Res. No. 003-05-11982RESOLUTION NO.03-05-11982
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI,FLORIDA,AUTHORIZING THE CITY MANAGER TO DISBURSE A
SUM NOT TO EXCEED $62,000.00 TO MEARS MOTOR LEASING FOR THE
PURCHASE OF TWELVE 2001 FORD CROWN VICTORIA POLICE PURSUIT
VEHICLES,AS APPROVED IN THE 2004/05 GENERAL FUND BUDGET;
DISBURSEMENT OF $48,000.00 TO COME FROM ACCOUNT NUMBER 1910-521-
4450 (PURCHASE/LEASE-POLICE VEHICLES),AND $13,500.00 FROM ACCOUNT
NUMBER 615-1910-521-4450 (FORFEITURE PURCHASE/LEASE-POLICE
VEHICLES)FOR ONE FORD EXCURSION,EMERGENCY MANAGEMENT
VEHICLE;PROVIDING FOR EFFECTIVE DATE
WHEREAS,thepolice department has been leasing twelve 2001 FordCrown Victorias foruseas
uniform-patrol vehicles andthe term ofthe lease four-year lease will be reached onJune30 2005;and
WHEREAS,the police department has been leasing one 2001 Ford Excursion foruseasan emergency
management vehicle on a four year lease andthe term ofthe lease will be reached on May 30 2005:and
WHEREAS,thesevehiclesarespeciallyequippedforpoliceusageandareinexcellentcondition,it
wouldbecosteffectivetopurchasethesevehicles.
NOW,THEREFORE,BEITRESOLVEDBYTHEMAYORANDCITY COMMISSION OFTHE
CITY OF SOUTH MIAMI.FLORIDA,THAT;
Section1.TheCityManagerbe,and hereby is authorized todisbursefundsinanamountnotto exceed
$62,000.00forthepurchaseofthesevehicles,payable to Mears Motor Leasing with disbursement $48,000.00
from account number 1910-521 -4450 Lease/Purchase-Pol ice Vehicles (with a current balance of $90,394.24)
for the Crown Victorias,and $13,500.00 from account number 615-1910-521-4450 Forfeiture
Lease/Purchase-Police Vehicles(with a current balanceof $16,063.80 fortheFordExcursion.
Section 2.TheCityManagerisauthorizedtoexecutesuchcontractsanddocuments
asare necessary forthepurchaseofsaidvehicles.
Section 3.This resolutionshalltakeeffect immediately upon approval.
PASSED AND ADOPTED this /fl day ofJanuary 2005.
ATTEST:
^Ch*Qy^t^ji
Y CLERK "~'
READ AND APPROVED AS TO FORM
APPROVED:
Commission
MayorRussell:.out
Vice Mayor Palmer:
Commissioner Wiscombe:
Commissioner Birts-Cooper:
Commissioner Sherar:
<2^£/
4-0
of room
Yea
Yea
Yea
Yea
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:Honorable Mayor,ViceMayor
andCityCommission
Date:January 18,2005
South Miami
AIl-AmerfcaCtty
2001
From:Maria V.Davis
City Manager
1 4Jan.18,'.
Subject:AgendaItem #_
Comm.Mtg.Jan.18,2005
Purchase of Leased Vehicles
RESOLUTION:
A RESOLUTION OFTHE MAYOR AND CITY COMMISSION OFTHE
CITY OFSOUTHMIAMI,FLORIDA,AUTHORIZING THE CITY
MANAGER,AS PER THE APPROVED 04/05 BUDGET,TO DISBURSE THE
SUMNOTTOEXCEED $62,000.00 TO MEARS MOTOR LEASING FOR
THEPURCHASEOF TWELVE 2001 FORD CROWN VICTORIA POLICE
PURSUIT VEHICLES,DISBURSEMENTOF $48,000.00 FROMACCOUNT
NUMBER 1910-521-4450 (PURCHASE/LEASE-POLICE VEHICLES),AND
ONEFORD EXCURSION,EMERGENCY MANAGEMENT VEHICLE
DISBURSEMENT OF $13,500.00 FROMACCOUNTNUMBER 615-1910-521-
4450 (FORFEITURE PURCHASE/LEASE-POLICE VEHICLES),AND
PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The Police Department has been leasing twelve 2001 Ford Crown Victorias for use as
police patrol vehicles,and one 2001 Ford Excursion for use as an Emergency
Management vehicle.The vehicles are being leased for four years,and the term of the
leasewillbereachedonJune30andMay30,2005 respectively.Thevehiclesmustnow
be purchased or returned to Mears Motor Leasing.They are in excellent condition and
are equipped as police vehicles.It would be more cost effective to purchase these vehicles
thantoenterintoanotherlease.TheCrownVictoriaswillcost $48,000.00,whichwill
come from account number 1910-521-4450,Purchase/Lease -Police Vehicles (which has
an existing balance of $90,394.24),and the Excursion will cost $13,500.00 which will
comefromaccountnumber 615-1910-521-4450,Forfeiture Purchase/Lease -Police
Vehicles (which has an existing balance of $16,063.80).This expenditure was previously
approvedinthe2004/05budget.
RECOMMENDATION
Yourapprovalisrecommended.
>£J WUi/WUJ.
December 29,2004
Capt DanSalerno
City of South Miami
6130 Sunset Drive
SouthMiami,FL 33143
MEARS
MOTOR
LEASING
"Since 1952"
The Buy Out for the 14 vehicles that come to term 06/30/2005 would be as follows at the
end of the current term provided that the monthly lease payment is current The price
includestheadnunistrativefee.The Unit Numbers areasfollows:
Unit#Make/Model Last 6 ofVin Pay-Off
Amount
t 12820 Ford Crown Victoria 183403 $3,800.00 'i
£12821 Ford Crown Victoria 183404 $3,800.00
3 12822 Ford Crown Victoria 183405 $3,800.00
%12823 Ford Crown Victoria 183406 $3,800.00
12824 Ford Crown Victoria 183407 $3,800.00
(f 12825 Ford Crown Victoria 183408 $3,800.00
7 12826 Ford Crown Victoria 183409 $3,800.00
?12827 Ford Crown Victoria 183410 $3,800.00
<f 12828 Ford Crown Victoria 183411 $3,800.00
/*12829 Ford Crown Victoria 183412 $3,800.00
t/12830 Ford Crown Victoria 183413 $3,800.00
't 12831 Ford Crown Victoria 183414 _$3,£jQQjQiL*
12648 Ford Excursion C87437 f $15,900.00
12649 Ford Excursion |C87438 ((£15,900.00 ?
AS \A
</•>'•8"
y&y^/j^^^0^
0**.S^'«*^
*-*****
David R.Pickard J
Senior Account Executive
VEHICLES •EQUIPMENT •SALES
3905 El ReyRoad Orlando,FL.32808 *Fax 407-578^924-Phone407-298-2982
www.mearsleaslng.com