Res. No. 042-05-12021RESOLUTION NO.42-05-12021
A RESOLUTION OFTHE MAYOR AND CITY COMMISSION OFTHE CITY OF
SOUTH MIAMI,FLORIDA,PROVIDINGNOTIFICATIONOFAN EMERGENCY AIR
CONDITIONING SYSTEM PURCHASED FORTHEFINANCE DEPARTMENT INAN
AMOUNTOF $5,675 TOBECHARGEDTOPUBLIC WORKS DEPARTMENT
ACCOUNT NUMBER 001-1710-519-6430;PROVIDING AN EFFECTIVE DATE
WHEREAS,the Mayor and City Commission recognize the emergency nature of the air conditioning
system purchase for the Finance Department and;
WHEREAS,the Mayor and City Commission authorize the City Manager to charge the purchase amount
of $5,675 to Public Works Department account number 001-1710-519-6430.
NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISION OF THE CITY OF
SOUTH MIAMI,FLORIDA:
Section 1:That the Mayor and City Commission authorize the purchased air condition system for the
Finance Department.
Section 2:That the Mayor and City Commission authorize the City Manager to charge the cost of the
purchased air condition unit to the Public Works Department account number 001-1710-519-6430,with account
balance of $6,175.00 before the purchase.
Section 3:That the Mayor and City Commission authorize the City Manager to pay Dadeland Air
Conditioning for the purchase oftheAir Condition unit.
Section 4:This resolution shall be effective immediately.
PASSED AND ADOPTED this ^^day of UJuuJL ,2005.
APPROVED:ATTEST:
o~z
laria Menendez,City Clerk
READ AND APPROVED AS TO FORM:Commission Vote:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts-Cooper:
Commissioner Sherar:
5-0
Yea
Yea
Yea
Yea
Yea
South Miami
CITY OF SOUTH MIAMI
Inter-office Memorandum W
TO:Honorable Mayor,Vice Mayor DATE:April 4,2005
&City Commission ^^^*^~
FROM:Maria V.Davis lj 0^¥s{±/L T AGENDA ITEM No.Jg£_
City Manager .7^*1/**"°RE:Approving the purchase of
Air Conditioning Unit for the
Finance Department
2001
RESOLUTION:
ARESOLUTIONOFTHEMAYORAND CITY COMMISSIONOFTHE
CITY OFSOUTHMIAMI,FLORIDA,PROVIDING NOTIFICATIONOFAN
EMERGENCY AIR CONDITIONING SYSTEM PURCHASEDFORTHE
FINANCEDEPARTMENTINANAMOUNTOF $5,675 TOBECHARGED
TOPUBLIC WORKS DEPARTMENTACCOUNTNUMBER 001-1710-519-
6430;PROVIDING AN EFFECTIVE DATE
BACKGROUND &ANALYSIS:
The Air Condition unit for the Finance Department was budgeted to be replaced during this fiscal year,
but the unit stopped performing to standard capacity before the scheduled replacement date (June 2005).
Continued repairs until the scheduled replacement date would cost approximately $250 almost every 2
weeks until the unit was replaced in June.It was decided it would be more cost efficient to replace the
unitimmediately.
Following arethe3 proposals received forthe purchase:
o Dadeland Air Conditioning $5,675.00
oSouthMiamiAir Conditioning &Refrigeration $7,954.00
oOmar&SonServices,Inc.$8,290.00
Dadeland Air Conditioning's proposal consists of the supply and installation of the 7.5 Ton,3 Phase
Trane package unit,heating unit and crane cost for installation,for a total of $5,675.The cost will be
charged to Public Works Department account number 001-1710-519-3450,with current account balance
of $6175.00 before the purchase.
RECOMMENDATION:
Itis recommended thattheCity Commission approve the resolution.
ATTACHMENTS:
a ProposedResolution
a 3Proposalsreceived
Proposal
Dadeland Air Conditioning
P.O.Box 430910,Miami,PL 33243
PHONE 305-665-2275 FAX3D5-665-0677
p.1
PROPOSAL SUBMITTEDTO
City ofSouth Miami -Public Works Dept.
4795 SW 75 Ave.
Miami,Fl 33155
ATTENTION:Mr.RudyDeLaTorre FAX 305-668-7208
DATE:MARCH 16,2005
PHONE:Office 305-663-6350
REPLACEMENT 7.51 TONL™RE^,^f|J^NE PACriAGE UNIT TSCO90A3E0A000 INSTALLED
ON NEW CURB ADAPTOR AND INSTALLED TO EXISTING ROOF CURBS AND EXISTING
ADEQUATE ELECTRICCOST$5175.00.ADD CRANE COST APPROXIMATELY $150.00 ^^0n.W ^&&
PLANS,PERMITS AND CODE COMPLIANCE EXTRA AT TIME AND MATE
fcoTs*>r.
We propose hereby to furnish material and labor complete in accordance with above specifications,
for the sum of FIVE THOUSAND ONE-HUNDRED AND SEVENTY-FIVE DOLLARS ($5175.00 t
ALL ^TERIAL IS GW^BE C0MPLETED ,N AWORKMANLIKE MANNERACCORDINGiTOSTANDARD£5^^^^^™«^MTI0N FR0M AB0VE SpEC|RCATIONS INVOLVING
EXTRA COSTS;WILL BE BECUTED^^^^^^™D W0RK BECOME AN EXTRA CHARGE OVERANDABOVE™EES™aT^STRj|<ES ACC|DENTSi 0R DELAYS BEY0ND 0UR
-CONTROL.OWNER-TQ-CARRY-EIRE,TORNADO AND OTHER NECESSARY INSURANCE !—
50%DEPOSIT AT EXECUTION OF PROPOSAL.REMAINDER UPON COMPLETION OF JOB.
NOTE:This proposal may be withdrawn by us If not accepted within ten days.
Authorized Signature.Date.
ACCEPTANCE OF PROPOPSAL -The abOT^pedfications and .actions are satisfactory and are hereby accepted.You are authorized To do the work as specmed.Payment will be made as.suUined above.
DATEOF SIGNATURE Signature.
Signature
FROM :OMfiRftNDSONSERUICE INC-FPIX NO.:305 688 4924 Jan.09 2005 09:33PM P2
n 941--
Project Summary
Client:City of South Miami
Contact:Mr.Rudy
JobName:SouthMiami Build.Depmt
Job Location:6130 Sunset Dr.
South Miami,Florida 33143
Company:Omar &Son Services,Inc.
Contractor:Omar Gomez
Phone:305-688^*949;305-219-6495
Fax:305-688-4924
We propose to
•Furnishallthelaborand material requiredtocompletethejob specifications as
agreed on this contract
•Install newcurb-adaptor on existing roof-curb toinstall(one)new-centralA/C
unitsto Code Approved standards.
•Make:Trane-7.5-Ton.(208/230-3-Phase)
•Model:TSC090A3E0A0OOO
•Secureabovecurb-adaptortoexistingroof-curb.
•Rer>airexistmg fiberglass dux^oiko
•Install new outside airintake (25%)
»0-vo1te)^T
•Crane services included.
OTHER INCLUSIONS:
ELECTRICAL-WORK
Uninstali existing electrical (220-24 volts)to A/C uniton roof.
Reinstall existing electrical work to A/C uniton roof afterbeing raised tonew
curb-adaptor.
*Exclusions/Comments:
Mechanical permits included.Full warranty on Compressor for 5-years,1-Year Parts and
Labor.
TROM :OMARflNDSONSERUICE INC C.FAX NO.:305 688 4924
Pricingand Payment ScheduleonA/Cunit:
Total cost ofmaterials,labor and permit fee&^8,290.
Deposit:0 %upon acceptance of proposal
100%upon final inspection
Signature indicating accepting above proposal:
Customer
g Contractor
jfljfe
Date
Jan.09 2005 09:34PM P3
PROPOSAL
South Miami Air Conditioning &Refrigeration
9755 S.W.76th Street,Miami,FL 33173
State Certification:CM CO 41061/CMC1249325
Phone:305-665-7277/954-914-6041 Fax 305-279-8565/9.54-424-2432
PROPOSAL NO.l
SHEET 1 OF 2
DATE:17-March-2005
PROPOSAL SUBMITTED TO;WORK TO BE PERFORMED AT:
NAME CITY of SOUTH MIAMI ADDRESS SAME ADDRESS
ADDRESS 6130 Sunset Drive CITY.STATE
CITY,STATE Smith Miami.Florida.33173 DATE OF PLANS N/A
TEkP'gQNfi 305-796-1543
ApermitasrequiredbytheCity of SouthMiamiwillbeobtainedandisincludedinthecontract
.price.
Weherebyproposeto furnish the materials and perform the labor necessaryforthecompletionof:
Installationof:New TraneModel TSC090A3EOAOOOO 7.5Ton Roof TopUnit.Present Lennox
7.5TonRTU will bedisconnectedelectricallyandmechanicallyfrom roofcurb.Lennox RTU will
beliftedfromcurbandroofandtakento scrape yard.
A fabricated galvanizedmetal transition from existingcurbtc•accommodate footprint ofTraneRTU
will be installed andsecuredto existing curbasperCode.
Trane RTU will beliftedfromtruckonto roof andontotransitioncurb.RTU willbeproperly
secured to transition curb.
Unitwillbeproperlyconnected electrically includingthermostatcontrolwiring.
Wewillproperlysupervise Crane companyto ensure allworkisproperlyperformed.
Air supply andreturnductswillbeproperlyconnectedtotransitionandsealedtoensurenoleaks.
PROPOSAL NO.1
SHEET 2 OF 2
DATE:17-March-2005
South Miami Air Conditioning and Refrigeration warrants it's workmanship for a period of
twelve (12)months from the date of equipment installation.
The compressor is warranted by Trane Co.for five (5)years and all other parts for one (1)year.
Material is guaranteed to be as specifiedaniihejfcove work to be performed in accordance
with the drawings and siJecificattons^Smlea for abbve work and completed in asubstantial
workmanlike manner for the sum tjT $7954.00 >/wish payments to be as follows:50%at
acceptance of proposal ($3977.0<alc^^s^mstallation and acceptance of equipment
installation ($3977.00).
Respectfully Emitted-f^JP F-^yiA&eUL
Note:Any alterations or deviation from above specifications involving extra cost will be executed
only upon written order and will become an extra charge over and above the contract price.All
agreements contingent upon strikes,accidents,or delays beyond our control.
Note:This proposal may be withdrawn by us if not accepted within thirty (30)days.
ACCEPTANCE OF PROPOSAL
The above prices,specification,and conditions are satisfactory and are hereby accepted.South
Miami Air Conditioning and Refngeration are authorized to do the work as specified.Payments
will be made as outlined above.
SIGNATURE:,
DATE: