Res. No. 086-06-12227RESOLUTION NO. 86-06-12227
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO HIRING A
FINANCIAL MANAGEMENT CONSULTING FIRM; AUTHORIZING
THE ISSUANCE OF AN RFQ FOR PROFESSIONAL ACCOUNTING
AND OPERATIONAL REVIEW AND PERFORMANCE MANAGEMENT
SERVICES; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission of the City of South Miami desire, in good
faith, to conduct an operational review as well as a performance -based audit, as required by the
Charter to confirm and ensure the current and future health of the City; and,
WHEREAS, it is in the best interest of the City to periodically hire a qualified
management consulting firm to conduct a review of selected departments, divisions and /or
policies in order to ensure continued compliance with federal, state, county and municipal laws,
and more specifically, ensure compliance with the City's charter; and,
WHEREAS, the firm shall report to the city commission as to areas of City operation in
need of enhanced efficiency and effectiveness; and,
WHEREAS, it is in the best interest of the City to review its processes in order to
confirm and guarantee that there has not been misconduct or misfeasance in conduction financial
operations; and
WHEREAS, the Mayor and City Commission desire to develop an RFQ for a qualified
management consulting firm.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The above whereas clauses are incorporated by reference into this
resolution.
Section 2. City staff is instructed to prepare a request for qualifications (RFQ) for
management consulting services, which RFQ shall be presented to the City Commission, for its
approval, at the next City Commission_ meeting. The RFQ, upon approval, shall be advertised
and distributed. The City Commission shall then select a qualified management, consulting firm
to conduct an operational review and performance -based audit of selected departments, divisions
and /or policies of the City of South Miami. The consultant shall prepare a final written report
that shall include findings and recommendations.
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 6 th day of .Tune, 2006.
A TEST:
ITY CLERK
Pg. 2 of Res.. No. 86 -06 -12227
READ AND APPROVED AS TO FORM:
Luis Figueredo, Office o Attorney
Nagin, Gallop & Figueredo, P.A.
J:IFORMS4esoiutionsloper.review & perform based audit res.DOC
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscornbe:
Commissioner Birts:
Commissioner Palmer:
Commissioner Beckman:
5 -0
Yea
Yea
Yea
Yea
Yea
South Miami
CITY OF SOUTH MIAMI 1
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
r"
Via: Yvonne S. McKinley, Acting City Manager
From: Randy Wiscombe, Vice Mayor
Date: Jane b, 2006 Agenda Item:_
Subject: Operational review and perfonnance -based audit
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO HIRING A FINANCIAL
MANAGEMENT CONSULTING FIRM; AUTHORIZING THE ISSUANCE OF AN
RFQ FOR PROFESSIONAL ACCOUNTING AND OPERATIONAL REVIEW
AND PERFORMANCE MANAGEMENT SERVICES; AND PROVIDING AN
EFFECTIVE DATE.
Reason/Need: The attached resolution is requesting your authorization to prepare a request for
qualifications (RFQ) to hire a qualified management consulting firm to conduct a review of selected
departments, divisions and/or policies to ensure continued compliance with federal, state, county laws,
and the City's Charter as well as enhancing efficiency and effectiveness of City operations.
Article IV, Finance, Section 4.. F of the City Charter requires a performance -based audit for each
department at least once every five years.
Funding Source: General Contingency account
Backup Documentation: Copy of the City Charter Article IV, Finance, Section 4. F.
ARTICLE III (Cont'd)
D_ Prepare and submit to the Commission at the end of the
fiscal year a complete report on the finances and administrative
activities of the City for the preceding year.
F. Direct and supervise the administration of all
departments, offices and agencies of the City, except as
otherwise provided by this Charter or by law. (Amended 2/8/00)
F. Attend all Commission meetings with the right to take
part in discussion.
G. Perform such other duties as are specified in this
Charter or which may be required by the Commission.
H. Contract for the purchase of any goods or services for
any department of the City in an amount up to and including
($5,000.00. All contracts for goods and services in excess of
$5,000.00 shall be approved by the City Commission. The City
Manager shall report all expenditures to the City Commission
monthly. (Amended 2/8/00)
All purchases shall be approved after competitive conditions
shall have been maintained and competitive bids sought from at
least three different sources of supply if available, such
determination to be made by -the Commission, and, notwithstanding
the foregoing, the City may make purchases through other
governmental agencies that have followed similar bidding
procedures. This subsection does not apply to the purchase of
legal and expert services that have been approved by the City
Commission. (Amended 2/8/00)
ARTICLE IV
F:Lnanae
SECTION I. Fiscal Year
The fiscal year of the City of South Miami shall be the same
as that set by Dade County or its successors.
SECTION 2. Bua�t
A. The City Manager shall submit to the Commission, 60
days prior to the beginning of the fiscal year, an annual budget
17 SOUTH WAND CITY CHARTER
AMENDED 2/14/06
ARTICLE W (Cont'd)
together with an explanatory message. The budget, budget message
and all supporting schedules, shall be a public record open to
public inspection by anyone.
B. Public Hearin c,�s At the meeting of the Commission at
which the budget and budget message are submitted, the Commission
shall determine the time and place for a public hearing on the
budget, at which time, interested persons shall be given an
opportunity to be heard. The City Clerk shall post a notice of
the place and time not less than five days after the date of
posting at which time the Commission will hold a public hearing.
C. Adjustments After conclusion of such public hearings,
the Commission may insert new items or may increase, decrease or
delete the items of the budget; provided, however, if the total
of proposed expenditures be increased thereby, then and in that
event, the City Clerk shall post a notice setting forth the
nature of the proposed increase and listing a place and time not
less than five days after the date of posting of the public
hearing thereon.
D. Admti.on The budget shall be adopted by three
affirmative votes of the City Commission before the first day of
the new fiscal year. Should the Commission take no final action
on or prior to the date, the budget, as submitted, shall be
deemed to have been finally adopted by the Commission, provided
that if the provision for funds in any department or departments
exceeds (10%) of the previous year's budget, then as to that
department or departments the Commission shall be deemed to have
approved the previous year's budget. (Amended 2/$1(30)
E. Certlfication A copy of the budget as finally adopted
shall be certified by the City Manager and the budget so
certified shall be filed for the use of all offices and
departments.
F. 24aciifi ca Lions
(1) Transfer of A ro riation At the request of the City
Manager, the Commission may at any time transfer, by resolution,
any unencumbered appropriation balance or portion thereof between
general classification of expenditure within an office or
department. At the request of the City Manager and within the
last three months of the budget year, the Commission may, by
resolution, transfer any unencumbered appropriation balance or
portion thereof from one office or department to another.
] 8 SOUTH AUAKI CM CHARTER
AN MNDED 2/M05
ARTICLE IV (Cont'd)
(2) _Emergency Appropriation In case of disaster or any
other circumstance creating an emergency, the Commission may at
any time in any budget year, make an emergency appropriation for
the purpose of repairing damages caused by such disaster or
meeting such public emergency to the end that public health,
safety or welfare will be protected. In any budget year where
circumstances creating such an emergency have arisen, the
Commission may, upon recommendation of the City Manager,
authorize the borrowing of money by the issuance of negotiable
notes of the City. Such notes shall not exceed 10% of the total
operating appropriations in the current year and may be renewed
from time to time; but all such notes, together with the
renewals, shall mature and be paid not later than the end of the
fiscal year. after the budget year in which the. original notes
shall have been issued. Such notes shall not constitute a general
obligation nor a pledge of ad Valorem tax revenues. Notes may
not be sold at less than par and accrued interest at private sale
without previous advertisement.
SECTION 3. Revenues
A.: Taxation The Commission shall levy such taxes as
authorized by law to meet the appropriations made not later than
the next Commission meeting after adoption of the budget as
provided in Article IV, Section 2 D. If the Commission shall
refuse or neglect to pass an ordinance levying the taxes for any
budget year, the ordinance last previously passed levying taxes
shall continue in full force and effect and a failure to pass a
current ordinance shall in no way invalidate the collection of
any taxes.
B. Assessment In the event Dade County shall fail or cease
to assess property, the City shall have the right, power and duty
to assess all property in an amount not to exceed that permitted
by State Law or the Home Rule Amendment.
C. Bonds The City shall have the power to issue bonds,
certificates of indebtedness and any form of tax anticipation
certificates, payable from ad valorem taxation and maturing more
than twelve months after issuance only to finance or refinance
capital projects... Voter referendum approval for bonds and other
forms of indebtedness shall be as provided by the Florida
constitution. {Amended 2/8/00}
19 SOUTH MiAAfl CITY CHARTER
AMENDED 21] 4ID6
ARTICLE IV (Cont'd)
SECTION 4. Administration
A. Control The City Manager shall have charge of the
administration of the financial affairs of the City in accordance
with Article III, Section 5.
B_ Custody of Public M=ds The City Manager shall have
custody of all public funds belonging to or under control of the
City or any office or department thereof, and deposit all fund
coming into his or her hands in such depositories as may be
designated by Resolution of the Commission.
C. A rova.I of Expenditures The City Manager shall approve
all proposed expenditures, but, unless he or she shall certify
that there is an unencumbered balance of appropriation and
available funds, no appropriation shall be encumbered and no
expenditure shall be made.
D. Maltz- annual Contracts No contract involving the
payment of money out of the appropriations of more than one year
shall be made for a period of more than five years, nor shall any
such contract be valid unless made or approved by Qrdmanee
resolution adopted by the Commission. The Commission shall
provide budget and appropriate funds in each succeeding budget
for contracts extending more than one year. This section shall
not restrict the term- of General Obligation or Revenue Bonds.
(Amended 2/14/06)
E. Audit The Commission shall designate a qualified
Certified Public Accountant who, at the end of the fiscal year
and at such other times as ordered by the Commission, shall make
an independent examination in accordance with generally accepted
auditing standards and review of accounts and other financial
transactions by the City and shall submit such report; together
with recommendations for improving fiscal control, to the
Commission and to the City Manager. The accountant shall have
no personal interest, direct or indirect, in the fiscal affairs
of the City government or any of its officers_ The accountant
shall not maintain any accounts or records of the City business,
but within specifications approved by the Commission, shall post-
audit the annual financial statements of the City and all
accounts kept by any office or department of the City, The
Certified Public Accountant shall not serve as the city's
independent auditor for more than three consecutive years.
(Amended 2/8/00)
20 SOUTH NUANII C= CHARTER
ANIENDFD 2114106
ARTICLE TV (Cont'd)
F. Perffoxmance -based audit. The City Commission shall
require a performance -based audit for each department at least
once every five years. (Amended 2/8/00)
ARTICLE V.
Elections
SECTION 1. Qualifications
A. Voters: Any person who is a duly registered voter of
Miami -Dade County and who has been a legal resident of the City
of South Miami for a period of no less than thirty (30) days
immediately before the date of the election.
B. Candidates: The City Clerk shall certify that a
candidate for election to the Office of the Mayor or
Commissioner, no more than 42 days nor less than 28 days prior to
a duly scheduled election has:
(1) Exhibited to the Clerk proof that he or she is qualified_
elector of the City of South Miami and has continuously resided
in the City _of South Miami in a structure designated as
residential property for at least one (1) year immediately before
the date of the election. (Amended 2/8/00)
(2) Each person seeking to qualify for nomination or
election to a municipal office shall pay, at the time of
qualifying for office, an election assessment fee in addition to
a qualifying filing fee of $100 paid to the City Clerk. The
requirements to pay an election assessment fee and a qualifying
fee may be waived as provided by state law. (Amended 2/8/00)
(3) 'Taken the following prescribed sworn oath:
"I hereby accept the nomination for Mayor /Commissioner, and agree
to serve, if elected, and further that I hereby make the
following oath:
State of Florida
County of Dade
Before me, an officer authorized to administer oaths, - personally
21 SOUTH AHAMi CITY CHARTER
AMENDED 1/14/06