Res. No. 142-07-12527RESOLUTION NO.: 142-07-12527
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO PURCHASE ONE 2008 15- PASSENGER VAN IN THE
AMOUNT OF $22,726.00 WITH AN EXTENDED WARRANTY OF 5
YEARS AT THE COST OF $1,505.00 TO SERVICE THE AFTERSCHOOL
HOUSE PROGRAM TO BE CHARGED TO ACCOUNT NUMBERS 001-
0000- 219 -3000, AFTERSCHOOL HOUSE DONATION ACCOUNT;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Afterschool House Program and that of the Recreation Department is in great
need of transportation; and
WHEREAS, the purchase of this van will be accomplished by "piggy backing" on current Miami
Dade County bid in accordance with purchasing procedures as outlined in the City Charter; and
WHEREAS, purchase of van will reduce the cost of transportation for the children of the
Afterschool House program; and
WHEREAS, with this purchase it does not only assist with cost that the department pays out for
transportation, but will provide more opportunities for the children to see more of Miami via field trips
and be exposed to more activities and programs.
NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. That the City Manager is authorized to purchase one 2008, 15- passenger van from
Gus Machado Ford in the amount of $22,427.00 plus an extended care warrantee in the amount of
$1,505.00.
Section 2. Funding will be provided through the Parks and Recreation Department; charging
$22,427.00 to the Afterschool House Donation Account number 001 -0000- 219 -3000 with a current
balance of $30,000.00
Section 3. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED thisday of , 2007.
41
ATTEST: APPROVED:
r'
a„-�_
` -CITY CLERK �-
READ AND APPROVED AS TO ORM:
CITY- A-T ORNEY
Commission Vote: V 5-0
Mayor: Horace Feliu Yea
Vice Mayor: Randy Wiscombe
Yea
Commissioner: Marie Birts
Yea
Commissioner: Jay Beckman
Yea
Commissioner: Velma Palmer
Yea
To: Honorable Mayor Feliu, and Members of the City Commission
a
Via: Yvonne S. McKinley, City Manager
From: Cesar Garcia, Director
Parks & Recreation Department
Date: August 17, 2007 Agenda Item No.
Subject: Authorizing City Manager to purchase one (1) 15- passenger van for the Parks
& Recreation Department.
RESOLUTION: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO PURCHASE ONE (1) 2008,15-PASSENGER VAN IN THE
AMOUNT OF $22,726.00 WITH AN EXTENDED WARRANTY OF 5 YEARS
AT THE COST OF $1,505.00 TO SERVICE THE AFTERSCHOOL HOUSE
PROGRAM IN THE RECREATION DEPARTMENT TO BE CHARGED TO
ACCOUNT NUMBER 001 -0000- 219 -3000, AFTERSCHOOL HOUSE
DONATION ACCOUNT; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to purchase one 2008, 15- passenger van utilizing an
existing Miami Dade County bid number 5204 -0 -08, utilizing the van to transport
the Afterschool House participants to field trips and other locations.
Reason/Need: The City of South Miami Parks & Recreation Department is in great need of
transportation. Purchase of this vehicle will reduce costs associated with
transporting participants of the Afterschool House programs as well as give staff
control to schedule more events and programs for our youth.
Cost:
The attached resolution would authorize the City Manager to purchase 1 van by
"piggybacking" on Miami -Dade County's Bid.
$22,726.00
Funding Source: Funding is through account number 001- 0000 -219 -3000, Afterschool House
Donation Account.
Backup Documentation: D Proposed Resolution
D Copy of County bid
Vehicle Information
�Y-
Aug. 8, 2007 10:09AM
12001 West 4P Street
Hialeah, Florida 33012
(305) 820 -2525
(305) 820 -2592 - Fax
To: lathy Vazquez From: Juan F. Fernandez
Fax: (305) 667-7806 Pages. 4
Pion. Date., 8/8/2007
Re. Vehicle Quote CC:
No. 0416 P. 1
❑ Urgent XQ For Review ❑ Please Comment d Pieces-- Reel ❑ Pled cycle
0 comments:
Attached for your review is the quote you requested on behalf f of the City of South Miami regarding a
2008 Ford E „3501 15 Passenger Van. Also attached is a copy of the Extended Warranty brochure.
Thank you for affording Gus Machado Ford the opportunity to be of service to you and the City of South
Miami. If you have any questions regarding this quote or any other matter of mutual Concern, please
give us a call at your earliest convenience.
Again, thank you.
Attachment
CNGAu �-. 8. 2007 10: 09AM
VEHICLE ORDER CONFIRMATION No Q1/07�`- 2:34:00
2008 ECONOLINE
Order No: 1010 Priority; J2, Ord FIN; QM510
Ord PEP: 721A Cust /Flt Name: SOUTH MIAMI
RETAIL
Dealer: F24070
Page: 1 of I
Ordex Type: 5B Price Level: 815
PO Number:
RETAIL
331
E350 XL SDE WGN $31840
X34
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BID NO.: 5204.0/08
CONTRACT AWARD SHEET
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
Previous Bid No.: 5204 -0/07
TITLE: PURCHASE OF MODEL YEAR 2007 PICKUP TRUCKS, OF VARIOUS TYPES FOR MIAMI -DADE
COUNTY
BPO # ABCW0700333
COMMODITY CODE NO.: 070 -48
OTR YEARS: N/A
LIVING WAGE APPLIES:
❑ YES N NO
CONTRACT PERIOD: 1/01/2007 through 12131/2007
AWARD BASED ON MEASURES: ❑ YES ® NO ® SR.PROCUREMENT AGENT: Pablo Martinez
❑ PROCUREMENT AGENT:
❑ PROCUREMENT TECHNICIAN:
PHONE: 305 -375 -2102
❑ SBE Set Aside
® Bid Preference: ® SBE
❑ Micro SBE
❑ SBE Goal
❑ CSBE Level
® Local Preference
❑ PrevaiIing Wages (Reso. 90 -143)
❑ Living Wage
PART 91: VENDOR AWARDED
F.E.I.N.: 592336101
F.E.I.N.:
650944181
VENDOR: Gus Machado Ford, Inc.
VENDOR:
Maroone Dodge LLC
STREET: 1200 West 49th Avenue
STREET:
21151 NW 2�d Avenue.
CITY /STATE /ZIP: Hialeah, F133012
CITY /STATE /ZIP:
Miami, F133169
F.O.B. TERMS: Destination Point
F.O.B. TERMS:
Destination Point
PAYMENT TERMS: Net 30 Days
PAYMENT.' TERMS:
Net 30 Days
DELIVERY: 120 Days A.R.O.
DELIVERY:
60 -120 Days A.R.O.
PHONE: 305 -820 -2596
PHONE:
305- 493 -5310
FAX: 305 - 820 -2592
FAX:
305- 653 -8250
E- MAIL: fleetsales @gusmachadoford.com
E -MAIL:
schenrypcozncast.net
CONTACT PERSON: Victor Benitez
CONTACT PERSON:
Steven Henry
F.E.I.N.: 650944183
F.E.I.N.:
593157547
VENDOR: Maroon Chevrolet LLC
VENDOR:
Beck Auto Sales, Inc.
STREET: 8600 Pines Blvd
STREET:
256 Hwy 17 N.
CITY /STATE /ZIP: Pembroke Pines, Fl 33084
CITY /STATE /ZIP:
Palatka, FL 32177
F.O.B. TERMS: Destination Point
F.O.B. TERMS:
Destination Point
PAYMENT TERMS: Net 30 Days
PAYMENT TERMS:
Net 30 Days
DELIVERY: 60 -180 Days A.R.O.
DELIVERY:
90 -120 Days A.R.O.
PHONE: 954 -447 -2150
PHONE:
386 -328 -8863
FAX: 954- 433 -8503
FAX:
386-328-0891
E -MAIL: fridgantd @autonation.com
E -MAIL:
chuck_boner @beckchrysler.com
CONTACT PERSON: David Fridgant
CONTACT PERSON:
Chuck Boner
DEPARTMENT OF PROCUREMENT MANAGEMENT
BIDS AND CONTRACTS DIVISION
7
Active Contracts Information
Active Miami-Dade County Contracts
Issued by the Department of Procurement Management
Sorted By Contract ID
Page 1 of 1
4 Previous Next
Contract ID Contract Title Effective Date Ex iration Date Contract Amount Buye
5204-0108 MODEL YEAR 2007 PICKUP TRUCKS 1/1/2007 12/3112007 9,910,950.00MAR
PABt
.Note: The information contained on these pages is updated nightly. it is intended for informational purposes only and is presumed
Page 1 of 1
http:// www. co. miami- dade. fl. us/ dpm/contracts /contracts_all.asp 8/10/2007