Res. No. 202-06-12343RESOLUTION NO.: 202 -06 -7 2343
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
PURCHASE FIVE (5) LAPTOP COMPUTERS FROM DELL, AS APPROVED
IN THE FISCAL YEAR 2006107 BUDGET; IN AN AMOUNT OF $10,332.10
TO BE CHARGED TO ACCOUNT NUMBER 001- 1100 - 511 -6430,
PROVIDING AN EFFECTIVE DATE.
WHEREAS, during the 2006 -2007 fiscal year budget process, the City Commission
discussed the need to purchase laptop computers for members of the City Commission to be used
solely for City business; and
WHEREAS, the purchase of one (1) laptop computer for each member of the City
Commission was approved with the 2006 -2007 budget; and
WHEREAS, the laptop computers will be purchased from Dell by "piggybacking" on
their current State contract.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, that:
Section 1. The City Manager is hereby authorized to purchase five (5) laptop
computers for the City Commission in an amount of $10,332.10. A copy of the purchase order to
the state Dell Contract is incorporated by reference and attached hereto as exhibit 1.
Section 2. The disbursement for the purchase to be charged to account number 001-
1100 -511 -6430, titled "Equipment Operating," with current balances of $10,500.
Section 3. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this _eday of November, 2006.
ATTEST:
TY CLERK
READ PR EORM:
L ' igueredo, P.A.
Nagin Gallop & Figueredo, P.A.
Office of City Attorney
Fm'n
Commission Vote
5-0
Mayor Feliu:
Yea
Vice Mayor Wiscombe:
Yea
Commissioner Palmer:
Yea
Commissioner Birts:
Yea
Commissioner Beckman:
Yea
C:1Documents and SettingslabalogunNy Documentsll1 -07 -06 Commission Agenda Itemsllicsolution to purchase laptop computers - sent by
City Clerk - approved.doc
Additions shown by underlininc and deletions shown by Wig.
Soup South Miami
o� �r
7 A]RmeftCRY
" CITY OF SOUTH MIAMI
INCORPORATED
o *o a� OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: Maria Menendez, City Cler. fv ton
Date: November 7 2006 Agenda Item No.:
Subject: Purchase of laptop computers for the City Commission
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
PURCHASE FIVE (5) LAPTOP COMPUTERS FROM DELL, AS APPROVED
IN THE FISCAL YEAR 2006107 BUDGET; IN AN AMOUNT OF $10,332.10
TO BE CHARGED TO ACCOUNT NUMBER 001 - 1100 - 511 -6430,
PROVIDING AN EFFECTIVE DATE
Request: To authorize the City Manager to purchase 5 Iaptop computers from Dell.
Reason/Need: As approved during the budget process, the proposed five (5) laptop computers will be
issued to the City Commission members for City business only.
Cost: $10,332.10
Funding Source: Account number 001 -1100 -511 -6430 with account balance of $10,500.00.
Backup Documentation:
❑ Proposed Resolution
❑ Quotation
❑ Dell's State Contract
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Contract Number: 250 - 000 -03- -1
Effective Dates: 08/01/2002 through 12/31/2007
When issuing a purchase order use commodity class: 250
Contract Summa
RFQ
RF_Q Information and Form Instructions
Price Sheets
Personal Computers
Servers
Connectivity Devices
tJninterrupt €ble Power Supplies and Surge_ Suppressors
Storage Devices
Printers
Videoconferencing Systems and Video ._.Brid,ging Equipment
Firewalls
Contractors
Amendments
Complete Contract
Microsoft Word
PDF
MyFloridaMarketP- lace, Users
Contract * d ;o
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For further information please contact a contract administrator:
Jeff Rackle v
• Telephone:850- 487 -4196
• Email:Jeff.Rackley@dms.mvflorida.com.
• Suncom:277 -4195
October 27, 2006
IT Hardware
® Contract Summary
® RF - Mandatory - RFQ Information and .Form ,Ihst_ructions
* Price Sheets - Personal Computers
* Price Sheets - Servers
Price Sheets - Connectivity Devices
® Price Sheets - Uninterru tible Power Su.pp�ies a:nd Surge Suppressors
a Price Sheets - Storage Devices
o Price Sheets - Printers
o Price Sheets - Videoconferencing Systems and Video Bridging-Equipment
e Price Sheets - Firewalls
Contractors
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3Com (A)
Ace Computers ( j
Acer America (A)_
ADIC (V)-
Adtran, Inc. (A)-
Aethra Inc. A
American Power Conversion (A
Apple Computer (A)
Avaya _ (Al
CDW -G (Toshiba) (A)
Cisco A
Conditioned Air and Power Inc_(Li_ebert ) A
A Dell A
Eaton A.�
EMC A
Enteras s A
Epson (Al
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Executive Source (A)
Extreme Networks (Al
Fou )dry (A
FuJitsu Computer Systems. -(A
Gateway -_(A-
Hewlett- Packard (A)
Howard Computers
Ii3M-(Aj
IKON Office Solutions (A)
Impression Solutions Inc.-(K ocera Mlta) (A)
Innovative Tech,. Inc. (A)
insight Public Sector (F rmerl Comark) (A)
Juniper Networks,__Inc. A
Lenovo A
Lewis Digital ,Inc. (Konica Minolta)).
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MPC -G (former) Micron)-- A
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VENDOR:
CONFIRMATION
Dell
City of South Miami No. CC2035
6130 Sunset Drive, South Miami, Florida 33143
REQUISITION
DATE: October 30, 2006
INFORMATION TO BE FURNISHED BY DEPARTMENT
FOR PURCHASING AGENT
FOR: City Clerk
DELIVER
TO
REQUIRED
DELIVERY DATE: ASAP
INFORMATION TO BE FURNISHED BY DEPARTMENT
FOR PURCHASING AGENT
ACCOUNT
UNIT
ITEM NO'S
QUANTITY
DESCRIPTION AND SPECIFICATIONS
TO BE
PRICE
TOTAL COST
CHARGED
5
Laptop for City Commission (See
$2,066.42
$10,332.10
attached quote)
TOTAL
$10,332.10
PURCHASE TERMS/DISCOUNT
ORDER NO.
I HEREBY CERTIFY THAT THE ABOVE. MATERIAL,
CODING OF ACCOUNTS APPROVED
PURCHASES AS ABOVE APPROVED AND ISSUANCE OF
EQUIPNPdNT, OR SERVICE. IS ESSENTIAL AND A PROPER
PURCHASE ORDER AUTHORIZED
REQUEST AGAINST TEE CODES CHARGED.
SUFFICIENCY OF APPROPRIATION BALANCES VERIFIED
(EXCEPT AS OTHERWISE NOTED_)
HEAD OF DEPARTMENT
FINANCE DEPARTMENT
CTI'Y MANAGER
The Dell Online Store: Build Your System - State and Local Government
Florida State Store
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Systems Software & Peripherals Florida Links Contact
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Review Summary
1. COMPONENTS
Inspir
2,06
Prelimina Date :10I23 /20D61
Print Summary
Please Take a Moment to Review
Review Your Inspiron 6400
k
Inspiron 6400
Inter Core;"" 2 Duo processor T7400 (4MB Cache12.16GHz1667MHz FSB), Genuine
WindowsO XP Professional
SYSTEM OPTIONS
Inspiron 6400
Operating System (Office
software not included)
Operating System Re-
Installation CD
LCD Panel
Memory
:K•Tii1... �Ph1;�:,raTf��1�(R�
Video Card
Enhanced Software for
CD or DVD Burner
Hard Drive
Sound Options
Floppy Drive and
Additional Storage
Devices
Primary Battery
Carrying Cases
Office Productivity
Software (Pre - installed)
External Keyboard
Digital Music
Page I of 3
Q E- Quotes
2. REVIEW SUMMARY
Date & Time: 10/10/20
Intel@ Core T" 2 Duo processor T7400 (4MB Cache /2.16GHz/667MHz
FSB)
Genuine Windows@ XP Professional
Genuine Windows@ XP Professional re- installation CD
95.4 inch Wide Screen XGA Display with TrueLifeTm
1GB Shared Single Channel DDR2 SDRAM at 533MHZ, 1 DIMM
8X CD /DVD Burner (DVD +I -R" with double -layer DVD +R write
capability
128MB ATI MOBILITYTm RADEON@ X1300 HyperMemoryTM
None
60GB 5400rpm SATA Hard Drive
Integrated Audio
External USB Floppy Drive
53 WHr 6 -cell Lithium Ion Primary Battery
Dell Nylon Deluxe Carrying Case
No Pre - installed software
None
None
Unit Pric
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Anti - Virus /Security Suite
(Pre - installed)
Financial Accounting
Software
Digital Imaging
Dial -Up Internet Access
Carrying Cases -Shipped
Separately
Adobe Software
Port Replicator
Wireless Networking
Cards
Mobile Broadband
External Monitors
QuickSnap Options
Additional Power Adapter
Notebook Accessories
Power Protection
Installation Services
Dell Recycling
Portable USS Hubs
Future Operating
Systems
Optional Support
Services
Limited Warranty,
Services and Support
Options
Bluetooth Options
Also included in this system
McAfee Security Center w/ VirusScan, Firewall and Privacy, 90 -day trial
No QuickBooks package selected
Corel Photo Album -Im 6 Starter Edition - Organize and Edit your photos
No ISP Requested
None
AdobeO Acrobat® Reader 7.0
None
Deli Wireless 1390 802.11b/g Mini Card (54Mbps)
None
None
None
None
None
None
None
None
None
Windows Vista TI Capable
Gold Technical Support, Inspiron, 3 Year
3 Year Limited Warranty plus 3 Year NBD On -site Service and
CompleteCare
None
The following options are default selections included with your order
Intel Core 2 Duo Processor
• Integrated 101100 Network Card and Modern
1� Preliminary Ship Date: 10123120061
1. COMPONENTS 2. REVIEW SUMMARY
Page 2 of 3
rte..
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Configuration, pricing, and monthly payment information above is estimated and presented for your convenience only. All pricing, shippir:
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