Res. No. 008-05-11987RESOLUTION NO.08-05-11987
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA RELATING TO A NEW
EMPLOYEE;AUTHORIZING THE CITY MANAGER TO HIRE A
JUNIOR ACCOUNTANT TO ADMINISTER CITY GRANTS USING
PROCEEDS OF THE GRANTS FOR WAGES AND BENEFITS OF THE
NEW POSITION;PROVIDING FOR EFFECTIVE DATE
WHEREAS,theCity presently has several new and ongoing grants which arebeing used
for improvements of variouslocations within the City including parks and downtown
infrastructures,among others;and
WHEREAS,inthepasttheCityhadafulltimeemployeewhoadministeredthesegrants
doing regular reconciliation ofthe accounts,filing quarterly reports and submitting requests for
reimbursements;and
WHEREAS,duringtherecentreorganizationthefunctions of theGrantsAdministrator
wereconsolidatedwithotherpositionswithintheFinanceDepartment;and
WHEREAS,theresponsibilitiesofthispositionhavegrownenormouslybecauseofthe
increasing numberofgrantsandtheamountof reports required inordertobeincompliancewith
their provisions as expressed inthe City's independent auditors'management letterofthe
ComprehensiveAnnualFinancialReportlastyear;and
WHEREAS,theCityAdministrationhasidentifiedfundsfromthevariousgrants
budgets thatmaybeusedtopaythewagesand benefits ofthe position.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section 1.TheCityManagerisauthorizedtohireaJuniorAccountanttoadministerthe
grants,andallotherrelatedfunctionsasnecessary.
Section 2.This resolution shalltake effect immediately upon approval.
PASSED AND ADOPTED this
ATTEST:
rITY CLERK
READ AND APPRO VI-DAS TO l-"()K\l:
r
It day of January.2005.
APPROVED:X?
Mfyom r
COMMISSION VOTE:
Mayor Russell:
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts-Cooper:
Commissioner Sherar:
5-0
Yea
Yea
Yea
Yea
Yea
CITY OFSOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Date:January 18,2005
South Miami
All-America City
WWV
2001
To:Honorable Mayor,Vice Mayor
andCity Commission
From:Maria V.Davis
City Manager
Subject:,JDAgendaItem#_
Commission Meeting
1/18/05
Re:Grants Administrator
REQUEST
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI,FLORIDA RELATING TO A NEW
EMPLOYEE;AUTHORIZING THE CITY MANAGER TO HIRE A^IOR ACCOUNTANT TO ADMINISTER CITY GRANTS USINGScEEDSOFTHEGRANTSFORWAGESANDBENEFITSOFTHE
NEW POSITION;PROVIDING FOR EFFECTIVE DATE
BACKGROUND AND ANAL YSIS
The City Commission,during the current year's budget discussions approved the hiring of aqualifiedpersontoadministerthelargenumberofgrantstheCtyhasreceivedandwillbeseekinginthefuture,perform regular reconciliation of the accounts,file quarter yreports and
submit requests for reimbursements.Furthermore,the City's independent auditors'management
letter of the Comprehensive Annual Financial Report last year pointed out the need for such an
employee in order to be in compliance with the various grant provisions.It was also determined
that there are funds available within the grants themselves to pay for the administration which
thev require.With all this in mind,we are requesting approval at this time to implement those
recommendations and the prior approval of the Commission to hire a junior accountant as the
City's grants administrator
RECOMMENDA TION
Your approval ofthe resolution is recommended.