Res. No. 186-06-12327RESOLUTION NO. 186 -06 -12327
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
ISSUE A SERVICE WORK ORDER TO BRANDANO DISPLAYS, INC. FOR
HOLIDAY DISPLAYS SERVICES WITHIN THE DOWNTOWN AREA IN AN
AMOUNT OF $28,000 TO BE CHARGED TO THE PUBLIC WORKS
DEPARTMENT ACCOUNT NUMBER 001- 1710 -519 -3450; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to beautify the downtown streets during the
holiday season; and.
WHEREAS; miniature holiday lights will be installed on trees along Sunset Drive and Dorn
Avenue by Brandano Displays, Inc. in an amount of $28,000 to be charged to account number 001 -1710-
519 -3450, with account balance of $28,000, before this request.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. That the Mayor and City Commission authorize the City Manager to issue a
Service Work Order to Brandano Displays, Inc. in an amount of $28,000 to be charged to account number
001 - 1710 - 519 -3450, with account balance of $28,000, before this request.
Section 2. The attached exhibit is incorporate by reference into this resolution.
r
PASSED AND ADOPTED this day of October, 2006.
ATTEST: AP ROVED:
TY CLERK MAYOR
READ AND APPROVED AS TO FORM: COMMISSION VOTE: 5 -0
Mayor Feliu: Yea
Vice Mayor Wiscombe: Yea
--- Commissioner Palmer: Yea
uzs . igueredo, Commissioner Birts: Yea
,,Na-gin Gallop & Figueredo, P.A. Commissioner Beckman: Yea
Office of City Attorney
Include File Name and Path
South Miami
AMY
�*- CITY OF SOUTH MIAMI
iii CORPORAFm .: .'
loRip�' OFFICE OF THE CITY MANAGED
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via. Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Director
Public Works & Engineering Department
Date: October 17, 2006 Agenda Item No.:
Subject: Work Order for holiday display services (wrapping of the trees in
downtown with clear miniature lights).
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
SERVICE WORK ORDER TO BRANDANO DISPLAYS, INC. FOR HOLIDAY
DISPLAYS SERVICES WITHIN THE DOWNTOWN AREA. IN AN AMOUNT OF
$28,000 TO BE CHARGED TO THE PUBLIC WORKS DEPARTMENT
ACCOUNT NUMBER 001 - 1710 -519 -3450; PROVIDING FOR AN EFFECTIVE
DATE
Request: Authorizing the City Manager to issue service work order with Brandano
Displays, Inc. for $28,000.
Reason /Need: To continue the tradition of installing holiday lights on our trees in
downtown, we are requesting approval to secure the services of
Brandano Displays, Inc. for the installation of holiday lights on 88
trees along Sunset Drive and Dom Avenue. As with past years, the
installation will be completed early enough to allow illumination
beginning October 31, 2006 (Halloween) through the winter
season. It is our intent to "piggyback on the attached City of
Marathon's agreement for the services.
Cost: $28,000.00
Funding Source: Public Works Department's account -number 001 - 1710 -519 -3450
with account balance of $28,000 before this request.
Backup Documentation:
❑ Proposed Resolution
❑ Brandano Displays' agreement with ".City of Marathon
10/06/06 FRI 16:25 FAX 3154690367 BRANDANQ DISPLAYS
Agreement No. 01$116
LEASE AND INSTALLATION AGREEMENT
Brandano Displays, Inc.
4601 Nixon, Park Drive
Syracuse, NY 13215
( "Brandano ")
City of Marathon
10045 -55 Overseas Highway
Marathon, Florida 33050
( "Lessee ")
Decorations Leased. Brandano hereby leases to Lessee and Lessee hereby
leases from Brandano, all decorations and other property of Brandano, (all of
which, together with any replacement parts, additions, repairs and accessories
incorporated therein and/or affixed thereto is herein collectively referred to as
"Decorations "). Decorations are described below and detailed on the attached
sales order.
(20) Wreath with Anchor
(20) Wreath with Sailboat
(10) Custom Dolphin
(500) C9 Lightline
(10) Pole Trims
(1) Major Display (To be selected annually)
(200) Miniature Light Sets
Lessee can change 50% of the pole decorations listed above at the end of the
2003 Season for decorations of equal value.
2. Terms. The term of this Agreement is for one (5) Holiday Seasons (2001,
2002, 2003, 2004, 2005),
3. Payments, Lessee promises to pay Brandano the total sum- of $9$,350 in
rental payments. This is exclusive of any applicable sales tax.. Lessee shall
make payments according to the following schedule:
Payment $19,670.00
Due
December 1, 2001
$19,670.00
Due
December 1, 2002
$19,670,00
Due
December 1, 2003
$19,670.00
Due
December 1, 2004
$19,670.00
Thee
December 1, 2005
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Agreement No. 01$116
4, Ownership. Title to the Decorations shall at all times remain in Brandano.
Lessee agrees to ,keep each item of Decorations at all times free and clear from
.all claims, levies, liens and process. Decorations are and shall remain
personal property notwithstanding that the Decorations or any part thereof
may be or hereafter become in any manner affixed to or attached to the real
property or any building thereon. Brandano may require Lessee to obtain a
landlord's beneficiary's or mortgagee's waiver of interest in the Decorations.
5. Electrical Power. The lessee is responsible to provide a suitable power
source for the decorations within 10' of the decoration. The lessee is
responsible for the cost of the electricity.
6. Assignment. Brandano hereunder may assiga. this Agreement and all rights
of Brandano without Lessee's consent_ Lessee shall not assign this
Agreement, or its interests hereunder, or grant a security interest herein, or
enter into any sublease or lend the Decorations, without the prior written
consent of Brandano.
Compliance with Laws. Lessee shall use the Decorations in a careful
ma mer in conformity with all governmental laws, ordinances, regulations,
requirements, and rules.
$. Warranty. Brandano warrants that Lessee shall quietly enjoy use of the
1morations and the Decorations shall be free from defects. Lessee lias
selected the Decorations. Brandano hereby assigns to Lessee all of its rights
and interest in any warranties of the manufacturer. Brandano shall in no event
be liable for consequential damages arising out of defects in any leased goods.
9. Loss, Damage, or Interruption of Use. Loss of, or damage to Decorations
or interruption of Lessee's use or peaceable enjoyment of said decorations
shall not impair any obligation of Lessee under this Agreement, except where
occasioned by the negligent act of Brandano, or as agreed.
10. Indemnity. Except as otherwise provided for herein, Lessee shall indernnify
and hold Brandano harmless to Lessee's employees, agent, or other persons
for any and all liability, claims, loss or expense arising out of the selection,
possession, leasing, operation, control, use, of Decorations, provided such
liability, loss or claim is not a result of any act or omission of Brandano.
11. Services Provided. Brandano will install, remove, store, refurbish, and insure
as further described below the Christmas Decorations specified on Page 1 of
this Agreement for the full term of this Agreement.
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Agreement No. 018116
12, Location. These ,Decorations will be installed as per an approved plot plan to
be developed for the project and mutually acceptable to both parties. Any
deviation from this program or any relocation of Decorations after initial
installation will be done at Lessee's expense_
13. Installation Date. Brandano will install the above listed Decorations prior to
'thanksgiving each Season. .
14. Removal Date. Brandano will remove all Decorations as soon as possible
after January 5 each Season. Brandano and Lessee may mutually agree upon
earlier removal dates.
15. Site Preparation. Brandano is responsible for completion of preliminary
work prior to installation of Decorations. This work, consists of installing:
None_
16. Permits. Lessee agrees to obtain all necessary approvals from building
owners, lessees or lessors, for the attachment of cables, anchor points,
faceplates, or brackets necessary for the installation of the Decorations, and
for the placement of the Decorations. Lessee shall obtain all necessary
permits for installation.
17. Storage. Decorations will be stored at one of Brandano's facilities.
IS, Conflict of Applicable Law, If any provisions of this contract are contrary
to, prohibited by, or deemed invalid under applicable laws or regulations of
any jurisdiction in which, it is sought to be enforced, then such provisions shall
be deemed inapplicable and deemed omitted but shall not invalidate the
remaining provisions hereof.
19. Default. In the event of a default in the payment of any sums due hereunder,
or in the performance of any other covenant herein and Lessee fails to cure
said default within three (3) days after written notice from Brandano; or- if
Lessee becomes insolvent, or ceases to do business as a going ,concern; or
snakes an assignment for the benefit of creditors or any proceeding or petition
under the Bankruptcy Act as amended is filed by or against Lessee, (including
a proceeding for reorganization, arrangement or extension); then in any such
event, Brandano, at its sole option, shall have the right to terminate this
contract as to any and all items of Decorations and Brandano shall thereupon
be entitled to recover from Lessee the excess, if any, of the amount of
payments reserved in the Contract for the balance of the stated terms.
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Da
By
Dated:
By-
Agreement No. 018116
Title: _ jSi of
OCT 19 2001
7--d r .
fa 009
10/12/2006 09:07 93056687208
10/11/06 WED 12 :40 M 3154690387
CITY OF SOUTH MIAMI
DRANDANO DISPLAYS
Brandano Displays, Inc.
October 6, 2006
Mr. Rudy de la Torres
Equipment & Operations Manager
CrrY of SOUTH MIAMI
4795 S.W. 75th Avenue
South Miami, FL 33155
Dear Rudy:
John D. Wwidw)o
Mamiging Partner
The purpose of this letter is to provide you with a price quotation for the illumination of
trees in the South Miami business area. We have prepared this price quotation to
provide you with the budget parameters for the project. If you choose to accept parts of
the proposal, the prices will vary depending on the final selection of services.
Project Overview. The Clty of South Miami is illuminating the downtown trees for the
Fall and Winter Season with illumination beginning on Halloween. There are eighty -
eight (88) trees to be illuminated. These include:
4
Medium Black Olive Trees
29
Large Black Olive Trees
13
Giant Black Olives
4
Medium Palms
19
Large Palms
19
Christmas Palms
The trunks will be wrapped with clear miniature lights as per previous years.
1280 NW 22 "" Strcct + PknYipuno BL�anh, Florida 33061
954.956.7266 a 800.777,6903 a Km: 954.9,16.7256
jolinbrandanoftrandano.com
www.hrandiwoxoni
PAGE 81/02 ,
10 002
10/12/2006 09:07 93056687208 CITY OF SOUTH MIAMI PAGE 02/02
10/11/06 WED 12:40 FAX 3134690307 BRANDANO DISPLAYS 2003
Br�andano M ", Inc.
City of South Miami
October 6, 2006 Page 2
Price Quotation. Brandano Displays, Inc. will provide the following:
• 1,455 Sets miniature lights, clear, commerciat- grade, long -life, super- bright
• Installation of lighting on all trees
Negotiated Price.- $28,000.00
Payment Schedule. Payments will be made according to the following
schedule.,
$14,000.00 October 20, 2006
$14,000.00 November 1, 2006
Terms:
. The above pricing is exclusive of sales tax.
The above pricing is exclusive of maintenance and takedown
• The City is responsible for all permits.
• City must provide a suitable power source on leach tree.
• Installation is available only on Brandano Displays, Inc. supplied materials.
• Terms are based on installation only.
If you have any questions feel free to contact us at anytime.
Very truly yours
JDB: jak
Enclosures
1280 NW 22 "" Strecr • Pnmpmuto Mich, Florida _33069
954. 956.7266 • 1300.777.6903 • F xx, 9-54.936.725( 't
patbrandano@ brunctmoxom
www.briindan(i.coni