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Res. No. 113-05-12092RESOLUTION NO.113-05-12092 A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE FIRM OF ADKINS AND ASSOCIATES FOR THE PURPOSE OF CONDUCTING A PROFESSIONAL RANDOMIZED SURVEY OF SOUTH MIAMI CITIZENS IN ORDER TO PROVIDE INFORMATION ON DEVELOPMENT AND CITY SERVICES AS INPUT INTO THE CITY'S COMPREHENSIVE PLAN EVALUATION AND APPRAISAL REPORT;APPROVING A CONSULTANT FEE IN THE AMOUNT OF $15,000;CHARGING $10,000 OF THAT AMOUNT TO ACCOUNT NO.001-1620-524-3450,PLANNING DEPARTMENT CONTRACTURIAL SERVICES;AND $5,000 TO ACCOUNT NO.001- 210-519-9920,GENERAL CONTINGENCY;PROVIDING AN EFFECTIVE DATE WHEREAS,theCity of SouthMiamiisrequiredtosubmittotheState of FloridabySeptember 1,2005 an Evaluation and Appraisal Reportonits Comprehensive Plan;and WHEREAS,thedatacollection,researchanddocumentationneededforthepreparation of the EvaluationandAppraisalReportrequiresthatthePlanningDepartmentbetemporarilysupplementedby professional consultant personnel;and WHEREAS,a major part of theEvaluationand Appraisal Report is citizen inputobtained throughpublicworkshops,hearings andsurveys;and WHEREAS,a citizen surveywhichincludesquestionsonfuture development andquality of cityservicesis necessary todetermineappropriateLOS(level of service)standards aspart of the Evaluation and Appraisal Report;and WHEREAS,thefirm of Adkinsand Associates has submitted aproposaltocarryouta randomizedcitizenphonesurveyforSouthMiamiforacost of $15,000;and WHEREAS,dueto deadlines imposedbytheStateitisvitalthatthis survey be conducted expeditiously,therefore theCitywillusethe contract between thesame firm andthe City of Miramar, Florida (piggybacking)in order tocarryouttheproposedEARcitizensurvey;and WHEREAS,fundingforthesurvey consultant willbeasfollows:$10,000fromthe Planning Department's Contractual Services Account No.001-1620-524-3450,which account hasa current balance of $25,905;and$5.000fromtheGeneral Contingency Account No.001-2100-519-9920,which has a current balance of $17,660. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section 1.The City Manager is authorized to enter intoa contract withthefirm Adkins and Associatesinthe amount of $15,000 fortheprovision of professional servicestocarry out a randomized citizenphonesurveyfortheCity of SouthMiamiaspart of the Comprehensive PlanEvaluationand Pg.2 of Res.No.113-05-12092 Appraisal Report. Section 2.Funding for the survey consultant will be as follows:$10,000 from the Planning Department's Contractual Services Account No.001-1620-524-3450,whichaccounthasacurrent balance of $25,905;and $5.000 from the General Contingency Account No.001-2100-519-9920,which hasa current balance of $17,660. Section 3:This resolution shall be effective immediately upon approval. PASSED AND ADOPTED this /^day of UUuwUul \2005 0 ATTEST: X K Q>^~j2 TY CLERK y READ AND APPROVED AS TO FORM: TATTORNEY APPROVED: ^iisv&e^Cr COMMISSION VOTE:}3-1 MayorRussell:absent Vice Mayor Palmer:Nay Commissioner Wiscombe:Yea Commissioner Birts-Cooper:Yea Commissioner Sherar:Yea E:\Comm Itcms\2005\8-16-05YEAR Survey ConsultantcontractRcso.doc CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM Date:August 16,2005 South Miami AD-Amertcattty W 2001 To:Honorable Mayor,Vice Mayor & Commission Members From:Maria V.Davis City Manager ITEM No._ RE:Consultant Services Comprehensive Plan EAR Citizen Survey Bk RESOLUTION A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE FIRM OF ADKINS AND ASSOCIATES FOR THE PURPOSE OF CONDUCTING A PROFESSIONAL RANDOMIZED SURVEY OF SOUTH MIAMI CITIZENS IN ORDER TO PROVIDE INFORMATION ON DEVELOPMENT AND CITY SERVICES AS INPUT INTO THE CITY'S COMPREHENSIVE PLAN EVALUATION AND APPRAISAL REPORT; APPROVING A CONSULTANT FEE IN THE AMOUNT OF $15,000; CHARGING $10,000OF THAT AMOUNT TO ACCOUNT NO.001-1620- 524-3450,PLANNING DEPARTMENT CONTRACTURIAL SERVICES; AND $5,000 TO ACCOUNT NO.001-210-519-9920,GENERAL CONTINGENCY;PROVIDING AN EFFECTIVE DATE. BACKGROUND The City of South Miami is required to submit to the State of Florida an Evaluation and Appraisal Report (EAR)onits Comprehensive Plan.The data collection,research and documentation needed for the preparation ofthe Evaluation and Appraisal Report requires thatthe Planning Department use professional consultant personnel.A major part of the Evaluation and Appraisal Report is citizen input obtained through public workshops,hearings and surveys.Attached isthe report "Summary of EAR Citizen Input." CITIZEN SURVEY-MAIL-OUT InAugusttheCity's newsletter wassenttoall households.It included a19 question "Planning Issues Survey"which household members candeliverormailbacktothe City.The questions are similar (updated)tothe survey donein 1988 aspartofthe Comprehensive Plan research phase.Attached isa copy of theupdatedsurveywhichwassentout. RANDOMIZED PHONE SURVEY Inordertoget maximum useof citizen input,a scientific random phonecall survey will confirm the results of comments/priorities andissuesbroughtoutatpublicmeetingsthathavebeenheldwithvarious Boardsand committees.TheEARphonesurveywillincludeslightlydifferentquestionson future development and quality ofCity services,which willaidin determining appropriate LOS (level of service)standards. August16,2005 Page 2 of2 PROPOSAL Thefirm of Adkins and Associates has served asa consultant tothe City inthe past.Attached isa copy ofa proposal (proposed contract and questions)submitted bythesamefirminordertocarryouta randomized phone survey for South Miami.Thefirmis currently carrying outsimilar services forthe City of Miramar,Florida (P.O.#05009578).Duetothe deadlines imposed bythe State itis vital thatthis survey be conducted expeditiously.Itis recommended thattheCityusethe Miramar contract (piggybacking)in order to carry outthe proposed EAR survey.The survey willcost $15,000 andbe completedwithin30days. FUNDING Funding forthe survey consultant willbeas follows:$10.000 fromthe Planning Department's Contractual Services Account No.001-1620-524-3450,which account has a current balance of $25,905; and$5.000fromtheGeneralContingencyAccountNo.001-2100-519-9920,whichhasacurrentbalance of$17,660. RECOMMENDATION ItisrecommendedthattheattachedresolutionbeadoptedauthorizingtheCityManagertoenterintoa contract with Adkins and Associates inthe amount of $15,000 forthe purpose of conducting a professional randomized survey of South Miami citizens in order to provide information on development andcity services asinputintotheCity's Comprehensive Plan Evaluation and Appraisal Report. Attachments: Draftresolution Summary ofEARCitizenInput PlanningIssuesSurvey2005 ProposedContract/Survey questions J^°jJ2j0^ MD/DOD/SAY E:\Comm Items\2005\8-16-05\EAR Survey Consult Repoitdoc COMPREHENSIVE PLAN -EVALUATION AND APPRAISAL REPORT SUMMARY OF CITIZEN INPUT METHODS WEB SITE COMMENTS •Comments forwarded to Planning Department in response to web site invitation on cityofsouth miami.net MEETINGS •November 30.2004 -Planning Board Workshop on visioning,citizens in attendance were invitedto participate. • February 28.2005 -Historic Preservation Board,elicited responses relating to historic preservation issues. •February 28.2005 -Interagency Scoping Meeting,staff from other governmental (State, County)agencies invitedto provide comments and suggestions. « •March 19.2005 -Environmental Reviewand Preservation Board,obtained comments relatedtodesignandsiteissues. •April 14.2005 -City Commission Workshop;Mayor and Commissioners provided comments onplanningissues. »May 23.2005 -Open Public Comment Meeting,several dozen citizens provided input onplanninganddevelopmentissues. COMMENTS VIA LETTERS /INFORMAL MEETINGS •Letters received from citizens. •Comments brought tostaff during meetings with citizens,developers and property owners. CITIZEN SURVEY-MAIL OUT •Mail out of questionnaire in the August City newsletter will be sent to all households;survey questionssameasthe1988survey. RANDOMIZED PHONE SURVEY «Phone survey of 250-300 households to obtain information on future development and level of services. PUBLIC HEARINGS •Planning Board public hearing on the EAR Document prior to transmittal to City Commission. •City Commission public hearing ontheEAR Document prior to transmittal tothe Florida Department of Community affairs. DOD/SAY E:\Comm Items\2005\7-26-05\EAR Summary Citizen Input Reportdoc COMPREHENSIVE PLAN CITIZEN SURVEY PLANNING ISSUES 2005 Weneedyourhelp The City ofSouth Miami needs your helpin completing this brief opinion survey which will beusedfor planning improvements forour community.It will only takea few moments to complete this survey.Each household member may fill outaseparate survey.Copies canbemadeorare available from the Planning Department.Please mail or deliver completed survey(s)tothe city's Planning Department. 1.Whatdoyou LIKE most aboutSouth Miami? The'list below indicates things thatsome people like about South Miami.If you like some things thatarenotonthe list,please write them in thespaces provided.Then darken in box "1"beside the thing that you like most,box"2° beside the thing that you like second most,andsoon through box "5"for the thing you like fifth most. [1][2][3][4][5]Close to downtown Miami [1][2][3][4][5]Closetojob [1][2][3][4][5]Closeto hospital [1][2][3][4][5]Close to Metro-rail [1][2][3][4][5]Closetoexpressways [1][2][3][4][5]Closetoshopping [1][2][3][4][5]Close to U.S.1 [1][2][3][4][5]Closetootherpartsof [1][2][3][4][5]Closeto University of Miami Miami-Dade County [1][2].[3][4][5]Clean streets [1][2][3][4][5]Good city services [1][2][3][4][5]Good school(s) [1][2][3][4][5]Library [1][2][3][4][5]Lived herea long time [1][2][3][4][5]Low crime rate [1][2][3][4][5]Neighbors [1][2][3][4][5]Small town character [1][2][3][4][5]South Miami ismyhome [1][2][3][4][5]Sunset-RedRoad shopping district [1][2][3][4][5]ShopsatSunset [1][2][3][4][5]Quiet downtown [1][2][3][4][5]Quiet residential streets [1][2][3][4][5]Commercial areasseparate from residential areas [1][2][3][4][5]Residential areas close to commercial areas [1][2][3][4][5] [1][2][3][4][5] 2.Whatdoyou DISLIKE most aboutSouth Miami? The list below indicates things thatsome people dislike about South Miami.If you dislike some things thatarenoton the list,please write them in oneofthespaces provided.Then darken in box "1"beside the thing that you dislike most,box "2"besidethe thing that you dislike second most,andsoon through box "5"for the thing you dislike fifth most. [5]Dislike myhome [1] [5]Dislike school(s)[1] [5]Neighborhood run down [1] [5]Not close enough tojob [1] [5]Poorurban pedestrian environment [1] [5]Toocloseto Metro-rail [1] [5]Too much hospital development [1] [5]Too much traffic on major streets [1] [5]Too much noise [1] [5]Too much new office development [5]. DoyouthinkSouth Miami should encourage newoffice development? [1][2][3][4]fl [1][2][3][4][i [1][2][3][4][i [1][2][3][4][i [1][2][3][4][i [1][2][3][4][- [1][2][3][4]I [1][2][3][4][. [1][2][3][4]I [1][2][3][4]P [1][2][3][4][J []Yes []No []Don't know [2][3][4][5] [2][3][4][5] [2][3][4][5] [2][3][4][5] [2][3][4][51 [2][3][4][5] [2][3][4][5] [2][3][4][5] [2][3][4][5] Dislike neighbors Lack of recreational facilities No good supermarkets nearby Poorcityservices Too close to downtown Miami Too much crime Too much litter Too much traffic on local streets Lack of city,community spirit 2 Ifyes,doyouthinknew office development onor near Dixie Highway andSunset Drive should be highrise,mediumrise,orlowrise? []Mostly high rise (up to8 stories)[]Mostly medium rise (up to4 stories) []Mostly low rise (up to2 stories)[]Mix of low,medium,and high rise 4.Do you think existing structures inthe Sunset-Red Road (Hometown District) commercial area eastof Dixie Highway should be replaced with taller buildings? []Yes []No []Don't know 5.Do youthink South Miami should encourage more development like theShopsofSunset? []Yes []No []Don't know 6.Do youthinkSouth Miami should encourage new hotel development inthe Sunset-Red Road commercial districteastof Dixie Highway? []Yes []No []Don't know 7.Do youthinktheCityofSouth Miami should encourage more hospital development? []Yes []No []Don't know 8.Do youthinkauto repair shops onandnear Commerce Laneshouldbe replaced withotheruses? []Yes []No []Don't know Ifyes,whatshouldreplacetheexistingauto repair shops? []New auto repair and similar businesseson larger lots []Retail shopping []Offices []Apartments []Other 9.Imagine thatyouareaSouth Miami government official andyouhaveavery limited amountof moneytospendfortheimprovementofyourcommunity. Selectthree projects in orderof priority which you would choose to implement Darken in box "1"next tothe item you would most like to implement,box "2"nexttothe project you would secondmost like to implement,and box "3"next tothe project you would third most like to implement.(If you would like to implement projects thatarenotonthe list, please write them in thespaces provided). [1] [1] [1 [1 [1 [1 [1 [1 [1 [1 [1 [2][3]Clean up city [1][2][3]Do notspend money [2][3j Improve appearance ofSunset commercial area [1][2][3]Improve residential area police protection [2][3]Improve business area police protection [1][2][3]Improve housing code enforcement [2][3]Improve landscaping of medians and swales [1][2][3]Improve existing parks [2][3]Improve existing sidewalks [1][2][3]Improve streets [2][3]Provide more off-street parking downtown [1][2][3]Provide more parks [2][3]Provide more sidewalks [2][3]Modify streetstokeep through traffic outof residential areas [2][3] [2][3] [2][3] 10.Wouldyoube willing topaymoretaxesfor overall improvementofservicesand facilities inSouth Miami? []Yes []No []Don't know 11.Would you:[]strongly support []somewhat support []somewhat oppose []strongly oppose,or []unsure -theCityofSouth Miami developing moreextensivebiketrails? 12.Would you:[]strongly support []somewhat support []somewhat oppose []strongly oppose,or []unsure -theCityofSouth Miami developing an arts/cultural district? 13.Wheredoyoudomostofyour grocery shopping? Darken in box "1"beside the location where you shop most often for major food purchases,box "2"beside the location where you shop around second most often,and box "3"beside the location where you shop third most often. [1][2] [1][2] [1][2] [1][2] [1][2] [3]Winn Dixie at Bird Road and 67*Avenue [1] [3]Milam's in the Red Bird Shopping Center [1] [3]Publix Supermarket near Dadeland [1] [3]Other location in South Miami [1] [3]Publix near Dixie-Highway in Coral Gables 14.Wheredoyoudo most ofyourshoppingforclothes? [2][3]Winn Dixie on Dixie Highway [2][3]Winn-Dixie on 74th Street,South Miami [2][3]Gardeners Market onRedRoad [2][3]Other location outsideSouth Miami Darken in box "1"beside the location where you shop most often for clothing,box "2"beside the location where you shop around secondmost often,andbox "3"besidethe location whereyoushop third most often. [3]Dixie-Highway inSouth Miami [3]K-Mart /Home DepotShopping Center [3]ShopsofSunset [3]Falls Shopping Center [1][2][3]Dadeland Shopping Center [1][2] [1][2][3]Downtown Coral Gables [1][2] [1][2][3]Kendall Town and County Center [1][2] [1][2][3]Sunset-RedRoad shopping district [1][2] [1][2][3]Shopping Plazasat Dixie Highway and 67th Avenue 11][2][3]Noneoftheabove 15.Wheredoyoudo most ofyourshoppingfor furniture andappliances? Darken inbox "1"besidethe location where you shopmost often for furniture and appliances,box "2"besidethe location whereyoushoparoundsecondmost often,and box "3"besidethe location whereyoushop third most often. [1] [1] [1] [1] [1] [1] 16. [2][3]ShopsofSunset [2][3]Dixie-Highway in South Miami [2][3]K-Mart/Home Depot Shopping Center [2][3]Sunset-RedRoad shopping district [2][3]Shopping Plazasat Dixie Highway and 67th Avenue [2][3]Noneoftheabove Howmanypeopleliveinyour household? [] [] [] [] [] [] [1][2][3]Dadeland Shopping Center [1][2][3]Downtown Coral Gables [1][2][3]Kendall Town and County Center [1][2][3]Falls Shopping Center [] [] []9 []10 Nil []12 17.How old is the principal income earner in this household? [] [] [] [] 19or younger 20-24 years 25-29 years 30-34 years [] [] [] [] 35-39 years 40 -44 years 45-49 years 50-54 years []55-59 years []60-64 years []65-69 years []70or older 18.How satisfied are you with the following things in South Miami? Darken in the box to indicate your feelings. Very Satisfied Condition of parks Location and size of parks Availability of sidewalks Condition of streets General city appearance Appearance of downtown Appearance of major streets Downtown parking Drainage Fire protection Police protection Hospitalsand clinics Streetlighting Schools Street noise Metro-rail noise 19.Where do you live?It is very important that your address is listed, Address: Satisfied Neutral Dissatisfied Very Dissatisfied THANK YOU VERY MUCH FOR YOUR INPUT. PLEASE FOLD WHERE INDICATED,STAPLE (OR TAPE)SURVEY CLOSED, PLACE A STAMP WHERE SHOWN AND DROP IN THE MAIL.OR DELIVER THIS SURVEY AS SOON AS POSSIBLE TO: FOLD HERE FOLD HERE Planning Department,Sylva Martin Building City of South Miami 6130 Sunset Drive South Miami 33143 &Authorization 2222 Ponce de Leon Boulevard ♦6th Floor ♦Coral Gables,FL 33134 ♦305-448-8117 ♦305-448-8453 Fax July5,2005 City of South Miami 6130 Sunset Drive South Miami,FL 33143-5-03 Project Estimate City of South Miami Survey Citvwide Survey Quoted by 22 questions asked Based on desire to examine the diverse ethnicities that are represented in South Miami the suggested interviews is 250-300.' Survey research is used to gauge the public's opinion on a range ofissues impacting the community.While dty staff and elected officials hear directly from community activists friends and neighbors,survey research is designed to measure public opinion ofa random sample of residents that is statistically representative ofthe entire population. The information gathered in this poll can help the City better understand which services Or issues the public is satisfied with or which services or issues need improvement,and how they would liketo see the City plan for the future. The first step is to examine the precincts and match them against zip codes to determine a representative sampling ofthe City's citizens.During that same time,the questions are formatted based on information provided by the City.It is important that the questions are worded in a manner to avoid bias or prejudice for or against an issue;otherwise,the integrity ofthe sampling will suffer.After the questions are approved by the City,citizens are contacted by call center representatives under the supervision of research professionals.The calls are made until the desired sampling is achieved.The gathered information is then assimilated and examined by research professionals.Within 7-10 days,the City is presented with an analysis ofthe results of the survey that includes a summary.The City will then possess a guide for determining future direction and have a clearer understanding of the needs and challenges that can help chart the course. Citvwide Survey Price 22 questions (approx.10 minutes)$15,000 First payment of $4800 is due upon approval.Second payment of $5000 is due upon completion of survey.Final payment of $5200 is due upon presentation of analysis. (continued) Page 2 City ofSouth Miami Citywide Survey AUTHORIZED AND APPROVED DATE PRINT NAME "—~=— Survey Area:City of South Miami STANDARD PERMANENT RESIDENT SCREEN ARE YOU A PERMANENT RESIDENT OF the City of South Miami?If yes,continue.If no, terminate. 1.Overall,how would you rate the city of South Miami,in terms of responding to the needs of your neighborhood?Would you say they do an (1)excellent,(2)good,(3)only fair, or(4)poorjob?(5)unsure (notverbal) Iwould like to know your impressions of some current services provided by the City of South Miami.As I list each city service,tell me if you think that particular service needs (1)a lot of improvement,(2)some improvement,or (3)are you generally satisfied with that city service? (4)unsure (not verbal) Rotate presentation of services 2.Street maintenance and repairing potholes 3.Drainage and sewer service 4.Garbage pickup 5.Parks and playgrounds 6.QualityofDrinking Water 7.Police Protection 8.recreational programs for children 9.Generally,would you say city taxes in the City of South Miami are (1)too high,(2)about what you expect to pay,(3)low considering the services you receive?(4)unsure (not verbal) 10.In order to pay for city services,like police,parks,and roads,would you (1)strongly support,(2)somewhat support,(3)somewhat oppose,or (4)strongly oppose the city of South Miami increasing the impact fees it charges developers?(5)unsure (not verbal) 11.Which ofthe following best describes your neighborhood: (1)there are no sidewalks in my neighborhood,and the city should put in sidewalks inmyneighborhoodandonmystreet; (2)there are no sidewalks in my neighborhood and I do not want the city to put in sidewalks; (3)therearesidewalksinmy neighborhood. (4)unsure (not verbal) 12.Would you (1)strongly support,(2)somewhat support,(3)somewhat oppose,or (4) strongly oppose the City of South Miami developing more extensive bike trials?(5) unsure (not verbal) 13.In an effort to improve blighted area,would you (1)strongly support,(2)somewhat support,(3)somewhat oppose,or (4)strongly oppose the city of South Miami using its power of eminent domain to purchase private property at fair market value,even if it is against the wishes of the property owner (5)unsure (not verbal) 14.The City of South Miami gas experienced significant growth in recent years that has created jobs and increased property values.Generally,do you think the growth in the city of South Miami has been (1)good for the community,(2)bad for the community or (3)not had much impact one way or the other on the community?(4)unsure (not read) 15.Do you feel (1)the city should try to make sure there is more affordable housing for low income families living in the City of South Miami or (2)the price of housing is not the city's responsibility and should be controlled by the housing market?(3)unsure (not verbal) 16.Would you say traffic congestion in the City of South Miami is (1)a very serious problem,(2)somewhat of a serious problem,(3)not too serious a problem or (4)not really a problem?(5)unsure (not verbal) 17.Would you say people parking on residential streets in order to go to nearby businesses is (1)a very serious problem,(2)somewhat of a serious problem,(3)not too serious a problem,or (4)not really a problem in the City of South Miami?(5)unsure (not verbal) 18.In your opinion,should the city ban the construction of big box retail stores,like Home Depot and Wal-Mart within the city of South Miami?(1)yes (2)no (3)unsure (not verbal) I NEED TO KNOW A FEW THINGS,JUST FOR STATISTICAL PURPOSES. 19.Which of the following age groups are you in -(1)18 to 34 years old,(2)35 to 50 years old,(3)51 to 65 years old,or (4)over 65 years old?(5)refused 20.How long have you lived in City of South Miami?(1)less than 10 years (2)10 to 15 years or(3)morethan 15 years? 21.Do you have children under 18 years of age living at home?(1)yes (2)no (3)refused 22'J^nLewrsPaPers refer t0 different groups of people in our community in different waysWhichofthefollowingwouldyousaybestdescribesyourethnicbackgroundAreyou' (1)white (2)African American (3)Hispanic (code Hispanic surnames),(4)of Jamaican descent or (5)of other Caribbean descent?(6)refused THAT'S ALL THE QUESTIONS I HAVE.THANK YOU AND HAVE A NICE EVENING. 23.Gender:(1)male(2)female *s 24.Geography: