Res No 157-14-14251RESOLUTION NO.157-14-14251
A Resolution relating to budget;authorizing a transfer of $15,000 from
City Manager's General Contingency account,to City Clerk Legal Ads
account.
WHEREAS,itis requested that thebudgetforCity Clerk Legal Adsbeincreasedby
$15,000 from account No.001.1310.513.9920;and,
WHEREAS,the CityofSouth Miami isrequiredbyCity Charter andbyFlorida
Statues to advertise the timeandplaceof the secondreadingof ordinances andof the first
readingsof certain resolutions,including resolutions that approve voter referenda;and,
WHEREAS,Resolution 43-I4-I4I37 approved an amount not to exceed $19,215 for
the 2014 election advertisements;and,
WHEREAS,the Cityhas advertised Spanish translations as required by the Voting
RightsAct,Sec.203(C);and,
WHEREAS,the City Clerk Legal Ads account was underestimated as the cost of
running the SpanishAds for the election were more than what had been estimated,aswellas
other advertising that was required;and,
WHEREAS,Itis essential to provide sufficientfunds for City Clerk Legal Ads account
in order to cover payments through the endof the 2014 fiscalyear;and,
WHEREAS,the MayorandCity Commission desire to transfer sufficientfundsfrom
account No.001.1310.513.9920 CityManager's General Contingency,witha current balanceof
$70,000,settlements to account No.001.1200.512.4910 City Clerk Legal Ads,witha current
balance of $277.43.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT;
Section L The CityManageris hereby authorized to transfer sufficientfundsin the amount of
$15,000 fundsfromaccountNo.001.1310.513.9920 City Manager's General Contingency,with
a current balanceof$70,000,settlements toaccountNo.001.1200.512.4910 CityClerk Legal
Ads,with a current balance of $277.43.
Section 2.This resolution shalltakeeffect immediately uponadoption.
PASSED AND ADOPTEDthis 5thday of August 2014.
ATTEST:APPROVED:
Pg.2 of Res.No.157-14-14251
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGEfLE^ALITY AND^
EXECU#0NTHEREOF:
COMMISSION VOTE:5-0
Mayor Stoddard:yea
ViceMayorHarris:yea
Commissioner Welsh:Yea
Commissioner Liebman:Yea
Commissioner Edmond:Yea
Soutff Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Date:
The Honorable Mayor&Membersof the City Commission
StevenJ.Alexander,CityManager
July29,2014 AgendaItem No.:_
Subject:A Resolution relating to budget;authorizing a transfer of $15,000
from City Manager's General Contingency account,to City Clerk
Legal Ads account.
Background:TheCityofSouth Miami isrequiredbyCity Charter andby Florida Statues
to advertise the timeandplaceof the second readingof ordinances andof
thefirstreadingsofcertainresolutions,including resolutions that approve
voter referenda.Resolution 43-14-14137 approved an amount not to
exceed $19,215 forthe 2014 electionadvertisements.TheCityhas
advertised Spanish translationsasrequiredbytheVoting Rights Act,Sec.
203(C).TheCityClerk Legal Ads account was underestimated as the cost
ofrunning the SpanishAdsfor the election were more than what hadbeen
estimated,aswellas other advertising that wasrequired.
TheCityClerkis contacting other Spanish newspapersfor publishing next
electionsadsinaneffort to find better pricesthan those ofthe Miami
Herald.
ItisrequestedthatthebudgetforCityClerk Legal Adsbeincreasedby
$15,000 fromaccountNo.001.1310.513.9920.Itis essential toprovide
sufficientfundsforCity Clerk Legal Ads account in order to cover
payments through the endof the 2014 fiscal year.
Transfer Amount:$15,000
Transfer From:Accountnumber 001.1310.513.9920 City Manager's General Contingency,
with a current balance of $70,000.
Transfer To:Accountnumber 001.1200.512.4910,CityClerk Legal Ads,withacurrent
balance of $277.43.
Attachments:Resolutionforapproval
Resolution 43-14-14137
RESOLUTION NO.43-14-14137
A Resolution authorizingtheCityManagertopaythe Miami Heraldfor
Election Advertisements.
WHEREAS,theCityof South Miami is required by City Charter and by Florida Statutes
to advertise the time and place of the second reading of ordinances and of the first readings of
certain resolutions,including resolutions that approve voter referenda;and
WHEREAS,during City elections,the City not only is required to advertise public
hearingitems,butelectionnoticesaswell;and
WHEREAS,the City has duly advertised the 2014 City election ads both in English and
Spanish;and
WHEREAS,the City has advertised Spanish translations as required bythe Voting
RightsAct,Sec.203(C);and
WHEREAS,theCityhas advertised theEnglishversionofelectionnoticesinthe
NeighborsandtheSpanishversion of electionnoticesin El Nuevo;and
WHEREAS,theCityhas budgeted an appropriation forthe payment of these
advertisements underlineitem"LegalAds"inAccount #001-1200-512-4910;and
WHEREAS,Account #001-1200-512-4910 hasacurrentbalance of $22,789.61 and
WHEREAS,theMayorandCity Commissioners desiretopaythe Miami Heraldan
amount notto exceed $19,215.
NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSIONERS OF THE CITY OF SOUTH MIAMI>FLORIDA:
Section 1.TheCityManagerisherebyauthorizedtopaytheMiamiHeraldanamount
notto exceed $19,215 forduly required advertisement tobepaid from Account #001-1200-512-
4910 which has a current balance of $22,789.61.
Section2.Severability.If anysectionclause,sentence,orphrase of thisresolutionisfor
anyreasonheldinvalidor unconstitutional byacourtofcompetent jurisdiction,theholdingshall
notaffectthevalidity of theremainingportionsofthisresolution.
Section 3.Effective Date.This resolution shallbecomeeffective immediately upon
adoptionbyvote of theCity Commission.
PASSED AND ADOPTED this18thday ofMarch ,2014.
Page 1 of 2
Res.No.43-14-14137
ATTEST:
icrrY clerk
READ AND APPROVED AS TO FORM,
LANGUAX3BOJK5ALIT5
"THEREO!
Page2 of 2
APPROVED:
AYOR
COMMISSION VOTE:5"°
Mayor Stoddard:Yea
Vice Mayor Harris:Yea
Commissioner Edmond:Yea
Commissioner Liebman:Yea
Commissioner Welsh:Yea