Answer to Question #8:
Please provide the page number and exact location of the conflicts.
Question #9:
"Provide weekly, monthly and annual reports to the City."
Answer to Question #9:
The City at times will be requesting reports related to the Parking Pay Stations or certain other
types of reports which will need to be created or tracked for a period of time. No exact format
exists and at times will need to be developed in an effort to meet the City's objective(s).
Question #10:
What specific reports are the City requiring to be submitted? Can you provide samples of
same?
Answer to Question #10:
The City has no current sample to provide.
Page 3 of 4
Question #11:
"Collection, counting and depositing of revenue." Will the City be providing a secure money
counting room for the operator to perform these services?
Answer to Question #11:
The contractor will be responsible to collect and deposit the funds at the City's designated bank.
The counting will be performed by the bank itself.
Question #12:
"Provide specialized training and certification for maintenance and repair personnel." What
certification is the City seeking for the staff to have attained?
Answer to Question #12:
The City is expecting the contractor's personnel to learn and understand the repair basics related
to the City's existing Duncan single meter heads and Digital Parking Meters. No certification is
required.
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
Page 4 of 4
I
South Miami
THE. CITY OF PLEASANT LIVING
ADDENDUM No. 42
Project Name: Parking Management Services
RFP NO. FN- 2014 -01
Date: May 5, 2014
Sent: Fax /E- mail /webpage
This addendum submission is issued to clarify, supplement and /or modify the previously issued
Request for Proposal (RFP) Documents, and is hereby made part of the Documents. All
requirements of the Documents not modified herein shall remain in full force and effect as
originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that
may be issued for a specific solicitation.
The purpose of this Addendum is to correct the Scope of Services, Section 7. "Staffing,
Operational & Holiday Hours:
Sunday — Thursday; 9:00am - 12:00am (midnight)
Friday - Saturday; 9:00am - 2:00am
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
Page 1 of i
South Miami
THE CITY OF PLEASANT LIVING
ADDENDUM No. #3
Project Name: Parking Management Services
RFP NO. FN- 2014 -01
Date: May 9, 2014
Sent: Fax/E- mail /webpage
This addendum submission is issued to clarify, supplement and /or modify the previously issued
Request for Proposal (RFP) Documents, and is hereby made part of the Documents. All
requirements of the Documents not modified herein shall remain in full force and effect as
originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that
may be issued for a specific solicitation.
Please refer to the attached "Minimum Staffing Requirements "which is an added condition
to the RFP and hereby made a part of this RFP.
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
Page i of 1
"Minimum Stang Requirements"
A Parking Manager must be made available to the public Monday through Friday from 9 AM
to 5 PM. It is critical that a Parking Manager be physically available to discuss parking permits,
violations, and parking enforcement complaints.
A minimum number of parking enforcers:
Monday through Thursday:
1 9 AM through 5 PM
1 4 PM through 12 AM
Friday
1 9 AM through 2 PM
1 12 PM through 8 PM
1 6 PM through 12 AM
1 6 PM through 2 AM
Saturday
1 9 AM through 5 PM
1 2 PM through 10 PM
1 6 PM through 2 AM
Sunday
1 9 AM through 5 PM
1 4 PM through 12 AM
PLEASE NOTE: The Parking Manager is independent of the Parking Enforcers.
The Parking Manager is in- charge of the Parking Enforcers and the liaison between
the Parking Operator Company and the City. The above times and number of
required enforcers is subject to change with approval of the City.
South Miami
THE CITY OF VLEASANT LIVING
ADDENDUM No. #4
Project Name: Parking Management Services
RFP NO. FN- 2014 -01
Date: May 9, 2014
Sent: Fax /E- mail /webpage
This addendum submission is issued to clarify, supplement and /or modify the previously issued
Request for Proposal (RFP) Documents, and is hereby made part of the Documents. All
requirements of the Documents not modified herein shall remain in full force and effect as
originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that
may be issued for a specific solicitation.
Question #1:
Can the City provide the current staffing schedule?
Answer to Question #1:
Please refer to Addendum No. 3.
Question #2:
In regards to the RFP Format, is the City requesting that the Contractor only submit and address the
items outlined on pages 12 -14 "Format "?
Answer to Question #2:
This section is titled, "Submission Requirements" and addresses the format for submission of
proposals.
Question #3:
Would the City allow a new parking provider the use of the current parking providers office to
address citations, payments, etc?
Answer to Question #3:
Yes, the current offices are located within the City Hall building,
Pagel of 3
Question #4:
As outlined in the RFP, questions are due no later than 5/13 with the City's response by 5115.
Deadline to submit the bid is 5/16. Is the City open to moving the deadline to accommodate review
of the City's response to questions?
Answer to Question 44:
No.
Ouestion #5:
What is the ratio breakdown of revenue for on- street collections and on- street violations?
Answer to Question #5:
See Attached Parking Revenues, FY 2013 and FY 2014 City of South Miami Adopted Budget.
Question #6:
The City has seen an increase in parking revenue over the last three years. What contributes to the
increase? Did the rates change?
Answer to Ouestion #6:
This question is outside the scope of this engagement.
Question #7:
What type of equipment does the City currently use to process violations? Does the City use a
specific hand -held unit (name /brand)?
Answer to Question #7:
The brand name of the equipment is Duncon Autocities provided by Miami -Dade County.
Question #8:
What is the name and brand of the parking pay stations /meters?
Answer to Question #8:
The brand name of the parking pay station /meters is Digital Parking.
Question #9:
May we see a copy of the contract with your current provider?
Answer to Question #9:
A copy of the current Parking Enforcement Contract is attached.
Page 2 of 3
Question #10:
Does the City require a separate location number for the garage and each on- street location listed on
the area map in the RFP?
Answer to Question #10:
The City does not understand the question.
Question #11:
Is there a reason why the City is waiting until September 30"', 2014 to connect to the Wi -Fi network?
Answer to Question 911:
There is no reason.
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
Page 3 of 3
(1)
South Miami
THE CITY 01: PLEASANT LIVING
ADDENDUM No. #5
Project Name: Parking Management Services
RFP NO. FN- 2014 -01
Date: May 12, 2014
Sent: Fax/E- mail /webpage
This addendum submission is issued to clarify, supplement and /or modify the previously issued
Request for Proposal (RFP) Documents, and is hereby made part of the Documents. All
requirements of the Documents not modified herein shall remain in full force and effect as
originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that
may be issued for a specific solicitation.
The following are our questions regarding the Parking Management Services RFP:
Question #1:
Is the Operator to provide the citation management software and ticketing issuing devices for parking
enforcement? If the City is providing, which software and hardware will the City be providing for the
Operator to use in parking enforcement?
Answer to Ouestion #1:
The City does not provide the parking enforcement equipment or software, Miami -Dade County
provides Duncan AutoCITE X3.
Question #2:
Is the financial structure of this RFP the same as the previous RFP?
Answer to Ouestion #2:
The City is not sure what is being requested.
Question #3:
Please provide the current contract price in place for the previous year.
Page 1 of 3
Answer to Ouestion #3:
Please refer to Addendum #4.
Question #4:
On pg 4 of the RFP it states that the City will provide "a designated workspace ". Please clarify, is this
the management office of the Operator?
Answer to Question #4:
Please refer to Addendum # 1 and Addendum #4.
Ouestion #5:
Which vehicles will the City provide the Operator per pg 4 of the RFP?
Answer to Ouestion #5:
One Crown Victorian, One Cushman vehicle, Two GEM electric vehicles,
Question #6:
What expenses are to be included in the All Inclusive Fee?
Answers to Question #6:
a. Payroll? City Response: Yes
b. Insurance? City Response: Yes
C. Meter equipment, spare parts, replacement meters? City Response: No
d. Fuel? City Response: No
e. Uniforms? City Response: The City provides the polo shirts only, the rest is
required to be provided by the parking operator
f. Credit card fees? City Response: No
g. Signage? City Response: No
h. Cleaning supplies? City Response: No
i. Office supplies? City Response: No
j. Cell phone, internet, data charges? City Response: City does not provide cell phone(s)
to the operator. Internet will be provided by the city.
Page 2 of 3
Ouestion #7:
Have any efforts been made to date to address scofflaws? Booting? Towing?
Answer to Question #7:
Yes.
Question #8:
Please provide the current citation payment collection rate.
Answer to Question #8:
The requested information is not available to provide.
Question #9:
What is the current unpaid balance of parking citations for the City?
Answer to Question #9:
The requested information is not available to provide.
Question #10:
How are appeals handled for parking citations currently?
Answer to Question #10:
Appeals for parking citations are handled by Miami -Dade County.
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
Page 3 of 3
South Miami
'I'ME CITY of I'LEASANT LIVING
ADDENDUM No. #6
Project Name: Parking Management Services
RFP NO. FN- 2014 -01
Date: May 12, 2014
Sent: Fax /E- mail /webpage
This addendum submission is issued to clarify, supplement and /or modify the previously issued
Request for Proposal (RFP) Documents, and is hereby made part of the Documents. All
requirements of the Documents not modified herein shall remain in full force and effect as
originally set forth. It shall be the sole responsibility of the bidder to secure Addendums that
may be issued for a specific solicitation.
Question #1:
Is the local office mentioned in the RFP and subsequently in Addendum #I located within City Hall or in
City offices?
Answer to Question #1:
Please refer to Addendum #I and Addendum #4.
Question #2:
Can the City provide a complete inventory of owned equipment, computers, vehicles, and tools that will
be available for the use by the operator?
Answer to Question #2:
One Crown Victorian, One Cushman vehicle, Two GEM electric vehicles, One PC with printer, 6
Duncan AutoCITE X3 handhelds, one desk, one chair and a landline phone.
Question #3•
Copy of the 2013 and 2014 line -item approved budget for all parking services that would be comparable
to this RFP
Pagel of 5
Answer to Question #3:
Refer to Addendum 45.
Question #4:
Copy of the Actual costs incurred by the City for 2013 and 2014 (YTD) for parking services.
Answer to Question #4:
Refer to Addendum # 5.
Question #5•
Please provide a complete inventory and placement of all multi -space meter and single -space meters
within the South Miami city limits.
Answer to Question #5:
No such complete inventory record exists. The multiple space meters are located within the maps
provided within the RFP.
Question #6:
Who is the merchant of record for all Credit card transactions; DPT and Pay -by- Phone?
Answer to Ouestion #6:
Chase Paymentech.
Question #7:
Can you provide us with a list of all current parking operators' staff and their respective schedule?
Answer to Ouestion #7:
Current operator has approximately 7 staff members designated to the City; the schedule for their
designated staff varies.
Question #8•
What are the current adoption levels for Pay -by -Phone and when did the City first implement the
program?
Answer to Question #8:
Pay -by -Phone was implemented in 2011 for the parking spaces designated for the multiple spaces
parking only. No current plans are in place to expand, but that can change at any time.
Page 2 of 5
Question #9•
The RFP suggests the Operator may be required to f nance new equipment purchases on behalf of the
City. What is the City's capital improvement plan budget for the initial term of the upcoming budget?
Answer to Question #9:
Please provide the section within the RFP which makes such suggestion.
Ouestion #10:
What is the geographical boundary of the Operations Area?
Answer to Ouestion #10:
The operator's boundaries are the entire City's boundaries.
Question #11:
How many spaces are controlled by the Master Meters?
Answer to Question #11:
Approximately 480 pay -by -space parking spaces.
Question #12:
How many single space meters are still on the street?
Answer to Question #12:
Approximately 287.
Question #13:
Is the collections and maintenance of those meters within the municipal parking garage, part of this
RFP?
Answer to Question #13:
No.
Ouestion #14:
RFP 4 -13. Collecting, accounting for, and depositing with the City, residential parking permit fees, meter
fees, citations payments, including penalties, and any other parking program revenue. Q. Doesn't the
County collect Parking Citations payments, including penalties?
Page 3 of 5
Answer to Question #14:
Yes.
Question #15:
Are the resolutions provided, 247 -12- 13804, 202 -11- 13516, and 204 -11 -13518 being extended for the
life of this contract? a. If so, is the rate still $250 /meter /year.
Answer to Question #15:
There is no guarantee the Resolutions will be extended for the life of this contract.
Question #16:
Are the LUKE meters on an extended warranty plan with Digital Payment Technologies directly?
Answer to Question #16:
Yes, for the time being.
Question #17:
Who is responsible for the parts replacement of the single space meters and the multi -space meters,
including labor?
Answer to Question #17:
The Parking Operator is responsible for any part replacement related to the single meter heads and any
minor replacements related to the multi -space meters.
Question #18:
Who is responsible for the repairs and maintenance of all of the equipment provide by the City?
Answer to Question #18:
The City.
Question #19:
Will the City be able to use the New Wifi network for meter communication? If so, will there be a
charge to the City for this service?
Answer to Question #19:
Yes, the City will be able to use the new Wifi network for meter communication. No, there will not be a
charge to the City for this service.
Page 4 of 5
Ouestion #20:
Under the current operator's contract are there any unamortized amounts for equipment they have
bought on behalf of the city that will be transferred to any potential new operator? If so, please provide a
description of the equipment and the amount which will need to be transferred.
Answer to Question #20:
No.
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
Page 5 of 5
South Miami
THE CITY 01; PLEASANT LIVING
ADDENDUM No. #7
Project Name: Parking Management Services
RFP NO. FN- 2014 -01
Date: May 13, 2014
Sent: Fax/E- mail /webpage
This addendum submission is issued to clarify, supplement and /or modify the previously issued
Request for Proposal (RFP) documents, and is hereby made part of the documents. All
requirements of the documents not modified herein shall remain in full force and effect as
originally set forth. It shall be the sole responsibility of the bidder to secure addendums that
may be issued for a specific, solicitation.
One last question regarding this RFP:
Question #1•
The contract provided in the Addenda states a current Management Fee of $203,008.80 payable
to Contractor (LAZ), however, the LAZ Proposal attached to the contract proposed at
Management Fee of $311,700. Could you please provide an explanation of what changed from
LAZ's proposal to the final contract that resulted in such a dramatic reduction in Management
Fee?
Answer to Question #1:
The discrepancy is attributed to the submission of Best and Final Offers (BAFO) to RFQ
#FN090303. Please refer to Addendum # 4, Resolution 4121 -11- 13435, Exhibit C, "Best and
Final Offer."
IT SHALL BE THE SOLE RESPONSIBILITY OF THE BIDDER TO SECURE
ADDENDUMS THAT MAY BE ISSUED FOR A SPECIFIC SOLICITATION.
Page I of 1
RESOLUTION #121 -11- 134453
RESOLUTION NO. 121-11-13435
A Resolution authorizing the City Manager to execute an agreement for an
initial three (3) year period with two (2) one (1) year options to renew with
Lax Parking, Inc. for municipal parking management services.
WHEREAS, the City needs to have a professional parking management and operating services
to manage and operate the public parking within the City, and in order to enhance customer service,
improve revenue collection and improve overall /efficiencies; and,
WHEREAS, the City desires to retain Laz Parking; Inc. to perform the required services
based on its qualifications, and capability to perform said services in a professional and timely manner
and in accordance with the City's goals and requirements; and,
WHEREAS, Laz Parking, Inc.. has provided and continues to provide management services
pursuant to the original municipal parting management contract dated September 16th, 2003; and
WHEREAS, the City has obtained competitive Requests for Qualifications (RFQ)
from Standard Parking, Central Parking Systems, and Laz Parking, and
WHEREAS Laz Parking, Inc. was the lowest and most responsive and responsible bidder for
the services in question; and
WHEREAS, Laz Parking has agreed to perform the required services in accordance with the
terms and conditions set forth in the currently proposed agreement.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section I The City Manager is hereby authorized to execute the proposed agreement with Laz
Parking, Inc. for municipal parking management services.
Section 2 This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 26th day of July 2011
APPROVED. A,
' () Mayor
COMMISSION VOTE:
4 -0
Mayor
Stoddard
absent
Vice -Mayor
Newman
Yea
Commissioner
Palmer
Yea
Commissioner
Beasley
Yea
Commissioner
Harris
Yea
RESOLUTION #36 -14- 141130
RESOLUTION NO.:____36-14-14130
A Resolution authorizing the City Manager to enter into a month to month
contract with Laz Parking, Inc., for parking management services.
WHEREAS, the City's and Laz Parking Inc., entered into an agreement for parking
management services, expiring March 31, 2014; and
WHEREAS, to provide the City time to select a vendor and enter into a new agreement
for parking management services, the City and Laz Parking Inc., mutually desire to extend the
agreement on a month -to -month basis for a term not to exceed six (6) months, expiring
September 30, 2014 at the same terms, conditions and prices identified in Agreement for
Parking Management Services; and
WHEREAS, the City or Laz Parking, Inc., may terminate the agreement with a written 30
Day Notice to either party, and in all cases, such termination will become effective upon the last
day of the month the Notice of Termination is received.
NOW, THEREFORE, BE IT RESOLVED THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to enter into a month to month contract, a
copy of which is attached to this Resolution, with Laz Parking, Inc., for parking management
services for a term not to exceed six (6) months expiring September 30, 2014 at the same terms,
conditions and prices pursuant to the Agreement for Parking Management Services, a copy of
which is attached to this Resolution, for an amount not to exceed $16, 917.40 per month.
Section 2. Severability. If any section, clause, sentence, or phrase of this resolution is
for any reason held invalid or unconstitutional by a court of competent jurisdiction, this holding
shall not affect the validity of the remaining portions of this resolution.
Section 3. Effective Date: This resolution shall take effect immediately upon
enactment.
PASSED AND ENACTED this 4thday of March , 2014.
ATTEST: APPROVED:
Lia I- (� "' 61
l
CI CLERK MAY R
READ AND A OVED AS TO FORM,
LANGUAG LEGALITY I ND/1
EXEC
I��rIO THEREOF/ / %
CITY ATTORNEY
COMMISSION VOTE:
4 -0
Mayor Stoddard:
Yea
Vice Mayor Harris:
absent
Commissioner Welsh:
Yea
Commissioner Liebman:
Yea
Commissioner Edmond:
Yea
GUN BIZ, LAZ FLORIDA PARKING
,Detail by Entity Name
it by Entity Name
FLORIDA PARKING, LLC
ocument Number
El /EIN Number
ate Filed
Event
t Date Filed
t Effective Date
L07000100284
261172679
10/02/2007
FL
ACTIVE
LC AMENDMENT
08/19/2011
NONE
04 Washington Avenue
,uite 720
liami Beach, FL 33139
;hanged: 01 /08/2014
lailinq- Address
5 LEWIS STREET
,%O LAZ KARP ASSOCIATES, LLC
IARTFORD, CT 06103
,hanged: 04/24/2009
tegistered Agent Name & Address
,ORPORATION SERVICE COMPANY
201 HAYS STREET
ALLAHASSEE, FL 32301 -2525
lame Changed: 03/01/2010
b
,ddress Changed: 03/01/2010
►uthorized Person(s) Detail
lame & Address
Me MGRM
AZ KARP ASSOCIATES, LLC
Pagel of 3
http: / /search. sunbiz.org/ Inquiry/ CorporationSearch /SearchResultDetail/Enti... 5/16/2014
Detail by Entity Name Page 2 of 3
15 LEWIS STREET
HAPT;zr)Pn (-T 06103
.11. -11-1 -1
W32:14-i
AZOWSKI, ALAN B
010-PROSPECT STREET
IARTFORD, CT 06103
'Itle SEC
;ARP, J ErF F R. E_ Y 11'
6 CLAYPIT HILL ROAD
VAYLAND, MA 01778
Report Year
Filed Date
2012
02/08/2012
2013
03/05/2013
2014
01/0812014
01/08/2014 ANNUAL REPORT F-View
image in PDF format
03/05/2013 ANNUAL REPORT
View image in PDF format
02/08/2012 ANNUAL REPORT
View image in PDF format
0811912011 LC Amendment
View image in PDF format
01/06/2011 --ANNUAL REPORT
View image in PDF format
03/01/2010 -- Reg. Agent Change
View image in PDF format
02/09/2010 --ANNUAL REPORT
View image in PDF format
04/24/2009 —LC Amendment and Name Change (--
View image in PDF format
01/22/2009 -- ANNUAL REPORT F
View image in PDF format
09103/2008 --ANNUAL REPORT
View image in PDF format
11/0812007 -- LC Article of Correction I
view image in PDF format
10/02/2007 Florida. Limited. ited. Liability r
view image in PDF format
10/02/2007 Merger
=Jew image in PDF format
Copyright @ and Privacy Policies
State of Florida, Department of State
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail/Enti... 5/16/2014
2014 FORIGA LIMITED LIABILITY COMPANY ANNUAL. REPORT
DOCUMENT# L07000100284
Entity Name: LAZ FLORIDA PARKING, LLC
Current Principal Place of Business:
404 WASHINGTON AVENUE
SUITE 720
MIAMI BEACH, FL 33139
Current Mailing Address:
15 LEWIS STREET
CIO LAZ KARP ASSOCIATES, LLC
HARTFORD, CT 06103
FEI Number: 26. 1172679
Name and Address of Current Registered Agent:
CORPORATION SERVICE COMPANY
1201 HAYS STREET
TALLAHASSEE, FL 32301 -2525 US
FILED
Jan 08, 2014
Secretary of State
CC6681736984
Cerdficate'of Status Desired: No
The above named entity sub6ts this atatement for the purpose of changing its regiatered office or registered agent, or both, in the State of Florida.
SIGNATURE:
Electronic Signature of Registered Agent Date
Authorized Person(s) Detail :
Title
MGRM
Name
LAZ KARP ASSOCIATES, LLC
Address
15 LEWIS STREET
City- State -Zip:
HARTFORD CT 06103
Tale
SEC
Name
KARP, JEFFREY N
Address
36 CLAYPIT HILL ROAD
City- State -Zip:
WAYLAND MA 01778
a
Title
PRES
Name
LAZOWSKI, ALAN B
Address
1010 PROSPECT STREET
City -State -Zip:
HARTFORD CT 06103
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67 an air Amv wile ul ww wM &romMd.
SIGNATURE: ALAN B. LAZOWSKI CEO 01/08/2014
Electronic Signature of Signing Authorized Person(s) Detail Date ,
MIAMI HERALD I MiamiHerald.com SE SUNDAY, JUNE 8, 2014 1 29SE
e
Pm�
VILLAGE OF PINECREST
Public Notice
On'Tuesday, July 8, 2014, at 8:00 p.m., the Village Council will conduct the
following Public Hearing to be held at the Pinecrest Municipal Center, Council
Chamber, 12645 Pinecrest Parkway, Pinecrest, Florida:
Hearing #2014- 0708 -1 Christ the King Lutheran Church, the applicant, is requesting
approval of 'a conditional use permit and amended site development plan for the
establishment of.a 14,400 square foot daycare and pre - school /kindergarten for 216
students`within_'an existing building in the PS District with proposed site improvements to
include:additional' landscaping, fencing and improvement or 16 parking spaces for the
property located ot1 1295 Red Rood.
All interested parCesgre" "urged to attend. Objections or expressions of approval may be made in person at the
hearing or filed i writing prior to or of the hearing. Interested porhes requesting informo ion are asked to contact
the.Building and Planning Department by calling 305.234.2121, via e-mail at plonnin9@pinecrest -0.gov or
writing to the department at 12645 Pinecrest Parkway, Pinecrest, Florida 33156. Refer to the Hearing Number
when making:on inquiry.
In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need
speciol accommodations to participate in this meeting because of that disability should contact the Village Clerk of
1305) 234 -2121 not later than four business days prior to such proceeding.
Should any parson decide to appeal any decision of the Village Council with respect to cny matter considered at
such meeting or hearing, that person will need a record of the proceedings and, for such purpose, may need to
ensure that a verbatim record of the proceedings is mode, which record includes the testi:r:ony and evidence upon
which the appeal is to be based )F.S. 286.01051.
Guido H. Inguanzo, Jr., CMC
Village Clerk
www.pinecrest-fl.gov
CITY OF SOUTH MIAMI
COURTESY NOTICE
NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida will conduct Public
Hearing(s) at its regular City Commission meeting scheduled for Tuesday. June 17. 2014 beginning at
7:00 p.m., in the City Commission Chambers, 6130 Sunset Drive, to consider the following item(s):
+ A Resolution authorizing the City Manager to enter into a five (5) year contract agreement with Laz Parking,
Inc. for an amount not to exceed $1,120,419 for a five (5) year period.
A Resolution for Special Use Approval to permit a general restaurant at 5701 Sunset Drive, Shops at e
Sunset Place Unit C11 D, within the Specialty Retail "SR ", Hometown District Overlay "HD -OV ".
A Resolution amending a Special Use Approval to permit a public car wash at 5795 South Dixie Highway,
within the TODD Light Industrial 'TODD-1-14" zoning use district
A Resolution authorizing the City Manager to enter into a five (5) year contract with Bidera LLC Real Estate
and Auction Services for asset liquidating services.
An Ordinance amending Section 7 -3 of the Code of Ordinances including the establishment of a parks
and recreation facilities impact fee category, and creating Section 7 -32 establishing regulations for the
collection of impact fees.
ALL interested parties are invited to attend and will be heard.
For further information, please contact the City C3erk's Office at 305 -663 -6340.
Maria M. Menendez, CMG
City Clerk
pursuant to Florida Statutes 286.0105, the City hereby advises the public chat if a person decides to appeal any decision made by this Board,
Agency or Commission with respwt to any matter considered at its meeting ar hearing, he or she will need a record of the proceedings,
and that for such purpose, affected person may need 10 ensure thata verbatim record of the proceedings is made Which record includes the
testimony and evidence upon which the appeal is to be based.
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1
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I'nEAL ESTATE
Colixto A. Navarro
CABA Real Estate
c(ifixforealestate@gmaii.com
cell: 786 -210 -8713
You've Got A Friend in the Real Estate Business
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI -DADE:
Before the undersigned authority personally appeared
M. ZALDIVAR, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review f /k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami -Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI
NOTICE OF PUBLIC HEARING FOR JUNE 17, 2014
in the XXXX Court,
was published in said newspaper in the issues of
06/06/2014
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing this advertisement for ublication in the said
newspaper. --/*:?
Sworn to and subscrfbejl ta'efore me this
(SEAL)
M. ZALDIVAR personally known to me
FlOonded B. THOMAS
Notary Public -St ate of Florida
y Comm. Expires Nov 2, 2017 Commission # FF 034747 onded Through National Notary Assn.