Res. No. 120-08-12717RESOLUTION NO: 120-08-12717 1
WHEREAS, a maintenance contract is necessary for the ongoing inspection, maintenance and repair
of the security access and CCTV systems in the Police Department and City Hall, and
WHEREAS, Alfi Electronics, Inc. has proven their ability to provide satisfactory service on these
systems, and
WHEREAS, this vendor provided the lowest bid for the maintenance contract compared to two (2)
other vendors, and
pis W, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager be, and hereby is authorized to execute a 3-year
maintenance contract with AM Electronics, Inc., which begins in July, 2008
and expires in July, 2011, for the total amount not to exceed $10,800.00.
Section 2. That the expenditure be charged to the Police Department's Contractual
Services Account #001-1910-521-3450, with a current balance in this year's
budgeted account of $12,115.98.
Section 3. That this resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this ti.' day of 2008. ,- , —
ATTEST:
CITY CLERK
Res. No. 120-08-12717
liliiij ijjqiiiii��111
III FORM
Commission Vote:
5-0
Mayor Feliu:
Yea
Vice Mayor Beasley:
Yea
Commissioner Wiscombe:
Yea
Commissioner Palmer:
Yea
Commissioner Beckman:
Yea
2
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
Agenda Item # /Y —
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Ajibola Balogun, City Manager
From: Robert Richardson, AJChief of Police
Date: July 29, 2008
Subject: Security System Maintenance Contract
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE A 3-YEAR MAINTENANCE AGREEMENT
WITH ALFI ELECTRONICS, INC. FOR THE TOTAL AMOUNT NOT
TO EXCEED $10,800.00, TO BE CHARGED TO THE POLICE
DEPARTMENT'S CONTRACTUAL SERVICES ACCOUNT #001.1910-
521 -3450, PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to execute a contract with Alfi Electronics, Inc. to
provide a 3-year maintenance contract on the security and CCTV system for the
Police and City Hall complex in an amount not to exceed $10,800.
Reason/Need: It is necessary to renew the maintenance agreement to ensure that the security
and CCTV equipment is inspected, maintained or repaired so that the safety and security of the
Police Station and City Hall are maintained.
Cost: $10,800 ($900 per quarter for 3 years)
Funding Source: Funds will be expended from the Police Department's Contractual Service
Account # 001.1910-521-3450, with a balance in this year's account of $12,115.98.
Backup Documentation: Draft Resolution, Copy of proposed Alfi contract.
N.- C.
T-D'"TRONIC
295 NE 181-5'r" S�r., SUITE 183, YL 33179
OFFICK (305) 654,-84S4 FAX (3GS) 454-!�799
UiCENSED AND INSUMED LeCA000972
Agreement bahveen ALF1 ELECKRONICS, JNc., herein known as
"Cam
p- and THE CITY OF SOUTH AUAMJ� POUCE DE AWN—T
herein known as "Subscriber". This agrecrnenit will encompass the
equipment throughout the Police Department and City Hall Building located ai
0 130 Sunset lire, South Kan d, Marida,
The COMPANY Will Provido theSUBSCMAER maintenance :ierlrice for the
Access Control System aid CCTV System installed and teahrdcat support from
I Maraifiaoture. The jaQXMM will provide materials and labor
necessary to maintain the system, & rvice will be provided withia 24 HOURS
of the ser7lee call, Monday thru Friday, 8: 0a thru 5:00pill. PMORM for
EMIERG, ENCY SERVICES will be Provided. Thc--_Com ny prmride a 24
.p a will
Hour emergency telephone number in the event of an emergency. , Sex-vice for
maintenance vviU include, but hinited to checidng all readers, cleaning read
heads where needed, checking all electric looks and adjusting where needed.
Soxvice Schadule will be at a frequericy of at least every six rnonths.
CK-0-H-AMM: The Suhq� -her Agrees to pay the 9!q � �
the sure of $10,800.00 for 3 years. Billing procedure., $ 900.00 per billed
quarter followftig the installation of the Access Control Syst9jr, and GGTV
System. ($900.00 x 12 quaxters for the 3 years = $10,800.00) All payments are
due by the 16t" of the first month for that quarter. For exarnple... Can. — Mar,
billing peziod) — payztLezit njust be received by thee I Sgl" day oijanuary.
WAAM-T-Yt Any material and labor requirod to rc-pair or replace defeczgivc
OMU:Rrnent --G-n-1V will be supPlied free Of charge for the term of this
agreement_
`the company will provide a "CERTIFICATE OF WSURANCE." twith the curier
acceptable to The Gity of South Miami police DepaXtIrtent, providing liability
coverage of 1,000,000-oo,
It %FS AND SYSTEM&NOT COVE RM KWTY: Damage
resulting from accidents, a&-s of coda jjjorjtioft.- �ARR��
electrical components or other soc=ity system , tamperix1g, abu,3e)
raff
Qp-
compone,nto not provided by the Com, any Under this agxeement, Or
2 —
uriauthori�ed, repairs, failure to the Subq ib to prope:rly follow
operating instructions provided by the -Compafty at the time of installation or
at a later date, trouble due to interruption of corn-a-tercial pavver, telephone
lines or eqaipment, or batteries, lightning damage- is specifically not co-vered
by this warranty,
DIISCLAMIEER; vmpany does not rep-resent or wa=ant the ACCESS
CONTROL SYSTEM AND CCU _SYSTEM may not be compralTa"Sed or
cirmiraventcd, or that the system will pravelit any loss by burglary, hold up,
or otherwise, or that the system in all cases provided the protection for which
it is installed ar intended.
The initial term of this agree tent shall begin an IIHjY"20Q8,(
agrdo'mate) and vVill end on- my , 2011. The Cit'!t Of South Mialui Polla
Pei .t may elect to renew this; a9zaernera fear an additioxml!P
I�M�2
3MAIK term(s) by giving Al Electra nics, Inc. no tice of its intent- to rene-w
within T=TY he expiration of the thc!�n mrrn�nf term. Eithor
J310). DAYS of H
party may cancel this agreement at any time By giNing the other party
THM,TY (191 _DAYSI %-ritten notice.
Upon acceptance of this service agreement, AM Electrordcs, Inc, vAII perform
a complete inspection of all seta: m cornponeats and parts to be covered
under this agreement at no cost to The. City of South Miami Police Department-
Any compnniants found not to rneot man-afacturer's specificatiam and "`or not
.fanctioning properly will be iepaired or replaced at the expense of The City
Of South Miami Police Department. This agreement will login only after all
repairs or replacements are complete, or the nonftwctioning equipment is
noted as such and not included with this agreement-
PA.
1. -e
Title
m
Title
I - M,
Account Balance/Description Inquiry - CITY OF SOUTH MIAMI
Account Balance/Description Inquiry
2008
1-1910-521.34-50
1-1910-521.34-90
1-1910-521.40-70
1-1910-521.40-80
1-1910-521.44-10
1-1910-521.44-40
1-1910-521.44-50
1-1910-521.46-20
1-1910-521.46-30
1-1910-521.46-70
1-1910-521.49-40
1-1910-521.49-60
1-1910-521.49-70
1-1910-521.52-10
1-1910-521.52-20
1-1910-521.53-10
1-1910-521.54-10
1-1910-521.64-10
1-1910-521.64-20
oil 0
32,830.00
3,750.00
6,500.00
13,681.00
132,752.00
30,900.00
51,100.00
6,500.00
11,670.00
28,700.00
66,000.00
8,000.00
1,650.00
3,020.00
20,714.02
2,655.53
1,543.30
2,344.67
124,668.95
26,667.21
30,369-55
2,500.00
8,042.55
25,019.39
47,766.97
5,350.00
1,349.71
2,740.75
H01110 I Rrv,� VVhldaw. j Support
Email 1 1 Half)
12,115.98
1,094.47
4,956.70
11,336.33
8,083.05
4,232.79
20,730.45
4,000.00
3,627.45
3,680.61
18,233.13
2,650.00
300.29
279.25