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Res. No. 044-06-12185RESOLUTION NO. 44 -06 -1218 5 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH LEON'S ENGINEERING CORP. FOR CITYWIDE WATERMAIN EXTENSION - AREA 2 CONSTRUCTION IN AN AMOUNT OF $238,411.00 TO BE CHARGED TO SOUTH FLORIDA WATER MANAGEMENT DISTRICT GRANT ACCOUNT NUMBERS 106 - 1711 -636 -6434 AND 106- 1712 -536 -6436 AND LOCAL OPTION GAS TAX TRUST FUND ACCOUNT NUMBER 112- 1730 -541 -3450; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Mayor and City commission wishes to provide potable drinking water extension to residents along SW 69th Avenue from SW 64th Street to SW 681h Street; SW 65th Street from 6790 SW 65th Street to SW 69" Avenue; SW 67th Street from SW 67th Avenue to SW 69th Avenue; SW 62nd Terrace from SW 67th Avenue to the end of the Street, under a project known as Citywide Watermain Extension -Area 2; and WHEREAS, the Mayor and City Commission authorize the City Manager to execute a construction contract with Leon's Engineering Corp. for Citywide Watermain Extension - Area 2 project for an amount of $238,411.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: That the Mayor and City Commission authorize the City Manager to execute construction contract with Leon's Engineering Corp. for Citywide Watermain Extension -Area 2 for an amount of $238,411.00. Section 2: That the project's construction cost shall be charged to account numbers 106 -1711- 536 -6434, 106- 1712 - 536 -6436 and 112- 1730 - 541 -3450, with account balances of $105,352.00, $169,217.00 and $70,000.00, respectively. Section 3. The attached agreement is made a part of the resolution. PASSED AND ADOPTED this 4 day of 2006. TEST: OttY CLERK Include File Name and Path AP ROVED: 1 MAYOR t I-- COMMISSION VOTE: 5 -0 Mayor Feliu: Yea Vice Mayor Wscombe: Yea Commissioner Palmer: Yea Commissioner Birts: Yea Commissioner Beckman: Yea South Miami na-Anericacflr CITY OF SOUTH MIAMI 11111F OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor Feliu and Members of the City Commission Via: Yvonne S. McKinley, Acting City Manager From: W. Ajibola Balogun, REM, CFEA, Director Public Works & Engineering Department Date: April 18, 2006 Agenda Item No.: Subject: Construction Contract with Leon's Engineering for Citywide Watermain Extension. Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENT WITH LEON'S ENGINEERING CORP. FOR CITYWIDE WATERMAIN EXTENSION — AREA 2 CONSTRUCTION IN AN AMOUNT OF $238,411.00 TO BE CHARGED TO SOUTH FLORIDA WATER MANAGEMENT DISTRICT GRANT ACCOUNT NUMBERS 106 -1711- 536 -6434 AND 106-1712 - 536 -6436 AND LOCAL OPTION GAS TAX TRUST FUND ACCOUNT NUMBER 112 - 1730 -541 -3450; PROVIDING FOR AN EFFECTIVE DATE Request: Authorizing the City Manager to execute construction agreement with Leon's Engineering Corp. for Citywide Watermain Extension — Area 2. Reason/Need: To provide much needed potable drinking water to residents currently on well water. Cost: $238,411.00 Funding Source: South Florida Water Management District Account Nos. 106- 1711 -536- 6434 & 106- 1712 - 536 =6436 and the Local Option Gas Tax Trust Fund Account No. 112- 1730 -541 -3450. Backup Documentation ❑ Ll Ll LJ Proposed Resolution Bid Opening Report Tabulated Bids Certified Advertised Notice of Bid Invitation Engineer of Record's letter of recommendation Revision to Quantity & Cost Sheet Map of Project Area CITYWIDE WATERMAIN EXTENSION —AREA 2 BACKGROUND & RECOMMENDATION BACKGROUND: The proposed Citywide Watermain Extension project is part our grant funded project to provide potable drinking water and fire protection to residents. The construction project will consist of approximately 3,200 linear feet of 8 -inch water main extension, installation of 6 new fire hydrants within the project area, installation of 24 service lines with meter boxes to properties and roadway resurfacing of areas disturbed. The improvements will be performed along the following streets: • SW 69th Avenue from SW 64th Street to SW 68th Street; • SW 65th Street from 6790 SW 65th Street to SW 691h Avenue; • SW 67th Street from SW 67th Avenue to SW 69th Avenue; • SW 62"d Terrace from SW 67th Avenue to the end of the Street The project was advertised in the Miami Daily Business Review on Monday, February 13, 2006. Six contractors submitted sealed bids on or before Friday, March 17, 2005 (the last day to receive bids). The bids were publicly opened on Friday, March 17, 2006 at 3:05pm. Since the bid opening, the engineer of record has tabulated the bids, reviewed and evaluated all bids, verified references, verified bid bonds and discussed the project with the lowest responsible bidder (Leon Engineering Corp.) to make sure the scope of work is clearly understood as designed and specified. The Engineer of Record (TY LIN International /H_J. Ross) has submitted the attached letter of recommendation for Leon Engineering Corp. During the bidding process, a developer requested for a permit to construct 320 linear feet of 8-inch water main along SW 67t' Street (within our project corridor) to service 6706 SW 67th Street, property. This $24,585 construction work to service 6706 SW 67th Street property will reduce our scope of work and thus reduce our construction cost accordingly. The permit was granted to the developer and the work has since been completed. As a result, Leon Engineering Corp's construction cost was reduced to $238,411 from his original bid of $262,996. The revision to quantity and cost sheet signed by the Leon Engineering Corp. is attached. RECOMMENDATION: It is recommended that the City Commission approve the resolution. TY L11M INTERNATIONAL = HJ ROSS 201 Alhambra Circle, Suite 900 Coral Gables, Florida 33134 Tel. 305.567.1888 o t=ax. 305.567.1771 o EMAIL; hjross@hjross.com March 23, 2006 Via a -Mail Mr. W. Ajibola Balogun, REM Public Works Director City of South Miami 4795 S.W. 75th Avenue Miami, FL 33155 Re: Citywide Water Main Extension -- Area 2 Bid No. C106 -0317 Dear Mr. Balogun: The bids for the referenced project were opened on March 17, 2006. Six bidders responded with bids ranging from $262,996 to $566,744. Attached is a copy of the Summary of Bid Documentation Review. The low bidder is Leon's Engineering Corporation. No irregularities were found in the low bidder's submittal. We interviewed one of the references and previously interviewed the other two references provided and the bidder received good recommendations. We also interviewed the low bidder on March 21, 2006 to make sure they understand the Project Manual provisions, schedules, and quantities. We recommend the award of the contract to the low bidder, Leon's Engineering Corporation pending the City's legal review. Please call us if you have any questions. Sincerely, TYLININITERNATIONAL ' HJ ROSS - ot;.c7c J Polidoro Africano, P.E. Project Manager Enclosures cc: Jose Nessi RECOMMENDATION our 't ' f�I BID OPENING REPORT 1927 R-1 Bids were opened on: Friday. March 17, 2006 at: 3:05prn For: Citywide Watermain Extension — Area 2 Pre -Bid Estimate: $215,000.00 _ CONTRACTORS: BID AMOUNTS: 1. T. J. Pavement Corp. b ' 2. Budget Construction. '2 224, QejTD' p 3. Master Excavators. 4. Development Group & Communication of Florida, Inc. 5. Leon's Engineering Corp. 2 q , °c> 6. Icon Contractors i l� (o -7 10 7. Conquest Engineering atq 8. CMA Corporationj�jLj- THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED. THE BID TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY REVIEWED. City Clerk' Sign. Witness: mac- `'Lid' Witness: yH Q K Q Z °0 Wm (V(yy1 4 C g0 U .Q b � 3 m O N [.7 o d Z U co Q L ° 3 N N F W •: ai a °. a c O pp mm � � O 1: O a 7 � � N• � M iH O- W u} � M � H (9 fff� y U N M '} Os � m ti M m ° N [•di u�i Chi UNi phi c Ll 1 N O m p N M N a h ��[G1 yV p N Vi tC �VD p P j {� (9 Y/ C S S S O G m ° a O O O O p P a N m O S n_ V° S cs y S O N o O espJ S S N O° r o N i lP n ➢ N N N N lO O! N K P b N � tg C N• P O 4 <A G O p O 0 P N ° 6 G O O Ih 6 O 6 O qq GG • m d O r N N r N 0 4 m � 14 � h Uf m a $ Lq C N� N tp O N a9 16 y bi d1 M e9 p V3 S Q iNm C III U o G O O C O O p P P N p N 1 C G $ C 0 0 YS t°fi 0 0 "I .� m N (9 f9 fA � N• f9 a b W � N [O N a r •D N N CI N a Y N b C fV 9 0 � C 0 m _ 6 r i D A m U U v E 0 m k m rb a o 6 a m ° m x a m- a to n m `mY p a m m c R c vmI 3 a 0 0b ` m m `X m O O 4 N nm Q L ° 3 N N F W •: ai a °. a MIAMI DAILY BUSINESS REVIEW Publishad Da* excopi Saturday, Sunday and Legal Hold &Yg at'sriN, lvliarn110de County, F106da STATE OF FLORIDA COUNTY OF MIAMI -DADE: Before the undoTigned aulhority personally appeared D.V. FERBkYRE, wjto on oath says that hd or she is the SUPERV1S013, Legal Notices of the Miami gaily Susl"" Review We Miami Review, a daily (except Saturday, Sunday and legal Holidays) jitewspaper, published at Miami in Miami -Dade County, Florida: that the attached copy of advarfisement, being a Legal Adver#sement of Notice in the matter of CITY OF SOUTH MIAMI 81p NO. 0106 -0317 ciTYWi0E WATER MAIN EXTENSION - AREA 2 in the XXXX Court, was published in said newspaper in the issues of 02/i 312006 Affrart funhor says that the said Warn! Dalfy Business Review is a newspaper published at Miami in said Miami -(fade County, Florida andthat the said newspaper has heretofore bean ooritintiously published in said Miami -Dads County, Florida, each day (esrcept Saturday, Sunday and legal Holidays) and has been enterQd as second class mail inatter at the post office in Miami in said Miami-Dade County, Florida, for a period of one year rjext preceding the first publication of the attached copy of advefdssmsnt; and affiant further says that he of Sho has neither paid nor promised any person, firm or corporation any discount, rebat4, commission or refund for the purpose of securing thi ertfSeme_ 40° publication in the said newspaper/ Sworn to and subs6dbed before me this 13 D BR11 i4 {SEAL} r I O.V. FERBEYRE personeliy known to MY Conumaron OD293tt3li ar Epee Ii a tt Da, X00$ i I i �nrr.a fwa.at:t, go -R -Hvw •`9vem9EQc `IRV'IN HiPOS JQ AlIC :AS .LNEIS CITYWIDE WATER MAIN EXTENSION - AREA 2 BID Noy C106 -0317 SUMMARY OF BID DOCUMENTATION REVIEW Prepared For. City of South Miami Public Works Department 4795 S.W. 75th Avenue Miami, FL 33155 Prepared By. T-Y- II. INTERNATIONAL HJ ROSS 201 Alhambra Circle, Suite 900 Coral Gables, FL 33134 March 23, 2006 CITY OF SOUTH MIAMI CITYWIDE WATER MAIN EXTENSION - AREA 2 BID No. C106-0317 TABLE OF CONTENTS DESCRIPTION Summary of Bid Documentation Omissions, Deficiencies and Irregularities Review for the Five Lowest Bidders Bid Documentation Checklist Bid Comparison Contractor References Contractor Interview 'TYLININTERNAMNAL € HJ ROSS Pactes 3 E CITY OF SOUTH MIAMI CITYWIDE WATER MAIN EXTENSION -AREA 2 BID No. C106 -0317 Summary of Bid Documentation Omissions, Deficiencies and Irregularities Review For the Five Lowest Bidders 1. LEON'S ENGINEERING CORP. There were no irregularities found. Bidder submitted all required documents in their proper form and content. 2. T.J. PAVEMENT CORPORATION There were no, irregularities found. Bidder submitted all required documents in their proper form and content. 3. BUDGET CONTRUCTION The following irregularities were found: a) Document 00660 (Acknowledgement of Conformance with OSHA Standards) was not submitted. b) Document 00665 (Trench Safety Act Compliance) was not submitted. This is deemed an omission. The City's Legal Department should review the submission irregularities and the means of correction. 4. CONQUEST ENGINEERING GROUP The following irregularities were found: a) Document 00660 (Acknowledgement of Conformance with OSHA Standards) was not submitted. .b) Document 00665 (Trench Safety Act Compliance) was not submitted. This is deemed an omission. The City's Legal Department should review the submission irregularities and the means of correction. 5. CMA CORPORATION The following irregularities were found: a) Document 00660 (Acknowledgement of Conformance with OSHA Standards) was not submitted. b) Document 00665 (Trench Safety Act Compliance) was not submitted. This is deemed an omission. The City's Legal Department should review the submission irregularities and the means of correction. TYLI INTERNARONAL I HJ ROSS o o y ,C CO 00 4) L Q` a' QI ui 117 v ? �- } } } } } �- �- } } } z Z !JJ v)— Efs co O 2 tl/ d � y rnrnc� } } }rrrrrrrrr O O o° cQi }z z m N N m m O V Q N d i � � r N Y E n to Q O c6 O U !2 U CCL) d= co z OC) co U 64 � !L O T O ca z o° °o i!J y� m ono CO cp 1 :71cl - }rrrr }r N }rrr D � 0i G O Q p .. m U O e7 co } U) Ly t� z z U c s � fA E `a � o z z ca �, y �, O _ N O O o o y ,C CO 00 4) L Q` a' QI ui 117 v ? �- } } } } } �- �- } } } z Z !JJ v)— Efs co O tl/ d � y rnrnc� } } }rrrrrrrrr O O }z z m N N m m V N � � r N Y E n to O W c6 O U !2 U CCL) d= co z OC) co !L O ca z o° °o i!J y� m ono CO cp 1 :71cl - }rrrr }r } }rrr D � 0i !il 6a .. m U U) Ly t� t� c s fA E � o z z ca �, y �, O _ N O O o cm y o of a. Z u C C: p CD N O .m U O U} w O D E!} CD a) O C to a _ N E LU = W 0 C UI A O �� pD 0 s _ LU O.. O U J_ Ca E v o w U C] O O S'G E -E O W O CU O O U 7 •� m O O 7 N d O E O IV N Q X z X W 01 R r _ w s.. � W fi cc Q O 2 Iv L p 6 � c � Q) i.. U I= C I�rt f13 ,Q/ Q (D a°i cue ctT '� cn U C C ai U 00 O Q [) Z O L 0 7 o v o .V m _ O } {_ O° _N O ° z _� 4 Q o v �_ zs �_ f1? o IL m r_3 a c �_ p r c o 0 0 z z > WIM ('>'] m m J m Q C.) U J LC. m li Q H II f! II II U w UA N N N Lo Z Q Q O 00 O O N N cr N C � J eN LO >... m Viz° CL � U m O Q (D 0) to IL Engineering & Construction Department Contractor References Based on Experience, Ability and Financial Standing Leon's Engineering Corporation is a potential contractor for the Citywide Water Main Extension — Area 2 project. It is our practice to obtain references from individuals and companies who have worked with a potential contractor. The above company has included you and/or your company as a reference. We would greatly appreciate your prompt response to the following inquiry as it applies to the nature or your relationship with the company. Those that do not apply should be left blank. Please rate the consultant as follows: 1— poor 2 — average 3 — above average 4- very good 5- excellent Reference given b : based on telephone interview Name& Title: Joe Cueto Company: Address: City /State /Zip: Telephone: Miami -Dade DERM Miami, FL 305.372.6431 Date: August 15, 2005 If you have any question about this form, please call (305)663 -6350. Reference check conducted by: Polidoro Africano, P.E. TYL1NlINTERNAnONAL I HJ ROSS 201 Alhambra Circle, Suite 900 Coral Gables, FL 33134 305.567.1888 / 305.567.1771 (Fax) August 15, 2005 1 2 3 4 5 Criteria A. Ability to complete project on time B. Ability to stay within the budget C. Quali of work D. Financial standing (if applicable) E. Experience in their line of work Additional Comments (May indicate last project /transaction with contractor): Last project for which they worked was a drainage project with a budget of about $750k Reference given b : based on telephone interview Name& Title: Joe Cueto Company: Address: City /State /Zip: Telephone: Miami -Dade DERM Miami, FL 305.372.6431 Date: August 15, 2005 If you have any question about this form, please call (305)663 -6350. Reference check conducted by: Polidoro Africano, P.E. TYL1NlINTERNAnONAL I HJ ROSS 201 Alhambra Circle, Suite 900 Coral Gables, FL 33134 305.567.1888 / 305.567.1771 (Fax) August 15, 2005 Engineering & Construction Department Contractor References Based on Experience, Ability and Financial Standing Leon's Engineering Co oration is a potential contractor for the Citywide Water Main Extension — Area 2 project. It is our practice to obtain references from individuals and companies who have worked with a potential contractor. The above company has included you and/or your company as a reference. We would greatly appreciate your prompt response to the following inquiry as it applies to the nature or your relationship with the company. Those that do not apply should be left blank. Please rate the consultant as follows: 1— poor 2 — average • 3 —above average 4- very good 5- excellent Reference given by: based on telephone interview Name & Title: Idem Edward Company: Address: City /State /Zip: Telephone: Miami -Dade WASD Miami, FL 786.552.8145 Date: August 15, 2005 If you have any question about this form, Tease cast (305)663 -6350. Reference check conducted by: Polidoro African, P.E. LIl" INTERNAMONAL I HJ ROSS 201 Alhambra Circle, Suite 900 Coral Gables, FL 33134 305.567.18881305.567.1771 (Fax) August 15. 2005 1 2 3 4 5 Criteria A. Ability to complete project on time B. Abiliy to stay within the budget C. Quality of work D. Financial standing (if applicable) E. Experience in their line of work Additional Comments (May indicate last project /transaction with contractor): Last project far which they worked was a pump station upgrade of mechanicallelectrical with a budget of approximately $200- $300k. Pretty good to work with and they want to do a good job. Reference given by: based on telephone interview Name & Title: Idem Edward Company: Address: City /State /Zip: Telephone: Miami -Dade WASD Miami, FL 786.552.8145 Date: August 15, 2005 If you have any question about this form, Tease cast (305)663 -6350. Reference check conducted by: Polidoro African, P.E. LIl" INTERNAMONAL I HJ ROSS 201 Alhambra Circle, Suite 900 Coral Gables, FL 33134 305.567.18881305.567.1771 (Fax) August 15. 2005 Engineering & Construction Department Contractor References Based on Experience, Ability and Financial Standing Leon's Engineering Corporation is a potential contractor for the Citywide Water Main Extension – Area 2 project. It is our practice to obtain references from individuals and companies who have worked with a potential contractor. The above company has included you and/or your company as a reference. We would greatly appreciate your prompt response to the following inquiry as it applies to the nature or your relationship with the company. Those that do not apply should be left blank. Please rate the consultant as follows: 1– poor I– average 3 – above average 4- very good 5- excellent Reference given b : based on telephone interview Name & Title: 1 2 3 4 5 Criteria Miami, FL Telephone: 786.375.0004 Date: March 23, 2006 A. Ability to complete project on time B. Ability to stay within the budget C. Quality of work D. Financial standing (if applicable) E. Experience in their line of work Additional Comments (May indicate last project /transaction with contractor): Currently working on two drainage improvement projects with budgets of $1.5 and $1.0 million They are very conscientious in their work and perform quality work. Reference given b : based on telephone interview Name & Title: Nestor Melian Company: Miami -Dade Public Works Address: City /State /Zip: Miami, FL Telephone: 786.375.0004 Date: March 23, 2006 If you have any question about this form, please call (305)663 -6350. Reference check conducted by: Polidoro Africano, RE T- Y— LIN]WERNAnONAL I HJ ROSS 201 Alhambra Circle, Suite 900 Coral Gables, FL 33134 305.567.1888 / 305.567.1771 (Fax) March 23, 2006 7Y. -LI INTERNATIONAL I HJ ROSS 201 Alhambra Crde, Suft 400 feral Gables, Florida 33134 - 3163 Tel. (305) 567 -1888 Fax. (305) 557 -1771 EMAIL• hjross @hjross.com MEMORANDUM TO: Mr. W. A'ibola Balo un, REM FROM: Polidoro Africano, P.E. PROJECT NAME: Citywide Water Main Extension — Area 2 PROJECT No.: 550520.00 SUBJECT: Interview with Low Bidder Bid No. C106 -0317 DATE: 22- Mar -06 COPY: Jose Ness!; Greg Netto, P.E.; Otmara Leon An interview was conducted on 21 - Mar -06 at 10:00 a.m. with representatives of Leon's Engineering Corp. (Contractor), the low bidder for the above project at the offices of TY Lin / H.J. Ross (Engineer). The following persons were in attendance: Name Title Company Otmara E. Leon President Leon's Engineering Corp. Urbano Leon Superintendent Leon's Engineering Corp. Josh Nessi Construction Manager TY Lin / H.J. Ross The project consists of water main extensions within the City of South Miami (City) limits. After introductions, the following were the issues discussed during the meeting: 1. Engineer asked if the Contractor was aware that this is a donation project, that once completed will revert to Miami -Dade Water and Sewer Department (WASD) control; that it needs to be constructed in accordance with WASD standards; that all WASD fees are included in the contract prices; and that coordination is required with WASD for final clearances and tie -ins. Contractor acknowledged all of the above. 2. Engineer asked Contractor if they felt comfortable with the project schedule of 110 days. Contractor stated that the 110 days would be adequate to finish the project. 3. Engineer asked Contractor the number of crews they would place on the project and if they were available. Contractor stated they would place one (1) crew dedicated to the project and if required they would complement with an additional crew to meet the schedule. Contractor stated their subconsultants would be H &J for paving work, and they would subcontract the pavement markings and barricade work to All American Barricades. 4. Engineer asked Contractor if they were aware of the implications of the Affidavit Regarding Equipment Storage and Staging Yard (found in Section 00300). Contractor indicated they had done previous work in the City and were well aware of the intent of the affidavit. Page 1 of 2 Memorandum Mr. W. Ajibola Balogun, REM Citywide Water Main Extension — Area 2 Contractor Interview for C106 -0317 22- Mar -06 5. Engineer asked Contractor the type of equipment they intended to use for this project. Contractor stated they would probably use a 320 CL excavator and a backhoe. Contractor stated the equipment was available for this project. 6. Engineer asked Contractor if they were comfortable with the quantities listed in the bid proposal form. Contractor stated they were comfortable with the quantities listed on the bid form. 7. Engineer asked Contractor if they were clear on the items included in each pay item as described in the Measurement and Payment (Section 01025). Specifically, all restoration items such as driveways, swales, etc., are included within the separate bid items. Contractor stated the items described in the Measurement and Payment section were very clear. 8. Engineer asked Contractor if they were aware of the working hours within the City. Contractor stated they would not start work before 7:00 a.m. and were willing to work with the residents to prevent major disturbances. 9. Engineer indicated to the Contractor that to save time and upon contract award they could begin to submit material certifications and shop drawings. It was discussed if there was a need for WASD to approve shop drawings. The general consensus was that WASD approval of shop drawings would be required. 10. Contractor asked Engineer if they would be supplied with the DERM, Health Department approvals. Engineer stated that they would supply the following permits /approvals: WASD, DERM, Health Department (DEP), and l=ire Department. The Contractor is responsible for all other permits (Miami -Dade and South Miami Public Works permits) and approvals as described in Project Manual. 11. Engineer asked Contractor the normal sequence for construction staking and as- built. Contractor explained they would hire a PLS surveyor (Ail Survey) to perform the construction staking and the preparation of the signed and sealed record drawings of the installed improvements. 12. Engineer clarified there will be no work done within brick/specialty pavers' driveways since both WASD and the City want to avoid restoration of these types of driveways. Contractor acknowledged this request. 13. Contractor requested dates for Pay Requests. This item will be discussed at pre - construction meeting. Attendees are requested to provide comments if any, to the author's understanding of the meeting within three days of the memorandum's date. Thank you. Page 2 of 2 Jan 27 2001 1 o: 3SnM HP LASERJET 5AN p.2 or" OF BOUTH FAAMI 61sV1 OB WATER RUUM tPMNO:lON - AREA 2 03-2"d DID' Zia. 010"317 rgmWoNs TO QUAWMTM AND COwr tam Dsserlpt�aA unt1 Quan1t111 ••••• Goat Bid Cna1 Revlaion Revision Co Tood st 1 Mobdfmlk n !S 1 2,0013 0 $ 2.000.[X1 4 $ - $ 2.008.00 2 MalntenanO Of rrefilc LS 1 S 2,040.4 $ 2,040.00 0 S - $ 2.000.00 3 Type 5-14 Aspturlt OM%Y 11' Mn.). ind. Leveling Cowse, and Mlling at OdWOMY APPma0h" and SY 7219 5 5.5 $ 3$,t398.W 0 S # 99,688.00 County Reach 4 -type 84U A&VNIC Overlay (1' Min ). A' Umemds BeSOIL Bfi104 }.12'CAmpaetedSO*"ada(884'0ol 8Y 289 3 22.0 S 8,358.F3r3 D S S S," -�S.DQ AliSWO T -180 8'O1P Weser Main Pied C1ase M. IndL res"nts & LF 3248 $ 32.6 $ 105,580 -00 -3220 $ (I DA Q.QM S c,16Qr50 5 restar8L�r1 t3' Dip Vlrater Maln Pipa Class 350, Ind. fawalrits a !.F 52 S So_© $ 2,600.00 a S 3 2.600.00 9 rostorelfon 7 Fire Hydrant Asitowbly including 8' pate valve EA 8 $ 3.000.6 $ 18=00 0 S - $18,{14D.OtY 6 A' Gat9 Valve Complete Ed 5 S 11300.0 S R,50f).04 0 $ - S 6.540.00 9 W DIP 45 VoDma 801k1 ER 4 S 395.0 S 1,WOW 2 $ 7fiQ0Q $ 2,370.00 10 Sw 1]IP Tee EA 1 $ 5513.0 $ 550.04 0 $ - $ 580,04 i1 $xb'I?IPTea, Ell 6 $ .4 # 9,210.04 0 $ - $ 900.00 1 rxr ElP rtlpping Steava and Valve � pWrq. EA 2 S 8.11E30.a � 18,0tw.40 A $ (a00Q.oa) S 8.004.04 12 valves, fitrtngs} 9'7f8' DIP Tapping Ste6ve &,W Valve {frtcL pfping, F_A 2 $ 5000.0 $ 10,000.00 0 S - S 14.004.Q0 t3 valves, tl�drlg6) 14 BWW-off Axssmbly pncWdlrg plug and flatting valvaj EA 3 S 1,254.4 S 3,7'x0.04 4 $ - $ 3.75040 15 A1r Release V" Asaem* EA 2 $ 975.4 $ 1,8SO.04 0 $ S 11950.00 SIngie W&W Setvtce, Ond.1' capper, cap. stays, EA 10 S 1,173.0 $ i 3,750.00 .1 S (1,175,00) $10,575.00 10 box oastng olmWb) DualWeter Semea, (Ind. 1' capper, carp. steps. [lox, CA 4• S 1,QW -0 $ 4.004.00 0 $ - $ 4.400.00 17 Caging sleeve} iA Conned 10 EadaL Water Alaln EA 5 $ 2,li00.4 i $ 15.500.00 •,2 S (5,800 t7€1j = 1004.00 1' Servlc Uoo (to to ommected io Qxlalirlg watar B $ aw.0 $ 3,040.00 4 $ 3 3,000.00 19 meter AY WAS[}) 20 Owneea Coating MY l:A 1 $10.400.4 $ 14,000.00 4 S S [4,000 00 mTAL cos-r 5282,1t mm I - W,588.00 5239.411.00 FC3i: Lmn's t:ngineermgCerp. V1, r-. ,. o3 16G CITY OF SOUTH MIAMI 03 -23 -05 CITYWIDE WATER MAIN EXTENSION - AREA 2 POSSIBLE REVISIONS TO QUANTITIES AND COST BASED ON PROPOSED WATER MAIN FOR CASASELLA HOMES item Description Unit Quantity Unit Cost Low Bid Quantity Cost Cost Revision Revision Revised Total Cost No. 1 Mobilization LS 1 $ 2,000 $ 2,000.00 0 $ $ 2,000.00 2 Maintenance of Traffic LS 1 $ 2,000 $ 2,000.00 0 $ - $ 2,000.00 Type S -Ill Asphalt Overlay (1" Min.), Incl. Leveling 3 Course, and Milling at Driveway Approaches and SY 7216 $ 5.50 $ 39,688.00 0 $ $ 39,688.00 County Roads Type S -111 Asphalt Overlay (1 " Min.), 8" Limerock 4 Base (LBR100), 12" Compacted Subgrade (98% SY 289 $ 22 $ 6,358.00 0 $ $ 6,358.00 of AASHTO T -180) 5 8" DIP Water Main Pipe Class 350, incl. restraints LF 3248 $ 33 $105,560.00 -320 $ (10,400.00) $ 95,160.00 & restoration 6" DIP Water Main Pipe Class 350, incl. restraints LF 52 $ 50 $ 2,600.00 0 $ $ 2,600.00 6 & restoration 7 Fire Hydrant Assembly including 6" gate valve EA 6 $ 3,000 $ 18,000.00 0 $ $ 18,000.00 8 8" Gate Valve Complete EA 5 $ 1,300 $ 6,500.00 0 $ $ 6,500.00 9 8" DIP 45 Degree Bend EA 4 $ 395 $ 1,580.00 2 $ 790.00 $ 2,370.00 10 8"x8" DIP Tee EA 1 $ 550 $ 550.00 0 $ - $ 550.00 11 8 "x6" DIP Tee EA 6 $ 535 $ 3,210.00 0 $ - $ 3,210.00 12 16 "x8" DIP Tapping Sleeve and Valve (incl. piping, EA 2 $ 8,000 $ 16,000.00 -1 $ (8,000.00) $ 8,000.00 valves, fittings) 13 8 "x8" DIP Tapping Sleeve and Valve (incl_ piping, EA 2 $ 5,000 $ 10,000.00 0 $ $ 10,000.00 valves, fittings) 14 Blow -off Assembly (including plug and flushing EA 3 $ 1,250 $ 3,750.00 0 $ - $ 3,750.00 valve) 15 Air Release Valve Assembly EA 2 $ 975 $ 1,950.00 0 $ - $ 1,950.00 16 Single Water Service, (incl. 1" copper, Corp. stops, EA 10 $ 1,175 $ 11,750.00 -1 $ (1,175.00) $ 10,575.00 box, casing sleeve) 17 Dual Water Service, (incl. 1" copper, Corp. stops, EA 4 $ 1,000 $ 4,000.00 0 $ - $ 4,000.00 box, casing sleeve) 18 Connect to Exist. Water Main EA 5 $ 2,900 $ 14,500.00 -2 $ (5,800.00) $ 8,700.00 19 1" Service Line (to be connected to existing water EA 6 $ 500 $ 3,000.00 0 $ - $ 3,000.00 meter by WASD) 20 Owner's Contingency EA 1 $ 10,000 $ 10,000.00 0 $ - $ 10,000.00 TOTAL COST $262,996.00 - $24,585.00 $238,411.00 City of South Miami PUBLIC WORKS & ENGINEERING DEPARTMENT CITYWIDE WATER EXTENSION - AREA 2 Project Location Map 5944 5981 6886 6840 6630 6800 6794 6774 6750 5920 6800 N W g 6750 s k6220 6225 6867 6845 6825 6785 6771 6765 6761 6699 6245 6840 6820 6780 6770 6760 6275 6855 6280 6835 6815 6791 6781 6771 1 6800 6790 6780 6770 6845 6875 6825 6775 6765 69fl0 6440 6500 6901 6604 6624 6636 6700 6708 6716 6001 5964 so4a 5965 s445 6646 L6625 6606 6520 ]6501 6050 6015 6645 6605 6525 6025 6035 12 6644 6624 6604 6540 6512 6120 6643 6623 6003 6541 6521 6140 V V V Val 1 1 1 V 1 6500 E66409 6630 6610 6540 6506 6502 6`101 `i 6400 6629 6609 6521 6511 6501 6421 6420 6510 6511 6648 6628 6606 6622 8602 6524 6514 6504 7 6151 6151 6521 6511 6642 6450 n 6201 6649 6629 6609 6202 6200 6200 6210 6211 '= - 6250 6250 6648 6628 6608 � s r 6221 62gD :; 6280 6627 6607 6241 6647 6300 6301 6310 6596 6310 6311 6646 6626 6606 ,� 6330 6331 : 6330 6731 6390 6641 6621 660! 65 51 6521 6350 6351 :�`• 6350 39D V V V Val 1 1 1 V 1 6500 E66409 6630 6610 6540 6506 6502 6`101 `i 6400 6629 6609 6521 6511 6501 6421 6420 6510 6511 6648 6628 6606 6520 6700 6690 6800; 6790 6776 6521 6511 6501 6450 n V V V Val 1 1 1 V 1 6500 E66409 6630 6610 6540 6506 6502 6`101 `i 6400 6629 6609 6521 6511 6501 6421 6420 6510 6511 6648 6628 6606 6520 6510 6500 6647 6627 6607 6521 6511 6501 6520 6524 < 6530 6531 6540 6800 _ 6701 6721 6741 6761 6781 6801 3 6800 6864 6848 6832` 6816 6800 68D1 6821 6821 6820 6830 6820 6841 6844 6850 6780 6760 6740 6720 6700 k6680 6665 6655 6841 = 6640 6910 6900 6905 6904 6741 6721 6701 6670 6660 6925 6930 zz SECTION 00500 xK CONTRACT N i �y M L 06 , A.D., byand x sTFIIS AGREEMENT, made and entered into this day of l� 20 of South Miarn'i, party of the first part (hereinafter sometimes called the "Owner " ), en the Ci I_+� , party of the second part (hereinafter sometimes called the 7_ - actof ) wITNESgETH: That the parties hereto, for the consideration hereinafter set forth, mutually -as, follows SCOPE OF THE WORK AThe Contractor shall furnish all labor, materials, equipment, machinery, tools, apparatus, and transportation and perform all of the work shown on the Permitted Drawings and described in the Project Manual entitled: CITYWIDE WATER MAIN EXTENSION -- AREA 2 CITY OF SOUTH MIAMI, FLORIDA as prepared by T.Y_ LIN INTERNATIO,NAL/H.J. ROSS acting as, and in the Contract Documents entitled the Owner's Engineer, and shall do everything required by this Contract and the other Contract Documents. THE CONTRACT SUM The Owner shall pay to the Contractor for the faithful performance of the Contract, in lawful money of the United States, and subject to addition and deductions as provided in the Contract Documents, as follows: 3. Based upon the price shown in the Proposal heretofore submitted to the Owner by the Contractor, a copy of said Proposal being a part of these Contract Documents, the aggregate amount of this Contract is the lump sum of -riches `7Zu bs Dollars ($ 23S. f }. 3 COMMENCEMENT AND COMPLETION OF WORK A. The Contractor shall commence work on the date established in the Notice to Proceed. B. The Contractor shall prosecute the work with faithfulness and diligence and shall complete the work not later than one hundred ten (110) calendar days after the commencement date established in the Notice to Proceed. CONTRACTOR'S ACCEPTANCE OF CONDITIONS A. The Contractor hereby agrees that he has carefully examined the sites for the work to be performed and has fully satisfied himself that such sites are correct and suitable ones for the work to be performed and he assumes full responsibility therefore_ The provisions of this Contract shall control any inconsistent provisions contained in the specifications. All Drawings, Specifications and Contract items contained in this Project Manual have been read and carefully considered by the Contractor, who understands the same and agrees to their sufficiency for the work to be done. It is expressly agreed 00500 -1 01/30/06 that under no circumstances, conditions or situations shall this Contract be more strongly construed against the Owner than against the Contractor and his Surely. Any ambiguity or uncertainty in the Drawings or Project Manual shall be interpreted and construed by the Owner's Engineer and his decision shall be final and binding upon all parties. It is distinctly understood and agreed that the passing, approval and/or acceptance of any part of the work or material by the Owner, his Engineer, or by any agent or representative as in compliance with the terms of this Contract and/or of the Project Manual covering said work, shall not operate as a waiver by the Owner of strict compliance with the terms of this Contract, and /or the Project Manual covering said work; and the Owner may require the Contractor and /or his insurer to repair, replace, restore and/or make to comply strictly and in all things with this Contract and the Project Manual any and all of said work and /or services which within a period of one (1) year from and after the date of the passing, approval, and/or acceptance of any such work or services, are found to be defective or to fail in any way to comply with the Drawings and Specifications. This provision shall not apply to materials or equipment normally expected to deteriorate or wear out and become subject to normal repair and replacement before their condition is discovered. The Contractor shall not be required to do normal maintenance work under the guarantee provisions. Failure on the part of the Contractor and/or his insurer, immediately after Notice to either, to repair or replace any such defective materials and workmanship shall entitle the Owner, if it sees fit, to replace or repair the same and recover the reasonable cost of such replacement and /or repair from the Contractor and/or his insurer, who shall in any event be jointly and severally liable to the Owner for all damage, loss and expense caused to the Owner by reason of the Contractor's breach of this Contract and/or his failure to comply strictly and in all things with this Contract and with the Drawings and Specifications. LIQUIDATED DAMAGES A_ It is mutually agreed that time is of the essence of this Contract and should the Contractor fail to complete the work within the specified time, or any authorized extension thereof, there shall be deducted from the compensation otherwise to be paid to the Contractor, and the Owner will retain the amount of Fifteen Hundred Dollars ($1500.00) per calendar day as fixed, agreed, and liquidated damages for each calendar day elapsing beyond the specified time for completion or any authorized extension thereof, which sum shall represent the actual damages which the Owner will have sustained by failure of the Contractor to complete the work within the specified time; it being further agreed that said sum is not penalty, but is the stipulated amount of damages sustained by the Owner in the event of such default by the Contractor. B. For the purposes of this Article, the day of final acceptance of the work shall be considered a day of delay, and the scheduled day of completion of the work shall be considered a day scheduled for production. PARTIAL AND FINAL PAYMENTS A. In accordance with the provisions fully set forth in the General Conditions, and subject to additions and deductions as provided, the Ownershall pay the Contractor as follows: 00500 -2 01/30106 I . Within 30 days after receipt of the Contractor's request for partial payment by €' the Owner, the Owner shall make partial payments to the Contractor, on the basis of the estimate of work as approved by the Owner's Engineer, for work performed during the preceding calendar month, less ten percent (10 %) of the amount of such estimate which is to be retained by the Owner until all work has been performed strictly in accordance with this Agreement and until such work has been accepted by the Owner. 2. Upon submission by the Contractorof evidence satisfactoryto the Owner that all payrolls, material bills and other costs incurred by the Contractor in connection with the work have been paid in full, and also, after all guarantees that may be required in the specifications have been furnished and are found to be acceptable by the Owner, final payment on account of this Agreement shall be made within sixty (60) days after completion by the Contractor of all work covered by this Agreement and acceptance of such work by the Owner. . ADDITIONAL BOND A. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Performance and Payment Bonds hereto attached for its faithful performance, the Owner shall deem the surety or sureties upon such bonds to be unsatisfactory, orif, for any reason, such bond(s) ceases to be adequate to cover the performance of the work, the Contractor shall at his expense, and within three (3) days after the receipt of Notice from the Owner to do so, furnish an additional bond or bonds, in such form and amount, and with such sureties as shall be satisfactory to the Owner. In such event, no further payment to the Contractor shall be deemed due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in the manner and form satisfactory to the Owner. SOVEREIGN IMMUNITY AND ATTORNEY'S FEES A. The City does not waive sovereign immunity for any claim for breach of contract except for payment of any amount owed under the contract; provided, however, that in any action arising out of or to enforce this Agreement, the prevailing party shall be entitled to its reasonable attorney's fee and costs, including, but not limited to paralegal costs, and computer research costs. The parties shall not be liable for the prejudgment. interest. MEDIATION A. Any claim or dispute arising out of or related to this agreement shall be subject to informal mediation as a condition precedent to the institution of legal or equitable proceedings by either party. Both parties waive the rightto arbitration. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in Miami -Dade County, Florida, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in the circuit court for the 11 `h Judicial Circuit for the State of Florida- SIGNATORY AUTHORITY A. The officials executing this Agreement warrant and represent that they are authorized by their respective agency to enter into a binding agreement. 00600 -3 01/30/06 f LIENS A Contractor is prohibited from placing a lien on the City's property. This prohibition shall apply to, infer afia, all subconsultants and subcontractors, suppliers and labors. INCORPORATE BY REFERENCE DOCUMENTS ENCLOSED IN PROJECT MANUAL :A. The contract enclosed within the "Project Manual for the Citywide Water Main Extension Area 2, City of South Miami, City's BID No: C106- 0317" and all attachments in the Manual and the Construction Drawings shall be incorporated by reference into the contract, as exhibits to the contract. Between the contract and the attachments in the manual, the provisions of the contract shall control should there be any inconsistency in the documents. TRANSFER AND ASSIGNMENT A_ None of the work or services under this contract shall be subcontracted beyond that shown on List of Major Sub - Contractors (page 00300 -4 of the Proposal) unless Contractor obtains priorwritten consentfrom the City. Approved subcontractors shall be subject to each provision of this contract and Contractor shall be responsible and indemnify the City of all subcontractors' acts, errors or omissions. .B. The Contractor shall not assign, transfer or pledge any interest in this contract without the prior written consent of the City; provided, however, that claims for money by the Contractor from the City under this contract may be assigned, transferred or pledged to a bank, trust company, or other financial institution without the City's approval. Written notice of any assignment, transfer or pledge of funds shall be furnished within 10 days by the Contractor to the City. 4 EXAMINATION AND RETENTION OF CONTRACTOR'S RECORDS A. The City, or any of their duly authorized representatives, shall until 3 years after final payment under this contract, have access to and the right to examine any of the Contractor's books, ledgers, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions. B. The Contractor agrees to include in first -tier subcontracts under this contract a clause substantially the same as subparagraph 1.14A above. "Subcontract, as used in this clause, excludes purchase order not exceeding $10,000. C. The right to access and examination of records in subparagraph 1.14A shall continue until disposition of any mediation, claims, litigation or appeals. OWNERSHIP OF DOCUMENTS A. All documents, reports, plans, specifications or other records, including electronic records, resulting from the services rendered by the Contractor under this contract shall be deemed the property of the City and the City shall have all rights incident to this ownership. The Contractor acknowledges that all document prepared under this contract shall be public records, and shall be subject to public inspection and copying, as provided by Florida Statutes Chapter 119. Upon conclusion of the contract and any extensions, all documents shall be delivered by the Contractor to the City. The Contractor shall have the right to retain copies of the documents at the Contractor's 00500_4 01/30/06 expense. SEVERABILITY A- Should any paragraph or any part of any paragraph of this contract be rendered void, invalid or unenforceable by any court of law, for any reason, the determination shall not render void, invalid or unenforceable any other section or part of any section of this contract. 7 CONTINGENCY FEE AND CODE OF ETHIS WARRANTY A. Contractor warrants that neither it, nor any principal, employee, agent, representative or family member has promised to pay, and Contractor has not, and will not pay a fee the amount of which is contingent upon the City awarding this contract to the Contractor. B. Contractor warrants that neither it, nor any principal, employee, agent, representative or family member has procured, or attempted to procure, this contract in violation of any of the provisions of the Miami -Dade County or the City of South Miami conflict of interest and code of ethics ordinances. C. A violation of this paragraph will result in the termination of the contract and forfeiture of funds paid, or to be paid, to the Contractor. g WARRANTY OF AUTHORITY A. The signatories to this contract warrant that they are duly authorized by action to their respective city commission, board of directors or other authority to execute this contract and to bind the parties to the promises, terms, conditions, and warranties contained in this contract. INDEPENDENT CONTRACTOR A. The Contractor is furnishing its services as an independent Contractor and nothing in this contract shall create any association, partnership or joint venture between the parties, or any employer - employee relationships. 00500 -5 01/30/06 jFSS WHEREOF the parties hereto have executed this Agreement on the day and date first bitten in five (5) counterparts, each of which shall, without proof or accounting for the other ,arts, be deemed an original Contract. Maria M. Menendez dESS: (If corporation, attach and attest by Secretary) City of South Miami, Florida Party of the First Part By: �� Ci'ty�Manager Contractor J Party of the Second Part J By: ,� >> ✓"!'..per,` �� , Title is Resolution No. "- `fir° - 12 ! gJ AS TO FORM AND APPROVED AS TO FINANCE: By: r orney Director of Finance City of South Miami J In the event that the Contractor is a Corporation, the following certificate of resolution of the Board Directors of the Corporation, authorizing the officer who signs the Contract to do so in its behalf shall completed. 00500 -6 01/30/06