Res No 160-14-14254RESOLUTION NO.160-14-14254
A Resolution relating to budget;authorizing a transfer of $16,500 from
City Manager's General Contingency account,to Police Computer
Equipment account.
WHEREAS,itis requested that the budget forPolice Computer Equipmentbe
increased by$16,500 from account No.001.1310.513.9920;and,
WHEREAS,Itis essential to provide sufficientfunds for Police Computer Equipment
account for the purchase andinstallationofa security and access control system for CityHall
andPolice Department facilities;and,
WHEREAS,the MayorandCity Commission desire to transfer sufficientfundsfrom
account No.001.1310.513.9920 CityManager's General Contingency,witha current balanceof
$70,000,settlements to account No.001.1910.521.5205 Police Computer Equipment,witha
current balance of $9,342.76.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT,
Section I.TheCityManageris hereby authorized to transfer sufficientfundsin the
amountof $16,500 fundsfrom account No.001.1310.513.9920 CityManager'sGeneral
Contingency,witha current balanceof $70,000,settlements to account No.001.1910.521.5205
Police Computer Equipment,witha current balanceof $9,342.76.
Section 2.This resolution shall takeeffectimmediatelyuponadoption.
PASSED ANDADOPTED this5th dayof August ,2014.
ATTEST:APPROVED:
\fihOJ.Q>i/Qk^x^U^
CITY CLERK T
READ AND Aj
LANGUAG
OVED AS TO FORM,
ALITY AND
COMMISSION VOTE:5-0
Mayor Stoddard:Yea
ViceMayorHarris:Yea
Commissioner Welsh:Yea
Commissioner Liebman:Yea
Commissioner Edmond:Yea
South1 Miami
THE CITY OP PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Date:
The Honorable Mayor&Membersof the CityCommission
StevenJ.Alexander,CityManager
July30,2014 AgendaItem No.:_
Subject:A Resolution relating to budget;authorizing a transfer of $16,500
from City Manager's General Contingency account,to Police
Computer Equipment account.
Background:Itis requested that thebudgetforPolice Computer Equipmentbe
increased by$16,500 from account No.001.1310.513.9920.Itisessential
to providesufficientfundsforPolice Computer Equipment account forthe
purchaseand installation ofasecurityand access controlsystemforCity
HallandPolice Department facilities.
Currently,the City utilizes an outdated security access control system
originally installedduringthe mid-1990's andsubsequentlyupgradedin
2004forCity Hall andPolice Department facilities.Thesecurityaccess
control systemiscurrently out ofservicefortheCity Hall door openings
limiting the Police Departments ability to override the timers foraccess to
City Hall for public meetings scheduledafternormal business andany
holiday programming schedules.
Furthermore,the Police Department isunableto quickly lockdownCity
Hall remotely shouldanemergencysituationarisesuchasanactive
shooter scenarioonornearCity Hall property thereby exposingstaffand
visitors to a potential emergency situation.
Transfer Amount:$16,500
Transfer From:Account number 001.1310.513.9920 City Manager's General Contingency,
with a current balance of $70,000.
Transfer To:Account number 001.1910.521.5205,Police Computer Equipment,with a
current balance of $9,342.76.
RESOLUTION NO.62-13-13880
A Resolution authorizing the City Manager to execute a design build contract
with Recreational Design &Construction,Inc.for the design and construction of
the proposed Murray Park Community Pool.
WHEREAS,the Cityhas secured a CDBG grantinthe amount of$1,207,374.00forconstruction
andaSNP grant of $220,050.00 for construction butofwhich17%maybeusedfordesign.The SNP
grant will expire as of March 31,2013 and the CDBG grant expired on December 31,2012;however,
pursuant to an agreement between Miami-Dade County and the City,Miami-Dade Countyhas agreed
to extend the grants fora period of six months to June 30,2013;and,
WHEREAS,the City received two proposals m response to an RFP fromdesignbuild companies
for the design and construction of the pool;and,
WHEREAS,the City previously selected Di Pompeo Construction Corporation for their design
concept however during negotiations,the contractor withdrew from the project;and,
WHEREAS,the City,pursuant toFlorida Statute 287.55,(5)CompetitiveNegotiation,section(b),
the City began negotiations with the second most qualifiedfirm,Recreational Design&Construction,
Inc.;and,
WHEREAS,Recreational Design &Construction,inc.proposeda contract priceof$1,422,000,
whichincludes $137,400 fordesignand pre-construction costs;and,
NOW THEREFORE,BEIT RESOLVED BYTHE MAYOR AND CITY COMMISSION OFTHECITYOF
SOUTH MIAMI,FLORIDA:
Section 1.TheCity Manger is hereby directed and authorized to negotiate and execute adesign
build contract with Recreational Design&Construction,Inc.,for the designand construction ofthe
proposed Murray Park Community Pool that is substantially similar to the contract that is attached.The
approval ofthis resolution iswith the understanding that the operation and maintenance coststothe
City and the CRA shallnot exceed $50,000,tobeadjustedannuallyby the ConsumerPrice Index,and
that thepoolshallnotbe open formorethanten(10)weeks,unless non-ad valorem fundingcanbe
found.
Section 2.The funding for the MurrayParkCommunityPool Project is detailed below:
Source
Total
Funding Construction Design Expended
Current
Balance
CDBG $1,207,374 $1,207,374 0 $6,013 $1,201,361
SNP $220,050 $182,642 $37,409 $0 $220,050
SMCRA $100,000 0 $100,000 $0 $100,000
$1,527,424 $1,390,016 $137,409 $6,013 $1,521,411
Page1 of2
Res.No.62-13-13880
Section 3.Severability:If any section,clause,sentence,or phrase of this resolution is for any
reason held invalid or unconstitutional by a court of competent jurisdiction,this holding shall not affect
the validityof the remainingportionsofthisresolution.
Section3.Effective Date:This resolution shall takeeffect immediately uponenactment.
PASSED AND APPROVED this 19^day of March.2013*
ATTEST:
Page 2 of2
APPROVED:
COMMISSION VOTE:4-1
Mayor Stoddard:Yea
Vice Mayor Liebman:Yea
Commissioner Harris:Yea
Commissioner NewmansNay
Commissioner Welsh:Yea