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Res. No. 058-06-12199RESOLUTION NO. 58-06-12199 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH TJ PAVEMENT CORP. FOR SNAPPER CREEK ROADWAY & DRAINAGE IMPROVEMENTS - PHASE III -A CONSTRUCTION IN AN AMOUNT OF $138,245.00 TO BE CHARGED TO SOUTH FLORIDA WATER MANAGEMENT DISTRICT GRANT ACCOUNT NUMBER 106- 1712 - 536 -6437; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Mayor and City Commission wishes to provide drainage improvements along SW 85th Street from SW 58th Avenue to SW 60th Street; and WHEREAS, the Mayor and City Commission authorize the City Manager to execute a construction contract with TJ Pavement Corp. for the Snapper Creek Roadway & Drainage Improvements - Phase 111 -A project for an amount of $138,245.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The Mayor and City Commission authorize the. City Manager to execute a construction contract with TJ Pavement Corp. for the Snapper Creek Roadway & Drainage Improvements - Phase III -A project for an amount of $138,245.00. Section 2. The project's construction cost shall be charged to account number 106- 1712 -536 -6437 with an account balance of $200,000.00. Section 3. The attached agreement is made a part of the resolution. PASSED AND ADOPTED this day of May, 2006. ATTEST: "GITY CLERK READ AND APPROVED AS TO FORM: COMMISSION VOTE: 5 -0 Mayor Feliu: Yea Vice Mayor Wiscombe: Yea Commissioner Palmer: Yea Commissioner Birts: Yea Commissioner Beckman: Yea TO: Maria Menendez City Clerk CITY OF SOUTH MIAMI Excellence, Integrity, Inclusion FROM: W. Ajibola Balogun, REM, CFEA Public Works & Engineering Director Copy: Adriana Hussein, Finance Director Kathy Vazquez, Purchasing Manager Julie Dalzell, Grant Administrator South Miami ®A�MteMea GiIiY 1 1 2001 DATE: June 5, 2006 RE: Addendum to correct account number on Resolution No. 58 -06- 12199 This memorandum shall serve as a request to correct the account number submitted for the referenced resolution. While I was out of town, staff inadvertently submitted account number 106 -1712- 536 -6437 instead of account number 106 -1712- 536 -6438. A copy of this memorandum shall serve as addendum to the approved resolution. Should you have any questions or comments, please do not hesitate to contact me. END OF MEMORANDUM CIT'�I ClrEl'S OFFIIrE South Miami Al- Ameica City 1 CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor Feliu and Members of the City Commission Via: Yvonne S. McKinley, Acting City Manager From: W. Ajibola Balogun, REM, CFEA, Director Public Works & Engineering Department Date: May 2, 2006 Agenda Item No.: Subject: Construction Contract with TJ Pavement Corp. for Snapper Creek Roadway & Drainage Improvements — Phase III -A Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH TJ PAVEMENT CORP. FOR SNAPPER CREEK ROADWAY & DRAINAGE IMPROVEMENTS — PHASE Ill -A CONSTRUCTION IN AN AMOUNT OF $138,245.00 TO BE CHARGED TO SOUTH FLORIDA WATER. MANAGEMENT DISTRICT GRANT ACCOUNT NUMBER 106 - 1712- 536 -6437; PROVIDING FOR AN EFFECTIVE DATE Request: Authorizing the City Manager to execute construction agreement with TJ Pavement Corp. for the Snapper Creek Roadway & Drainage Improvements Phase III -A. Reason /Need: To provide drainage improvements along SW 85th Street from SW 58th Avenue to SW 60th Street. Cost: $138,245.00 Funding Source: South Florida Water Management District Account No. 106 -1712- 536 -6437 Backup Documentation: ■ Proposed Resolution ■ Bid Opening Report ■ Tabulated Bids ■ Certified Advertised Notice of Bid Invitation ■ Engineer of Record's letter of recommendation Copy of Section 0500 (Contract) of the Project Manual ■ Map of Project Area Snapper Creek Roadway & Drainage Improvements — Phase III -A BACKGROUND & RECOMMENDATION BACKGROUND: The proposed drainage improvements project is part our grant funded project to provide ongoing drainage upgrade citywide. The construction project will consist of approximately 15 new drainage structures (catch basins), over 400 linear feet of exfiltration trench, regarding of existing swale and asphalt resurfacing of the roadway. The improvements will be performed along SW 851h Street from SW 58th Avenue to SW 601h Street. The project was advertised in the Miami Daily Business Review on Tuesday, January 31, 2006. Five contractors submitted sealed bids on or before Wednesday, March 1, 2006 (the last day to receive bids). The bids were publicly opened on Wednesday, March 1, 2006 at 3:05pm. Since the bid opening, the engineer of record has tabulated the bids, reviewed and evaluated all bids, verified references, verified bid bonds and discussed the project with the lowest responsible bidder (TJ Pavement Corp.) to make sure the scope of work is clearly understood as designed and specified. The Engineer of Record (Milian, Swain & Associates, Inc.) has submitted the attached letter of recommendation for TJ Pavement Corp. RECOMMENDATION: It is recommended that the City Commission approve the resolution. BID OPENING REPORT Bids were opened on: March 1, 2006 at: 3:05pm For: Snapper Creek Roadway & Drainage Improvements — Phase IIIA Pre -Bid Estimate: CONTRACTORS: BID AMOUNTS: Williams Paving Company 2, . D 0 Leon's Engineering Corp. j �-� 5593. 15 T.J. Pavement Corp. r Do g SLI . Caribe Utilities of Florida F, Development & Communications Group j (D319 bb Atlantic Civil, Inc_ ` t i t The Redland Company, Inc. N 6 Horizon Contractors ELI 16 M. Vila & Associates, Inc. NIB . THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED. THE BID TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETEL REVIEWED. City Clerk's Sign: Witness: / 1�4 Witness: Engineering & Construction Department Contractor References Based on Experience, Ability and Financial Standing _. ► + y• z n rT -or is a potential contractor for the 45AM P-PEE ROA P d M? AJA#6 /Q TEGT It is our practice to obtain references from individuals s companies who have worked with a potential contractor. The above company has included you and/or your company as a reference. We would greatly appreciate your prompt response to the following inquiry as it applies to the nature or your relationship with the company. Those that do not apply should be left blank. Please rate the consultant as follows: I. — poor 2 — average 3 — above average 4- very good 5- excellent Reference given by: / Name & TitIZOO14, L4 W4C � -t2 Address. City/St/Zip Telephone Date If you have any Reference check / conductedd/ �by: ,�, //''_ �/J Name,.11it. �0 I�� GliLL°s -1 �A 20 ;?5 - *2 Annii M. .53/4-5 (305 )663 -5354. 1 2 3 4 5 Criteria A. Ability to complete project on time B. Ability to stay within the budget C. Qualiy of work D. Financial standing if a licable E. Experience in their Iine of work Additional Comments (May indicate last project /transaction with contractor): Reference given by: / Name & TitIZOO14, L4 W4C � -t2 Address. City/St/Zip Telephone Date If you have any Reference check / conductedd/ �by: ,�, //''_ �/J Name,.11it. �0 I�� GliLL°s -1 �A 20 ;?5 - *2 Annii M. .53/4-5 (305 )663 -5354. Engineering & Construction Department Contractor References Based on Experience, Ability and Financial Standing ! * 6 1 a �'P V� 77a�t is a potential contractor for the 6AJA pPjej2 -, gVA go API. MIA MC 7— �. It is our practice to obtain references from individuals and companies who have worked with a potential contractor. The above company has included you and/or your company as a reference. We would greatly appreciate your prompt response to the following inquiry as it applies to the nature or your relationship with the company. Those that do not apply should be left blank. Please rate the consultant as follows: 1 — poor 2 — average 3 — above average 4- very good 5- excellent Reference given by: Name & Title L.� Address: City /St/Zip Reference check conducted by: Narne: 20 25 5u1 32 4V(S hhami Pl. .53414'b Telephone C lV.5 I C9 0 •.70/ Date % e p If you have any question about this form, please call (305)663 -6350. 1 2 3 4 5 Criteria A. Ability to complete pK2iect on time B. Ability to stay within the budget C. Quality of work D. Financial standing if a hcable j E. Experience in their line of work Additional Comments (May indicate last project /transaction with contractor): Reference given by: Name & Title L.� Address: City /St/Zip Reference check conducted by: Narne: 20 25 5u1 32 4V(S hhami Pl. .53414'b Telephone C lV.5 I C9 0 •.70/ Date % e p If you have any question about this form, please call (305)663 -6350. Engineering & Construction Department Contractor References Based on Experience, Ability and Financial Standing 1 f T. �d,8PV4?AT7'*ONJ is a potential contractor for the G It is our practice to obtain references from individuals and companies who have worked with a potential contractor. The above company has included you and/or your company as a reference. We would greatly appreciate your prompt response to the following inquiry as it applies to the nature or your relationship with the company. Those that do not apply should be left blank. Please rate the consultant as follows: 1 — poor 2 -- average 3 — above average 4- very good 5- excellent Reference given by: Name & Title ! ri • u PC Ar ' Address: /J o M A / sf City /St/Zip Telephone Date If you have any c, Reference check conducted 0 Name: clue, -�/15A 20 25 svv 32 4v(5 dj4atni rl. .3314.6 1 11 (305}663 - 6350. 1 2 3 4 5 Criteria A. Ability to complete pr2ject on time B. Ability to stay within the budget C. Quality of work D. Financial standin if applicable) E. Ex erience in their line of work Additional Comments (May indicate last project /transaction with contractor): Reference given by: Name & Title ! ri • u PC Ar ' Address: /J o M A / sf City /St/Zip Telephone Date If you have any c, Reference check conducted 0 Name: clue, -�/15A 20 25 svv 32 4v(5 dj4atni rl. .3314.6 1 11 (305}663 - 6350. SENT BY: CITY OF SOUTH MIAMI; 3056836348; F58 -2 -08 7:23PM; PAGE 1/1 MIAMI DAILY BUSINESS REVIEW Published fatly except Saturday, Sunday and Legal Holidaya Miami, Mlaml -f)ade Cnunly, Rnriva STATE OF FLORIDA COUNTY of MIAMI -DADS: Before the undersigned authority personally appeared O.V. FERSEYRE, who on oath says that he or she is the SUPERVISOR, Legal Notices of the Multi Daily Business Review flWa Miami review, a daily (except Saturday, Sunday and Legal Holkclays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal. Advertisement of Notice in the matter of CITY OF SOUTH MIAMI • BID INVITATION CITY BID NO. CIOS -0301 in the XX %x Court, was published in said newspaper in the issues of 41 (3112006 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dada County, I- lorida and that the said newspaper has heratoforo been continuously published In said Miami-Dada County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and afriant further says that he or she has neither paid nor promised any person, firm or corporation any dlscount, reWG. commission or refund for the purpose of securing advertls publication In the said newspaIV, Sworn to and subscribed before me Ihls 3f �. i�IUA { OOB (SEAL) Marie I Mesa O.V. FERBEYRE personally kno� >uY COM"N,ori DMO394 a s trtan:h a,, 2008 Milian, Swain & Associates, Inc. MSA Civil & Environmental Engineers 2025 S W. 32nd Avenue, Miami, Florida 33145 teL (305) 441 -0123 fax (305)441 -0588 File: C24 -02 Phase 3 Bidding March 8, 2006 City of South Miami PUBLIC WORKS DEPARTMENT 4795 SW 75th Avenue, Miami, Florida 33155 Attention: Mr. Ajibola Balogun, REM Director Reference: Snapper Creek Roadway & Drainage Improvements City of South Miami, Miami -Dade County, Florida City Project Number: C106 -4301 Dear Ajibola: Milian, Swain & Associates, Inc. (MSA) has evaluated the construction bids submitted for the referenced project pursuant to the required submittals set forth in the Instructions to Bidders and throughout other sections of the Project Manual. Bid Tabulation: MSA tabulated bids extracted from the completed Bid Forms received from each of the participating Contractors (See Attachment A). Initial Ranking (Top three bidders, starting with LOWEST bid): 1. T.J. Pavement, Corp. 2. Leon's Engineering, Inc. 3. Development & Communications Group. Bid Irregularities: The tabulated totals match the totals submitted by each of the bidders. However, the Bid Proposal received from Development & Communications Group was tabulated based on the original BID FORM and DOES NOT reflect the BID FORM revisions per Addendum #1, dated FEBRUARY 23, 2006 and forwarded via fax on February 23, 2006 to all the participating bidders. Acknowledgement Receipt of Addendum #1 was never received from Development & Communications Group. (See Attachment B). In our opinion, the above irregularity does not impact the initial ranking above. Review of Submittals: MSA conducted a detailed review of the required submittals received from the bidders. Based on this review the initial top ranked bidder (TJ Pavement, Inc.) provided all required documentation with their submittal. (See Attachment C), Revised Ranking (Top three bidders, starting with LOWEST bid) after detailed review of submittals-. 1. T.J. Pavement, Corp. 2. Leon's Engineering, Inc. 3. Development & Communications Group. MSA conducted a personal interview and verified the references submitted by the lowest bidder (T.J. Pavement Inc.) on March 8, 2006. See attached copy of the reference verification results. FINAL Ranking (Top three bidders, starting with LOWEST responsive bid).- 1. T.J. Pavement, Corp. 2. Leon's Engineering, Inc. 3. Development & Communications Group. Based on MSA's evaluation of the bids submitted, we recommend T.J. Pavement, Corp. as the lowest responsible bidder for the construction of this project. Final award shall be determined by the City of South Miami Public Works Department based on the above recommendation and any other factors deemed relevant by the department. If you have any questions or require additional information, please contact me at your earliest convenience. Sincerely, MI AWOCIATES, INC. s Julio M. Wnagfie Manager Ci & Municipal Engineering copy: Arsenio Milian, P. E. 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I IN4; 8 4H ­ E D JFllA T I ON PAGDS) MODE ��.j.RA�VLSSTDN VERlFIC9TION REPORT ...O.Z/23. 15 :24 Tt I S , © 00: 01:13 Qa, , ok §T ANDARD ECM X27 && c orq! TIME : 02/23/2006 15 :25 A" m&c+ E3 Faq c, 4 \ L § 2 A � ■ 0 \ # m « a E 4 / R ., . ,.. AITACoMe w r C k 4 7 � § j k z U. • c k { /2 / cm « J L) e F- ( ® 4/ z o z o z _ ® p 2 CO e « & In \ ) j E m _ ° o o z S Cl) 2 2 o ) 2 _ » z kIL < ■ § z2 L) \ ) ( § z 0 z 0 z § ) § z t 2 \§o §q CD k ) / k § § ° z § § § \ § 2° LU k 2{ k§- � m / E m 4 § co 2 0 � 2 & 6 ¥ E § . ) ( 2 J § § 3 u k ( ) ( § / i a 2 a § z s LO § [ § / z J ■ § 0 0 0 2 N R � § 0 � 0 z 8 « 0 I 0- z LU / I B j k § � § k ® k o E} b k ° @ � k < § ) k m ® §\ F- § 2\ k � C � C § LL o U _ co LU o u LL o § 0 u 0 o &\ m 0) g < v IL S \ w k c t & w z] m/ 2§■ / 2 ) E 2 § 2 § ( ƒ 3 2 N a co, k k 5 a 2 ( a w k m a SECTION 00500 L CONTRACT THIS AGREEMENT, made and entered into this I e Way of Ni��, 20_g, A.D. by and between the City of South Miami, party of the first part (hereinafter sometimes called the "Owner "), and 7, J . Pavermcnt Corp . , party of the second part (hereinafter sometimes called the "Contractor "). T --- WHEREAS: Miami -Dade County through its office of Community Development has entered into a contract with the Owner, and WHEREAS: the Owner desires to engage the Contractor to perform services as stated herein: WITNESSETH: That -the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: 1.01 SCOPE OF WORK A. The Contractor shall furnish all labor, materials, equipment, machinery, tools, apparatus, and transportation and perform all of the work shown on the Drawings and described in the Project Manual entitled: I . Snapper Creek Roadway and Drainage Improvements -Phase ill A — No. C106 -0307 as prepared by • Milian, Swain and Associates, Inc. acting as, and in the Contract Documents, entitles the Owner's Engineer, and shall do everything required by this Contract and the other Contract Documents. 1.02 THE CONTRACT SUM A. The Owner shall .pay to the Contractor for the faithful performance of the Contract, in lawful money of the United States, and subject to addition and deductions as provided in the Contract Documents. B. Based upon the price shown in the Proposal heretofore submitted to the Owner by the Contractor, a copy of said Proposal being a part of these Contract Documents; the aggregate amount of this Contract is the sum of One D yrVi^ed of e, y eiq Lvt" Moo - wo GbyridrCd KID.{ fiVe aid Dollars ($ 13$, -�T 01/100 . 1.03 COMMENCEMENT AND COMPLETION OF WORK A. The Contractor shall commence work on the date established in the Notice to Proceed. B. The Contractor shall prosecute the work with faithfulness and diligence and shall complete the work not later than One Hundred Twenty (120) calendar days after the commencement date established in the Notice to Proceed. 00500 -1 1.04 CONTRACTOR'S ACCEPTANCE OF CONDITIONS A. The Contractor hereby agrees that he has carefully examined the sites for the work to be performed and has fully satisfied himself that such sites are correct and suitable ones for the work to be performed and he assumes full responsibility therefore. The provisions of this Contract shall control any inconsistent provisions contained in the specifications. All Drawings, Specifications and Contract items contained in this Project Manual have been read and carefully considered by the Contractor, who understands the same and agrees to their sufficiency for the work to be done. It is expressly agreed that under no circumstances, conditions or .situations shall this Contract be more strongly construed against the Owner than against the Contractor and his Surety. B_ Any ambiguity or uncertainty in the Drawings or Project Manual shall be interpreted and construed by the Owner's Engineer and his decision shall be final and binding upon all parties. C. It is distinctly understood and agreed that the passing, approval and/or acceptance of any part of the work or material by the Owner, his Engineer, or by any agent or representative as in compliance with the items of this Contract and/or of the Project Manual covering said work, shall not operate as a waiver by the Owner of strict compliance with the terms of this Contract, and/or the Project Manual covering said work; and the Owner may require the Contractor and/or his insurer to repair, replace, restore and/or make to comply strictly and in all things with this Contract and the Project Manual any and all of said work and/or services which within a period of one year from and after the date of the passing, approval, and/or acceptance of any such work or services, are found to be defective or to fail in any way to comply with the Drawings and Specifications. This provision shall not apply to materials or equipment normally expected to deteriorate or wear out and become subject to normal repair and replacement before their condition is discovered. The Contractor shall not be required to do normal maintenance work under the guarantee provisions. Failure on the part of the Contractor and/or his insurer, immediately after Notice to either, to repair or replace any such defective materials and workmanship shall entitle the Owner, if it sees fit, to replace or repair the same and recover the reasonable cost of such replacement and/or repair from the Contractor and/or his insurer, who shall in any event be jointly and severally liable to the Owner for all damage, loss and expense caused to the Owner by reason of the Contractor's breach of this Contract and/or his failure to comply strictly and in all things with this Contract and with the Drawings and Specifications. 1.05 LIQUIDATED DAMAGES A. It is mutually agreed that time is of the essence of this Contract and should the Contractor fail to complete the work within the specified time, or any authorized extension thereof, there shall be deducted from the compensation otherwise to be paid to the Contractor, and the Owner will retain the amount of One Thousand Five Hundred Dollars 61500.00) per calendar day as fixed, agreed, and liquidated damages for each calendar day elapsing beyond the specified time for completion or any authorized extension thereof, which sum shall represent the actual damages which the Owner will have sustained by failure of the Contractor to complete the work within the specified time; it being further agreed that said sum is not penalty, but is the stipulated amount of damage sustained by the Owner in the event of such default by the Contractor. 00500 -2 B. For the purposes of this Article, the day of final acceptance of the work shall be considered a day of delay, and the scheduled day of completion of the work shall be considered a day scheduled for production. 1.06 PARTIAL AND FINAL PAYMENTS A. In accordance with the provisions fully set forth in the General Conditions, and subject to additions and deductions as provided, the Owner shall pay the Contractor as follows: I . Within 60 days after receipt of the Contractor's request for partial payment by the Owner, the Owner shall make partial payments to the Contractor, on the basis of the estimate of work as approved by the Owner's Engineer, for work performed during the preceding calendar month, less ten percent (10 %) of the arnount of such estimate which is to be retained by the Owner until all work has been performed strictly in accordance with this Agreement and until such work has been accepted by the Owner. 2. Upon submission by the Contractor of evidence satisfactory to the Owner that all payrolls, material bills and other costs incurred by the Contractor in connection with the work have been paid in full, and also, after all guarantees that may be required in the specifications have been furnished and are found to be acceptable by the Owner, final payment on account of this Agreement shall be made within sixty (60) days after completion by the Contractor of all work covered by this Agreement and acceptance of such work by the Owner. 1.07 ADDITIONAL BOND A. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Performance and Payment Bonds hereto attached for its faithful performance, the Owner shall deem the surety or sureties upon such bonds to be unsatisfactory, or if, for any reason, such bond(s) ceases to. be adequate to cover the performance of the work, the Contractor shall at his expense, and within three (3) days after the receipt of Notice from the Owner to do so, furnish an additional bond or bonds, in such form and amount, and with such sureties as shall be satisfactory to the Owner. In such event, no further payment to the Contractor shall be deemed due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in the manner and form satisfactory to the Owner. 1.08 SOVEREIGN IMMUNITY AND ATTORNEY'S FEES The City does not waive sovereign immunity for any claim for breach of contract except for payment of any amount owed under the contract; provided, however, that in any action arising out of or to enforce this Agreement, the prevailing party shall be entitled to its reasonable attorney's fees and costs, including, but not limited to paralegal costs, and computer research costs. The parties shall not be liable for the prejudgment interest. 1.09 MEDIATION Any claim or dispute out of or related to this agreement _shall be subject to informal mediation as a condition precedent to the institution of legal or equitable proceedings by 00500 -3 either party. Both parties waive the right to arbitration. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in Miami -Dade County, Florida, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in the Circuit Court for the 1 Vh Judicial Circuit for the State of Florida. 1.10 SIGNATORY AUTHORITY The officials executing this Agreement warrant and represent that they are authorized by their respective agency to enter into a binding agreement. 1.11 LIENS Contractor is prohibited from placing a lien on the City's property. This prohibition shall apply to, inter alia, all subconsultants and subcontractors, suppliers and laborers. 1.12 INCORPORATE BY REFERENCE DOCUMENTS ENCLOSED IN PROJECT MANUAL The contract enclosed within the "Project Manual for Snapper Creek Traffic Calming and Drainage Improvements, City of South Miami, City's Bid No.: CI06 -0301 and all attachments in the Manual and the Construction Drawings shall be incorporated by reference into the contract, as exhibits to the contract. Between the contract and the attachments in the manual, the provisions of the contract shall control should there be any inconsistency in the documents. 1.13 TRANSFER AND ASSIGNMENT A. None of the work or services under this contract shall be subcontracted beyond that shown on List of Major Subcontractors (Page 00300 -3 of the Proposal) unless Contractor obtains prior written consent from the City. Approved subcontractors shall be subject to each provision of this contract and Contractor shall be responsible and indemnify the City for all subcontractors' acts, errors and omissions. B. The Contractor shall not assign, transfer or pledge any interest in this contract without the prior written consent of the City; provided, however, that claims for money by the Contractor from the City under this contract may be assigned, transferred or pledged to a bank, trust company, or other financial institution without the City's approval. Written notice of any assignment, transfer or pledge of funds shall be furnished within 10 days by the Contractor to the City. 1.14 EXAMINATION AND RETENTION OF CONTRACTOR'S RECORDS A. The City, or any of their duly authorized representatives, shall until three (3) years after final payment under this contract, have access to and the right to examine any of the Contractor's books, led *ers, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions. 00500-4 B. The Contractor agrees to include in first -tier subcontracts under this contract a clause substantially the same as subparagraph 14.A., above. "Subcontract," as used in this clause, excludes purchase orders not exceeding $10,000. C. The right to access and examination of records un subparagraph 14.A. shall continue until disposition of any mediation, claims, litigation or appeals. 1.15 OWNERSHIP OF DOCUMENTS All documents, reports, plans, specifications or other records, including electronic records, resulting from the services rendered by the Contractor under this contract shall be deemed the property of the City and the City shall have the rights incident to this ownership. The Contractor acknowledges that all documents prepared under this contract shall be public records, and shall be subject to public inspection and copying, as provided by the Florida Statutes chapter 119. Upon conclusion of this contract and any extensions, all documents shall be delivered by the Contractor to the City. The Contractor shall have the right to retain copies of the documents at the Contractor's expense. 1.16 SEVERABILITY Should any paragraph or any part of any paragraph of this contract be rendered void, invalid or unenforceable by any court of law, for any reason, the determination shall not render void, invalid or unenforceable any other section or part of any section of this contract. 1.17 CONTINGENCY FEE AND CODE OF ETHICS WARRANTY A. Contractor warrants that neither it, nor any principal, employee, agent representative or familiar member has promised to pay, and Contractor has not, and will not, pay a fee the amount of which is contingent upon the City awarding this contract to Contractor. B. Contractor warrants that neither it, nor any principal, employee, agent, representative or family member has procured, or attempted to procure, this contract in violation of any of the provisions of the Miami -Dade County or the City of South Miami conflict of interest and code of ethics ordinances. C. A violation of this paragraph will result in the termination of the contract and forfeiture of funds paid, or to be paid, to the Contractor. 1.18 WARRANTY AND AUTHORITY The signatories of this contract warrant that they are duly authorized by action of their respective city commission, board of directors or other authority to execute this contract and to bind the parties to the promises, terms, conditions and warranties contained in this contract. 1.19 INDEPENDENT CONTRACTOR The Contractor is furnishing its services as an independent Contractor and nothing in this contract shall create any association, partnership or joint venture between the parties, or any employer - employee relationships. 00500 -5 s s r r w M A A 1 1 1 IN WITNESS WHEREOF the parties hereto ha ve executed this Agreement on the day and date first above written in five (5) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original Contract, (Seal) Attest: f Clerk Mada M. Menendez WITNESS: (If corporation, attach Seal and attest by Secretary) AS TO FORM AND of South Miami City of South Miami, Party of the First Part By: City''Manager 1 ttie ( *) In the event that the Contractor is a Corporation, the following certificate of resolution of the Board of Directors of the Corporation, authorizing the officer who signs the Contract to. do so in its behalf shall be completed. 00500 -6 w 0 0 C I N O O 0 0 CD CD CD O L{C� ifG CD 0 �D 'F <'J CD I O O