Res. No. 182-06-12323RESOLUTIONNO. 182-06-12323
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) FORD
CROWN VICTORIA POLICE PURSUIT VEHICLE AS A REPLACEMENT VEHICLE
WHICH WAS TOTALED IN A TRAFFIC CRASH FOR THE AMOUNT NOT TO EXCEED
$24,527.00 FROM GUS MACHADO FORD; WITH THE FIRST YEAR'S INSTALLMENT
OF FIVE (5) ANNUAL PAYMENTS OF $5,383.13 TO BE CHARGED TO THE POLICE
FEDERAL FORFEITURE OPERATING ACCOUNT #615 - 1910 -521 -6430; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Police Department is in need of a replacement Ford Crown Victoria Police Pursuit vehicle
which was totaled in a traffic crash; and,
WHEREAS, Gus Machado Ford has located such a replacement vehicle for a cost of $24,827.00; and,
WHEREAS, the financing is available through the Florida League of Cities, Banc of America at a rate of 4.21
percent; and,
WHEREAS, the funding for the duration of the loan would be out of the Police Federal Forfeiture Operating
Account # 615 -1910 -521 -6430, with account balance of $15,322, before this request.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is authorized to execute a purchase agreement with Gus Machado Ford for
the acquisition of one (1) Ford Crown Victoria Police Pursuit vehicle not to exceed $24, 827.00.
Section 2. The City Commission authorizes the City Manager to execute financing of the above vehicle
through the Florida League of Cities, Banc of America for the term of the loan.
Section 3. That all future payments be budgeted for the duration of the loan from the Police Federal
Forfeiture Operating Account.
Section 4. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this day of October, 2006.
TEST: ROVED:
3DM,�L,-�
ITY CLERK MAYOR
READ S TO FO L
Luis R. redo,
Na 'n Gallop & Figueredo, P.A.
Office of City Attorney
Commission Vote: r J
5 -0
Mayor Feliu:
Yea
Vice Mayor Wiscombe:
Yea
Commissioner Palmer:
Yea
Commissioner Birts:
Yea
Commissioner Beckman:
Yea
o� soury South Miami
it
CITY OF SOUTH MIAMI
• IfICORro KCEQ
.� i927 �. OFFICE OF THE CITY MANAGER
L ° RV° INTER- OFFICE MEMORANDUM zoos
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager`
From: Vincent A. Landis, Chief of Police
Date: October 17, 2006 Agenda Item # !
Subject: Purchasing /financing of replacement Ford Crown Victoria Police Pursuit Vehicle
Resolution: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE ONE (1) FORD CROWN VICTORIA
POLICE PURSUIT VEHICLE AS.A REPLACEMENT VEHICLE WHICH WAS TOTALED IN A TRAFFIC
CRASH FOR A AMOUNT NOT TO EXCEED $24, 827.00 FROM GUS MACHADO FORD; WITH THE
FIRST YEAR'S INSTALLMENT OF FIVE (5) ANNUAL PAYMENTS OF $5,383.13 TO BE CHARGED TO
THE POLICE FEDERAL FORFEITURE OPERATING ACCOUNT # 615 -1910- 521 -6430 ; PROVIDING
FOR AN EFFECTIVE DATE.
Request: The Police Department is requesting to purchase one (1) Ford Crown Victoria Police Pursuit
vehicle from Gus Machado Ford as a replacement vehicle which was totaled in a traffic crash on August 24,
2006. The first year's installment of five (5) annual payments of $5,383.13 is to be charged to the Police
Federal Forfeiture Operating Account # 615 -1910- 521 -6430 and would not adversely affect the operation of
the department.
Reason /Need: Several years ago the city used forfeiture funds to purchase a K -9 vehicle and established
an extra - ordinary need for the vehicle. The totaled vehicle which the Police Department would be replacing
was originally purchased with monies from the Police Federal Forfeiture Fund and we are requesting to
continue the program. The totaled vehicle was assigned to the K -9 section and this also would continue with
the replacement vehicle. The expenditure is not general police expenditure.
Cost: $5,383.13
Funding Source: Federal Forfeiture Fund
Approximate Beginning Balance: $15,322.00
Request $ 5,383.13
Approximate Ending Balance $ 9,968.87
O
Backup Documentation: Draft Resolution, Copy of Vehicle Quote & Copy of Financing.
off
October 5, 2006
Mr. Juan Fernandez
Gus Machado Ford
1200 West 4Wh Street
Hialeah, FL 33012
Dear Mr. Fernandez,
This letter will serve as the intent of the South Miami Police Department to purchase the
2007 Crown Victoria Model #P71 police sedan that you located for us in Alabama. A
resolution has been drafted and is awaiting review and adoption by the City Commission
for the purchase of the above specified vehicle.
If you have any questions please call Lieutenant Dan Salerno at 305 - 663 -6309.
Thank you for your assistance in this matter.
Sincerely,
Vincent A. Landis
Chief of Police -
South Miami Police Department
South Miarni
ASAMWMCAy
IIIIif
2007
6130 Sunset Drive South Miami, Florida 33143 -5093 • Tel: (305) 663 -6338 •l=ax: (305) 663 -6345
www. CityofsouthmiamL net
11:24
3058252592 GUS MACHADO FORD PAGE 02
VEHICLE ORDER CONFIRMATION 09/21/06 17-49•
2007 CROWN VICTORIA
"Zorder No: 1010 PriO ity: L4 Ord FIN: QM510
Ord Code: 720A Cust /Flt Name: SOUTH MIAMI
RETAIL
P71 POT,ICE INT
,54
Dealer: F24070
Page: I of 2
Order Type: 5B Price Level; 725
PQ Number;
RETAIL
$125
190
225
95
300
25
25
30
. L OHC EF'Y V8 NC TOTAL BASE AND OPTIONS 282
44Q .ELEC AOD TRANS NC TOTAL 2
M .P235/55RI7 BSW NC *THIS IS NOT AN INVOIC/
14T- TRUNK PACK 190 C
177 SILICONE HOSES 324 * MORE ORDER INFO NEXT' PAGE
21R PWR DRIVER SEAT 380 F8 =Next
F1 -Help F2= Return to Order F3 /F12=Veh Ord Menu
F4 =Submit F5 Add to Library
5006 -- W= DATA 1.9 AVAILABLE.
QC049311
7
(A rh� A �( (Ac(�
otm
i- fern59 @FLEET077 Rpn 21. 2nog 17•n7•nn nM
ERCEP $25500
45C
3.27 RATIO -TRAC
WT
VIBRANT WHT C/C
51A
DRV SDE SPT IMP
I
CLTH BKTS /VNL R
525
SPEED CONTROL
N
CHARCOAL BLACK{
53M
NOISE SUPPRESS
720A
ORDER CODE
59M
SIDE AIR BAGS
.POLICE PACKAGE
67R
RR DR HNO INOP
.DUAL EXHAUST
948
RR WINDOW DEL
-H -A BATTERY
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FRT MLDG INSTLL
.ENG IDLE METER
99W
4 6
RETAIL
$125
190
225
95
300
25
25
30
. L OHC EF'Y V8 NC TOTAL BASE AND OPTIONS 282
44Q .ELEC AOD TRANS NC TOTAL 2
M .P235/55RI7 BSW NC *THIS IS NOT AN INVOIC/
14T- TRUNK PACK 190 C
177 SILICONE HOSES 324 * MORE ORDER INFO NEXT' PAGE
21R PWR DRIVER SEAT 380 F8 =Next
F1 -Help F2= Return to Order F3 /F12=Veh Ord Menu
F4 =Submit F5 Add to Library
5006 -- W= DATA 1.9 AVAILABLE.
QC049311
7
(A rh� A �( (Ac(�
otm
i- fern59 @FLEET077 Rpn 21. 2nog 17•n7•nn nM
,,,96 11:24 3058202592 GUS MACHADO FORD PAGE 03
VEHICLE ORDER CONFIRMATION 09/22/06 10 ;55 :38
Dealer: F24070
2007 CROWN VICTORIA Page: 2 of 2
/nrder No: 1010 Priority: L4 Ord FIN: QM510 Order Type; 5B Price Level: 725
Ord Code: 720A Cust /Flt Nave: SOUTH MIAMI PO Number;
RETAIL RETAIL
SP DLR ACCT Al]J
SP FLT ACCT Chi
5 U.S. GAL GAS
B4A NET INV FLT OPT NC
DEST AND DELIv 825
TOTAL BASE AND OPTIONS 28230
TOTAL 28230
*THIS IS NOT AN INVOICE*
F7 =Prey
FI =Help F2 =Return to Order F3 /F12,Veh Ord Menu
F4= Submit F5 =Add to Library
5099 -- PRESS F4 TO SUB,NMT 40049311
i -fern59@FT,FF,Tf)77 gPUri II ?nnr, 11-1,7-AA 7%m
a 11:24 3059202592 GUS MACHADO FORD PAGE 04
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Banc of America Public Capital Corp,
GA3- 003 -04 -01 '
2059 Northlake Parkway, 4'" Floor
Tucker, GA 30084
Tel 770.270.8443
Fax 770.270.8565
September 25, 2006
City of South Miami, FL
To Whom It May Concern:
Banc of America Public Capital Corp. ( "Lessor") is pleased to submit the following bid to you pursuant to the Master
Lease /Purchase Program established on behalf of the Florida League of Cities, Inc.
Lessee: City of South Miami, FL.
Amount Financed: $ 24,827.00 (soft costs cannot exceed 20 1/6)
Lease Term: Sixty (60) months
Equipment New 2007 Ford Crown Victoria
Description:
Interest Rate: 4.21 % or 93% of the 5 -year Treasury. This rate will be held for 30 days from the above
date. Thereafter, the Interest Rate will be recalculated at the percent of the 5 -year Treasury
quoted under the Florida League of Cities Master Lease/Purchase Program for the month in
which funding occurs, and the rate will be fixed at the time of funding. As of September 25,
2006, the 5 -year Treasury was 4.53 %.
Periodic P &1: Annually /Advance: S 5,383.13 (five payments with first due in September 2006)
Total P &1: Annually /Advance: $ 26,915.64
Servicing Fee: A servicing fee of 10 basis points ($46) will be charged to Lessee for processing this
transaction as part of the Florida League of Cities Master Lease Program with Lessor.
This transaction will be subject to the terms and conditions and documentation of the Florida League of Cities Master
Lease /Purchase Program.
If you wish Lessor to proceed with this transaction, please submit the application provided, along with the specified
financial information requested. We look forward to the opportunity to provide financing to you.
If you have any questions, please give me a call at (770) 270 -8443.
Very truly yours,
BANC OF AMERICA PUBLIC CAPITAL CORP.
Kathy N. Bowden