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Res. No. 150-07-12535RESOLUTION NO.: 150-07-12535 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH BISCAYNE AWNING & SHADE CO., INC. FOR THE INSTALLATION OF AWNING AT THE NORTH ENTERANCE OF CITY HALL, THE CENTRAL SERVICE & POLICE DEPARTMENT ENTERANCES IN AN AMOUNT OF $31,900.00 TO BE CHARGED TO ACCOUNT NUMBER 001 -2100- 519 -9920, PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Mayor and City Commission wishes to install of awning at the north entrance of City Hall, the Central Service entrance and the main entrance to the Police Department; and WHEREAS, the awning installation will be funded from account number 001 - 2100 -519 -9920, with account balance of $612,900, before this request. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: That the Mayor and City Commission authorize the City Manager to issue a Service Work Order to Biscayne Awning & Shade Co., Inc. in an amount of $31,900 to be charged to account number 001 -2100 -519 -9920, with account balance of $612,900, before this request. Section 2: The attached exhibit is incorporate by reference into this resolution. PASSED AND ADOPTED this day of , 2007. TTEST: ITY CLERK READ AND APPROVED AS TO FORM: Luis -R. igueredo, Nagin Gallop & Figueredo, P.A. Office of City Attorney APPROVED: MAYOR COMMISSION VOTE: 4 -0 Mayor Feliu: Yea Vice Mayor Wiscombe: Yea Commissioner Palmer: absent Commissioner Birts: Yea Commissioner Beckman: Yea South Miami To: The Honorable Mayor Feliu and Members of the City Commission Via: Yvonne S. McKinley, City Manager From: W. Ajibola Balogun, REM, CFEA, Director Public Works & Engineering Department ASO Date: September 18, 2007 Agenda Item No.: Subject: Work Order to Biscayne Awning & Shade Co., Inc. for installation of awning at the north entrance of City Hall, Central Service and Police Department's entrance Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER WITH BISCAYNE AWNING & SHADE CO., INC. FOR THE INSTALLATION OF AWNING AT THE NORTH ENTRANCE OF CITY HALL, THE CENTRAL SERVICE & POLICE DEPARTMENT ENTERANCES IN AN AMOUNT OF $31,900.00 TO BE CHARGED TO ACCOUNT NUMBER 001 -2100- 519 -9920; PROVIDING FOR AN EFFECTIVE DATE Request: Authorizing the City Manager to issue service work order to Biscayne Awning & Shade Co., Inc. for the installation of awning at the north entrance of City Hall, the Central Service entrance and the main entrance to the Police Department in an amount of $31,900.00. Reason/Need: In our effort to continue increasing our revenue, we create passport and fingerprinting services that has generated more revenue than predicated since the program started approximately two years ago. The services are provided in the Central Service building (south side of the Silva Martin building), where customers are required to complete the applications and then walk to the Finance Department at City Hall to make payment before the services are rendered. Since this procedure of walking back and forth from Central Service to City Hall is performed several times a day, even during a rain event, it has created a safety /liability concerns, because the path to & from City Hall is not covered (protected from weather condition). As a result, we are seeking approval to install a canopy (covered walkway) from Central Service building to City Hall. In addition, 48 feet long by 5 feet 7- inches canopy will be installed to cantilever over the entrance of the Police Department. We plan to "piggyback" on Miami -Dade County contract awarded (bid #: 6939- 4109 -2) for the services. Cost: $31,900.00 Funding Source: Account number 001- 2100 -519 -9920 with account balance of $612,900 before this request. Page 2 of 2 Comm. Agenda Item No.: Sept. 18, 2007 Backup Documentation: ❑ Proposed Resolution ❑ Proposal submitted by Biscayne Awning & Shade Co., Inc. ❑ Copy of Miami -Dade County contract awarded (bid #: 6939 -4109= 2) Page 2 of 2 Jul-19-07 02:42P . Am W ra�asttl ans-cavne Awning & SHADE CO,, INC. N© 2868 611 NW 5 STREET, MIAMI, FLORIDA 33128 TEL: (305) 577.0 042 - FAX: (305) 577 -0049 Fsr. 1!324 - EST, 1924 CCNA 00a M97 WWW.BISCAYNEAWNING.COM P_03 PR" � SUBMITTED 70 � 'C� JOa NM�16 � _ UA7E - r � � f �/'� STREET Lu r JOBLOC foN �. TOTAL: L... T •ep "� e1 DEPOSIT: niTy $ TE AND W' CODE SALESIRFP JOB PHONE PHONE BALANCE- Date of Acceptance CONTACT PERSON: COVER FRAME FAX Signature �° __ � _•_, e � �_.. We hereby submit apeclficaio and estimate Print TnIe dd r�� r f Payment to be made as faEiovrA: ( 8 no Interest % on fate payments). . dollars (s }. 1/2 Dapoait and Balance on the day of completion PRICE: _ TAX: Authorized TOTAL: Signature DEPOSIT: CK D CASH 13 SALESIRFP R BALANCE- Date of Acceptance Signature �° __ � _•_, e � (SEE TERMS & CONDITIONS ON !OTHER S 9 Print TnIe Jul-19-07 02:42P P_02 We hereby submit specificatlont and estimate for: s� u CJ c.1 ' — . i Payment to be made as io[Iowrs Op % interest on late paymerits). 112 Deposit and Balance an the day of coat TAX: TOTAL: DEPMT: CK d CASH C3 (SEE TERMS & CONDITIONS ONIOTHER Slde) r- do[[ars ($ r '7 Authorized �_Y2 Signature _ 5ALESrREP _ —_ -- v 1 /'i C`•7 � �z �' Date of Acceptance , -N -- Signaturo -- Print ,1 Title Biscallyne Awning & SHADE CO., INC. N2 2869 611 NW S S'TREC T`, MIAMI, FLORIDA 33128 TEQ. (305) 577 -0042 • F". (305) 577 -0049 ! �c t9.2-t EST. 1924 E'(n& OWOOD387 - ••••._ WWW.BISCAYNEAWNINCs.COM PROPOSAL. 5UBM[T Cn/ TU JOB NAME � DATE gTRI EY � I 3Q JOB LOCATION POC'Ln ce IJc 6 PHONE f . PHONE rITY 6TATE AP40 ZIP COOL So ",4. 1\ /L--I, 3V, C6NlACTF'ERSDN: 7 COVER ffLSM We hereby submit specificatlont and estimate for: s� u CJ c.1 ' — . i Payment to be made as io[Iowrs Op % interest on late paymerits). 112 Deposit and Balance an the day of coat TAX: TOTAL: DEPMT: CK d CASH C3 (SEE TERMS & CONDITIONS ONIOTHER Slde) r- do[[ars ($ r '7 Authorized �_Y2 Signature _ 5ALESrREP _ —_ -- v 1 /'i C`•7 � �z �' Date of Acceptance , -N -- Signaturo -- Print ,1 Title CONTRACT AWARD SHEET MJAM�n DEPART!! ENT OF PROCUMIIENT I ANAGnIENT $� Bid No. 6939 - 4109 -2 Awara' Sheet DIVISION BID NO.: 69394/09 -2 PREVIOUS BID NO.: 6939 - 4/09 -2 BPO: ABCW0701269 TITLE: CANOPY( VINYL)INSPECTION /REPAIR /INSTALL COMMODITY CODE NO.: 870 -22 CURRENT CONTRACT PERIOD: 09101/2007 through 08/31/2008 Total # of OTRs: 4 MODIFICATION HISTORY BO No. 6939 - 4/09 -2 DPM Notes Award Sheet APPLICABLE ORDINANCES LIVING WAGE: No UAP: Yes IG: Yes OTHER APPLICABLE ORDINANCES: CONTRACT AWARD INFORMATION: No Local Preference No Micro Enterprise Small Business Enterprise (SBE) Yes PTP Funds Miscellaneous: - REQUISITION NO.: Full Federal Funding No Performance Bond Yes Partial Federal Funding No Insurance PROCUREMENT AGENT: DRAKUS WIGGINS PHONE: 305 375.4435 FAX: 305 3754407 -EN AIL,: DWIGGIN rr IAMIDADE.GOV DEPARTMENT OF PROCUREMENT MANAGEMENT DIVISION Page I of 4 Bid No. 6939 - 4/09 -2 VENDOR NAME: BISCAYNE AWNING & SHADE CO INC STREET: 611 NW 5 ST CITY:MIAMI FOB—TERMS: DEST -1 PAYMENT TERMS: NET30 Award Sheet ST: FL ZIP:33128 DELIVERY: TOLL PHONE: - VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: Yes BE Set Aside Bid Pref. icro Ent, Selection Factor Goal Other: Vendor Record Verified? Yes Vendor Contacts: Name Phonel Phone2 Fax Email Address CONRAD PEREZ - PRESIDENT 305 -577 -0042 305- 577 -0049 info @biscayneawning.com VENDORNAME: AWNINGS OF HOLLYWOOD INC STREET: 5828 WASHINGTON ST CITY:HOLLYWOOD ST: FL ZIP:33023 FOB—TERMS: DEST -1 DELIVERY: PAYMENT TERMS: NET30 TOLL PHONE: 888- 745 -3671 ENDOR INFORMATION.- CERTIFIED VENDOR ASSIGNED ME,4SURES oval Vendor: Yes BE Set Aside Bid Pref. icro Ent. Selection Factor Goal Other: YendorRecordVerifed? Yes Vendor Contacts: Name Phonel Phone2 Fax Email Address GERALD R THOMPSON 954 - 963 -7717 888- 745 -3671 954- 963 -0519 awning@awningsofhollywood.com DEPARTMENT OF PROCUREMENT MANAGEMENT DIVISION Page 2 of 4