Res. No. 141-08-12738WHEREAS, Central Services paper cutter equipment was originally purchased over
twenty years ago and has broken beyond repair; and
WHEREAS, the paper cutting equipment is continuously used throughout the year for
preparation Of city -wide documents, forms and for the recycling of used paper into
scratch pads; and
WHEREAS, in accordance with City's competitive bidding procedures, quotes were
obtained from different vendors: and
WHEREAS, Automated Business Machines has been selected as one of the lowest
quotes and because of their geographical proximity to City Hall, they will also be able to
provide future maintenance service on the equipment if and when it is required.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH, MIAMI:
Section 1: The City Manager be, and hereby is authorized to disburse the sum of
$6,805.00 for the purchase of an MBM Triumph automatic paper cutter model 4810.
Section 2: That the disbursement be charged to account 001-1320-513-64.30
(Operating Equipment) with a current balance of $6,805.00.
Section 3: That this resolution shall take effect immediately upon approval.
A IN 4
COMMISSION VOTE:
4-0
Mayor Feliu:
Yea
Vice Mayor Beasley:
Yea
Commissioner Wiscombe:
Yea
Commissioner Palmer:
absent
Commissioner Beckman:
Yea
To: The Honorable Mayor and Members of the City Commission
Via: W. Ajibola Balogun, City Manager, 0
From: Kathy Vazquez, Purchasing Manage
Date: August 19, 2008 Agenda Item -7-
I M14 96171116 =n-I I
Request: Authbrizing the City Man;4de-r`t6'pu"rchase a cutting machine for Central
Services.
Reason/Need: The City's current paper cutter was purchased in the early 1970's.
This cutter has been continuously used practically repair free for the past 20+ years.
This machine is currently broken and due to its age parts are no longer available,
therefore, becoming a, safety hazard due to electrical problems and its large cutting
blades with no protection shields. This cutter is an important piece of equipment at
Central Services as it cuts forms for city-wide departments and is also used in the
recycling of used paper for scratch pads among other things on a weekly basis avoiding
the high costs of contracting a printer company.
Post: $6,805.00
Funding Source: Central Services Account number 001 -1320- 513 -64.30 with a
current balance of $6,805.00.
Backup Documentation:
• Proposed Resolution
• Quotes
13
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By: Automated Business Machines, Inc; [-6ao-aZo`/
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6/26/2008 1
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Kathy Vazquez
City of South Miami
6130 Sunset Dr.
South Miami, FL. 33143
WHITAKER BROTHERS
12410 Washington Ave.
Rockville, MD. 20852
800.243.9226
ibrown(_@whitak-ei-brothei-s.coiaa
PRICE QUOTE
Sales Rep FOB Date Terms
John Brown Factory June 26, 2008 Net 307
(1) NMM Triumph 4850 Paper Cutter
with Optical Line Light
(1) Spare Knife
(1) Spare cutting sticks
GSA Contract# GS-25F-0006M
Nationwide Service
Specifications:
Cutting Width: 18 1/2"
Cutting, Height: 3"
Narrow Cut: 1 '/4"
Cutting Length behind Knife: 19"
Table Length in front of Knife: 13 3/5"
Motor: 2 hp
Electrical: 115 V, 60 Hz
Size w/stand: 38 1/4"L x 291/4 "W x 48 V2"H
Ship Wt. w/stand: 556 lbs.
$246.00
N/C
Page I of 2
Vazquez, Kathy
From: John Brown [jbrown@whitakerbrothers.com]
Sent: Thursday, June 26, 2008 4:34 PM
To: Vazquez, Kathy
Subject: RE: paper cutter
Kathy,
For inside delivery to include uncrating, set up and removal of crate, with a truck with a lift gate for street level
delivery will
Be $250.00.
Internet Sales Manager
Whitaker Brothers Business Machines
12410 Washington Ave.
Rockville, MD. 20852
Phone-800-243-9226
Direct line-301-692-1265
Pax -301- 881 -7426
jbrown@,A,hitakerbrothers.com
From..Vazquez, Kathy [mailto:Kvazquez@citvofsouthmiami.net]
Sent. Thursday, June 26, 2008 4:34 PM
To: John Brown
Subject: RE: paper cutter
no
From: John Brown [mailto:jbrown@whitakerbrothers.com]
Sent: Thursday, June 26, 2008 4:29 PM
To: Vazquez, Kathy
Subject: RE: paper cutter
Kathy,
Do you have a loading dock?
John D. Brown
Internet Sales Manager
Whitaker Brothers Business Machines
12410 Washington Ave.
Rockville, MD. 20852
Phone-800-243-9226
Direct line-301-692-1265
Fax - 301 -881 -7426
jbrown@wl-i-itakerbrothers.com