Res. No. 205-06-12346RESOLUTION NO. 205 -06- 12,346
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE
CITY MANAGER TO ISSUE AN OPEN `PURCHASE ORDER IN THE
SUM UP TO $17,500.00 TO MIAMI -DADS COUNTY'S INFORMATION
TECHNOLOGY DEPARTMENT FOR THE MAINTENANCE AND
REPAIR OF THE POLICE DEPARTMENT MOBILE AND PORTABLE
RADIOS AND THE REPROGRAMMING OF POLICE RADIOS FOR A
DEDICATED FREQUENCY AND NOT TO • EXCEED $17,500.00
CHARGING THE FUNDS TO ACCOUNT NUMBER 1910 - 521 -46301
(MAINTENANCE AND REPAIR OF-- _ COMMUNICATION
EQUIPMENT); PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Police Department has the necessity to #naintain it's radio equipment for
dependable radio communications between the communications officers and the
officers in the field for the assigning of calls for service, information, and officer
safety; and
WHEREAS, the police radios require reprogramming for a dedicated frequency for South Miami
Police Department; and
WHEREAS, the Information Technology Department is responsible for maintaining the Miami -
Dade Police Department's radio system, and the South Miami Police Department
utilizes the Miami -Dade Police Department's radio communications system; and
WHEREAS, an open purchase order for radio repairs and reprogramming in the amount of
$17,500.00 for the Miami -Dade County Information Technology Department is
requested; and
WHEREAS, the funding for this open purchase order was budgeted and approved in the account
1910 -521 -4630, with account balance of $42,704.00, before this request; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. That the City Manager is authorized to issue an open purchase order in the
amount of $17,500.00 for a fiscal year, 2006/07 to Miami -Dade Information
Technology Department from account number 1910 - 521 -4630,
Maintenance and Repair of Communication Equipment::
pg. 2 of Res. No. 205 -06 -12346
Section 2. The City Commission authorizes the City Manager to execute such open
purchase order.
Section 3. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
1.3 day of '2006.
APPROVED:
READ AND APPROVED AS TO FORM:
ATTORNEY
Commission Vote:
5-0
Mayor Feliu:
Yea.
Vice Mayor Wiscombe:
Yea
Commissioner Palmer:
Yea
Commissioner Birts:
Yea
Commissioner Beckman:
Yea
South Miami
AI ftsfica city
CITY OF SOUTH MIAMI 11111F
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager 1,1'J
From: Vincent Landis, Chief of Police
Date: November 7, 2006
Subject: Maintenance of Police Radio Equipment
Agenda Item #
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY
MANAGER TO ISSUE AN OPEN PURCHASE ORDER IN THE SUM UP TO
$17,500.00 TO MIAMI -DADE COUNTY'S INFORMATION TECHNOLOGY
DEPARTMENT FOR THE MAINTENANCE AND REPAIR OF THE POLICE
DEPARTMENT MOBILE AND PORTABLE RADIOS AND THE
REPROGRAMMING OF POLICE RADIOS FOR A DEDICATED FREQUENCY
AND NOT TO EXCEED $17,500.00 CHARGING THE FUNDS TO ACCOUNT
NUMBER 1910 - 521 -4630, (MAINTENANCE. AND REPAIR OF
COMMUNICATION EQUIPMENT).
Request: Authorizing the City Manager to issue an open purchase order to Miami -Dade
County's Information Technology Department -for the maintenance and repair of
the Police Radios.
Reason /Need: The Police Department purchased /financed the radio equipment thru a
Miami -Dade County bid award over 10 years ago and the radio equipment is
beginning to need more frequent repairs. Thru the years, the Police
Department has mainly used the Miami -Dade County Information
Technology Department (ITD) for its repaitss;of . handheld portable
radios, mobile vehicle radios and the base station because they
hold the F.C.C. license for the frequencies, therefore becoming the sole
source provider of this request.
Cost: Open Purchase Order for $17,500.00
Funding Source: Funds were budgeted in account number 1910 -521 -4630
Approximate Beginning Balance: 42,704.00
Request 17, 500.00
Approximate Ending Balance 25,204.00
City of South Miami
Police Department
INTER- OFFICE MEMORANDUM
TO: Kathy Vasquez
FROM: Lieutenant Bruce H. Ross
DATE: April 10, 2006
SUBJECT: Vendor — Miami Dade ITD
This is a sole source vendor and authorized repair agent for Ericsson radio /communications &
telecommunications equipment for the entire south Florida area.