Res. No. 160-08-12757RESOLUTION NO. 160 -08 -12757
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A THREE
YEAR TELEPHONE EQUIPMENT MAINTENANCE CONTRACT WITH AT &T FOR THE
BASE MONTHLY COST OF $950.14 AND CHARGING THE DISBURSEMENT TO
ACCOUNT 001 - 2100 - 519 -4120 TITLED NON - DEPARTMENTAL COMMUNICATION
TELEPHONE SERVICE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the telecommunications system is an essential element of the City's and
Police Department's services; and
WHEREAS, the telecommunications equipment and services should be under
maintenance contract in order to insure prompt solutions to possible unforeseen problems; and
WHEREAS, the City's current vendor for our land telephone system is AT &T and having
maintenance through them will expedite any and all repair request as previously experienced
during an emergency situation; and
WHEREAS, the new proposed contract amount of $950.14 a month may fluctuate
pending on additions, deletions or changes of citywide equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is authorized to sign a three year maintenance contract
and disburse monthly base payments in the amount of $950.14 to AT &T, effective September
10, 2008.
Section 2. This amount will be charged to account 001 - 2100- 519 -4120 titled, Non
Departmental Communication Telephone Service with a current account balance in the amount
of $60,000.00 for fiscal year 08/09.
Section 3. This Resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this 7th day of October 2008.
ATTEST: APPROVED:
READ AND APPROVED AS TO
l�
MA Y-013
COMMISSION TE: 5 -0
Mayor Feliu:
Yea
Vice Mayor Beasley:
Yea
Commissioner Beckman
Yea
Commissioner Palmer:
Yea
Commissioner Wiscombe:
Yea
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Members of the City Commission
Via: W. Ajibola Balogun, City Manager
From: Kathy Vazquez, Purchasing Manager
Date: October 7, 2008 Item No.:
Subject: Approval for three year maintenance contract for AT &T telephone
equipment.
Resolution:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER
INTO A THREE YEAR TELEPHONE EQUIPMENT MAINTENANCE
CONTRACT WITH AT &T FOR THE BASE MONTHLY COST OF $950.14 AND
CHARGING THE DISBURSEMENT TO ACCOUNT 001 - 2100 -519 -4120 TITLED
NON - DEPARTMENTAL COMMUNICATION TELEPHONE SERVICE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to sign a three year contract with AT &T for
telephone equipment maintenance.
Reason /Need: It is recommended that all telecommunication equipment be
covered under maintenance agreement for protection against any unforeseen
emergencies caused by weather, other disasters or simply daily wear. This
maintenance agreement will cover all and any maintenance issue from lines, PBX
equipment to telephone sets. Using the same vendor for maintenance expedites repair
services rather than finger pointing among different vendors as experienced years back.
AT &T was able to lower the current monthly fee from $994.36 to $950.14 for a total
three year savings of $1,592.00.
Cost: Monthly fees of $950.14 included in 2008/2009 budget.
Funding Source: Account 001 - 2100 - 519 -4120 Non Departmental Communication
Telephone Service.
Backup Documentation:
• Proposed Resolution
• AT &T contract
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Oft" BELLSOUTH
HAND -OFF TRANSMITTAL SHEET FOR LEGACY B VOICE AND DATA SERVICES
For Contract Management Use:
Date Package Received: Date Released: ❑ SSO ❑ MTC
Ops Approval By: ECATS #
Customer Number 102860
Customer Name City of South Miami
Master Agreement Number BCS26908
List all equipment and/or maintenance order numbers below or attach Converted Orders Report from Quote CPE.
Equipment Order(s) 52323511 Maintenance Order(s)
EBS Sales Channel Segment
BCS Sales Channel Segment
Payment Option:
® Cash
❑ Lease
❑ Select Silver (SR) ❑ Select Gold (GD) ❑ Government (FD)
❑ Premier Client Group (PG)
❑ Signature Client Group (AS)
❑ Majors (BM) ® GEM (GE) ❑ Valued (VA) ❑ OOR (00)
Payment terms:
Leasing Company:
Project Type (May have multiple types in package. Please mark all that apply.)
❑
Is this a new system equipped for IP Telephony ❑ No ❑ Yes — If yes, Include Customer QOS Election Form
Does this project contain Non - Standard Products? ❑ NO ❑ YES (Approval form required.)
September 2007
Nortel CPE IS
❑
Professional Services Only
❑
Nortel CPE Upgrade
❑
To & From
❑
Nortel CPE Engineered MAC
❑
Affiliate Transaction
❑
Nortel Data Drop Ship
❑
Out of Region
❑
Nortel Full Install Data IS
❑
E -Rate Funding
❑
Cisco Full Install Data IS
❑
Subcontract Installation
❑
Cisco Full Install Data MAC
❑
CPE Subcontract Maintenance
❑
Cisco Data Drop Ship
®
Standard Maintenance - CPE
❑
NEC CPE IS or Upgrade
❑
Premier Services Maintenance
❑
MITEL CPE
❑
Monitoring - Data
❑
BICS
❑
Cisco Smartnet Maintenance
Is this a new system equipped for IP Telephony ❑ No ❑ Yes — If yes, Include Customer QOS Election Form
Does this project contain Non - Standard Products? ❑ NO ❑ YES (Approval form required.)
September 2007
® BELLSOUTH
HAND -OFF TRANSMITTAL SHEET FOR LEGACY B VOICE AND DATA SERVICES
Requested Due Date:
❑ Expedite Requested Please note: To expedite equipment, customer must agree to pay expedite
Requested On -Site Date: fees or you must obtain approval from Ops VP to waive expedite charges.
Alternate Ship To Address Only:
Company Name: City of Miami Police
Address: 4 South Krome Avenue
City, State: Homestead, FL
Zip Code: 33030
Attentlen: Lt. Scott Bell
Phone: M- 242 -3976
Salesperson: Oreste Salucci Phone: 305 -569 -7288
Engineor: Gerardo Gonzalez Phone: M -569 -7360
Project Manager: Ivette Aedo Phone: 305- 597 -5770
Customer Contact: Jorge Cruz Customer Email:
3CRUlUb HomesteadPoilce,com
Customer Phone #: 305- 242 -3976
Comments /Special Instructions:
Please do not charge shipping per Florida State Contract 250- 000 -03 -1.
For additional information on procedures, contact Contract Management.
Lisa Casey (NC /SC) Pam Cook (TN /KY) Larry Gibson (AL /tA /MS)
Direct: (540) 983 -6335 Direct: (540) 983-6280 Direct: (540) 983-6334
Fax: (404) 841-1314 Fax: (615) 661 -8137 Fax; (404) 841-1308
Jennifer Guthrie (GA) Eva Smith (FL)
Direct: (540) 983 -6372 Direct: (540) 983 -6339
Fax: (404) 841 -1309 Fax: (954) 858 -0508