Res. No. 123-07-12508SOLUTION NO.: 12 3 - 0 7 -1 2508
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A
SERVICE WORK ORDER WITH ALFI ELECTRONICS, INC. FOR A NEW CARD
ACCESS SYSTEM FOR CITY HALL DOORS IN AN AMOUNT OF $11,700.00 TO BE
CHARGED TO ACCOUNT NUMBER 001- 2100 -519 -9920; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wishes to replace the damaged card access system
for City Hall; and.
VVIREREAS, the new card access system will be installed by Alfi Electronics, Inc. for an amount
of $11,700.00 to be charged to account number 001 -2100 -519 -9920, with account balance of $62,676.17,
before this request.
-Owl Fjkw
Section l: That the Mayor and City Commission authorize the City Manager to issue a
Service Work Order to AM Electronics, Inc. in an amount of $11,700.00 to be charged to account number
001 -2100 -519 -9920, with account balance of $62,676.17, before this request.
Section 2: The attached exhibit is incorporate by reference into this resolution.
PASSED AND ADO 4
CITY CLERK
COMMISSION VOTE:
5-0
Mayor Feliu:
Yea
Vice Mayor Wiscombe:
Yea
Commissioner Palmer:
Yea
Commissioner Birts:
Yea
Commissioner Beckman:
Yea
R1111 I I �Tt 3 =11111, �
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Director__5�2
Public Works & Engineering Department
Date: July 24, 2007
011%
Agenda Item No.:
49)
Subject: Work Order for new card access system for City Hall doors.
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A
SERVICE WORK ORDER WITH ALF1 ELECTRONICS, INC. FOR A NEW CARD ACCESS
SYSTEM FOR CITY HALL DOORS IN AN AMOUNT OF $11,700.00 TO BE CHARGED TO
ACCOUNT NUMBER 001- 2100 -519 -9920; PROVIDING FOR AN EFFECTIVE DATE
Request: Authorizing the City Manager to issue service work order to AIR Electronics, Inc.
for $11,700.00.
Reason/Need: For the past few weeks we have had problems with access system at City Hall, to
include, doors not opening with issued access card; City Hall doors staying unlock after hours
and during the weekend. After much research of the problems and couple of meetings with the
current vendor, we found-out that the computer mother boards needs to be replaced and the
current system software that was installed over 14 years ago needs to be upgraded. We have
secured the following 3 proposals and we recommend the lowest bidder (AIR Electronic, Inc.):.
1. AIR Electronics, Inc. $11,700.00
2. Segutronic High Security Engineering $25,555.60 or $19,171.70 without wiring.
3. Homeland Security Systems $19,950.00
Cost: $11,700.00
Funding Source: Account number 001-2100-519-9920 with account balance of $62,676.17
before this request.
Backup Documentation:
El Proposed Resolution
El Copies of all proposals received
■o
1.
285 N.E. 185TH STREET SUITE # 23
MIAMI, FLORIDA 33179
Office Line 305- 654 -8484 Fax 305 -654 -9799
E -Mail alfi @bellsouth.net or sambenomry @yahoo.com
Dated July io, 2007
City of i.
6130 Sunset Drive
South 1 t
Attn.: Mr. Rudy De La Torre
Mr. lie LaTorre:
Alfi Electronics, Inc. is pleased to have the opportunity r, submit
proposal your o provided herein is in
response your
We are in compliance with your requirements and have an
established tracts record of installing and maintaining similar systems
as well as meeting strict time schedules and budget requirements.
Pit I � Rj I I xOt'-wKir Ira
your o
TWease contac"IT U .
1proposal or any of the supporting documentation.
Sincerely,
i
PARTNER WITH AM... AND EXPERIENCE WHY WE ARE THE NATION'S
FASTEST GROWING SECURITY SYSTEMS COMPANY.
� - ..
AUX ELECTRONICS, INC.
285 N.E. 185TH STREET SUITE # 23
MIAMI, FLORIDA 33179
�.. �, • �> 411,111 FROM 11'ritu'k *11 1,
System Investment •,
follows: Price: $11,700-00 Plus tax.
•' �. �.
O�
I'
ALF1 ELECTRONICS, INC.
285 N.E. 185TH STREET SUITE # 23
MIAMI, FLORIDA 33179
Office Line 305 - 654 -8484 Fax 305 -654 -9799
E -Mail alfi @bellsouth.net or sambenomry @yahoo.com
Within This Proposal, de As Outlined
Investment Summary Section Of Document.
Accepted By: (Please P • :• d Where Otherwise a
Fax It Back TO 305-654-9799)
Project: City of South. Miami — ,Access Card Reader System
Client:
Print
Signature
Date
Alf-. Electronics, Inc.
Print
Signature
Date
PARTNER WITH Alf!... AND EXPERIENCE WHY WE ARE THE NATION'S
FASTEST GROWING SECURITY SYSTEMS COMPANY.
07/09/2007 14:51 FAX 3054638552 SECUTRONIC
Se r @
HIGH SECURITY Ed 61NEERINS
To: City of South Miami From: Femando Garcia
Attn.: Mr.Rudy De La Torre Date: 7/9/2007
Fax: 305-668-7208 Pages: 3 (including cover)
Tel.: Ref: Access system quotation
Comments:
Dear Mr. De La Torre:
Attached please find our proposals to replace your actual access system.
Thanks in advance for your kindly attention.
Best Regards
Fernando Garcia,
8280 NW 27TH ST. 9615- MIAMI, FL 33122-PH(305)463-8551 -FAX (305)463-8552-WWW.SEGUTRONIC.COM
[a 001/003
S_
07/09/2007 14:52 FAX 3054638552 SEGUTRONIC
Ca3
8280 NW 27th Street #515 - Miami, FL 33122 -Tel (305) 463 -8551 - Fax (305) 463 -8552
www,segutronic.com - sales @segutronic.com
la 003 /003
PRODUCTS QUOTE
i
SQ -781 7/912007
Customer , Contact Ship To ,
Citl y of South Miami -- -- �----- -• —. -- City of South Miami .
14795 S.W. 75 Ave. 4795 S.W. 75 Ave.
MIAMI FL 33155 MIAMi FL 33155
Tel: (305)- 6636350 TeL (305) - 6636350
Fax: (305) - 6687208 Fax: (305)- 6687208
Account Terms Due Date Account Rep Schedule Date
�Citysouthmia j 50% P/0 & 50% Delivery 7/9/2007 Fernando Garcia 7/9/2007
I Quotation PO # Reference Ship VIA Page Printed
SQ -781 Air Cargo 1 i 719120 7
L Item Description - - I Qty — _ -- Price . M + Amount
1 INST System Implementation { Programming) 1 $2,556,00 EA $2,556.00
2 INST Installation & Labor 1 $7,405,00 EA 1 $7,405.00
i
t
t
SALES CONDITIONS
Taxable
1) PAYMENT TERMS: 50% in advance with Purchase Order and 50% due upon delivery. Full payment forthe purchase of equipment Is not to
be linked or related to the performance of the Installation services. If a labor contract exists, full payment of equipment is required before
installation work begins.
2) STANDARD DELIVERY TIME: 2 -3 weeks under normal conditions and subjected to stock availability. Final delivery date available after orde
has been processed and factory has confirmed the delivery time. 3) WARRANTY: Length and Conditions of product warranty are subjected to
produces manufacturer, Defective Products to be repaired or replaced according to manufacturer's conditions, 4) REFUNDS: No refunds
(Total Tax
available.
'Exempt
ACCEPTANCE OF PROPOSAL: The above prices, specifications & conditions are satisfactory and hereby accepted. You are authorized to
deliver the hereby described equipments. Payment will be made as outlined above.
Total
-I- - - - --- -$0.00•
f •
$0.00
$9,961.00
$9,961.00
Balance $9,961.00
CUSTOMER NAME PRINT: SIGNATURE: DATE:
i
I
07/09/2007 14:52 FAX 3054638552 SEGUTRONIC
w5e @
4y
8280 NW 27th Street #515 - Miami, FL 33122 - Tel (305) 463-8551 - Fax (305) 463-8552
www.segutronic=m - sales@segutronic.com
Customer
City of South Miami
4795 S.W. 75 Ave
MIAMI FL 33155
Tel: (305)-6636350
Fax: (305)-6687208
Contact
City of South Miami
Rudy De La Torre
4795 S.W. 75 Ave,
MIAMI FL 33155
UNITED STATES
Tel: (305)-6636350
Fax: (305)-6687208
191002/003
PRODUCTS QUOTE
SO-779 719/2007
Ship To
City of South Miami
4795 S.W. 75 Ave.
MIAMI FL 33155
Tel: (305)-6636350
Fax: (305)-6687208
— — - — ------- _7 I
Account S, Due Date, Account Rep Schedule Date
Citysouthmia 50% P/0 & 50% Delivery 7/9/2007 Fernando Garcia 7/9/2007
Quotation i Po# Reference Ship VIA Page! Printed
SQ-779 I Air Cargo
L,Item Description Price M Amount _i
1 IRKP6200-S32 READER SERVER SOFTWARE LICENSE ON CDROM 1 $865.30 EA $865.30
2 RKP6210-CL :CLIENT SOFTWARE LICENSE ON CD 1 $311.10, EA $311.10
3 LNL-ETHLAN-MICR (ONBOARD COSOX MICRO SERIAL SERVER (LNL-5 1 $513.401 EA $513.4d
4 LNL-2DRKIT 2DR CONTROLLER KIT (Includes RK-AL40OULX 1 $1,672,601 EA l $1,672.8
5 LNL-1320 DUAL READER INTERFACE MODULE, 12 VAC or i 9. $ EA $5,691.6
6 RK-CTX-6 LARGE ENCLOSURE W/ LOCK 3 $239.701 EA. $719.1
7 iRK-AL40OULX !ENCLOSURE WIUL POWER SUPPLY, 12VDC or 24 3I 1 $481.10' EA i $1,443.3
8 LNL-1 100 INPUT MONITOR MODULE, 16 ZONE, 12 VAC or $848.30 EA $848.30
9;LNL-1200 'OUTPUT CONTROL MODULE, 16 RELAY, 12 VAC 1 $848.30 EA $848.30
10 12161309 18/6 STR OAS CM/C L2 1M BX GRY 6 $342,04' EA $2,052.24
11 11181301 18/2 STR CM/C L2 1M BX WHT 4 $115,861 EA $463.44
12,11025201 22/2 STR CM/CI-2 5C BX WHT 6 $27.63 EA $165.78
SALES CONDITIONS Taxable $0,00
1) PAYMENT TERMS: 50%)n advance with Purchase Order and 50% due upon delivery, Full payment forthe purchase of equipment is not to I
be linked or related to the performance of the Installation services. It a labor contract exists, full payment of equipment is required before
Installation work begins,
2) STANDARD DELIVERY TIME: 2-3 weeks under normal conditions and subjected to stock availability. Final delivery date available after orde.
has been processed and factory has confirmed the delivery time. 3) WARRANTY: Length and Conditions of product warranty are subjected lo
product's manufacturer. Detective Products to be repaired or replaced according to manufacturers conditions, 4) REFUNDS: No refunds Total Tax
available. iExempt
ACCEPTANCE OF PROPOSAL: The above prices, specifications & conditions are satisfactory and hereby accepted. You are authorized to
deliver the hereby described equipments, Payment will be made as outlined above. Total
Balance
CUSTOMER NAME PRINT: SIGNATURE: DATE:
$0.00
$15,594.66
$15,594.66
$15,594.66
Homeland Security Systems
18181 N.E. 31st Court
Suite 1408
Aventura, FL 33160
(305)968- 8398 < >FAX:(305)792 -4937
Name / Address
CITY OF SOUTH MIAMI
ATT:RUDY DE LA TORRE
4795 SW 75TH AVE.
MIAMI,FL,33155
i i I
Date
Estimate #
7/3/2007
234
Page 1
Project
Description
Qty
Cost
Total
PROPOSAL FOR CARD ACCESS SYSTEM UPGRADE AT
CITY HALL/POLICE DEPT.(6130 SUNSET DRIVE,SOUTH
MIAMI,33143),TO INCLUDE:
*DISABLE AND REPLACE,EXISTING CARD ACCESS
SYSTEM,AS FOLLOWS:
- REMOVE ALL EXISTING ACCESS SYSTEM CONTROL
PANELS,TIMER CONTROL AND ACCESS KEYPAD
- INCORPORATE ALL EXISTING CARD
READERS,PROXIMITY CARDS, ELECTRIC STRIKES,MAG
LOCKS AND REQUEST TO EXIT DEVICES
*INSTALL NEW ACCESS EQUIPMENT AS FOLLOWS:
01- CQ- SYSTEMVIUSYSTEM SEVEN SOFTWARE
03- CQ- CB485/RS -485 COMMUNICATION BOARD
0 1 -CQ-CA4000/4 READER CONTROL PANEL
02- CQ- CA8000 /8 READER CONTROL PANEL
06- IM- 16V40VA/16V 40 VA XFRMR,UL /CSA,ULTR -TEC
03- IM- 1270/12V 7AMP BATTERY
01- HID/4X4,6" REACH,PROXIMITY CARD READER(FINANCE
OFFICE ENTRY DOOR)
* *TOTAL OF 19 DOORS TO BE OPERATED BY NEW ACCESS
CONTROL SYSTEM **
* *NEW SYSTEM HAS UPGRADE OPTIONS FOR FUTURE
EXPANSION **
-ALL WIRING ,CONNECTIONS,INSTALLATION,SET UP AND
USER END INSTRUCTIONS
*MANUFACTURES WARRANTY ON PARTS
*2 YEARS INSTALLATION WARRANTY
*6 MONTHS INSTALLATION FOLLOW UP INCLUDED
Please sign proposal here: /Date: / /
Subtotal
Sales Tax (7.0 %)
Total
Page 1
Homeland Security Systems
18181 N.E. 31st Court
Suite 1408
Aventura, FL 33160
(305)968-8398<>FAX:(305)792-4937
Name / Address
CITY OF SOUTH MIAMI
ATT:RUDY DE LA TORRE
4795 SW 75TH AVE.
MIAMI,FL,33155
Date
Estimate #
713/2007
234
Page 2
Project
Description
Qty
Cost
Total
*CUSTOMER TO PROVIDE PC(COMPUTER),FOR SYSTEM
SET UP
*HOMELAND SECURITY SYSTEMS TO PROVIDE A TURN
KEY SYSTEM
SYSTEM PRICE:
1
19,950.00
19,950.00
***PAYMENT SCHEDULE AS FOLLOWS***
-50% DEPOSIT'— $9,975.00
-25% UPON DELIVERY OF PARTS AND BEGRIMING OF
INSTALLATION = $4,987.50
-25% UPON COMPLETION AND CUSTOMER SATISFACTION
= $4,987.50
THANKS FOR CHOOSING HOMELAND SECURITY SYSTEMS
0.00
FOR ALL YOUR SECURITY NEEDS!
Please sign proposal here: /Date:
Subtotal
$19,950.00
Sales Tax (7.0%)
$0.00
Total
$19,950.00
Page 2
Jul 03 07 09:14p Larry Santanna 3057924937 p.4
• rl
REFERENCE LIST
O- r. DEPARTMENT OF TRANSPORTATION
CONTACT PERSON: MARIA BORGES
PHONE#305-256-6305
IWO §A s ' Me •
MCI
A
■
It ► IN 10 9
*1
M I NOWN My A1 2-1,1110
m W mm to] Lq Ia., JAW• 5107,AWj
5.TRANSVALUE
CONTACT PERSON: JESUS RODRIGUEZ
PHONE#305-592-0997
7.UNITED STATES MARINES/SOUTH FLORIDA STATION
CONTACT PERSON: OFFICER JONES
PHONE:305-628-5156
11P.UNITED STATES COAST GUARD-SECTOR MORICHE5
CONTACT PERSON: ZENIOR CHIEF DAVE STRU.LL
PHONE#631-831-3360
10. U.S. DEPARTMENT OF HOMELAND SECURITY
CONTACT PERSON:ENS LWAYNE JONES
PHONE:631-395-4418