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Res No 151-14-14245RESOLUTION NO.151-14-14245 A Resolution relating to budget;authorizing a transfer of $1,050 from General Contingency account to Contractual Services account. WHEREAS,itis requested that the budgetfor the Contractual Services account be increased by$1,050 which currently hasabalanceof$34.50;and, WHEREAS,itisessential to providesufficientfunds to the Contractual Services account No.001-1310-513-3450;the additional funds will ensure that the account has monies for the remainder of the fiscalyear;and, WHEREAS,once there are sufficient funds in the Contractual Services account No.001- 1310-513-3450;wewillbeable to process the last outstanding Invoice for Southern Strategy Group of Miami,LLC.The lastinvoicewas processed in OneSolution,however,due to insufficientfunds, the Invoiceis outstanding;and, WHEREAS,the MayorandCity Commission desire to transfer sufficientfundsfrom account No.001-1310-513-9920,General Contingency,witha current balanceof $99,000 to Contractual Services account No.001 -1310-513-3450,currently withabalanceof$34.50;and, NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA; Section L TheCity Manager andhis administrative staffareherebyauthorizedtotransfer $1,050 fromaccountNo.001-1310-513-9920,General Contingency,witha current balance of $99,000;to Contractual Services account No.001 -1310-513-3450 with a balance of $34.50. Section 2.Severability.If anysection clause,sentence,or phraseofthisresolutionisfor anyreasonheld invalid or unconstitutional byacourtofcompetent jurisdiction,the holding shall notaffectthe validity oftheremainingportionsofthisresolution. Section 3.Effective Date.This resolution shall become effective immediately upon adoptionby vote of the CityCommission. PASSED AND ADOPTED this 5th dayof August 2014. ATTEST:APPROVED: COMMISSION VOTE: Mayor Stoddard: ViceMayorHarris: Commissioner Edmond: Commissioner Liebman: Commissioner Welsh: 5-0 Yea Yea Yea Yea Yea South11 Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To: From: Date: The Honorable Mayor &Members of the City Commission Steven Alexander,City Manager August 5,2014 Agenda Item No.: Subject: Background: Amount: From Account: To Account: Backup Documentation: AResolutionrelatingtobudget;authorizingatransferof $1,050 from GeneralContingency account toContractualServices account. Itisrequestedthata budget transferof $1,050 be authorized fromthe GeneralContingencyaccounttoContractual Services accounttopay andprocesslastInvoiceforSouthernStrategyGroupofMiami,LLC. Southern Strategy GroupofMiami,LLC wasapprovedvia Resolution No.242-13-140960 inNovember 2013 torepresenttheCitybefore the Florida Cabinet sitting asthe Transmission Line Sitting Board, regarding the determination of Florida Power&Light's proposed transmissionlinecorridorthroughtheCityofSouthMiami.Itwas recommendedthatthe City enterintoanagreementwith Southern Strategy Groupof Miami,LLC onamonthlybasisforaperiodof three (3)months and renewable for additional (3)three months block termsnottobeextendedbeyond September 30,2014. $1,050 AccountNo.:001-1310-513-9920 (General Contingency)hasa current balance of $99,000. Account No.:001-1310-513-3450 (Contractual Services )has a current balance of $34.50. Proposed Resolution Invoice MM-1573 Backup e-mails relatedto account balances Resolution No.242-13-14060 dated November 2013 Agreement letter dated November 5,2013 *&<& ST It A T fi (JY G It O IJ V **if Southern Strategy Group ofMiami,LLC PO Box 10570 Tallahassee,FL 32302 Bill To City of SouthMiami 6130 Sunset Drive SouthMiami,FL 33143 Professional Services Rendered FINALINVOICEPro-ratedJune1-9,2014 Pleasecall (850)222-0821 option2orEMAIL edvvards@usstratcgy.com forbillinginquiries. Description /"' /~" Invoice Date Invoice # 6/1/2014 MM-1573 FEIN #27-0798190 BILLING PERIOD Amount 1,050.00 Total $1,050.00 RESOLUTION NO.242-13-14060 A Resolution authorizing the City Manager to execute an agreement with Southern Strategy Group of Miami,LLC relating to representing the City of South Miami before the Florida Cabinet sitting as the Transmission Line Sitting Board,regarding the determination of Florida Power & Light's proposed transmission line corridor through the City of South Miami* WHEREAS,the City's current State lobbyist,Gomez,Barker &Associates cannot represent theCityat the State Legislation with reference toissueswhicharisepertainingto Florida Power &Light because ofanexistingconflict,and WHEREAS,theCityneedsanalternative lobbying firm,inaneffortfortheCityto have properrepresentationrelatedtothe determination of Florida Power&Light's proposed transmission line corridor through the CityofSouth Miami,and WHEREAS,itisrecommendedthattheCityauthorizetheCity Manager toenter intoanagreementwithSouthernStrategyGroupof Miami,LLC fora monthly retainer amountof$3,500.Theproposedagreement will proceedforthree(3)monthsandcanbe renewedfora three (3)monthblockterms,nottobeextended,byrenewalorotherwise, beyond September 30,2014.,and WHEREAS,theproposedagreement may beterminatedbyeitherparty with 30- days written notice. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI THAT: Section 1.TheCity Manager isauthorizedtoexecuteanagreementwithSouthern Strategy Groupof Miami,LLC relating to representing the City of South Miami beforethe Florida Cabinet sitting asthe Transmission Line Sitting Board,regarding the determination of Florida Power &Light's proposed transmission line corridor through the City of South Miami, fora monthly retainer amount of $3,500 from account number 001-1310-513-3450 witha current balance of$156,500.A copy oftheletter agreement that has been proposed by Southern Strategy Group of Miami,LLC isattached. Section 3*Severability.If any section clause,sentence,or phrase of this resolution is for any reason held invalid or unconstitutional by acourtof competent jurisdiction,the holding shall notaffectthe validity ofthe remaining portionsofthisresolution. Section4.EffectiveDate.This resolution shall become effective immediately upon adoptionbyvoteoftheCityCommission. PASSED ANDADOPTEDthis 5th dayof November 2013. Pg.2 of Res.No.242-13-14060 READ ANDAP£#OVED AS TO FpRM, Et&ffi&k THEREOF APPROVED: COMMISSION VOTE:5-0 MayorStoddard:yea ViceMayor Liebman:Yea Commissioner Newman:Yea Commissioner Harris:Yea Commissioner Welsh:Yea STRATEGY GROUP •*• 2000 PomcsD*LionBom*VA»D,Sunt624 -CooalGabiju.FL33134 *<P)305,421.6304•www.fto6TSATBov.oou November 5,2013 Steve Alexander City Manager City of South Miami 6130 Sunset Drive South Miami,FL 33143 Re:Agreement with Southern Strategy Group of Miami,LLC Dear Mr.Alexander: Thankyouverymuch for yourinterestin having SouthernStrategyGroupof Miami,LLC (SSG provide stateexecutive branch governmental consulting servicestothe City of South Miami.SSG Is committedto providing thehighestlevelofservicein furtherance ofyourgoals.Thisagreement will describethetermsunder which that representation will occur. Youhaveaskedthatwerepresentthe City ofSouth Miami beforethe Florida Cabinet sitting asthe Transmission Line Siting Board,regarding the determination of Florida Power &Light's proposed transmission line corridor through Miami-Dade County. South Miami will bedirectlyimpactedbythe final determination andtherefore communicating the impactstotheCitytoboth staff as wellastheCabinetwillbeof paramountimportance.In addition,aspartofourscopeofservice,SSG will provide electronic documentsona daily basis,relevant newspaper articles,analyses,and important governmental announcements. The entire teamof SSG's lobbyists in South Florida will be available to advance the City ofSouth Miami's interests.Youmaywishto review in detail the qualifications ofthe teamat www.u8fttrateov.com-However,in order toensurethatyourneedsare efficiently and fully addressed,I will bethe primary contact for this representation.If I should everbe unavailable,I would encourage you to contact Nelson Diaz or Edgar Castro.Our contact informationis reflected onthe attached sheet. In exchange for these services,the City of South Miami has agreed to pay $3,500 per month beginning November 1,2013.SSG will send aninvoiceonthefirstof each month and payment isduebytheendofeach month.All payments shall be remitted to P.O.Box 10570,Tallahassee,FL 32302.This agreement will proceed ona month-to- month basisandmaybe terminated by either party with 10 days written notice.Costs directlyattributabletotheperformanceofthi6work will bebilledinadditiontothe monthly retainer,andthesecostsmay include travel,lobbyist registration fees,and other expenses incurred on City ofSouth Miami's behalf.For the exception of lobbyist A00E«B A.DVOOA.QY.ADVIC8 HI MIDWEST8twA,Y ,'*«v <j a o u J.'*.»'«aj £«;v <;&o u >v rj»a t bjg^y t;r o o f ***"**"'*"""*"*™* WWW.8OST4ATBOY.0OJU WWW.TXflT2AT2QY.COM WWW.MIDWESTSTHATBOY.COM Mr,Alexander Page 2 registration fees,no monthly coststhatinthe aggregate exceed$100 will be incurred withoutyour prior approval. In order for us to comply with Florida laws,it will require you complete any forms necessary tocomplywith lobbyist registration requirements thatmayariseasaresultof ourrepresentationofCityofSouth Miami during thetermofacontractorafterits termination should reporting periods overlap. ItshouldalsobenotedthatSSGhas affiliated officesinotherstatesandwithinthestate of Florida.SSGhasa policy of declining representation ofclientswhenthat representation would immediately createa direct conflict with other clients inthe region inwhichtherepresentationoccurs.Weknowofnoconflictswithourcurrentclientsasit relates to the City of South Miami in South Florida.Inorderto ensure the candor and trust in our relationship that forms the basis of effective representation,itisthe policy of SSG tokeep confidential within each office all information about yourbusiness interests and strategies. Thisagreementmaynotbe extended,by renewal or otherwise,beyond September 30, 2014.All disputesshallbe resolved bya court ofcompetent jurisdiction andvenue shall be inMiami-DadeCounty,Florida. I believe theabove reflects our understanding.If itdoes,please sign this agreement and return withthecompletedclient information and lobbyist registration forms,which are enclosed.I appreciateyourattentiontothismatterandlook forward toworkingwith you.Please r\e^er hesitatetocontactmeifwecan assist CityofSouth Miami inany way. Sincerely, ATTESTED: Signatu City Clerk CITY OF & ...Sfeven Alexander City Manager Dated://-?¥~/3 Read and Approved astoForm,Language, Legality and Execution Thereof: Signature: City Attorney Digitally signed by:Thomas F.Pepe DN:CN =Thomas F.Pepe C//VS Date:2013.11.08 17:17:24 -64100' To: From: Copy: Date: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM MembersoftheCityCommission The Honorable Stoddard,Mayor Steven Alexander,CityManager November 5,2013 Agenda Item No. South Miami All-America City uiiir 2001 Subject:A Resolution authorizing the City Manager to execute an agreement with Southern Strategy Group of Miami,LLC relating to representing the City of South Miami before the Florida Cabinet sitting as the Transmission Line Sitting Board,regarding the determination of Florida Power &Light's proposed transmission line corridor through the City of South Miami. Unfortunately,theCity's current State lobbyist,Gomez,Barker&Associates cannot represent theCityat the State Legislation with reference to issueswhicharisepertainingto FloridaPower&Light becauseofanexisting conflict. Duetothissituation,theCityisinneedofanalternative lobbying firmtoprovidetheCity withadequaterepresentationrelatedtothedeterminationof Florida Power&Light's proposed transmissionline corridor throughtheCityofSouth Miami.Itisimperative that theCity enter intoanagreementwithan alternative lobbying firm. Hence,it is my request and recommendation thatthe City authorize the City Manager to enter intoan agreement withSouthernStrategyGroupof Miami,LLC foramonthly retaineramountof$3,500.Theproposedagreementmaybeterminatedbyeitherparty with30-days written notice. Documentation:Proposed Resolution Proposed agreement with Southern Strategy Group of Miami,LLC