Res. No. 188-06-12329RESOLUTION NO. 188-06-12329
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE
ORGANIZATIONAL STRUCTURE OF THE OFFICE OF THE CITY
MANAGER; CREATING THE POSITION OF ASSISTANT CITY
MANAGER; PROVIDING FOR TERMS, CONDITIONS AND AN
EFFECTIVE DATE.
WHEREAS, the City Commission needs the services of an Assistant City Manager to
assist the City Manger in the day -to -day operations of the City, administrative services,
preparation and presentation of the proposed budget, preparation of commission agendas and
other matters integral to the efficient management of the City's administration; and,
WHEREAS, the organizational framework for the office of the City
Manger does not currently provide for the position of Assistant City Manger;
and,
WHEREAS, the creation of the position of Assistant City Manger will not require any
increase in the total salaries and wages approved by the City Commission in the 2006 -2007
budget for the office of the City Manager.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. That organizational framework for the office of the City Manager shall
be amended to provide for the position of Assistant City Manager.
Section 2. That the job description for the position of Assistant City Manger
attached and incorporated into this Resolution as Exhibit A, is hereby approved and adopted.
Section 3. That this will have a savings of $45,000 in the approved budget of the
City Manager's Office.
Section 4. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 17'h day of October, 2006.
ATTEST: APPROVED:
aY CLERK MAYOR
READ AND APPROVED AS TO FORM:
Luis R. Figueredo,
Nagin Gallop Figueredo, P.A.
Office of City Attorney
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Birts:
Commissioner Palmer:
Commissioner Beckman:
5 -0
Yea
Yea
Yea
Yea
Yea
Additions shown by underlining and deletions shown by overstrikin .
South Miami
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•+ CITY OF SOUTH MIAMI 1111.
INCORPORATED
OFFICE OF THE CITY MANAGER
t"R'p INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
From: Yvonne S. McKinley, City Manageri),�
i
Date: October 17, 2006 Agenda Item No.:
Subject. Organizational Structure of the Office of. the City Manager; creating the
position of Assistant City Manager.
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE
ORGANIZATIONAL STRUCTURE OF THE OFFICE OF THE CITY
MANAGER; CREATING THE POSITfON OF ASSISTANT CITY
MANAGER; PROVIDING FOR TERMS, CONDITIONS AND AN
EFFECTIVE DATE
Request: To continue improving our services, I have offered Mr. Ajibola Balogun the
opportunity to serve as Assistant City Manager. To effect the change, we
need to create the position of Assistant City Manager for the Pay Plan
which had been previously eliminated. Mr. Balogun will continue to
oversee the Department of Public Works and has restructured this
department in a manner clearly delineating the engineering /technical
aspect of the department from the operations side. If approved, this will
have a savings of $45,000 in the approved, budget of the City Manager's
Office.
Reason /Need: To provide drainage improvements Citywide.
Cost: NIA
Funding Source: Current Approved budget fir the City Manager's Office
Backup Documentation.
❑ Proposed Resolution
❑ Exhibit A — Job Description for the Assistant City Manager
Exhibit A. Job Description
ASSISTANT CITY MANAGER CITY OF SOUTH
MIAMI
DEFINITION
Assists the City Manager in the overall administration of City operations and
manages a variety of special projects and programs; performs other duties
as required.
DISTINGUISHING CHARACTERISTICS
The Assistant City Manager has the responsibility for assisting in :ttie
administrative operations of the City. The Assistant City manager may be
assigned the management of a variety of special projects and programs
such as Economic Development, Educational Programs, Affordable
Housing, contract administration; and finalizing cable television franchise
agreement.
SUPERVISION RECEIVED /EXERCISED
Administrative direction is provided by the City Manager. Supervisory
responsibilities include the direct and indirect supervision of managers and
other assigned staff.
ESSENTIAL DUTIES
Assists the City Manager in the administration of City operations; plans and
administers economic development activities; oversees the City's contracts
to ensure vendor compliance with agreements; manages activities related to
the City's cable TV franchise; oversees the City's data processing
operations; coordinates with City staff on Grants and oversees preparation
of City applications for grants; assists in the negotiations of a variety of City
contracts and agreements; assists the City Manager and City Attorney with
draft ordinances, contracts, and resolutions; conducts research and special
studies on a variety of subjects as assigned by the City Manager; prepares
and submits a number of annual reports regarding City operations assigned
by the City Manager; oversees a variety of special programs assigned by the
City Manager; makes presentations to community groups regarding City
programs and operations; provides staff support to the City Commission and, .
special committees; responds to a variety of inquiries and complaints
received from the public; assists in the development and recommendation of
programs to assure the economic development and financial vitality of the
City; represents the City with other governmental agencies on a variety of
program areas.