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Res. No. 002-07-12387RESOLUTION NO. 02-07-123.87 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO DISPERSE $4,924.52 FROM THE POLICE DEPARTMENT'S FEDERAL FORFEITURE FUND; OTHER USES/MISCELLANEOUS ACCOUNT # 615- 1910 - 521 -9960; FOR REPAIR OF THE VIDEO /AUDIO RECORDING EQUIPMENT INSIDE THE SURVEILLANCE VAN; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, one of the most critical aspects of an uncover investigation is the proper documentation of transactions; and WHEREAS, the video /audio recording equipment inside the surveillance van is approximately 14 years old and in need of repair, refurbishing or replacement; and WHEREAS, Advanced Vehicle Systems, LLC is the sole source provider of repair, refurbishing or replacement of this type of specialized equipment in the southeast; and WHEREAS, the funding for this repair is requested from the Police Department's Federal Forfeiture Fund Account # 615- 1910 - 521 -9960, with an account balance of $4,924.52 before this request; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is authorized to disperse $4,924.52 from the Police Department's Federal Forfeiture Fund; Other Uses/Miscellaneous Account # 615- 1910- 521 -9960; for repair, refurbishing or replacement of video /audio recording equipment inside the surveillance van. Section 2. This resolution shall take effect immediately upon execution. PASSED AND ADOPTED this day of 2007. ATTEST: APPROVED: �CITY CLERK MA OR Commission Vote: 5 -0 RE ED AS TO FORM: Mayor Feliu: Yea Vice Mayor Wiscombe: Yea Commissioner Palmer: Yea C TY ATTORNEY Commissioner Birts: Yea Commissioner Beckman -Yea i.W City of South Miami Police Department INTER - OFFICE MEMORANDUM TO: Maria M. Menendez City Clerk FROM: Acting Chief Robert Richardson DATE: January 9, 2007 SUBJECT: Resolution for Surveillance Van Repair The correct account information for the above referenced resolution is 615- 1910 - 521 -4680 Repairs/Maintenance Thank you for your assistance in this matter of mutual concern. CITY OF SOUTH MIAMI BUDGET TRANSFER REQUEST TO: Finance Director FROM: A/Chief B. Richardson f DATE: January 10, 2007 I HEREBY REQUEST APPROVAL FOR THE TRANSFER OF FUNDS FOR THE REASON SPECIFIED BELOW: Fund/Dept. Object. Code Title Amount TRANSFERRED FROM: 615- 1910 -521 6430 Operating Equip. $4,925 TRANSFERRED TO: 615 - 1910 -521 4680 Repa.irs/Maint. $4,925 REASON FOR TRANSFER: To cover repair of video /audio equipment in surveillance Van. Department Head ..� A/C of B. Richardson Date: 1 /10. /07 FINANCE DEPT. DATE: CITY MANAGER DATE: FUNDS AVAILABLE APPROVED FUNDS NOT AVAILABLE FINANCE DEPARTMENT DISAPPROVED CITY MANAGER Page 1 of 2 Ross, Bruce From: Hussein, Adriana Sent: Tuesday, January 09, 2007 1:50 PM To: Ross, Bruce; Landis, Vincent Cc: Balogun, Ajibola; Parker, Anita; Vazquez, Kathy Subject: FW: Reso repair of surveillance van- I just noticed that the account number information on the resolution for the Video /Audio recording equipment repair is wrong. Repairs are not paid from a miscellaneous account. There is an account for repair & maintenance which was included in my email below. In order to get a PQ for the services, since it is for over $800, a memo to the City Clerk needs to be submitted for the account information -to be corrected to reflect 615 1910 521 4680. Also, please remember about the budget transfer. Thanks, Adriana From: Hussein, Adriana Sent: Friday, January 05, 2007 2 :30 AM To: Ross, Bruce Cc: Landis, Vincent; Parker, Anita; Balogun, Ajibola Subject: RE: Reso repair of surveillance van The account number should be 615 1910 521 4680 and the balance should read 4,924.52 on the resolution. Submit a budget transfer from 615 1910 5216430 to 515 1910 5214680 for 4925. From: Ross, Bruce Sent: Tuesday, January 02, 2007 3:18 PM To: Hussein, Adriana Cc: Landis, Vincent Subject: FW: Reso repair of surveillance van Happy New Year..... Pis review the attached resolution ..... the question has already been brought forth by Aji about the $0 at the end of the account...... when the Chief and I last met with you, that's the way both of us understood the process..... once approved by the commission to transfer the monies in via memorandum... Pis advise Thanks, Lt. Ross From: Ross, Bruce Sent: Wednesday, December 27, 2006 12:01 PM To: Landis, Vincent Subject: Reso repair of surveillance van 1/9/2007 To: Via: From: Date: Subject: CITY OF SOUTH MIAMI - - OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM South Miami ARmeflcaM 11111 2001 Agenda Item # _ The Honorable Mayor Feliu and Members of the City Commission Yvonne S. McKinley, City Manager„ Vincent A. Landis, Chief of Police January 9, 2007 Repair of Video /Audio Recording Equipment.-Inside Surveillance Van .1 1 Resolution: A RESOLUTION OF THE C1TY.COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING. THE CITY MANAGER TO DISPERSE $4,924.52 FROM THE POLICE DEPARTMENT'S FEDERAL FORFEITURE FUND; OTHER USESIMISCELLANEOUS ACCOUNT #615 - 19'14- 521 -9960; FOR REPAIR. .OF. THE VIDEO /AUDIO RECORDING EQUIPMENT INSIDE THE SURVEILLANCE VAN; PROVIDING FOR AN EFFECTIVE DATE. Request: The Police Department is requesting monies from the Federal Forfeiture Fund for repair of the Video/Audio Re0b.tding Equipment inside the surveillance van, for documenting undercover operations for the Special Investigations Unit. Reason /Need: One of the most critical aspects of an undercover investigation is the proper documentation of transactions. The video /audio recording .equipment inside the surveillance van is approximately 14 years old and in need of repair, refurbishing or replacement. Advanced Vehicle Systems, LLC is a sole source provider of repair, refurbishing or replacement of this type of specialized equipment in the southeast. Cost: $4,924.52 Funding Source: Police Department Federal Forfeiture Other Uses /Miscellaneous Account # 615- 1910 -521 -9960 Beginning Balance: $ 4,924.52 Request: $ 4,924.52 Ending Balance: -0- Backup Documentation: Draft Resolution, Sales Quotation & Memorandum Advanced Vehicle Systems, LLC 637 Jim Moran Blvd., Suite B Deerfield Beach, FL 33442 Tel: (954)4.18-4400... Fax: (954)_418 -1429 Ideas In !Motion..... To: Richard Munoz City of South Miami Police Department Phone: 305- 668 -2486 Sales Quotation Quote Number: 000764 Date 11/30/2006 Quote Expires on: 1/29/2007 Part Number Mfgr. Description Price Qty. Extend 4070002 -07 Exceltech 600 -watt Inverter $832.00 1 $832.00 Repair Marantz 221 audio cassette recorder $200.00 1 $200.00 98352 -11 AVS Replacement BNV Board Camera fl 360 $289.00 4 $1,156.00 Video System, Installed 4070003 -05 NIA Additional 95 Ahr Gel Cell Battery $276.63 4 $1,106.52 Replace Velcro on windows $275.00 1 $275.00 Repair camera cable $35.00 1 $35.00 Repair AN distribution system $150.00 1 $150.00 20068 ProMar RETROFIT - 50 -amp Battery Charger $675.00 1 $675.00 98355 -19K Watec WAT -9021-13 Low Light B/W Video Camera, $495.00 1 $495.00 113 ", 0.00051x wl Interface Cable for Video Scope Note: 1. Two year warranty 2. A valid Government PO must accompany order. 3. Vehicle color must accompany order. Total $4,924,52 Glenn Hower President AVS Advanced Vehicle Systems Home Page ADVANCED r: Contact Information: Telephone 800.491.9906 Postal address 637 Jim Moran Boulevard Deerfield Beach, FL 33442 -1711 Electronic mail Sales: sales @ayslic.us Webmaster: webmaster@ayslic.us ABOUT US .... Page l of VEHICLE S E. .. ideas in mop At Advanced Vehicle Systems, we are proud of oui history and regard it as a solid foundation for oui continued development and innovation. We look to the future with our clients' expectations foremost in oui minds. Our experience with modern specialty vehicles and sophisticated third party equipment integration can be traced back over thirteen years. Our former corporation, AID, created the basis for our current Mobile Surveillance Vehicle product line. Since 1991 we have developed a comprehensive product line that features foreign and domestic vehicles of all makes and models. We were first on the market with a Digitally Controlled Surveillance System, known today as Gen. 4.0. Our more traditional control architecture, Gen. 2.5, still sets the standard as the aractical, reliable, trouble -free workhorse of the technical surveillance community. These products are the foundation from which Advanced Jehicle Systems will move forward. We have several exciting and innovative products under development and ve invite you to contact and challenge us to put your deas in motion. ]UR FACILITY Ndvanced Vehicle Systems operates from a 13,000 >quare foot manufacturing plant located in Deerfield 3each, Florida. The facility houses all of our operations, ncluding sub - assembly, welding, machining and sheet'' t I I t i I d k' 'nte ration en ineerin ne a , e ec nca , woo wor mg g and administration. OUR WORK Over the past thirteen years, the AVS staff has designed and built surveillance and specialty vehicles for a vast array of government agencies. Our clients include local, state and federal agencies as well as sanctioned foreign entities. http: / /aysllc.us/ 12/21/2006 Advanced Vehicle Systems Home Page Page 2 of 2 - Advanced Vehicle --Systems has - - been - privileged - to participate in projects delivered to the highest levels of our government. These programs have been either as prime or sub - contractor to major DOD and Homeland Security contractors. Copyright 2005 Advanced Vehicle Systems, LLC http: / /aysllc.us/ 12/21/2006 tw 43 City of South Miami Police Department INTER- OFFICE MEMORANDUM TO: Vincent A. Landis Chief of Police FROM: Lieutenant Bruce H. Ross DATE: October 18, 2006 SUBJECT: Assignment As discussed, here is the history on the surveillance van, which is in great need of maintenance /repair. The van was purchased jointly by the South Miami Police Department & Homestead Police Department in 1992 using Federal Forfeiture Funds. The van was routinely by both departments until HPD bought their own surveillance approximately in 1995. The van continued to be used routelinly by SMPD SIU detectives through 2000. In late 2000 the van was inspected after a detective assigned to SIU had left, on bad terms with the department, it was discovered that the vehicle had been sabotaged. The surveillance equipment was totally inoperable and the tires were flat. The vehicle remained parked in a secured area until 2003, when it was taken to A.I.D.S. in Deerfield Beach, FL for a repair estimate. The estimate at that time for the surveillance equipment was approximately $5,000.00. The administration at that time decided not to fix or repair the vehicle and it remained parked on the hill until your recent inquiry. The vehicle has been taken to the motor pool for the following mechanical repairs: *new batteries *new windshield wipers *new tires *new brakes *repairing the cargo doors *new starting coil *A/C units in need of repair Page 2 Assignment The cost of doing the mechanical repairs does not include the cost of repairing, refurbishing or replacing the surveillance equipment. SN is in great need of a surveillance vehicle and it is imperative we try and fix the current van or if it becomes cost prohibitive replace it with something more current.