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Res. No. 146-05-12125RESOLUTION NO.1 46-05-1 2125 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $22,758 FROM ACCOUNT NUMBER 001-1340-513-3450 TO USA SOFTWARE,INC.FOR THE RENEWAL OF THE 2005/06 SUPPORT/MAINTENANCE AGREEMENT FOR THE POLICE DEPARTMENT'S COMPUTER SOFTWARE; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,USA Software,Inc.isthe manufacturer and supplier of the Police Department's records management software;and WHEREAS,USASoftware,Inc.willprovide maintenance andtechnicalsupportfor their CrimeFile 2000,MobileFile 2000,CADFile 2000,PhotoFile 2000 and EvidenceFile 2000 software products;and WHEREAS,USASoftware,Inc.willprovideproductupdatesandupgradesatno additional charge totheCity;and WHEREAS,themaintenanceandoperation of this software iscriticaltotheoperation of thePoliceDepartment,andfundinghasbeenprovidedintheFY2005/06operatingbudget. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA: Section1.ThattheCityManagerbe,andherebyisauthorizedtodisbursethesum of $22,758.00toUSASoftware,Inc.fortherenewal of theAnnual Software SupportAgreement. Section 2.Thatthedisbursementbechargedtoaccountnumber 001-1340-513-3450 that has a current balance of $121,991.00. Section 3.That this resolution shallbe effective immediately upon adoption. PASSED AND ADOPTED this jjf^Z day of Tj^-^rrJitsLr ,2005. ATTEST: ITY CLERK ^ READ AND APPROVED AS TO FORM: V l[Jyj&wrtJh CITY^TTORNEY APPROVED: C:\Documcntsand Scttings\Aricke\My Documcnts\Word Documents\RcsolutionPoliceSofhvareMaint.doc COMMISSION VOTE:\4-0 Mayor Russell:out of room Vice Mayor Palmer:Yea Commissioner Wiscombe:Yea Commissioner Birts-Cooper:Yea Commissioner Sherar:Yea :m'i :n>Y-or&H-nziX't '/id oka myri-M Jim '-to vtonAuo^H a vto anr ;>a*a*£?oht;ja ./.amoj'*;w..k\M ivvao?-^o rra Vm&'.ySfi.!Vi05H ftSV^'»U)l^>:>tH1':S8SU>Jiijf.a OT >*!DAv;AiA 3HT £*0'i ;>Ki .-/.^sAVn^O^Af5'.*OT ^i'€-l^-i)^Zi-i\'0.&/&m\i'A ..sta**::f/ir:.»ri'-i::!wa MO'S oakuyghu :M<rt -:ifU "Xj\iji-?nii.mHiu -A$>.\.;>•;*sAwnhS*?.ABU .^A^i^HW iC»f .t"icr>v!iw hr^i*ts"io;.-i bfin f>o.;:;ifi3i«iiiji7i ^blvoKi Uh-v .?:»!.';^:w ;jiit....n-.^.J-j::•-.!T ttAI.AVV^WA-AA bfui tfW;.vaY-\c»y^\.Mv^l ^PAU').W:.iA(VA;AAA OiW£ Oii '.r;o^i.v>'iiiO<)C15ii ^3wi>*;t/;'•>;.•"UO't>!9UiVO"i ;i.jMv. >nf;>):i -.no an a .hoyak hbt y-h o:tf:A40s?i#'n m ^.io^out ,vv'0'i AHi^OJ'!J;AAi;A i-iTUO*'K>AY;.}:!uT ,0 ACr.'^-W/MG") V:.i Mi*.vHt ?yAT;.iQ?.ih <>/kashoihwi <*i \;da son b^,&».!r^U::)£vj v.'i A v^li istf]'vij^.A!l!2A .j{"tOiivx*';.'jA n<v.{':\i}'fi wtft.'U-yi'hj-Ky/tA ^"H'Ig ijiV./var>'i 0?lf "i«/i 0;ii .y^wj'mo Ai-tU ?>rvO#?:Yrr.£.£ .00.?Qv.i ?.W;.o uYiiiiim Ai^iVj-t;-r?A.i tt:A .0)05:.'iovi;f>^nli OH'i"10aA G/iA ^.l-yS^A^ .0 .5 vu;;'''^ ;K>YAM •3'iOV '/.'OiSclWl^OO vwffiis/iTtivcM 9oiY ..'^:•].:•?.)'.".•/'rO :^.HO-]OT 2A 0 :;'/0.^h'1A C:--'; <.:.•"!^"..*.i '•t •:i ..t :•>:'.}'<(tU'.!i\:i-i:;.:::>::'£:J.(f":noii/..k'••:•'•>r!t;c;ii«i-..'U b'.vV/ci«r.'..'..'lJi;«"l •/•/:;.iv^;.r-.,-.'(•*,.<•'.:-f» South Miami CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM 2001 To:Honorable Mayor,Vice Mayor Date:November 15,2005 and City Commission From:Maria V.Davis /A rf\*/.),<r Agenda Item #r City Manager /^*yv^^r6:RenewalofPoliceDepartment Software Support and Maintenance Agreement RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE THE SUM OF $22,758 FROM ACCOUNT NUMBER 001.1340.513.3450 TO USA SOFTWARE,INC.FOR THE RENEWAL OF THE 2005/06 SUPPORT/MAINTENANCE AGREEMENT FOR THE POLICE DEPARTMENTS COMPUTER SOFTWARE; PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND &ANALYSIS: USA Software,Inc.provides the South Miami Police Department with records management software in addition to maintenance,updates and upgrades of their software.The Police Department's software includes crime analyst software,offense incident storage databases,mobile field reporting,personnel and false alarm tracking. This contract renewal will cover telephone and onsite technical software support as well as any updates and upgrades of the software during the length of the contract. The Police Department is requesting the renewal of this agreement withUSA Software, Inc.in the amount of $22,758.00 as itemized in the 2005/06 budget in the Contractual Services Account number 001.1340.513.3450 as follows: Current Balance $121,991.00 This Purchase 22.758.00 New Balance $99,233.00 RECOMMENDATION: We recommend that the City Manager be authorized to disburse $22,758.00 toUSA Software,Inc.fortheannual support/maintenance agreement for the Police Department computer software. Nov020510:48aUSRSoftware,Inc.954-431-2641 p.2 Software Support and Maintenance Agreement U!^Winifrf m?terms and c°»«°ns under which USA Software agrees to furnish and Customer I1he7ute A SUPP SerViC6S f°r thQ LICensed pr°9ram(s)listed on the attached Support »•ELIGIBILITY REQUIREMENTS:Services under this Agreement are applicable only to InformationManagementSystemsSoftwarepurchasedfromUSASoftwarecommencingwithiVereion6 TERMS &CONDITIONS:At the time Customer licenses Licensed Programs(s)from USA Software IT™!!Prhase s"PP°iservlces for the Licensed Program(s).All such services shall be uponthefollowingtermsandconditions:p 1.Support.USA Software will provide the following support: a.Telephone support service to Customer for the purpose of assisting Customer with the application of the Licensed Program(s).Telephone Support Service is defined as answenng questions requiring a nominal amount of time,usually during the same tele phone cal and wiH be available from 8:30 AM.until 4:30 P.M.,Eastern Standard Time Mondays through Fridays (holidays excluded),in the event any telephone support requires an inordinate amount of time (over five minutes on any one problem orcamCustomerwillberesponsibleforthelongdistancetelephonechargesforsuchcall(s). b.Modem communication support where available.Customer must provide its own S!"10?6"1 *!?WiII?e resP°ns[bte for a"'°ng distance telephone connect timer?!™an *'emat,v,e *>modem support,web-based support is also available2E2T5T?SI3*f°H I'"?"*°J bonfi9uring their site for communication^"USf Soi*"aTe and t"e Customer site.This includes,but is not limited to,allhardware,internet access,firewall settings,and server access settings. c.On site visits either to the USA Software site by Customer or to Customer's site by USA Software and services in addition to telephone service will be charged at the then currentteborratesplusexpenses.Customer^!!be informed in advance of incurring any aUdC^nadl"8 """^*PfWWed °^l°Customers within the continental United States d.DOES NOTINCLUDE: a.Restoration of any software snd/of data on Customer system due to failure on k a!LPu Customer to adequately backup software and/or data b.After hours,weekend,and holiday support which may be contracted for separately. c.Maintenance of any Customer systems other than the Licensed Produces)This includes,but is not limited to,security settings,hardware maintenance and configuration,network configuration,etc. 2'sSrtMn^nlA3^t0 USA S°!tWar^an annual SUDDort fee in ad^nce in the amountsetforthnheUSASoftwaremvo.ce/statemeht accompanying this Agreement Fees arepayabletoUSASoftwareinBrowardCounty,Florida and are iubject to change wrthouf srssrentsforam^of1^ II. ComrlgM 01895-2003 byUSA SofteM.lot-AS IUgM»RoowM. Nov 02 05 10:49a USR Software,Inc.954-431-2641 p.3 4.Software Maintenance;USA Software shall distribute to Customer updated Licensed ^^(SLa,?^°Li°^Te!ltatlon as S00J1 as *W are commercially available.USASoftwareshalldistributetoCustomeranynewversions,upgrades and/or other h?!^THn,S t0 .K6 UcfnSed Pr°9ram^s)wnic"are released,in USA Software's sole2SS£,Jj!Tg ♦>?mai"tenance term-Cust°mer acknowledges that certain new versions28?,n^°r othf enhancements to the Licensed Proaram(s)may require eitheradditionasoftware,hardware or hardware updates,with respect to the Customer's originalorcurrentcomputersystem(s),in order for the Licensed Program(s)to fon^^i^toallowCustomertogainthefullbenefitsofsaidnewversionsupgradesanXother enhancements to the Licensed Program(s).All costs and responsibilities for such new or additional software and/or hardware shall be borne solely by Customer. »'•WARRANTY AND LIMITATION OF LIABILITY; 1.EXCEPT AS STATED IN THE APPLICABLE LICENSE AGREEMENT THERE arc MftEXPRESSORIMPLIEDWARRANTIESRESPECTINGimSSeb^SS!^ HEREUNDER,INCLUDING BUT NOT LIMITED TO THE IMPLIED WARR/uutifq ncMERCHANTABILITYANDFITNESSFORAPARTICULARPUR^O^^HEWARRANTIESANDREMEDIESSETFORTHINITHEIAPPLIC^LE UcSIpAGREEMENTANDUSASOFTWARE,INC.sS^MWP^AND MAINTENANCE AGREEMENT ARE EXCLUSIVE AND IN UEU OF ALL OTHERS ORAL OR WRITTEN,EXPRESS OR IMPLIED.USA SOFTOARE INC i^'DISTRIBUTORS,DEALERS AND/OR AGENTS MAKE NO EXPRESS OR IMPLIEDWARRANTIESTOCUSTOMERWITHREGARDTOTHIS^AGREEMENT THELICENSEDPROGRAMSANDTHESERVICESANDMATERIALSPROVIDEDTHEREWITH,INCLUDING MERCHANTABILITY.F^E^FC^aSy PURPOSE OR rSm,?w^Y ^LGHTS °F 0THERSi WEITHER <*THEM SHALL HAV^YLIABILITYORRESPONSIBIUTYTOCUSTOMERFORDAMAGESOFA^NYKiLnINCLUDINGSPECIALINDIRECTORCONSEQUENTIALDAMAgIarSut nPORRESULTINGFROMTHISAGREEMENT,TWiuS^ETO'SSX^MADE AVAILABLE HER^NDER.IN NO ^S?SHALL USA SOFTWARE,INC.BE LIABLE FOR ANY LOSS OR PROFIT or amyOTHERDAMAGESOFANYKIND.SOME STATES d6 NOT ALLOW Th£EXCLUSION OR LIMITATION OF INCIDENTAL OR CO^SEQUENT^L dLagf^SO THE ABOVE LIMITATIONS OR EXCLUSIONS MAYNOTAPpIyto^SSt^LIMITED WARRANY GIVES YOU SPECIFIC LEGAL^IGHTS AND YoS MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE 2.USA Software will not be liable for any Mteordelay in performance due in whole or in oarttoanycausebeyondUSASoftware's reasonable control In no even!shal USA£>Sware beliabletoCustomerforanyclaim,whetherm contract or those that arose more ihan ebhienmonthspnortoinstitutionofsuitthereon:^'•'•••'eighteen IV.GENERAL 1.™tomf «ay "P1 fSSi9n any of ife obfi9a«ohs;rights or remedies under this Agreement andanysuchattemptedassignmentshallbenulf^nd void.agreement and .'*'•»"•.• 2.The waiver or failure of either party to exercise in any respect any right provided for herein shall not be deemed a waiver ofany further right hereunder. 3.Customer agrees that USA Software may perform such tests as USA Software shall deemreasonablynecessarytomonitorcompliari.ce with applicable software Hc^si ataLKmTwithorwithoutnotice,during normal business hours *OIware «*roes at any time, 4.That the Software License Agreement forthe products covered herein and the USA Software T^tTf anv ESS?°f Sate ^ho»*«W »«-"*reference made apart h^ Cotvtm©199WOW byUS»,*oJl««.hi:All Rlgtm Rwenma. Nov 02 05 10:49a USfi Software,Inc.954-431-2641 p.4 5.^[!«.A^reement *?f *?deemed made and entered fnt°«"Broward County Florida andshallbegovernedbythelawsoftheStateofFlorida.Customer agrees that venue for Lsu.t or action arising out of or in connection with this Agreement L^ S,SZP°K?r TTt>ProVfdSd hereWith:0r an*other ™^involvinTulA K?including but not limited to rescission,can and shall only be maintained inBrowtrdComtvFtondaandCustomerherebysubmitstomijurisdictionofthecourtstnSo^d S>untvFloridaforanysuchsuitandCustomerjerebywaivesallrightstotrialbyju^*' ou?o^te&lf «*'^any cause whatsoever arisingtopu^^^n0t 6XCeed ^am°Unt CuSt0mer actua"y Paid to USA software9 This Agreement constitutes the entire and sole agreement of the parties hereto and supersedes all prior agreements,understandings orel orwritten 35?*.?mV!**matfer here°f-There are no c°Wr^An^ln?S betwf"the P3^3 oth*r than those contained or In^SSSfS^^Agreement may not be amended or modified except in writing. In the event any litigation is instituted by either party under oras a writ nf fh.e A„rM ^ft..prevail party M be enttied .0 &roaso'naK^^mr"o^Xparty. Accepted and agreed to: Customer name: Signature:_ Print Name: Street Address:_ Clty/State/Zip:__ Telephone:p^. Date: Not effective until accepted bv an authored ^presentativB n*Us ASoftware Accepted by USA Software on the day of 20 By:. Authorized USA Software Signatory copy***eisgHecn by usa**««.tnt a»m^RCMnrta Nov 02 05 10:49a USR Software,Inc.954-431-2641 p.5 -s '••- SUPPORT SCHEDULE A ™is SuPPort Schedule outlines the software fLic*n*t>riPr™~~~\4~*.•.^.Softoa,*Supportand Maintenance A^^SJ^^Smar ""**-""**«USA Software nam/* Item it- 1 2 3 4 5 CrimeFile®2000 Records Management System CADFile®2000 Computer Aided Dispatch PhotoFile 2000®Mugshot Management System BvidenceFile®2000 Evidence Management System MobileFile 2000®eForms Field Reporting System copvriwicjjjfcmi^usASoftw,^uk.wws^RcK^ea. Quantity foffiwi iw^wi *^jvrnj?dT ./?????i5?^i INVOICE Invoice Number:301432September23,2005 SOUTH MIAMI POLICE DEPARTMENT 6130 SUNSET DRIVE SO MIAMI Order Pate Terms 09/23/2005 NET 30 DETAILS MODULEJD MODULE 153 Support C< FL 33143 Ordered Bv Purchase Order# B.EDNEY VERBAL QUANTITY PRICE EXTENSION ract -Renewal 1 22,758.00 Total 22,758.00 22,758.00 Please refer to the above Invoice Number to receive proper credit for payment.Remit all payments to: USA Software,Inc. 9900 Stirling Road,Suite 301 Cooper City,Florida 33024 (954)436-3911