Res. No. 104-05-12083RESOLUTION NO.1 04-05-1 2083
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY
MANAGER TO DISBURSE A SUM NOT TO EXCEED 517,200.00 FROM
OPERATING ACCOUNT #001-1910-521-6430 TO ADVANCED PUBLIC
SAFETY (APS),FOR THE PURCHASE AND INSTALLATION OF ONE (1)
SKYVIEW MAPPING ENGINE,MOBILE TRACKING HARDWARE AND
SOFTWARE FOR THE POLICE DEPARTMENT;PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,two of themostimportantconcerns of theSouthMiamiPoliceDepartment
areofficersafetyandprovidingthe public withthemostefficientandeffectiveresponsetime
whentheycallandneedthepolice;and
WHEREAS,thePoliceDepartmentdesirestopurchaseandinstallinpolicevehiclesan
automaticvehiclelocation(AVL)systemwhichallowsanagencytomonitorandtrackvehicles
by using a GPS locator device which is attached tothe mobile computer;and
WHEREAS,AdvancedPublicSafety(APS)hasprovidedthelowestpossiblecosttothe
South Miami Police Department inorderto showcase itsproductinthe Miami-Dade County
area.
NOW,THEREFORE,BEITORDAINEDBYTHEMAYORANDCITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,THAT:
Section1.TheCity Manager is authorized to disburse asumnotto exceed $17,200.00 to
Advanced Public Safety forthe purchase and installation ofone(1)Skyview mapping engine,
mobile tracking hardware and software system.
Section 2.The disbursement of $17,200.00istobechargedto Account #001-1910-521-
6430 (Operating Equipment)whichhasa balance of $20,114.56
Section 3.This resolution be effective immediately after the adoption hereof.
_.2005.
APPROVED:
PASSED AND ADOPTED this JL^day of U^u^^Si .2(
ATTEST:
READ AND APPROVED AS TO FORM:
CITtf ATTORNEY
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts-Cooper:
Commissioner Sherar:
JP
5-0
Yea
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
South Miami
•llillUUl
All-America City
v
2001
To:Honorable Mayor,Vice Mayor
and City Commission
Date:August 2,2005
Agenda Item #~f
Comm.Mtg.August 2,2005
Purchase of Skyview System
From:Maria V.Davis
City Manager
Subject:
RESOLUTION
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA AUTHORIZING THE CITY MANAGER TO DISBURSE THE
SUM NOT TO EXCEED $17,200.00 FROM OPERATING EQUIPMENT ACCOUNT #001-1910-
521-6430 TO ADVANCED PUBLIC SAFETY (APS),FOR THE PURCHASE AND
INSTALLATION OF ONE (1)SKYVIEW MAPPING ENGINE,MOBILE TRACKING
HARDWARE AND SOFTWARE FOR THE POLICE DEPARTMENT AND PROVIDE FOR AN
EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
Two of themost important areas of concernfortheSouthMiamiPolice Department are officer safety
andprovidingthepublicwiththemosteffectiveandefficientresponsetimewhentheycallandneedthe
police.Bothconcernswouldbeaddressedandresolvedbypurchasingandinstallinganautomatic
vehicle location (AVL)system in police vehicles.
Thereare currently three (3)vendorsonthemarketthatprovide automatic vehicle location (AVL)
systemswhichenableanagencytomonitorandtrackvehicleswithinthefleetbyusingaGPSlocator
device attached tothe mobile computer withinthe vehicle.The vehicle data is automatically updated
every30secondsalongwiththespeed,directionandotherinformationaboutthevehicle.This
information is monitored using a secure encrypted computer display.
Motorola,isour present CADproviderandcanprovideandinstalltheAVLsoftwareand interface fora
cost of $69,991and $21,600 peryearfortheannual maintenance.Motorola is currently being usedby
the Miami-Dade Police Department.
USASoftware,isour present fieldreporting,recordsandMDTsoftwareproviderandcan provide and
installthe AVL software and interface foracost of $49,270 and $6,000 per year fortheannual
maintenance.SouthMiamiPoliceDepartmentwouldbeaninitialtestcaseforAVLforUSA Software.
AdvancePublic Safety (APS),providesasystemcalled Skyview thatis currently being usedbypolice
departmentsin Broward and Palm Beachcounties.Thisuniquesoftwarehasthe capability tointegrate
withanyCAD (Computer AidedDispatch)systemlikeMotorolaorUSASoftware.APScanprovide
andinstalltheSkyviewsoftwareandinterfacefor$30,400and$3,870peryearannual maintenance.But
through negotiations,APShasagreedto allow theSouth Miami Police Department tobea beta test site
forthe Miami-Dade County area fora reduced cost of $17,200;a savings of $13,240.
The disbursement of $17,200.00 istobechargedto Account #001-1910-521-6430 (Operating
Equipment)which hasa current balance of $20,114.56.
RECOMMENDATION
Your approval is recommended.
./I
ADVANCED PUBLIC SAFETY
Agency
500 Fairway Drive,Suite 204
Deerfield Beach,Florida 33441
354-354-3000 (Main)
954-354-3001 (Fax)
www.aps.us
Details
Proposal
Date:7/12/2005
Contact:Chief Orlando G Martinez
AgencyName:South Miami Police Dept
Address:6130 Sunset Dr
City,State &Zip:South Miami,FL 33143
Order No:00S3000O001 iiTC
Contact Name:TommyLopez
(954)354-3000 x403
tommy@aps.us
J UIY PRODUCT NAME PRODUCT DESCRIPTION MISCELLANEOUS UNIT PRICE TOTAL PRICE j
1 SkyView Mapping Engine Mapping Engine Requiredfor
GPS/AVL Solution
$5,000.00 $5,000.00
60 Skyview Mobile Tracking
Hardware
GPS Receiver (USB)-No
External Power Required
$149.00 $8,940.00
60 SkyView Mobile Tracking
Software 50-149
Mobile Computer Tracking
Software
$275.00 $16,500.00
1 Discount Discount Based on PO and
Payment before
Miami IACP show
in September.
($13,280.00)($13,280.00)
1 Annual Maintenance Annual Maintenance Annual
Maintenance free
until Sept.30th,
2005.$3870.00
annual
maintenance will be
billed Oct 1st
2005.
$0.00 $0.00
TOTAL $17,160.00
Satisfaction Guarantee
APS provides a 100%Satisfaction Guarantee with all of our deployed solutions.APS is committed to ensuring each agency is
completely satisfied with the development,implementation,and overall performance ofour solutions.APS doesnot request final
paymentuntilthesolutionis fully deployedand accepted bytheagency.Below istheAPSinvoice schedule:
50%due on receipt of purchase order
25%dueoninitialsoftwaredelivery(excludingQuickData)
15%due on hardware delivery
10%dueonfinal acceptance
IMS SQQ Fairway Drive,Suite 204,De&rfletdBeach,FL $3441
Wain;934-334-3000 •Fax:954-354*3001
www.6tfvancedpnbticsafefy.com
ADVANCED PUBLIC SAFETY
lit VBi
The APS SkyView™system isa cost-effective AutomaticVehicle
Location (AVL)solution that enables an agency to monitor/track all
ofthe vehicles in itsfleet.The SkyView application enables
agencies toconnecta GPS locator device tothe mobile computers
in the vehicles:andmonitor/track these vehicles utilizing a secure
web-based computer display.
The SkyView system does not requireanyinvestment in back-end
servers/processors.APS provides each agency with access to our
secure,centralized monitoring system (agencies can also choose
to establish an AVL server at their agency for an additionalfee).
Agency personnel may access the AVL information from any
standardinternetbrowser-utilizing appropriatesecurity protocols.
Thevehicledataisautomaticallyupdatedevery30 seconds -along
with the speed,direction,and other information from the vehicle.
To utilize theSkyView system,agencies musthaveawireless
communications network totransmit(send/receive)the necessary
GPS data.
Scmnte of dispiqy tfatf identifies
ofcr:•3Vi<t-f:y''j pairo!vbhidtts.
:-:
•Provides immediate/continual access
to vehicle location information
•Web-based interface allows access to
data from numerous systems
•Completely encrypted and
fully-secure system
•Cost-effective alternative to traditional
AVL systems
»Does not require any additional
back-end hardware investment
•Option available to host secure AVL
server on-site at the agency.
Th*?GPS R#c&ir>?<'h ttestgotrJ ?»-$»?«§aw
•••}<?y laptop PC"i l/ss port wl&ovt the
fused of cm adckhnu'cave*for power!
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Advanced Public Safety,Inc.develops targeted teennoiogy soiulions thataddressthe specific challenges of today's
law enforcement organizations.APS works with each agency to implement a solution that fits the agency's present and
future needs.APS products are designed,developed andtested oy law enforcement officers ~"Built by Cops,for Cops."
Proposal
USASoftware.Inc.9900StirlingRoadSuite301.CooperCity.Florida33024
Phone 954.43S.3911 Fax 954.431.2641 WEB www.usa-software.com
1 Agency South Miami Police Department
Address 6130 Sunset Drive
City South Miami,Fl 33143
CrimaFiie 2000 information Management System
Attention:Chief Orlando Martinez
Phone:305.663.6138
Date:04/04/2005
Proposal!?:SMPD_GPS01
if Product #QTY Description Ce^c.Total
|CnmaHBe 2080 I
GPS
LAN
30 GPS Module/Client
1CADMapping with GPS
S 475.00 $
$9,995.00 $
Sub Total S
19,750.00
9,995.00
29,745.00
I PROFESSIONAL SERVICES I
SIMS1SystemIntegration Management Services (SIMST
411 System Configuration
472TravelandLodging Expenses
USA Software Project Management including
851 System and Acceptance Plan (ATP)
9,025.00
1,000.00
2,000.00
1,500.00
S 9.025.00 S
$1,000.00 S
$1,000.00 $
$1,500.00 $
Sub Total $13,525.00
ANNUAL SOFTWARE SUPPORT AND MAINTENANCE
40 1Annual Software Support Agreement
Sub Total
6,000.00
$6,000.00
Discount
Project Total $45,270.00
Payment Terms and Conditions
1)50%downwithorder,45%on installation andneton Acceptance Test Plan(ATP)completion
Artrctta?Software Support information;
1)YourcurrentAnnualSoftware Support Agreement will increase bytheamountlistedbelow.Tnishas
been includedinthis proposal for future budgetary considerations $6.0CS.Q0
04/04/2005
Motes|
USA MDS Notes
.1 USA USDS MobileData System requires the use ofMicrosoftSQLServer.TheNovellNetwork
isNOT compatible withUSAMDSMobileData System
2 USA Mobile DataSystem (MDS)Interface requiresaseparateServer running Windows 2000
Professional orgreater,tooperatethe interface for running tagand DL checks,etc.,through FCIC
from LaptopApplications.ThiscomputermustbeaPentium4classcomputer.
Thisinterfacemay operate on the same server as the USAMDS SCIC Interface and CADSwitch
(MessageSwitch)Customer to provide.
3 USAMDS SCfC fnfer&co withCADSwitchrequiresa separate Windows NTserverto
operatethe interface for running tagand DL checks through FCIC from CADFile 2000 application.
4 USA MDS Mobile DataSystem installation utilizing wireless technology requiresthe wireless
provider to have the abilityto use UDP data transfer.
5 All wirelesssolutionsrequirea separate contract with localwireless provider.
6Strengthofwirelesssignalinyourareamustbe discovered viaacoverage test
7 Requires purchase,installation and programming ofrouterhubifno available porton FCIC
router,PC Anywhere istobe installed.Consult AT&T forsuggested router andservice provider.
8 Installation ofUSAMDS Sererdependentondirectconnectivity to NCIC and LAN.
9Agencyis responsible forobtainingapprovalofmnemonicsfrom FLDE,user NCIClimitedaccess
certificationand terminating the direct linetothe State/NCIC and LANat the locationofthe
USA MDS Server.
10Manufacturer's prices subject to change withoutnotice.
11Proposalsubjecttofinal engineering approvaland coverage test as needed.
12 Proposal mayrequireaFrameRelayfrom local carrier.Customertoprovide.
13 PC Anywhere mustbeinstalledonthe message switchserverfor support
14Customertosupply message switch(server).
|GENERALMotes |
1 Proposalreplaces all previousproposalsand configurations.
2Pricesaresubjectto change withoutnotice80daysafterproposaldate.
04/04/2005
Agency
Address
City
Option #
1
Lease Estimate
Ore-.
USASoftware.Inc.9900StirlingRoadSuite 301,CooperClty.Florida33024
Phone 954.43S.3911 Fa::954.431.2641 WEB www.usa-software.com
South Miami Police Department
6130 Sunset Drive
South Miami,Fl 33143
Attention:Chief Orlando Martinez
Phone:305.663.6138
Date:04/04/2005
Proposal*:SMPD_GPS01
CrimeFite 2000 Information Management System
Leasing Option -Midwest Leasing GrouD
Description/Project Total 24 Months 3S Months 48 Months 60 Months
S2,290.07S 1,574.67 $1,217.95 $1,005.60
LEASING BENEFITS
1Get everything upfront-Bymakingmonthlylease payments,youcangettheentiresolutionyouneedtomeet
yourneedsrightaway ratherthan settling fora partial solution inhope you'll beabletoaddtoitnextbudgetyear.
2LowMonthlyPayments -A monthly leasepayment will usuallybe lower thanthepaymentfrom othermethods
offinancing.Youcanaffordmorewithleasing.
3 Virtually NothingDown-Where othertypesof financing require a hefty down payment,leasing is 100%financing.
Mostleaseagreements require anadvanceofonlyoneortwomonths payment.Leasing putsyour Midwest Leasing
solution to work immediately,ata minimal up-front cost.Startseeing immediate return onyoursolution
investment withouttyingup yourcapitol.
4No Balloon Payment -Midwest Leasing offers the option ofa "dollar buyout"endof term arrangement.
5 EliminateHiddenCosts -Leasing can provide morethanjustthe equipment cost.You canalso include thecostof
implementation and service plans-everything ittakestoput your solution to work foryou right away.
NOTES
1Leaseratesand monthly payment prices quoted arefor evaluation purposes only and aresubjecttochange,
depending on customer credit criteria and/or prevailing economic conditions.Final rateand payment schedule
will be provided upon request.
2 48 and60monthleaseplansareonlyavailable in conjunction with a hardware purchasethatisatleast50%
ofthe total project.24and 35 month lease plans will allow for "software only"purchases.60 month plan requires
that a substantial portionofthe purchase price include hardware.
3 All municipal leases are $1.00 purchase options,and includea funding our clause.
4This lease proposalreplacesallprevious lease proposals.
5 Lease plans over $100,000 require (3)years of audited financial statements.
04/04/2005
<^>&p£c&zs!5&r vzrtz.
Minimum System Requirements
USASoftware.Inc.9900StirlingRoadSuite 301,CooperCity.Florida33024
Phone 954.435.3911 Fax 954.431.2641 WEB www.usa-software.com
Revised:June 28,2004
The following systemparametersare required foranysystemthat will beusingany USA Software,Inc.
product.Pleasenotethatthese areminimum system requirements.If your agency will be using other
softwareinadditiontoours,you will likely need to Increase some parameters.
USA Software,Inc.prefers Windows 2003 Server or Windows 2000 Server.
Windows NT4 Server or Windows 20GX Server (ali types!:
Supported versions:
WindowsNT4 Server -Service Pack 6arequired
Windows NT4BackOffice4.5-ServicePack6arequired
Windows NTSmallBusinessServer-ServicePack6arequired
Windows 2000Server(alltypes)-ServicePack4andallcurrentsecurityupdates
Windows 2003 Server(all typesEXCEPT Web Server)-Service Pack 4andall current security updates
"Pentium III,500 MHz
*10 gigabyte hard drive (SCSI recommended)with atleast5 gigabytes of free space
*Memory-Dependson database and Operating System::
Windows NT4/Windows 2CS0 Server
Without Microsoft SQLServer 128 Megabytes RAM (255M recommended)
With Microsoft SQLServer:512 Megabytes RAM (1G recommended)
Windows 2003 Server
Without Microsoft SQLServer:256 Megabytes RAM (512M recommended)
WithMicrosoftSQL Server 1Gigabyte
"SVGA video cardand monitor capableof displaying 800x600 resolution at256 colors
*Modem(seemodemrequirements)
*CD-ROM drive
*High volume databackupdevice(suchasatape drive)and appropriate backup software
*If runningMicrosoftSQL,please see notes inthe MICROSOFT SQLNOTES section
Additional recommendations
*RAID5orRAID10HardDisk System
Stronger RAID systems acceptable.Check with USA Software support before selecting a RAID system.
*UninterruptiblePowerSupply(UPS)
Novell Server -NOT SUPPORTED FORMDS Mobile Data Systems
Supported versions include:4.12;4.2;:;5.x
"Pentium III,500 MHZ
*10 gigabyte hard drive (SCSI recommended)with atleast5 gigabyies offreespace
*64 Megabytes RAM
*High volume databackupdevice(suchasatape drive)and appropriate backup software
*At least one workstation on the network must have a CD-ROM
*Longfile name support
*At leastone workstation onthe network musthavea modem (see modem requirements)
Additional recommendations
*RAID 5or RAID 10 HardDisk System
Stronger RAID systems acceptable.Check with USA Software support before selecting a RAID system.
*Uninterruptible PowerSupply(UPS)
Network
General:
*Category 5or6 cables
*Network cardsmustappearonthe supported hardware list forthe operating system
being used on the workstations and servers
10 users or less:10Base-T
10 users or more:100 Base-T
04/04/2005
Workstations
Supported Operating Systems:
Windows 2000 Professional
Windows XP Professional
Windows 2000 or XP Professional:
Pentium III 500 MHz or higher
4Gigabyteharddrivewithatleast500 megabytes offree space
128 megabytes ofRAM
SVGAvideocard wfth4megabytes RAM and15inchcolormonitorcapableof
800x600resolutionat256colors (see CAD,Photofileand eForms workstation
sections below)
Modem
*33.6Kbaud(56Kbaud recommended)
*Winmodems NOT acceptable
*56K baud modems must be V.90
*Musthaveaphonelinethatisnotsharedbyotherdevicessuchasfaxmachinesorpaging
devices.Phonelinemustbedirect(maynotberoutedthrough a switchboard operator).
CAD Workstations
Same requirements as listed under Workstationsbutmust have SVGAvideocardwith4
megabytesRAM and minimum 17inch monitor (19orhigher recommended)capable
of 1024 x 768 resolution at 256 colors.
Photofile Workstations
Same requirements as listed under Workstations butmust have SVGAvideocardwith4
megabytes RAMand capable of 1024 x768resolutionat16bittree-color.
eForms Workstations
Same requirements as listed under Workstations but must have SVGAvideo card with8
megabytes RAMand capable of 1024 x768resolutionat 256 colors.
Internet Explorer 5.0or Netscape Navigator 4.5or greater is required foreForms reporting.
512 MBRAMis recommended
tn-Car Laptops
*Windows 2000 Professional
*Windows XP Professional
Windows 2000 or XP Professional:
Pentium III,500MHzorhigher
4 Gigabyte harddrivewithatleast500megabytesoffreespace
128megabytesof RAM (512MBrecommendedifusingeForms)
SVGAvideocardwith4megabytes RAM and15inchcolor monitor capableof
1024 x 768 resolution at 256 colors
Mobile Data Sen/en
Requirements arethesameasthe primary server information listed atthe beginning ofthis
document
Microsoft SQL Server Notes:
USA Software,Inc.recommends thattheserverthat will be running Microsoft SQL Server NOT
be running anyother software,suchas Microsoft Exchange,web hosting,etc.MS SQL
requires agreatdealof memory andresourcestooperate efficiently andoperatesbestwhen
itisthe only application running onthe server.Ifan agency uses MS Exchange,we strongly
recommendseparate serversforMSSQLandMSExchange.
Unsupported Operating Systems:
USA Software,Inc.doesnot presently supportanyofthe following OS platforms andno
testing has been completed in any of these environments:
*Windows 3j(
*Windows 95
*Windows 98
"WindowsME
*Windows .NET Server
*Unux(any)
USA Software,Inc.will not provide any support ona system thathasan unsupported
operating system Installed.
Allof the above are suggested MINIMUM specifications.
Systemperformancewillincrease asthesespecificationsareexceeded.
04/04/2005
@ JMrOT"0£?0£./l
intelligence everywhere"
Customer:
Contact:
Fax
Phone:
305 668 2491
305 663 6384
6 30 2005
36 Client MDC
36 Server access
36 In vehicle paging
36 Text to voice
2In house client
1 Train the Trainer
1Simpleinstall
Budgetary quote-ROM
Pending ISD assessment
IPolice
Contract:PBSB Contract #SB02C-6
Valid for 45 days
Premier MDC Clients
Premier MDC Clients core package
See attached product sheets
Server access
In vehicle paging function
Text to voice function
In house client
Train the Trainer PMDC
Bacis install ofclients only
Expire 10/17/2005
Total
$880.00
$150.00
$60.00
$60.00
$450.00
$7,890.00
$19,800.00
Please see attached product information
Customer touse same client cut3as MDC PD -no customisation
Motorola Inc.
vannaht@beHsouth.net
$31,680.00
$5,400.00
$2,160.00
$2,160.00
$900.00
$7,890.00
$19,800.00
$63,930.00
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