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Res. No. 123-05-12102RESOLUTION NO.123-05-121 02 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICE WORK ORDER WITH TY LIN/HJ ROSS FOR SURVEYING,ENGINEERING DESIGN,PERMITTING,BID AND CONSTRUCTION PHASE SERVICES FOR THE CITY-WIDE WATER MAIN EXTENSION -AREA 2 IN AN AMOUNT OF$53,696.00 TO BE CHARGED TO SOUTH FLORIDA WATER MANAGEMENT DISTRICT GRANT ACCOUNT NUMBERS 106-1711-536-6433 &106- 1711-536-6434;PROVIDING AN EFFECTIVE DATE WHEREAS,theCity Commission oftheCity of South Miami,Florida,wishes to provide muchneededpotabledrinkingwaterforCity residents;and WHEREAS,theCity Commission of theCity of South Miami,Florida,wishestousethe professional services of HJ Rossfor surveying services,engineering design,bid/permitting and constructionphaseservicesfor City-wide WaterMainExtension -Area2;and WHEREAS,the streets within the boundaries of Area 2are defined as:SW 69th Avenue from SW 64th Street to SW 68th Street;SW 65th Street from 6790 SW 65th Street to SW 69th Avenue;SW 67*Street from SW 67th Avenue to SW 69th Avenue;SW 62nd Terrace from SW 67th Avenue totheend ofthe street;and WHEREAS,theCity-wideWaterMainExtension-Area2professionalserviceswillbe fundedthroughthe South Florida Water ManagementDistrictgrant. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,THAT: Section 1:The City Manager is authorized to execute a Work Order with TY LIN/HJ Ross in connection with the surveying,engineeringdesign,bid/permitting and construction phase servicesforCity-wideWaterMainExtension-Area2project,inanamount of $53,696.00. Section 2:TheCity-wide Water MainExtension-Area2professionalserviceswillbe fundedthroughthe South Florida Water ManagementDistrictgrant account numbers 106-1711- 536-6433 &106-1711-536-6434,withaccountbalances of $45,000 &$205,000,respectively. Thefirst$45,000expensewillbefundedfromaccountnumber 106-1711-536-6433 andthe balance of $8,696 will be funded from 106-1711-536-6434. Section 3;The attached proposal,ProfessionalService Work Order,ismade part of the resolution. Section 4:Thisresolutionshalltakeeffectimmediatelyuponexecution. SIGNATURE PAGE TO FOLLOW Pg.2 of Res.No.123-05-12102 PASSED AND ADOPTED this _10th day of Qctober .2005. ATTEST: y)((kdzuaa ^ CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: mayorV v_ Commission Vote:5-0 Mayor Russell:Yea Vice Mayor Palmer:yea Commissioner Wiscombe:Yea Commissioner Birts-Cooper:Yea Commissioner Sherar:Yea C:\Documents and Scttings\Aricke\My Documents\Word Documents\ResolutionWaterMainExt.doc CITY OF SOUTH MIAMI OFFICE OF THECITYMANAGER INTER-OFFICE MEMORANDUM To:Honorable Mayor,ViceMayor& City Commission Date:October/#2005 From:Maria V.Davis City Manager RESOLUTION: W-*-" Agenda Item # Re:Authorizing the City Manager to execute a professional service work order withTY LIN/HJ Ross for the City- wide water Main Extension -Area 2 South Miami AJHlmsricaCS? 2001 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI FLORIDA,AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICE WORK ORDER WITH TY LIN/HJ ROSS FOR SURVEYING, ENGINEERING DESIGN,PERMITTING,BID AND CONSTRUCTION PHASE SERVICES FOR THE CITY-WIDE WATER MAIN EXTENSION -AREA 2 IN AN AMOUNT OF $53 696 00 TO BE CHARGED TO SOUTH FLORIDA WATER MANAGEMENT DISTRICT GRANT ACCOUNT NUMBERS 106-1711-536-6433 &106-1711-536-6434;PROVIDING AN EFFECTIVE DATE BACKGROUND AND ANALYSIS: As oneofthe City's professional general engineering consultants,TY LIN/HJ Ross will provide surveying services,design,bid/permitting and construction phase professional services for water main extension within the following streets: •SW 69th Avenue from SW 64th StreettoSW 68th Street; aSW 65th Street from 6790SW 65th StreettoSW 69th Avenue; •SW 67*Street from SW 67th Avenue toSW 69th Avenue; •SW 62nd Terrace from SW 67th Avenuetothe end ofthe street In addition to extending main distribution pipes along eachstreet,servicelines will be stubbed-out totheeach property and fire hydrants will be provided alongeachstreet for fire protection.These professional services will be funded through the South Florida Water Management District grant account numbers 106-1711-536-6433 &106-1711-536- 6434,with account balances of $45,000 &$205,000,respectively.The first $45,000 expense will be funded from account number 106-1711-536-6433 andthe balance of $8,696 will be fundedfrom 106-1711-536-6434. RECOMMENDATION: Itis recommended that the City Commission approve the resolution. At Page 2 of 2 Comm.Mtg.Agenda October 5,2005 ATTACHMENTS: a Proposed Resolution •TY LIN/HJ Ross'WorkOrderforProfessional Services •General Engineering Services Agreement with HJRoss aHJ Ross1 Fee Worksheet •ProjectLocationMap September 27,2005 TVUNINTERNAI10NAL HJ ROSS 201 Alhambra Circle,Suite900CoralGables,Florida 33134 Tel.30S.567.1888 *Fax.305.567.1771 *EMAIL:hjross@hjross.com Mr.W.Ajibola Balogun,REM Public Works Director Cityof South Miami Public Works Department 4795 S.W.75th Avenue Miami,FL 33155 RE:Citywide Water Main Extension -Area 2 Proposal for Engineering Services Dear Mr.Balogun: Weappreciatethe opportunity to provide surveying,engineeringdesign,permitting, bidding assistance,andconstruction administration services fortheWater Main Extensions along the following streets: 1.S.W.69th Avenue,from S.W.64th StreettoS.W.68th Street 2.S.W.65th Street,from 6790 S.W.65th StreettoS.W.69th Avenue 3.S.W.67th Street,from S.W.67th Avenue toS.W.69th Avenue 4.S.W.62nd Terrace,from S.W.67,h Avenue totheendofthestreet The attached Proposal forEngineering Services lists the Scope ofWork,compensation to perform these services andtheprojectschedule.If in agreement,please initial the attached sheets,signon page 5 and return one originalfor our records. We look forward to working withyouonthis project. Sincerely, T^UNHN'l £KNAj ONAl.HJ RGBS \hLvvv.j-\«4wc\s^. Polidoro Africano,P.E. Project Manager Enclosures cc:Mariano Valle,P.E. Colin Henderson #LIN INTERNATIONAL HJ ROSS Initials:PA AB City of South Miami Citywide Water Main Extension -Area 2 Proposal for Engineering Services I.PROJECT DESCRIPTION The City ofSouth Miami (CITY)proposestoconstructwatermain extensions including fire protectionandservicelinesto selected propertieswith meter boxes,alongthe following streets: 1.S.W.69th Avenue,from S.W.64th StreettoS.W.68th Street 2.S.W.65th Street,from 6790S.W.65th StreettoS.W.69th Avenue 3.S.W.67th Street,from S.W.67th AvenuetoS.W.69th Avenue 4.S.W.62nd Terrace,from S.W.67th Avenuetotheendofthestreet TVUi^iN'I'trRNAHONAL HJROSS (CONSULTANT)will provide final constructionplans, technical specifications,permittingandbidding assistance,and construction administrative services for the above project.For the purpose ofthis proposal,the watermain extension has preliminarily been identifiedas 3,580 feetinlength.Thiswork will be performed in accordance with the Professional Service Agreement for General Engineering Services (AGREEMENT)dated December 2004 as amended herewith. II.SCOPE OF PROFESSIONAL SERVICES The specific work scope tasks tobe performed by CONSULTANT andits subconsultant are: 1.SURVEYING PHASE The project surveyor will preparea Specific Purpose Survey within the above mentioned projectlimits.Survey will include all above groundvisible features andutilities, driveways,trees,signs,anddrainage structures withpipe size and inverts.Elevations will be taken at 100-foot intervals.Survey Datawill be on the State Plane coordinate system with elevations referenced to the NGVD 1929 datum.Survey will be prepared in AutoCAD format. City of South Miami -Public Works Department September 27,2005 Citywide Water Main Extension -Area 2 Page 1 Proposal for Engineering Services TYLil^iNTtRNAnONAL HJ ROSS Initials:PA AB 2.PHASE III:FINAL DESIGN PHASE CONSULTANT agrees to provide the Phase III -Final Design/Construction Documents Development services in accordance with Paragraph 2.2.3ofthe AGREEMENT with the following modifications: 2.1 CONSULTANT will limit the Phase III design services to the proposed water main extensions and associated surface reconstruction details within the limits identified in Section I above. 2.2 CONSULTANT will prepare one set of Construction Documents including plans and specifications forthewater main extensions alongallfour sites shown above. 2.3 CONSULTANT will prepare construction plans and details usingthe standards of Miami-Dade County Water and Sewer Department (WASD). 2.4 CONSULTANT will make one presentation to the City Board forfinal approval if required under Paragraph 2.2.3.H. 2.5 CONSULTANT will providepermitting services as stated in Paragraph 2.2.3.J. 3.PHASE IV:BIDDING ASSISTANCE PHASE CONSULTANT agrees toprovide the Phase IV-Bidding and Negotiation Phase services in accordance with Paragraph 2.2.4 of the AGREEMENT. 4.PHASE V:CONSTRUCTION ADMINISTRATION PHASE CONSULTANT agrees toprovide the Phase V -General Administration of the Construction Contract services in accordance with Paragraph 2.2.5 of the AGREEMENT with the following modifications: 4.1 CONSULTANT bases fee for this task on a construction time of 105 calendar days from award of Construction Contract to approval,by the CONSULTANT,of Contractor's final Payment Certificate. 4.2 CONSULTANT bases fee for this task on conducting weekly site visits and part- time on-site observations at an average of8 hours per week.In the event that continuous daily on-site observations are required as stated in Paragraph 2.2.5.E of the AGREEMENT,CONSULTANT reserves the rightto negotiate additional fees with the CITY at the hourly rates found in Section 4of the AGREEMENT. City of South Miami-Public Works Department September 27,2005 Citywide Water Main Extension -Area 2 Page 2 Proposal for Engineering Services mrUWINTERNATlOMAL HJ ROSS Initials:PA AB 5.PHASE VI:POST CONSTRUCTION ADMINISTRATION CONSULTANT agrees toprovidethe Phase VI -Post Construction Administration services in accordance with Paragraph 2.2.6 ofthe AGREEMENT. III.SUBCONSULTANTS The below listed Sub-Consultants will assist in the performance of the Work. Subconsultant Name Avino &Associates,Inc. Specialty or Expertise Surveying services IV.SCHEDULE OF DELIVERABLES CONSULTANT will submit the following deliverables to the CITY: Task No. 1. SCHEDULE OF DELIVERABLES Description of Deliverable or Drawing Name Two signed and sealed surveys and an electronic AutoCAD file on CD. At 50%&100%completion:2 copies ofdrawings,check sets,and specifications. Uponfinalapprovalbythe CITY:12 sets ofdrawingsand specifications. 1CDwith drawings inAutoCADformat,andWORDfilesof specifications. Copies of correspondence and minutes of meetings. Copies of Pre-bid agenda and minutes,addendums,bid tabulations and correspondence. Copies of Pre-construction agenda andminutes,shop drawings,change orders,payment certificates,construction observation reports,test results,and correspondence. Copy of written manual if required and One set of reproducible record drawings. V.SCHEDULE OF SERVICES CONSULTANT shall perform the Work as depicted in the table below following receipt ofawritten Notice-to-Proceed from the CITY.A preliminary schedule of activities is attached as Exhibit "A". SCHEDULE OF WORK (*) Task No. Task Name and/or Activity Description Duration work days Projected Start Date Projected Finish Date 1.SURVEYING PHASE TBD TBD 2.PHASE III:FINAL DESIGN PHASE TBD TBD 3.PHASE IV:BIDDING ASSISTANCE PHASE TBD TBD 4.PHASE V:CONSTRUCTION ADMINISTRATION PHASE TBD TBD 5.PHASE VI:POST CONSTRUCTION ADMINISTRATION TBD TBD *TTie above schedule assumes CITY will issue a Written Notice to Proceed on October 15,2005 City of South Miami-Public Works Department Citywide Water Main Extension -Area 2 Proposal for Engineering Services September 27,2005 Page 3 TYUtWrERNAHONAL HJ ROSS VI.COMPENSATION Initials:PA AB CONSULTANT shall perform the Work detailed in thisProposalfora Lump Sum,Fixed feeof Fifty ThreeThousandSix Hundred Ninety Six dollars and00cents ($53,696.00). SUMMARY OF COMPENSATION Task#Task Name and/or Activity Description Fee Amount Fee Basis 1.SURVEYING PHASE $12,214.00 Lump Sum,Fixed 2.PHASE III:FINAL DESIGN PHASE $27,390.00 Lump Sum,Fixed 3.PHASE IV:BIDDING ASSISTANCE PHASE $3,172.00 Lump Sum,Fixed 4.PHASE V:CONSTRUCTION ADMINISTRATION PHASE $9,886.00 Lump Sum,Fixed 5.PHASE VI:POST CONSTRUCTION ADMINISTRATION $1,034.00 Lump Sum,Fixed $0.00 Lump Sum,Fixed Total=$53,696.00 Lump Sum,Fixed VII.ALLOWANCE FOR ADDITIONAL SERVICES Additional services notspecifically described under "Scope of Professional Services" will beperformeduponwrittenapproval,and will be billed atthe hourly rates shownin Section 4of the AGREEMENT.CONSULTANT may use the Allowance forAdditional Services requested inwritingby and atthediscretionof the CITY. VIII.SERVICES NOT INCLUDED The following services are notincludedinthe Scope ofWorkforthisproject: 1.RoadwayEngineering services identified in Paragraph 2.1 .A ofthe AGREEMENT. 2.Drainage Design services identifiedin Paragraph 2.1 .B of the AGREEMENT. 3.Civil Engineering services for Sanitary Sewer System Evaluation and design identified in Paragraph 2.1 .C of the AGREEMENT. 4.Traffic Engineering services identifiedin Paragraph 2.1 .D of the AGREEMENT. 5.Environmental Engineering services identifiedin Paragraph 2.1.E of the AGREEMENT. 6.Phase I services identifiedin Paragraph 2.2.1of the AGREEMENT. 7.Phase II services identified in Paragraph 2.2.2 of the AGREEMENT. 8.Additional Professional Services identifiedin Paragraph 2.3 of the AGREEMENT. 9.Geotechnical Engineering services including subsurface explorations and/or testing. 10.Permitting Services other than those described above or payment of permit fees. City of South Miami-Public Works Department Citywide Water Main Extension -Area 2 Proposal for Engineering Services September 27,2005 Page 4 rvtlNHNTcRNATiOMM HJROSS Initials:PA AB IX.INFORMATION TO BE PROVIDED BY THE CITY CITY agrees to provide,if available: 1.Aerial photographs indigitalformof the project area. 2.AutoCAD standard sheet format and guidelines to be used on the plans. 3.As-built plans of existing City-owned facilitieswith elevations of underground utilities. 4.Division1 (front-end)documents for the preparation of the contract documents. 5.CITY is responsible for payment of any permit review fees to the regulatory agencies. X.PROJECT MANAGER CONSULTANT'S Project Manager for this Work Order assignment will be Polidoro Africano,P.E. Prepared by: Approved by:. Polidoro Africano,P.E.Date Maria V.Davis Date City Manager City of South Miami-Public Works Department September 27,2005 Citywide Water Main Extension -Area 2 Page 5 Proposal for Engineering Services WORKEFFORTANDCOST-PRIMECONSULTANT ConsuttantName:TYUnInlemaUonal/HJRoss ConsultantNo.:855010.00 Dale:September23.2005 EstimatonPoHdoroAfricano,P.E.NameofProject:CitywideWaterMainExtension-Area2 ProjectNo.: Total%ofWorkbyClassification FomRntwISflWMSurveyFieldDaysforSubconsultant 3-PersonCrew10 4-PersonCrew Survey(3mancrew)10.00 Survey(4mancrew) 3-mancrewdays@ 4-mancrewdays® Notes: 1.ThissheetIstobeusedbyPrimeConsultanttocalculatetheGrandTotalFee. 2.ManuallyenterfeefromeachsubconsultantUnusedsubconsultantrowsmaybehlddan 3.ThebasisforworkactivitydescriptionsshallbetheFICE/FDOTStandardScope andStaffHourEstimationHandbook. WalcfMaJnExLAroa2_MH_EaUmata FeeSheet•Prima(3) /day /day NEGOTIATEDFEE ADJUSTEDFEE(INCLUDINGMULTIPUER)=1.0 53696 -$2.00 SUBTOTALFEE: SubconsultantSub1 Subconsultant Subconsultant: Subconsultant Subconsultant SUBTOTALFEE: SurveyingServices GeotechnlcalServices SUBTOTALFEE: AdditionalServices(Allowance) Relrtibursabtos(Allowance) GRANDTOTALFEE: Sub2 Sub3 Sub4 Sub5 842.198.00 100.0% $42,108.00 $42,196.00 $42,198.00 $42,198.00 $42,198.00 $11,500.00 $53,698.00 $53,696.00 C9 UJ »*» ro oo tO © CS CS On CS Ul 4* on »-» 4* On CS X Cj 73 O (ft Ul I> Ul U) O O o "0 m CS ro eg ro City of South Miami PUBLIC WORKS &ENGINEERING DEPARTMENT CITYWIDE WATER EXTENSION -AREA 2 Project Location Map 6600 6750 6646 66266606:6520 6500 6538-6050 Q -66256605 6525 6501 rV 6645a•SW61ST ST ^6644 66246604 6540 65126120 6045 66236003654165216140:615() sw;arsr :te6504 ^6642 6622^66026524 6514 ^6161 6201 6211 3lq 6643 0*3 —-•-•••^'l"!i.K!--V.w664966296609||6|!?!6202X SW .62ND T||||62io;g 6648 6628660ffl^|fej^^^6221 !'ll&PS^6241664766276W7^^p4|^0O '63RD lltlfeii 6225: >6245 6845 6825 6785 6771 6765 67616867 62006899 6280 X fe 6275 CO ^6325' .6310 SW 62ND TE 6840 6820 6780 6770 '6760 O 6855 6835 6815 679!6781 16771 X SW 63RD ST' r— CO CO 6250. 6310 SW 6301 6310 6311 6860 6845 X r- CO6800679067806770 6646 66266601 6331 W M«6875-6355 • 6865 6825 67756765 ^6390 0 6390 CO 6641 66216601B5516521 6350 6351 SW 64TH ST 66506630 661065406506 6502 6401 6649 662966096521 65116501 6421; SW 65THST 6511: 6648 66286608652065106500' ...6521 00 HARDEE DR 6890 6800 67906776 6900 6440 6500 6901 6604 6624 6636 6700 SW 65TH ST 6700 6450 65006505 6830 6810 6585 6605 6635 6695 6790 6767 6750 6647 662766076521 65116501 £SW 65TH TE ... q 6646:6626!6606 652065106500 6551 C -r-/?•- >6609Q 6610 6619 ;J .6612 •>[ ,%i"i&<&&6621 <6622 0 *T -6624 6711^26680-;73 O r-•"r?°-•-"•"K P 6648Or-<O ^ <<°$ 6702 -J _,no 6712 O-:-6708 0 2 °"0 6736Q;.o„ SW~67TH ST" 6708 J 6751 6716< 1 :."iill? 6830 68006790 6740 >i*>B7p6^;V}-CO 6780 t^, 67?2 h -SW $8T-H"ST - 6800 CO 6864;^6848'6832 6816 6800 6830 >l '>. 6850 CO ,' *™^*6875 6861J6845 6831 68-i5 6801 6900 ? 6601 .6755 6801 6821 i co 670167216741 16761 6781 SW 68TH TE 6780 6760 6740 67206700 6665 684166755555. 6781 6701 .6660 6905 0 0 0 "<6743 0 0 6745. ;6800 6820 •i -;:|6840 ^6904 6531 «724 8744 6601 6821