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Res. No. 089-05-12068RESOLUTION NO.89-05-12068 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE $5,800.00 TO ARDAMAN &ASSOCIATES,INC.FOR AN ENVIRONMENTAL ASSESSMENT OF THE YMCA PROPERTY;TO BE CHARGED TO THE NON- DEPARTMENTAL YMCA DEBT SERVICE ACCOUNT NUMBER 001.2100.519.9927;PROVIDING AN EFFECTIVE DATE WHEREAS,itis prudent fortheCitytoperforman environmental assessment aspart of the City's "due diligence"onthepurchase of theYMCAproperty;and WHEREAS,the City's agreement with Miami-Dade County to receive proceeds fromthe Building Better Communities Bond Program requirestheCitytocompleteaPhaseI Environmental Assessment; and WHEREAS,Ardaman &Associates,Inc.has provided the lowest responsive quotation to conduct an environmental assessment of theYMCA property. NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI: Section 1.ThattheCity Manager isauthorizedtodisburse $5,800.00 toArdaman& Associates,Inc,Inc.forthe completion of an environmental assessment of theYMCAproperty. Section2.Thatthepaymentintheamount of $5,800.00be charged tothe Non-Departmental YMCAdebt Service account number 001.2100.519.9927,which currently hasa balance of $84,000.00. Section3.This resolution shalltakeeffectimmediatelyuponexecution. PASSED AND ADOPTED this /?da ATTEST: READ AND APPROVED AS TO FORM: lay of ,2005. APPROVED: Commission Vote:4-0 Mayor Russell:Yea Vice Mayor Palmer:Yea Commissioner Birts-Cooper:Yea Commissioner Sherar:Yea Commissioner Wiscombe:absent A'yA 'j-on\n uwm .-.'•...•.:',).U::•!'•«•. Li:?.:I7ri;v!i<-";,.i AAfAY 'Ai A«L.-?ri;r!•,•'•{.'«vA;•'.?>''A:utv.-: I .r:£i'*'i u '.'/>l>j<:ii4f•'•'..;..•OT V'i''):.A'.-.-AuGy;:;'; .'^i"ri-f'j.:yf».'j /\!.;K"i V :'..•'ijAO jn^Tii^i'JS-r.":-!"-Aif:\niir?'yA/^V.:H: ^Mij.rir t.;r I*,,svi .:*•:.a y o tu,.i »•..--.-...I.",o.'.•.'.,'.-....•,j..'.-..•.'.!•.•:»v •..>».••'.;:'.'.'".'.J.^•f '...:.M.'!.t •:r»,t A-/..!;..;.'..J.'M-•:.:::.*.•• ,fin •!'•.r-'M-':j<:<*:.•.«;•M;'>:yv •i Ai1 •.''f*-.10 i.'-'•;)'.:;.">':'iv <''A '•/ij:V ./JOi/;;\W.-'i «'..'••'^/liii/'ifivrti .«-j:;:J-;:a.,!u?(!<.m:'::--.>^.'j'.Oiv-";lr'r •TJ«>ij"j;.iC !)0T v<»r'»^A ••.u'-'*.j:'•!:'.'i';f.:i/i;,'ii1:.cfrj'!t").; :'.'0t;\Ov:i //';^::^ifi-rr«;5"r'!!..'; .".(.••;"i .r f -••s-i i>'-J !"}•]!•. '^^Oi O'i'":A •:T:j'/0.'i<:^A Hi-/^:AYJ>! •'.y.'">{"•".-•••••'''" South Miami CITY OF SOUTH MIAMI OFFICEOFTHE CITY MANAGER *I i INTER-OFFICE MEMORANDUM 200t To:Honorable Mayor,Vice Mayor &Date:July 19,2005 City Commission ,MFrom:Maria V.Davis//J?^l/\{)/C Agenda Item # City Manager /^-'^M^Re:Environmental Assessment - YMCA Property RESOLUTION A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,AUTHORIZING THE CITY MANAGER TODISBURSE $5,800.00 TO ARDAMAN &ASSOCIATES,INC.FOR AN ENVIRONMENTAL ASSESSMENT OF THE YMCA PROPERTY;TOBECHARGEDTOTHE NON-DEPARTMENTAL YMCA DEBT SERVICE ACCOUNT NUMBER 001.2100.519.9927;PROVIDING AN EFFECTIVE DATE BACKGROUND AND ANALYSIS As part oftheCity's "due diligence0onthe purchase of the YMCA property,an environmental assessment needs to be completed to ensure that there are no environmental issues that theCity will have to deal with once thepropertyis acquired. This assessment is also required byMiami-DadeCountyin order for the Cityto receive the $1,343,000.00 from the Building Better Communities Bond Program designated for this purchase. The environmental assessment will be completed intwo phases.The Phase I Assessment will follow standards established by the American Society for Testing and Materials (ASTM Practice E-1527)and will include an analysis of historical information available for the property.The Phase II Assessment will include soil borings,sampling and laboratory analysis to check for contaminants (including petroleum products, chlorinated solvents,pesticides,methane gas,etc.)in the soil.The Parks and Recreation Department has solicited quotations for this work,and the lowest responsive quotation was submitted by Ardaman &Associates,Inc.in the amount of $5,800.00. The attached resolution would authorize the City Manager to disburse funds in the amount of $5,800.00 to Ardaman &Associates,Inc.for this work.Funding is available in the Non-Departmental YMCA Debt Service account #001.2100.519.9927 that currently has a balance of $84,000.00. RECOMMENDATION We recommend that the City Manager be authorized to disburse the amount of $5,800.00 to Ardaman &Associates,Inc.for the environmental assessment of the YMCA property. Ardaman &Associates,Inc. 05-P-7584 Geotechnical,Environmental and July8,2005 Materials Consultants Parks and Recreation Cityof South Miami 6130 Sunset Drive South Miami,Florida 33143 Attention:Mr.Alan Ricke PROPOSAL FOR PHASE I &PHASE II ENVIRONMENTAL SITE ASSESSMENT SOUTH MIAMI YMCA PROPERTY SOUTH MIAMI,MIAMI-DADE COUNTY,FLORIDA Ardaman&Associates,Inc.is pleased to present thisproposalforthe preparation ofa Phase I EnvironmentalSite Assessment (Phase j)and Phase II EnvironmentalSite Assessment (Phase IS)reportfortheabovereferencedsubject property.Ardamanunderstandsthat various household solid wastes were once disposed onthe west portion of the subject property. The primary objective ofthe Phase I isto formulate andrenderan opinion concerning any obvious indications ofsoil and/or groundwater contamination which,if present,wouldindicatethe need forfurther,more in-depth and sophisticated procedures of exploration.The scope ofwork listedbelowis designed toprovidea standard ofcare accepted bymajorlending institutions,the Florida Bar Association,and the Florida Association of Environmental Professionals.Our report will beprepared following thecurrent ASTM Practice E-1527 "Environmental SiteAssessment: Phase I Environmental Site Assessment Process"guidelines. Thepurposeofthe Phase II istoinvestigatethe potential thatthesoilandgroundwateratthe subjectpropertyhasbeenaffectedbythe historic activities atthe site.Toinvestigatethetype ofmaterial disposed onthe subject propertyArdaman will complete8 auger boringstothewater table.The auger cuttings(soil)will be visually inspected and screened with anorganic vapor analyzer (OVA).The auger cutting interval with thehighest OVA reading will besampledand analyzed atananalyticallaboratory.Ifthe OVA indicatesnoorganic vapors inthe auger cuttings thenthe auger cuttingthat visually appears tohavethehighestpotentialtobeimpactedbya containment will be selected for laboratory analysis.A groundwater monitoring well will be installed in the same location the soil sample was collected for laboratory analysis.A groundwater sample will becollectedfromthis well and analyzed. Note that the investigation forthe Phase I mayfindadditional environmental issues.Ifadditional environmental issues are discovered,youroffice will be contacted as soon as possible. Ail samples will beprovideatoa National Environmental'LaboratoryAccreditationConference (NELAC)certified laboratory foranalysis.The asbestos survey proposal will besubmitted under separate cover. ANTICIPATED SCOPE OF WORK 1.Phase I:Site reconnaissance tovisually observe conditions that may indicate present or past generation,use,storage,or discharge of hazardous materials withinthe limits ofthe site;oron adjacent properties withina%mile radius of the site.We will require acopy ofa survey illustrating the boundaries ofthesite,as wellasitslegal description,priorto beginning our work. 2.Phase I:Review the site ownership history totryto determine.tf previous owners of businesses that have occupied the subject site may be suspected ofhandling',storing,or generating hazardous materials.Achain-of-title should be provided by the clientortheir legal representatives for use by Ardaman &Associates,Inc.Note that we can obtain a 50-year chain-of-title,if necessary,atan additional cost. 2200 North Florida Mango Road,Suite 101,West Palm Beach.Florida 33409 Phone (561)687-8200 FAX (561)640-7375 Offices in:Bartow,Cocoa.Fort Myers.Miami,Orlando,Port Charlotte,Port St.Lucie,Sarasota.Tallahassee.Tampa,W.Palm Beach Proposal FileNo.05-P-7584 Page 2 South Miami YMCA PRoperty 3.Phase I:Review historical aerial photographs showing the subject site and surrounding area in an attempt toidentify any obvious indications of past sources of contamination. 4.Phase I:Review information providedby federal,state,and local regulatory agencies to determine if any citations or enforcement actions have been filed against the current or previous site owners;or adjacent property owners withina V*mile radius of the subject site. 5.Phase II:Eight auger borings will be completed on the western portionof the subject property.The auger cuttings (soil)will be visually inspected and screened with an OVA. 6.Phase II:Asoil sample will be collected and analyzed for purgeable halocarbons/aromatics usingEPAmethod 8021,polynuclear aromatic hydrocarbons using EPA method 8310,organochlorine pesticides usingEPA method 8081A and ifsoil staining is evident,Total Recoverable Petroleum Hydrocarbons (TRPH)using the FLPRO method, if the OVA indicates the concentration ofvolatile organics is below 100 ppm EPA method 8021 will not be run. 7.Phase II:Install one temporary groundwater monitoring well to approximately 5 feet below the groundwater table.A groundewater sample will be collected and analyzed for purgeable halocarbons/aromatics using EPA method 8021,polynuclear aromatic hydrocarbons using EPA method 8310,organochlorine pesticides using EPA method 8081A and TRPH using the FLPRO method. 8.Prepare and submit a Phase I &Phase II report documenting results and recommendations for additional assessment,if necessary.The results of the water quality sample analysis will be included inthis report. TheClient recognizes that the above anticipated scope ofworkislimitedbytheClient'sbudget for these services,and that a more detailed and extensive scope ofwork,ata greater cost to the Client,may be necessary if conditions observed during the Phase I Environmental Assessment indicate possible contamination.Assessment ofairquality,surface water quality ofoff-site surface water bodies,asbestos containing building materials,lead-based paint,mold,radon,and protected species of flora and fauna are not within the scope of this authorization. SCHEDULING AND ACCESS Afterproposal acceptance,we estimate thattheproject will take approximately20-25 working days to complete,provided that achain-of-title search isnot desired.The property owner isto be informed of the nature of our work and must give permission for site access and the performance of our studies. ANTICIPATED COSTS The estimated cost for thePhase I portion ofthe scope of work is^$1,800.00, The estimated cost oftime and materialsforthe Phase II portionofthe above-outlined scope of work is broken out as follows: •Laboratory Analysis (subcontractor,standard turnaround)$1,040.00 •Drilling (subcontractor)$1,500.00 •Ardaman Equipment $200.00 •Ardaman Labor $1 Pfinnp Total:($4,000.00 Proposal FileNo.05-P-7584 South Miami YMCA PRoperty Page 3 This cost estimate assumes all laboratory analysis detailed in the Scope ofWork will be conducted.IftheTRPHsoil analysis isnotconducteda savings ofapproximately $115 will be realized and if the EPA method 8021 soil analysis isnot conducted a saving of approximately $125 will be realized. ENGINEERING ANALYSIS AND REPORT The final Phase I &Phase II Environmental Site Assessment report (3 copies)will present our findingsand conclusions,legaldescriptionand/orpropertyinformation,historicalrecords documentation,regulatory records documentation andsite photographs if applicable. CLOSURE The Phase I &Phase II Environmental Site Assessment will be performed for the sole use of the CityofSouth Miami Parks and Recreation,theirlegal counsel,andlendinginstitution. Beforeanywork will begin,please signandreturnthe Proposal/Project Acceptance (PPA)form which authorizes usto proceed.When returning the PPAform,please complete the entire form tohelpus set upyour file correctly.Also,please provide us with the County Tax Collector property identification number,as well as the names and addresses of all parties who should rely on or receive copies of the report(s)for this project.In the event a reliance letter is requested after the project (report)has been completed and delivered,anadditional cost of $100 per entity will be charged for each relianceletter completed after thefact. Please donot hesitate to contact us ifyou have any questions or require additional information. Best regards, ARDAMAN &ASSOCIATES Bret D.Hammell Environmental Department Manager Attachment BDH:jh Ardaman &Associates,Inc. Environ mantel Property j'^ssessmants Go nterninstbn Assessments*Remediation Laboratory Services*ftfbnitoring Welts www.nuttingnginears.com *info@ nutEingengineers.com July12,2005 Cityof South Miami 6130 Sunset Drive South Miami,Florida 33143 Attn:Allen Rickey Phone 305-663-6319 Fax 305-6SS-1266 Re:Revised Proposal forPhase I and Ltd.Phase II Environmental Property Assessment of 10 Acre YMCA Facility 4300 SW 58th Avenue South Miami,Florida Dear Mr.Rickey: Nutting Environmental of Florida,Inc.(NEF)ispleasedtopresent this revisedproposalfortheperformanceofa Phase I EnvironmentalProperty Assessment attheabovereferencedproperty(Site),in accordance with yourrequest. Asweunderstand,the property hasbeen improved with landscaped areas,a swimming pool,office building,tennis courtsandotherrelatedimprovements.Youhaveindicatedthataportionoftheparcelwas historically utilized for dumping.The depth and nature ofdebris placed onsitewasnot identified in our discussion.Wehavestatedthat evaluationof buried debris typically requiresperformanceoftest pits.You haveindicatedthatthedevelopmentofthe site andlandscapingprohibitsthe performance oftestpits.Peryourrequest,as we discussed byphone,soilboringscan also beutilizedinadditionto develop informationregarding subsurface conditions,however are subject to serious limitations specifically with regardtothe detection duetonatureandextentof buried debris.Testpitsarebettersuitedfor evaluation ofburieddebris -20'deep,however will notbepermittedonthisproject.Alternative technologies mightbe employedsuchasgroundpenetratingradarsurveys.Wehavealsoindicatedthatevaluationofgroundwater quality and laboratory analysis for soil quality will likely be recommended inthePhase I Assessmentif dumping activities are identified.In addition,concerns regarding evolutionof methane fromburied debris have been raised.Nuttingwould proposetoevaluatemethaneconcentrationsin monitor wells installed atthesite.These services will bedescribedina separate proposal.You havespecifiedalistofsoiltestparameterstobeincludedinthisrevised proposal.Please see below for the parameter listing and pricing. NEFproposesto perform a Phase I Environmental Property Assessment,in limited accordance with componentsand limitationsofASTM Practice E-1527.Client hereby acknowledges that financial considerations and time often preclude fullcompliance with ASTM Practice E-1527,andthatNEF scope ofworkislimitedtothe Scope ofWorklisted below.A primary purposeofthis evaluation istodevelopthebasisforan opinion regarding the likelihood of "recognized environmental conditions"(REC),being present at the site. Historical and Regulatory Agency Research: •Reviewof and comment upona subcontracted environmental "radius report"for the Site.Additionally,regulatory agency recordsfortheSiteand selected adjoining properties maybereviewedatthe county and locallevels,as available at the timeof our study. o Reviewand comment uponinformation obtained describingthecurrentandhistorical land use of the Site.Thisinformationmay include aerialphotographs,cross reference telephone listings and building department record review as project time and document availability permit. •Reviewof and comment uponregional and sitespecificgeologicaland hydrogeological data. •Discussion ofhistorical ownership of the site based uponchainof ownership documents as provided by the client. •REVIEW OF BUILDING DEPARTMENT PERMIT RECORDS AND PLANS as available at the time of our visit. _ Proposal for:City South Miami July 12,2005 1310 Neptune Drive•Boynton Beach,FL 33426 Boynton Beach(561)732-7200•Pompano Beach(954)782-7200•Miami/Dade (305)858-0981 •Fax (561)737-9975 Site Inspection:.>l§ •Examine and comment upon hazardous chemicals or wastes observed at the site for visible evidence ofdischarge to soil or groundwater.. •Interview of individuals associated with the property as available,for information regarding current and histoncal site use. •If specifically quoted to and authorized by the client performance of asbestos,lead based paint,radon and/or other surveys (see below). Prepare Assessment Report:©A report of findings and recommendations will be prepared for the subject property.An opinion will be rendered as to the likelihood of"recognized environmental conditions0 being present on the property with recommendations as deemed appropriate solely upon the basis ofthe information reviewed.The following optional services WILL NOT be performed unless specifically quoted and authorized in an executed NEF proposal. Phase I Environmental Property Assessment Fee Amount:$2500.00 Options: Perform Limited Indoor Air Quality/Mold Inspection Not Included Perform aLimited Asbestos ScreeningSurvey Not Included Performa Pre-demolition/renovation Asbestos Screening Survey NotIncluded Perform aLeadBasedPaintScreeningSurvey Not Included Perform aRadonScreeningSurvey Not Included Perform Chain-of-Trtle Research Estimated Phase I Total Limited Phase II Environmental Property Assessment You have requested that we provide a quotation for the performance often soil borings along with a given setof laboratory test procedures within a5 acre portion ofthe tract,as specified by you.We propose to perform these soil borings according tothe following schedule and fees.It is possible thatthe Phase I Assessment may recommend a different scopeof work basedupon information developed inthat evaluation aswehave discussed. 1.Mobilization of drill rigandcrew $150.00 2.Performanceof$6-soil borings®$150.00each -$4€e&60 %9>oo.oo 3.Environmental specialistforvisual classification ofsoilboring samples and performance of field organic vapor analyzer testing $600.00 4.Provision of organic vaporanalyzer $100.00 5.Quantitativelaboratoryanalysisofsoil samples peranalyticalparameters specifiedby the clienttoinclude: •Total Recoverable Petroleum Hydrocarbons (TRPH)by Florida Petroleum RangeOrgantes (FL-PRO)method (petroleum products) •Volatile Organic Aromatics (VOA)andVolatile Organic Halocarbons (VOH)by EPA Test Method 8021 (gasoline constituents andchlorinated solvents) •Potynudear AromBfle Halocarbons (PAH)byEPATest Method 8310(solvents,Including dryeteanmg) •Organochlorine pesticidesbyEPATestMethod608/8081 (commonolderegrocnemlcats) •Organophosphorus pesticides byEPATest Method 614/8141 (common neweragrochemicals) •Methane (NOTE:thereIs no laboratory testformethaneInsoil,this parameter Is usually evaluated in methane/groundwatsr monitor wells) •Ammonia $650.Per sample x 2 samples est.$1320.00 6.Project administration and reporting $800.00 Est.Phase II Total $44TOtfe(2wOO.Od TheScopeofWorkandFeeAmount listed aboveandthe Project Information Checklist,Specificand General Termsand Conditions,represent the entire agreement betweentheclientandNEFwithrespectto the project. Itshould be noted thatNEFwillnot be abletoinitiate the projectuntil the requiredinformationis received.Ifthis satisfactorily meets yourneeds,pleasesignand return thesameto NEF,alongwiththedepositspecifiedintheSpecific Terms and Conditions as this will serve as our authorization to proceed. _ Proposal for:City South Miami July 12,2005 1310 NeptuneDrive•BoyntonBeach,FL 33426 Boynton Beach (561)732-7200•Pompano Beach (954)782-7200 •Miami/Dade (305)858-0981 •Fax(561)737-9975 ^MACTEC engineeringand constructing abettertomorrow July 7,2005 City of South Miami Parks and Recreation 6130 Sunset Drive South Miami,Florida 33143 Attention:Mr.Alan Ricke Subject:PROPOSAL FOR PHASE I AND LIMITED PHASE II ENVIRONMENTAL SITE ASSESSMENTS/ASBESTOS SURVEY YMCA SITE 4300 S.W.58th Avenue South Miami,Miami-Dade County,Florida MACTEC Proposal Number:PROP05MIAMTask379 Dear Mr.Ricke: MACTEC Engineering and Consulting,Inc.(MACTEC)is pleased tosubmitthisproposalto provide a Phase I Environmental Site Assessment (Phase IESA),Limited Phase IIESA,and AsbestosSurveyfortheabove referenced property.We appreciate theopportunitytoproposeon theseservicesandtoserveasyour environmental consultant.The remainder of this proposal outlines background information,our proposed scope of services,fee schedule and authorization instructions. Background Information Ourunderstanding of thisassessmentisbasedonasite walk performedby MACTEC onJune28, 2005,escortedbyyou.WeunderstandthattheCity of SouthMiamiisconsideringthepurchase of the approximately 10-acre site,currently occupied by YMCA of Greater Miami.The property containsonetwo-story office building,racquetballandbasketballcourts,andapavedparkinglot withintheeasternportion.Thewesternand central portionswererecentlydevelopedinto athleticfields.Theon-site office buildingwasconstructedinapproximately1955.The western and central portions of thepropertyhave reportedly beenhistoricallyutilizedasanunpermitted landfill.Thenature of thematerialsdepositedatthesiteisunknown.TheCity of SouthMiami wouldliketoassesssoilandgroundwaterqualityinthe general vicinity of theformerlandfill area andthe potential presence of asbestos containing materials withinthe office facility. We understandthatyou will make arrangementsfor site access.The following describes our scope of services. MACTEC Engineering and Consulting,Inc. 5845 NW158thStreet•Miami Lakes,FL 33014 •Phone:305.826.5588 •Fax:305.826.1799 www.madec.com City ofSouth Miami -PhaseIandPhaseIIProposal July 7,2005 MACTECEngineeringandConsulting,Inc.Proposal Number:PROP05MIAMTask379 Proposed Scope of Services Task 1:Phase I Environmental Site Assessment We propose toperformthePhaseIin general accordance with ASTM-1527-00.Themajor portions ofthescopetobe performed arethefollowing: •One of our professionals experienced in performing environmentalsite assessmentswillconductasite reconnaissance.Ourrepresentativewilllookfor obvious surface indications of pastorpresentwastehandlingorstorageactivities. Availablepastand/orpresentownersand occupants of thesubject property,as deemed appropriate,willbe interviewed astotheirknowledge of siteactivities andoperationsthat affect currentorpastenvironmental conditions atthesite.If available,werequestthatmore detailed site plans beprovidedtouspriortoour sitevisit.Theprovidedsiteplansorboundarysurveys will beusedto approximate property boundaries inthe field.We understand thatyouwillmake arrangementsforour personnel togainaccesstothesite. •MACTEC will reviewsite physiography,geology,andhydrogeologyfor factors thatmightinfluencecontaminant transport inthevicinity of thesite.Thereview willbebasedonpublishedinformationandourpreviousexperienceinthesite locale. •WewillreviewtheMiami-DadeCounty Department of Environmental ResourcesManagement(DERM),the Florida Department of Environmental Protection (FDEP),andthe United States Environmental Protection Agency (EPA)records,lists,orcomments through a subcontractor servicethatwould help usevaluatethepotentialforpastor present environmentalconcernsatthe site. •Asa contingency,wewillreviewupto fifteen DERM regulatory filesforthe subject site (if any)and for nearby listed facilities witha significant potential for impacting thesite,asdeemed appropriate.DERMlimitsour file reviewto fifteenfilesperscheduledappointment. •We will perform a vehicular reconnaissance of the sites inthe near vicinity (approximately 1/4 mile radius).The purpose of the reconnaissance istoverify the location of listed solid waste,hazardous material/waste and petroleum handlingfacilities. •Wewillreview other selected,readily available background and historical information such as aerial photographs,topographic maps,city directories, Sanborn Insurance Maps,building permits,and provided geotechnical reports. Wewill review historical information to evaluate the obvious use of the subject siteand adjacent properties datingbacktoat least 1940.Wewill also review previous reports prepared byMACTEC for thesite and,if made available tous, wewill review reports of other previous environmental services performed for the property.We request thatany such documents whichmayassistusin evaluatingpastorpresentlandusebefurnishedtous. City ofSouthMiami-PhaseIandPhaseIIProposal July 7,2005 MACTECEngineering and Consulting,Inc.Proposal Number:PROP05MIAMTask379 Ifprovidedtous,wewillreviewapropertychain of ownership documentfor indications ofpast andpresenton-siteoperationalpractices.Thisdocumentwouldbeobtainedaspart of ourservices forinformationalpurposesonlyandMACTECwouldnotwarranttheaccuracy of thedocument. Cost Estimate for Task 1 (^,400.001 Task 2:Limited Phase II Environmental Site Assessment •MACTECwillattempttolocateundergroundutilitiesusingSunshineStateOneCalland underground utilityplans.Wenotethattheuse of underground utilityplansis imperative, asSunshineStateOneCallwillrarelylocate underground utilitiesonthe property.Inorder toreducetheopportunityfordamagetoundergroundutilities,pleaseprovideuswith plans that indicate utility locations priortoourfieldservices. •MACTECwillprepareasitespecifichealthandsafetyplan(HASP)in accordance withthe requirements of the Occupational Safety and Health Administration. •MACTEC willuse direct push technology to obtain uptosixsoiland groundwater samples atthesite.Samples willbekeptoniceina cooler until delivered toa state-certified laboratory for analysis. •The soil and groundwater samples from each location will be analyzed forthe following parameters: Total Recoverable Petroleum Hydrocarbons (TRPH)by Florida Petroleum Range Organics (FL-PRO)method (petroleum products) Volatile organic aromatics (VOA)and volatile organic halocarbons (VOH)byEPATest Method 8021 (gasolineconstituentsandchlorinatedsolvents) Polynuclear aromatic halocarbons (PAH)by EPA Test Method 8310 (solvents,including drycleaning) Organochlorine pesticides by EPA Test Method 608/8081 (common older agrochemicals) Organophosphorus pesticides byEPATest Method 614/8141 (common newer agrochemicals) 8 RCRA metals Methane,(commonlygeneratedin landfill environments) Ammonia(commonlygeneratedinlandfillenvironments) •These laboratory test methodsare recommended based on MACTEC's previous experience withlandfillsitesandtheinformation available duringthe preparation of this proposal.Asmoreinformationbecomesavailableduringtheevaluation of the historical information as part of PhaseI ESA,MACTEC,in consultation with City ofSouthMiami-PhaseIandPhaseIIProposal July7,2005 MACTEC Engineeringand Consulting,Inc.ProposalNumber:PROP05MIAM Task379 City of South Miami personnel,may revise the test methods,and thus the laboratory costs,to those more appropriate for the site. •The"downhole"equipment will be decontaminated between each boring location. Thecostfortheabovescope of services inTask2arebasedonthe contract ratesisasfollows: Geoprobe(2days)$3,200.00 Mobilization/Field Supplies '.$540.00 Soiland Groundwater Sampling (includingHASP,prep,project management)$900.00 LaboratoryAnalyses $9,729.00 Report Preparation $1,010.00 Cost Estimate for Task 2 ^$15^379.00^ Task 3:Asbestos Survey •Site Visit and Observations The survey for asbestos-containing materials will initially involve our review of building specifications,blueprints,andpreviousasbestossurveyreports,totheextentavailable. •Wewill then conduct asitevisitand observations of surfaces with spray-applied finishes, ventilation systems,areasabovesuspendedceilingsandmechanicalareas.Wewillobserve at convenient locations forthe presence offloortilebelowexistingcarpet.Afterthevisual survey is completed,wewill delineate areas that have suspect materials.Although the emphasis ison detecting friable materials,wewill sample and analyze suspect non-friable materialsforthepresence ofasbestos. •Duringoursite visit,we will field verify the information included in previously conducted asbestos surveys,tothe extent provided to us.Verification will include reviewing the location,extent andtypeof asbestos-containing materials (ACM)identified.In addition,we will review the sampling protocols employed relative to those included in the recently revised Occupational Safetyand Health Administration (OSHA)regulations. •The next step isthe selection of sample areas and sampling locations.The process will begin with the delineation of sample areas.A sample area is defined asa homogeneous area of suspect materials,which isof the same type and applied during the same general period oftime. •Once sample areas have been determined and recorded,we will take representative samples.The Environmental Protection Agency (EPA)has developed guidelines for acquiring samples and we will adhere to those guidelines inour survey when appropriate. The number of samples obtained will be based on the AHERA protocol specified in40 CFR 763.86. City ofSouth Miami -PhaseIandPhaseIIProposal July 7,2005 MA CTEC Engineeringand Consulting,Inc.Proposal Number:PROP05MIAM Task379 Laboratory Analysis Samples willbe returned toour National Voluntary Laboratory Accreditation Program (NVLAP)state accredited laboratory and analyzed using Polarized Light Microscopy (PLM)coupled with dispersion staining.PLM isthe mandated analytical method used by theEPAandOSHAforthe identification of asbestos inbulksamples.We anticipate the collectionandanalysis of upto25bulkmaterialsamplesbyPLM. TheEPArequires confirmation analysis using thePointCountprocedureto confirm materials found tocontainless than ten percent asbestos byinitialPLM analysis.If additionalsampleswarrant analysis bythePointCount procedure,wewill provide this servicefortheadditionalfeeof $100 persample,subjecttoyourauthorization. Exposure Assessment Wewill perform an exposure assessmentonareasthathavebeen identified to contain ACM.Thefollowingassessment factors havebeenjudgedbytheEPAtobeusefulinthe evaluation:evidence of deterioration or delamination;evidence of physical damage; evidence of water damage;proximity ofair plenum or direct airstream;exposure,activity andthedegree of activity;andchangeinbuildinguse. Experiencedinterpretation of information willbe required foratechnicalassessment of fiber release in order to reach decisions on abatement strategies.MACTEC has adopted the seventh draftofthe EPA's "Guidance for Assessing and Managing Exposure to Asbestos in Buildings"asa guideline for assessments. •Report Preparation •We will prepare the final report after completion of the survey,sample analysis and exposureassessment.Theapproximatequantities of materialsfoundtocontainasbestos willbeoutlinedinthereport. Cost Estimate for Task 3:$1 900.00 Thecost estimate for Tasks 1through3issummarizedbelow. Cost Estimate Summary Task Labor Cost Task 1:Phase I Environmental Site Assessment $2,400.00 Task 2:Limited Phase II ESA $15,379.00 Task3:Abestos Survey $1,900.00 Tofaf;Cost for fasks^thkimgW^.'-.•:••.•;-•;.<:...';&£;:..-,,:j,v:,;.;:'V:;.yr:•{:;.§19,679.00 !«'?. We will perform theabove scope of services fora lump sum fee of$19,679.00.We will not exceed our lump sum fee without your authorization for an increase inour scope of services.Please City ofSouth Miami -Phase IandPhase II Proposal July 7,2005 MACTEC Engineering and Consulting,Inc.Proposal Number:PROP05MIAM Task 379 notethatthePhaseIIlaboratoryanalysesperformedaresubjecttomodificationduetothePhaseI ESA findings.We will be available to discuss the findings ofour investigation with youasthey become available as well as subsequent conclusions and recommendations oncethereporthas been submitted.Atthe completion of our services,asingle invoice willbe issued,If unforeseen conditionsdelaycompletion of ourservicesforgreaterthan30days,we will issueaninvoicefor services completed every four weeks.Payment ofthe invoice is due upon receipt ofour report. REPORT Upon completion ofthe authorized scope of services,a written report ofour findings,conclusions and recommendations willbe issued.Should our findings indicate that supplemental assessments are warranted,this would be addressed inour report.We will provide you with four copies ofour report.The report willbe prepared on behalf of and forthe exclusive useoftheCityof South Miami. Schedule The underground utilities and field services will require approximately two weeks to complete. Based upon a one-week laboratory turnaround time,we estimate thatour report should be available withinfourto five weeks of receipt of written authorization to proceed.Verbal confirmation ofour findings will be communicated,as they become available.Should this not meet your needs,please contact ussowemay accommodate your schedule. AUTHORIZATION To authorize MACTEC to proceed with the proposed scope of services andto establish this proposal,please fill out and sign the Proposal/Work Acceptance Sheet (PWAS)and return tousa faxed copyofthe PWAS.Please initial and return each pageofthe terms and conditions withthe signed signature page.We must receive an original signed copy of the PWAS prior to issuing our report. CLOSING We appreciate the opportunity to assist you with these services.If you have any questions,then please feel free to contact me at (305)818-8435 or mrglinski@mactec.com at your convenience.. Sincerely, MACTEC Engineering And Consulting,Inc. Michael R.Glinski Bruce S.Schmitt,CHMM Staff Geologist Principal Scientist Distributions:Addressee (2)SIGNED BY/)/V\C7 C Fiie(i)mypBm$ioN~~ R:\Environmental Proposals\2005 Proposals\379 City ofS Miami-YMCA site\379 Proposal.doc 6