Res. No. 133-06-12274RESOLUTION NO. 133 -06 -12274
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH ACCRISOFT CORPORATION TO PROVIDE
WEBSITE DESIGN AND HOSTING FOR THE CITY OF SOUTH MIAMI
WEBSITE FOR A ONE -TIME FEE AMOUNT NOT TO EXCEED $8,000 AND A
MONTHLY FEE AMOUNT NOT TO EXCEED $395.00 FOR SERVICE AND
MAINTENANCE AND CHARGING THE DISBURSEMENT TO THE M.I.S.
CONTRACTUAL SERVICES ACCOUNT NUMBER 001- 1340 - 513 -3450;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City desires to be involved in web hosting within Internet applications,
recognizing distinct advantages of having a website; and
WHEREAS, the City wishes to enhance its information technology capability for various
sectors of the community, including citizens and businesses, via a website; and
WHEREAS, the City realizes that it must rapidly and cost effectively create, build, and
manage an interactive website in order to provide accurate and up -to -date information; and
WHEREAS, extensive research has revealed that the most cost effective, productive
means is to utilize Accrisoft Corporation to provide the necessary web hosting for the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is authorized to enter into an agreement with Accrisoft
Corporation for the provision of website design and hosting for the City of South Miami website
disbursing a one -time sum amount not to exceed $8,000 and a monthly fee amount not to
exceed $395.00 to Accrisoft Corporation.
Section 2. The cost shall be charged to the M.I.S. Contractual Services Account
Number 001 - 1340 -513 -3450, with a current balance of $45,084.00.
Section 3. The attached agreement is made a part of the resolution.
Section 4. This resolution shall be effective immediately upon adoption.
PASSED AND ADOPTED this J&4 day of 2006.
ATTEST:
CITY CLERK
Res. No. 133 -06 -12274
READ AND APPROVED AS TO FORM:
COMMISSION VOTE:
4 -0
Mayor Feliu:
Yea
Vice Mayor Wiscombe:
Yea
Commissioner Palmer:
absent
Commissioner Birts:
Yea
Commissioner Beckman:
Yea
C: \Documents and Settings \SRothstein \My Documents \Reso- OrMwebsite Reso.doc
South Miami
nu-emericaNy
1 1
•w CITY OF SOUTH MIAMI
• INCO PPOEAiW
R *oP OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM zoos
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley City Manager
From: Gremaf Reyes, MIS Manager
Date: July 25, 2006 Item No.
Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN AGREEMENT WITH ACCRISOFT CORPORATION TO PROVIDE
WEBSITE DESIGN AND HOSTING FOR THE CITY OF SOUTH MIAMI
WEBSITE FOR A ONE -TIME FEE AMOUNT NOT TO EXCEED $8,000 AND A
MONTHLY FEE AMOUNT NOT TO EXCEED. $395.00 FOR SERVICE AND
MAINTENANCE AND CHARGING THE DISBURSEMENT TO THE M.I.S.
CONTRACTUAL SERVICES ACCOUNT NUMBER 001 - 1340 - 513 -3450;
PROVIDING FOR AN EFFECTIVE DATE.
Reason /Need: Within Internet applications, having a website is an advantage which
provides flexibility for the City of South Miami to rapidly enhance its information technology in
both citizen and business outreach activities. In order to continue to provide accurate and up -to-
date information, the City of South Miami must be able to rapidly and cost effectively create,
build, and manage an interactive website.
Internet access containing an enhanced website will improve the City's internal and external
communications. Improved internal communication will allow City personnel to easily send and
receive information, thereby increasing productivity. Improved external communication will allow
citizens, businesses, other municipalities, and state agencies to electronically retrieve and share
information with the City of South Miami. Thus, the tool of an enhanced website will result in a
more productive output and an overall faster, more up- to- date organization.
The following are just some of the product features that will be available for use on the website.
• Hit Counter — Display simple hit counter statistics to visitors.
• Basic Forms — Collect information from web page visitors through online forms and
receive form information via email and integrated form processing system. Typical forms
include contact forms, information requests, event RSVPs, and feedback forms.
• News Articles —Add news articles to the website to communicate important information to
site visitors and have the system automatically list the articles in the order in which added
to the website.
• Photo Album Add photos to the website in photo albums that let visitors easily view and
navigate between photos. This feature also includes, editing the photos after they are
uploaded to enhance the photos for the website.
• FAQs— Create Frequently Asked Question lists.
• Weather Feed — Display local weather conditions and forecasts.
• Calendar and Events — Manage and display the events and activities the city is involved
in so that visitors to the site can view information about these events.
• Recurring Events— Create events that occur on a regular basis so they do not have to
entered over again each time.
• Blog— Publish web log entries and allow visitors to comment on each entry.
• Directories — (dining, company, services, staff, nightlife; products)
Cost: A one time set up fee of $8,000 and a monthly software license fee of $395 per month.
Funding Source: M.I.S. Department Contractual Service Account #100 - 1340 - 513 -2450 with a
current balance of $45,084.00
Backup Documentation:
• Accrisoft Web Site Proposal
• CivicPlus Website Proposal
• Interwave Travel Concepts, Inc Web site Proposal
• Trelles Web site Proposal