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Res. No. 153-05-12132RESOLUTION NO.153-05-12132 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE AN AMOUNT NOT TO EXCEED $70,000 TO DELL COMPUTER CORPORATION,FOR THE PURCHASE OF OPERATING EQUIPMENT FOR FISCAL YEAR 2005/06 CHARGING THE FUNDS TO ACCOUNT NUMBER 001-1340-513-6430,(OPERATING EQUIPMENT);PROVIDING AN EFFECTIVE DATE. WHEREAS,theCity of SouthMiamihasaneedtopurchaseandreplacecomputer equipment throughoutthecitythatisoutofdateortoocostlyto repair;and WHEREAS,DellComputerCorporationhascontinuouslyprovidedtheCity of South Miamiwithcompetitivepricesforcomputerneedsusedfordailyoperations;and WHEREAS,Dell Computer CorporationisincludedontheState of FloridaContract #250-000-03-1forthepurchase of Desktop PC's,Portable PC's,Workstations,Servers, Software and Peripherals;and WHEREAS,anopenpurchaseorderfor$70,000toDell Computer Corporation will allowfor purchases throughout thefiscalyear. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section 1.That theCity Manager is authorized toissueanopen purchase order inan amountnot to exceed$70,000toDellComputerCorporationfromaccountnumber 001.1340.513.6430,"Operating Equipment",withacurrentbalance of $73,076.00. Section 2.That this resolution shallbe effective immediately upon adoption. uPASSEDANDADOPTEDthis ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: TYJ&W&tE day of AXca^-iAJU,^2005. COMMISSION VOTE:5-0 Mayor Russell:Yea Vice Mayor Palmer:Yea Commissioner Wiscombe:Yea Commissioner Birts-Cooper:Yea Commissioner Sherar:Yea C:\Documents and SctlingsVArickeVMy DocumentsWVord Documents\ResolutionDelIPurchOrder.doc «'h'VD 'i'-•']:)y*hh\><.i:\ED V?XO i:X')W\- Ape :/-^i>.''>;.i^iimoi.: '..*.{A '-.J.hYf'. 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EOO'«'fiY.QOi'*YC CrTY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM 2001 South Miami fcrtlfafil MliirIIH To:Honorable Mayor,Vice Mayor Date:December 6,2005 and City Commission From:Maria V.Davis fl rl)A/ili r Agenda Item #*y aCityManager[A^^Jy^^J Re:Authorizing the Purchase Of Dell Computers and Equipment RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OFTHE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE AN AMOUNT NOT TO EXCEED $70,000TO DELL COMPUTER CORPORATION,FOR THE PURCHASE OF OPERATING EQUIPMENT FOR FISCAL YEAR 2005/06 CHARGING THE MIS OPERATING EQUIPMENT ACCOUNT NUMBER 001.1340.513.6430;PROVIDING AN EFFECTIVE DATE. BACKGROUND AND ANALYSIS: Dell Computer Corporation isan online Information Technology depot used by the MIS Department to purchase computer hardware.Dell has consistently provided the City with competitive pricing and is listed under the State of Florida Department of Management Services Contract #250-000-03-1 (see attached information).This open purchase order will be used to purchase computer equipment for all the departments throughout the city which include servers,laptops,desktops,handheld products and laptop accessories. The Police Department is requesting a purchase order with Dell Computer Corporation in the amount of $70,000.00 as provided for in the 2005/06 budget in the MIS Operating Equipment Account number 001.1340.513.6430 as follows: Current Balance $73,076.00 This Purchase -70.000.00 New Balance $3,076.00 RECOMMENDATION: We recommend thatthe City Manager be authorized todisbursean amount notto exceed $70,000.00 to Dell Computer Corporation for the purchase of operating equipment for the currentfiscalyear. Print this psgs Close Florida Contract Information The pricing onthisstoreis reflective of Florida State Contract #250-000-03-1.Please include contract code 90231onallPurchaseOrders.All PublicEntities (SLG,K12,HIED,Healthcare)inyour state can utilize this contract. Click here for detailed ORDERING INSTRUCTIONS for the State of Florida. Copyright 1999-2005 Dell Inc.For customers of the 50 United States and the District of Columbia only.^j Site Terms |Terms and Conditions of Sale |Privacy Policy |About Dell |Careers |Contact Us |Site Map K 0 LargeText sn WP21 http://143.166.83.38/content/topics/segtopic.aspx/contract_popup?c^s&cs=RC962167&...11/18/2005 -j --/•-~~.*«av*w«a*x*mu»»uivi uwnv iwnu^uiiuav'ia/...rage l ui l Rate this Contract View Survey Results Revision 4 (29 July 05) July 29,2005 NO.: FROM: (250-000-03-1}-4 User Agency Director,State Purchasing Contractivto.250-000-03- l Title:IT Hardware The following changes have been made to the subject contract: 1.Telecom Engineering Consultants has beerr removed from the subject Contract for failure to report/pay transaction fees. 2.The subject contract has been renewed for an additional one year period with all vendors except the following: o Cyberguard Corporation •Riverstone Networks Department of Management Services Copyright ©2004 State of Florida http://dms.myflorida.com/dms/layout/set/print/content/view/full/4116 11/18/2005 •wri/uuii^inmuiiicpage Page1of2 DellrecommendsWindows®XPProfessional F&yUSAlI ;'-:-••FloridaStatestore-Contract§250-000-93-1 BuyOnlineorCall1-SSS SystemsGovernmentSolution!AdvancedSearch|SiteMap SoftwaresPeripheralsServicesSupportPurcha,BACKTO:USA>HoridaStateStore-Contr£ct,250,00-03^PremierLogin|*MyCart|»MyOrderStatus|j£ StateSiLocalGovernmentHefotnapmg§Qvernmen(agenciesenhanceprosJt*cri.vify. jtf)*Sicle-bvs"ciecy»ip£:i:ivecomparis Let'sGetStei Del!FeaturedProductsViewaiiSSsteMessaging E-MailUpdates Deli™OptiPlex™GX620 Mini-Tower •Intel®Pentium®4Processor; 640withHT(3.2GHz,2M, 800MHzFSB) •GenuineWindows®XP Professional,SP2,with Media •1.0GBDDR2Non-ECC:Starting SDRAM,533MHz,(2DIMM)1!J "1S0GB2SATA,7200RPM;|l/'i HardDrivewith8MBData BurstCache™ •NoMonitor /T^,FreeE-mailUpdates **HSignupforthelatestindustrytrendsandDelldeals deliveredtoyourinbox. SignupNow: GovernmentSolutionsViewAll LearnhowDellcanhelpyouragencypreparefor naturaldisastersandothercatastrophicevents MoreDetails. m, *EntertheStateandLocalGovernmentSolutions iSection503Accessibility Assessments http://143.166.83.38/content/default.aspx?c=Us&cs=RC962167&l=en&s=slg&~bandwidt...11/18/2005 y:;;?>:WelcometotheFloridaStateStore J&sLTnePacingonthisstoreisreflectiveofStateC .•':-~-;•:,250-000-03-1. "MoreDetails FloridaLinks kOrderingInstructionsfor Fiorida Desktops&Notebooks&Servers": WorkstationsMobileWorkstationNetwi ;-ProductListforSt; Florida •StateProcurementSiteC^•FloridaHigherEd RefreshProgram BrowseOurProducts£Services ooFcwars« Peripherals DellPrinters& Peripherals Servi Trai Intel®Centrino™MobileTechnology Deliversmobileperformancewithlowbatterycc MoreDetails GoDirectWith(Del! DellPremier LogintoaccessyourcustomizedPremierpo _-w i*t»v*isvjkscli vjuvemment Homepage >Shouldyour agency be powered by dual processors?Find out >•ROI Calculator:How much can you save?s> '<•Is it time for a PC Refresh?Find out now.£B> Success Stories •Deli Wireless Notebooks Help Improve Emergency Response.Cs>** h Reliable Technology Allows Louisiana Office of Public Health toEffectivelyMeetCitizens'Needs.E&> Resources •Improved Operational Efficiency Resources CS> §•Premier Login c What is Premier? - Page 2 of2 ,.*d&Employee Purchase Program More*nof^iio ** _a£3^5Sfii State £Local Government Sales Con ==r?":~TfS5 More Details Service £Support * Technical Support S?\A Ge<order status,downloads,customer servi X-<-.V-i OllldP";anH m^mguidesandmore. ^b More Details ,Customer Care fe&SS Hhan9s of Address.Request Invoice /Packi^&*«Missing /Wrong /Damaged,Returns ^^"Mors Details Environmental Fee •Attention:Customers shipping to CaliforniaReadaboutaStateEnvironmentalFeestartingon JanuaryordersshippedtoCalifornia.^=muary BACK TO:USA >Florida State Store -Contract #250-000-03-1 J§,Print. ©Large Text SH WP21 as.«ssKar^a!naarjfflas!wt '*'<>«I<M3.3S/co»,e,M,f,„|,^^^^ Tfi-e Gftycfei ParSst cvf ::m^ SEARCH NOTIFYME! •.v RsteJhjsXQfitract IT Hard warp View Survey Resulfc; Price Shafts -DeSktOP PCS Personal Computers DEPAI Ace [Computers jjjzfcp;//m^wBr^rnnrf puters-eam /^t^^T^^ Price Sftg.-?.* Deshtap PCs Acer °Prfcg Sheet?:- Portable PCs AppEe PrtceSheets Workstations ;:c •-•-- Source fetesZZa^aggEcs^Eaza^^ frfcfcp;/£gjaaaa rwfl9.mae.cotH /fggy^^j./gjjf fe ^M^!lourr»Ve fraP!^*^^^^^ - • • Thin Clients PncsSheets - servers Pfice Sheet*1 Fries 5hgg»rs - Connectivity npuirac •Price Sheets - Uninterruptible Powpp ^iipnjjgo S and Suroe Suppressors *-r Price Sheetc - Storaoe Dgyices Printers Brjcg Shegte - °Price Sheath - Vidsoconferpneino Systems 5Hd Video Bribing Eouinmpnt- Firewslis Price Shppfg - Contractors !Gateway Kewlett- Packard Howard Computers Innovative Tech Lenovo MPC-G NEC Solutions m&//eso.mrca.oiatetftra v7coii»/fjoxMa ktfcp-//^•^.CPmpan.mm Estate /fErerPrte «»& tVjptoti&jxmt® #Price Sheers - Person?!Com^titerc price Sheers - DesktopPCs Pr/ce Sheers - Portable PCs prfre s/ie^-^^^©msrk - Workstation* PriceSheets -^H^Bgh^^gSSiF Servers Tft/n C//ej7.*s •Price Shears - Servers •Price Sheers - Connectivity Devices •Price Sheets - Uninterruptible Power s„pnitoc "^o^^ and Suroe .Suppressors p/vcg Sheets - •Price Sheets - Storage Devices c Printers Pricg Sheets - Videoconferencing Systems 3nd Video Bridoino Eouiamenr Pries Sheets - Fjre'.vslfs Contractors •',••::•'.'•'•'•""|••-•....---,..._..,.._... Th®CmcmPGT&Bf &f rrr .,',^'fr ~l\PERI IP #1 Rate this rontr^rf- IT Hard warp View Survey Resnits Ports ble PCs Acer America Apple Computer CPW-G (Toshiba) Insight Public Sector (Formerly !Executive Source IFujitsu Computer 'Systems Gateway Hewlett-Packard Howard Computers ,Lenovo !MPC-G !.".•; ^gg^^^^^^g^^^^lga^Zfiaht&p://^Ar<fllftgjpgj;n.g^gt&rCom/fef,.rf=?TT frfcfcp;/^^1^-fg-ram /eQnfafff^cfaj[ fatejg^^^^^^mffl^^/g.ffp?ftflir>7 fifites/ZaoaaflgefeiigteiiBge^aa &3ag£afif8gB&ai»rj ^SKll^OMrc^gBt&w^rnm f Worlds ^^L?^'^m^n'rom/^fa^f,WF> ftfftp://vtnwv.howarrflnrwnipufaara.^n,fefefeg£ fatfcp;//w^-iJbnni.ea^/s^dj/porteB/^wte ^^ZZm^ag^^^^^/^^^^lg of • [KEC Solutions lim^/w^.na^]^we,-^-c^Tc^^ Tm Sms ofPterins ri lr "'r.v tbo.v u>btU<tUve pfor$a *^ —-—r-1<—streets -VvForicstettons Rate this Conrrerf- ::;;i:View Survey Rgsyjtg s Workstations sEI Price Sheets-- Personal Comput^ Price Sheers - v..Desktop PCs Fujitsu Computer Systems *Psmhicj^rlceShe^r-"'l"Qwlett-paekard *fitfeg She&rs - Wp.rkstatinns Bu£e_Sheets -PC Servers "~! —-——— - *Price Sheets. Thin a-enf! Price Sheets - servers *Price Sheets - Connectivity Devices *Pries Sheets - Unintsrruprihto Ppwer Supping and Suroe Suppressors *Price Sheets - Storage Devirps gace_.Shes;5 - Printers *Price Sheets - Vidsoconferenrino Systems and Video Bridging Eomnmpnt- *Price Sheets - Fire\yg?!s c Contractors IBM jjjjggj /^/hom^Ptin^mmslCmCC3.m /. $£&&.//wwwirws.dt*tt samlm jjgg^W^^fv Jl^p;_/AgVAy.eCTm p%g,nCam /a* Mtel/www-sjhErE GQsstlgsk *, £ Myf-iaii&j.cs.'ii ® °Price Sheats_- Persons!Comput-orc •-A. Price Sheers Desktop PCs Price Sheets - Potable PCs price Sheets - Wortststinns Price Sheers •P.- :::;.'':'••••'•••:•'tcotifyms •••'••.'••---'--'••-•...:•.:;.~.:.,.''•:;-.'.,--v I "|.:•••••:>•.)•.:.,/:"."i~>~ WvFtcirfcfSrCom >D'r^S Korre i'p'fir-rho"""""""'e'""''""'""'"''"''~"':: „_Rate this Contract ii Hardware view Survey Results PC Servers Dow Ace Computers -^^S^^sraputer M^g£//wwiftf„aceco!m:pr.^ep-^.r ExecutcVe Source Gateway Hewlett-Packard feffPf//^omjQpaiata.mac,eQrn f httm/AftfWt«y3L.EJ!S.giq.Ct.rrtrr./q htfc&i //w^ww.eyeesoMreft.rmiT Mips//vw^.enrffBsa.cQm /af- IBM Servers INEC SoEutions _,i Prlceshee&jz Thin Clients fe-tfc-x.-ta °Price Sheets - Servers *Price Sheets - Connectivity Devices •Price Sheets - Uninterruntihie P0WSr Sunp.'ies and Surge Suppressors •Price Sheets - Storage Devirps °Price Sheets - Printers *Price Sheers - Videoconferenn-m Systems and Video Bridging Equipment JL^//WfWW-lJhm.rnm fgggg fefcte//Mrjyw,nejgsoEMfciion!ja-g.n ftfcfcp;//mges5.mpccorp.cam!/g Price Sheets - Firewa Us Contractors ——*•»wjr u/ujLiu.llCMjr Results Summary 2.Ratings 1.Contractor: 3Com i AVC Computers Ace Computers Acer America ADIC Aethra,Inc. Alcatel American Power Conversion | Apple Computer £jj Avaya CDW-G (Toshiba)| Cisco | IKON Office Solutions | Insight Public Sector UH Conditioned Air and Power,Inc. (Uebert) Cyberguard Dell EMC | Enteryasys Epson § Extreme Networks Executive Source § Foundry Fujitsu PC Fujitsu Technology Gateway $ Hewlett-Packard Hitachi OtO http://66.179.50.166/DisplaySumr^^ Page1 of4 Response Respestsa Percent Total 2.7%1 0%0 0%0 0%0 0%0 0%0 0%0 2.7%1 2.7%1 0%0 2.7%1 2.7%1 2.7%1 5.4%2 0%0 0%0 29.7%11 2.7%1 0%0 2.7%1 0%0 2.7%1 0%0 0%0 0%0 2.7%1 18.9%7 0%0 11/18/2005 Howard Computers IBM | Innovative Tech Lexmark Marconi Communications Micron Minolta-QMS NEC Solutions Network Appliance NH&A (Netscreen) Nortel Networks OCE'USA Old Data Polycom Pomeroy Computer Resources gga (Juniper)**"' Powerware Premio Promark (Exabyte&OverlandData) Radware RICOH | Riverstone Networks SonlcWALL Sony Spectra Logic StorageTek Sun Tandberg,Inc. Tekrom Engineering Consultants Unisys | VCON VTEL Winncom Xerox H Page2 of4 0%o 2.7%i 0%o 0%o 0%o 0%0 0%0 0%o 0%0 0%0 0%0 0%0 0%0 0%0 5.4%2 0%0 0%0 0%0 0%0 2.7%1 0%0 0%0 0%0 0%0 0%0 0%0 0%0 0%0 2.7%1 0%0 0%0 0%0 5.4%2 Total Respondents 37 (skipped this question)0 http://66.179.50.166/DisplaySiimmary.asp?SID=431603&U==43160324757 11/18/2005 Page3 of4 2.Contractor Performance Fails to Meet Fails to Meet Most lor 2 _Meets Exceeds Outstanding Requirements Requirements Retlu,ren»ents Requirements Performance *esp (1 Point)(2 Points)(3 Po!n*«X (4.Points)(SPeints)Ave Performance to Specifications 11%(4)6%(2)28%(10)22%(8)33%(12)3. Delivery 3%(1)8%(3)31%(11)19%(7)39%(14)3. Invoicing 11%(4)6%(2)33%(12)17%(6)33%(12)3. Customer Service 11%(4)6%(2)25%(9)14%(5) Total 44%(16) Respondents 3. 3 (skipped this question) 3.State Purchasing Performance •Meeds Point)AniproveiiBi (2 Points Pricing 11%(4)6%(2) Ease of Use 8%(3)11%X4) ProductSelection&Quality 11%(4)3%(1) Customer Service 14%(5)3%(1) oTJ*improvement *J"S£7 l«?li?Excellent (5 Response(3Points)Points)Points)Average 28%(10)28%(10)28%(10)3.56 25%X9)28%X10J 28%(103 3.56 28%(10)19%(7)39%(14)3.72 33%(12)17%(6)33%(12)3.53 Total Respondents 36 (skipped tStis question)l 4.Please comment,if any rating is other than "Meets Requirements"or "Satisfactory". Total-Respondents s question)29 5.How canthiscontractbe improved? 3.Customer Information 6.Name: 7.E-Mail: Total Respondents 9 (skipped this question)2S Total Respondents 21 (skipped tfais question)£6 http://66.179.50.166/DisplaySumrnary.asp?SID^31603&U=43160324757 11/18/2005 8.Phone: 9.Agency: 10.Would you like State Purchasing to contact you? Yes Page4 of4 Total Respondents 21 (skipped this question)16 Total Respondents 21 (skipped this question)15 Total Respondents 21 (skipped tfois question)£6 Response Response Percent Total 4% 96% 1 24 Total Respondents 25 (skipped this question)12 http://66.179.50.166/DisplaySummary.asp?SII>431603&U=43160324757 11/18/2005